Medical Receptionists - Boland, Cape Town

Cape Town, Western Cape iMedrecruit

Posted 12 days ago

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Job Description

Overview

Medical Receptionists Boland, Cape Town

Our client, a private medical group practice based in the Boland region of Cape Town, is seeking to appoint experienced Medical Receptionists.

Duties & Responsibilities
  • Greet and assist patients in a courteous and kind manner, whether in person or telephonically.
  • Register new patients and capture insurance information
  • Manage and schedule patient appointments, ensuring efficient use of healthcare providers' time
  • Coordinate and confirm appointments via phone, email, or messaging system
  • Handle appointment cancellations and rescheduling as needed
  • Answer and direct incoming phone calls and emails to the appropriate individual
  • Respond to inquiries from patients, families, and other healthcare providers with professionalism and courtesy
  • Relay messages accurately and in a timely manner
  • Receive payments after consultations
  • Assist with invoicing as and when required
  • Liaising with medical aids regarding authorisations, admissions etc
  • Coordinate admissions, bookings and liaise with the necessary key personnel
  • Maintain practice inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
  • Typing of reports
Qualifications & Requirements
  • Matric
  • At least 2 years' experience in a similar medical practice
  • Experience in medical software will be advantageous
  • Computer literate (Microsoft Office)
  • Afrikaans & English (verbal & written)
Skills & Attributes
  • Strong interpersonal skills
  • Function as part of a team
  • Professional communication skills with patients, relatives and a multi-disciplinary team
  • Be able to think on your feet and show initiative
  • Be assertive when needed
  • Ability to work under pressure
  • Making sound decisions
  • Computer literacy
  • Fluent in English and Afrikaans
  • Well-presented and professional
  • Build professional relationships with doctors and nurses to promote patient-doctor interaction
Hours
  • Shifts as this will be a 24/7 operational practice
  • Option to work only Day or Night is open for negotiation
Start Date

TBC (+/- mid November 2025)

Note: Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful.

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Front Desk Supervisor

Cape Town, Western Cape The Talent Barn

Posted 1 day ago

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Job Description

We’re looking for a professional, highly organised multitasker to take charge of our front desk while keeping our administrative and fleet management functions running like clockwork. This role is perfect for someone who can balance being the friendly first impression of our business with the efficiency and accuracy needed to manage back-office operations.

What You’ll Do
  • Be the face of the office – greet and assist visitors warmly, and direct them to the right people.
  • Answer and manage incoming calls with professionalism and efficiency.
  • Keep the reception area tidy, organised, and welcoming at all times.
  • Manage incoming and outgoing correspondence and documentation.
  • Provide administrative support: data entry, filing, scheduling, and records management.
  • Assist with fleet coordination – tracking vehicle usage, maintenance schedules, and service logs.
  • Support procurement and inventory management for office and vehicle supplies.
  • Help organise meetings – from preparing agendas to taking accurate minutes.
What You’ll Bring
  • High school diploma (Matric) required; additional office management training a plus.
  • Proven experience in a front desk, admin, or coordination role preferred.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Strong organisational skills and the ability to juggle multiple priorities.
  • Attention to detail and problem-solving ability.
  • Comfortable working both independently and as part of a collaborative team.
  • Familiarity with fleet management systems is an advantage.

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Front Desk Coordinator

Cape Town, Western Cape Inuversal Group

Posted 5 days ago

Job Viewed

Tap Again To Close

Job Description

Overview

The main objective of the Front Desk Coordinator role is to only make client commitments you are able to keep in order to maintain client satisfaction levels. Make sure customer satisfaction is the main priority. The goal is to always meet or exceed the expectation of every client. To ensure the overall smooth running of all functions of the business.

Responsibilities
  • Professional Conduct
  • Conduct yourself with honesty, integrity, and loyalty throughout your employment.
  • Carry out all duties and functions as assigned by management.
  • Comply with all lawful and reasonable instructions issued by your supervisors.
  • Promote and uphold the professional image and reputation of SCINMed.
  • Maintain a respectful, friendly, and helpful approach toward clients and colleagues.
  • Ensure neat, polished personal appearance in line with SCINMed’s grooming standards.
  • Communicate clearly, courteously, and professionally at all times.
  • Serve as a key point of contact, facilitating efficient communication across the team.
  • Collaborate as a supportive and cooperative team member.
  • Use initiative and problem-solving skills to manage challenges proactively.
  • Work efficiently under pressure while maintaining service quality.
  • Manage time effectively to meet deadlines and ensure smooth daily operations.
  • Regularly review and optimize the appointment schedule.
  • Follow all policies, protocols, and SOPs consistently.
Daily Duties
  • Manage petty cash, monitor the opening float, and track cash flow accurately.
  • Check and verify daily sales closures across systems.
  • Process EFT payment adjustments and monitor related email communications.
  • Send booking confirmations to spa clients for the following day.
  • Send appointment reminders to doctor’s patients two days in advance.
  • Call doctor’s patients to confirm next-day appointments.
  • Monitor and promptly respond to voicemails and incoming emails.
  • Communicate with Finance on outstanding debtor accounts.
  • Email doctor’s daily schedule in advance and again on the day of appointments.
  • Prepare, retrieve, and maintain patient files (new and existing).
  • Coordinate doctor’s appointments, managing times, durations, and treatment sequences.
  • Respond to all online queries within two hours of receipt.
  • Professionally manage phone, walk-in, and digital booking requests.
  • Confirm same-day appointments and ensure all files are filed at day-end.
  • Accurately complete daily cash-up procedures.
  • Clock in / out on Zenoti system for attendance records.
Weekly
  • Follow up on all online queries and update the online query spreadsheet.
  • Monitor treatment schedule follow-ups and client engagement.
  • Update WhatsApp stories with promotional material.
  • Collect and manage daily guest feedback.
  • Participate in maintaining cleanliness and order in the spa.
Monthly Duties
  • Finalize treatment schedule spreadsheet by the 2nd of each month for reporting.
  • Review outstanding accounts with management, generate invoices, and send to clients.
  • Update account spreadsheets to reflect invoicing and payments.
  • Distribute promotional messages via SMS / WhatsApp.
  • Prepare monthly marketing / advertising ideas for management review.
  • Maintain a list of clients overdue for follow-up appointments.
  • Assist with stock ordering and inventory control.
Additional Responsibilities
  • Take on any other duties as reasonably requested by management.
  • Actively support team collaboration and knowledge sharing.
  • Represent SCINMed’s values, professionalism, and strategic vision in all interactions.

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This advertiser has chosen not to accept applicants from your region.

Front Desk Supervisor

Cape Town, Western Cape Cre8work

Posted 19 days ago

Job Viewed

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Job Description

We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams.

Key Responsibilities :

  • Greet and assist visitors in a professional and friendly manner.
  • Answer and direct phone calls to the appropriate personnel.
  • Maintain front desk area, ensuring it is tidy and presentable.
  • Manage incoming and outgoing correspondence.
  • Provide administrative support such as data entry, filing, and scheduling.
  • Assist with coordination and documentation of fleet management tasks.
  • Monitor and track vehicle usage, maintenance schedules, and logs.
  • Support procurement and inventory of office and vehicle supplies.
  • Assist in organizing meetings, preparing agendas, and taking minutes.

Qualifications :

  • High school diploma or equivalent; additional certification in Office Management or related field is a plus.
  • Proven experience in a front desk or administrative role preferred.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Familiarity with fleet management systems is an asset.
  • Must have a drivers license.

Working Conditions :

  • Full-time position, Monday to Friday with every 4th weekend working.
  • Office-based role with occasional travel for fleet-related tasks.
  • Professional and collaborative work environment.
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This advertiser has chosen not to accept applicants from your region.

Front Desk Coordinator

Cape Town, Western Cape Inuversal Group

Posted 1 day ago

Job Viewed

Tap Again To Close

Job Description

The main objective of the Front Desk Coordinator role is to only make client commitments you are able to keep in order to maintain client satisfaction levels. Make sure customer satisfaction is the main priority. The goal is to always meet or exceed the expectation of every client. To ensure the overall smooth running of all functions of the business.

Key Responsibilities

Professional Conduct

• Conduct yourself with honesty, integrity, and loyalty throughout your employment.

• Carry out all duties and functions as assigned by management.

• Comply with all lawful and reasonable instructions issued by your supervisors.

• Promote and uphold the professional image and reputation of SCINMed.

• Maintain a respectful, friendly, and helpful approach toward clients and colleagues.

• Ensure neat, polished personal appearance in line with SCINMed’s grooming standards.

• Communicate clearly, courteously, and professionally at all times.

• Serve as a key point of contact, facilitating efficient communication across the team.

• Collaborate as a supportive and cooperative team member.

• Use initiative and problem-solving skills to manage challenges proactively.

• Work efficiently under pressure while maintaining service quality.

• Manage time effectively to meet deadlines and ensure smooth daily operations.

• Regularly review and optimize the appointment schedule.

• Follow all policies, protocols, and SOPs consistently.

Daily Duties

• Manage petty cash, monitor the opening float, and track cash flow accurately.

• Check and verify daily sales closures across systems.

• Process EFT payment adjustments and monitor related email communications.

• Send booking confirmations to spa clients for the following day.

• Send appointment reminders to doctor’s patients two days in advance.

• Call doctor’s patients to confirm next-day appointments.

• Monitor and promptly respond to voicemails and incoming emails.

• Communicate with Finance on outstanding debtor accounts.

• Email doctor’s daily schedule in advance and again on the day of appointments.

• Prepare, retrieve, and maintain patient files (new and existing).

• Coordinate doctor’s appointments, managing times, durations, and treatment sequences.

• Respond to all online queries within two hours of receipt.

• Professionally manage phone, walk-in, and digital booking requests.

• Confirm same-day appointments and ensure all files are filed at day-end.

• Accurately complete daily cash-up procedures.

• Clock in/out on Zenoti system for attendance records.

Weekly

• Follow up on all online queries and update the online query spreadsheet.

• Monitor treatment schedule follow-ups and client engagement.

• Update WhatsApp stories with promotional material.

• Collect and manage daily guest feedback.

• Participate in maintaining cleanliness and order in the spa.

Monthly Duties

• Finalize treatment schedule spreadsheet by the 2nd of each month for reporting.

• Review outstanding accounts with management, generate invoices, and send to clients.

• Update account spreadsheets to reflect invoicing and payments.

• Distribute promotional messages via SMS/WhatsApp.

• Prepare monthly marketing/advertising ideas for management review.

• Maintain a list of clients overdue for follow-up appointments.

• Assist with stock ordering and inventory control.

Additional Responsibilities

• Take on any other duties as reasonably requested by management.

• Actively support team collaboration and knowledge sharing.

• Represent SCINMed’s values, professionalism, and strategic vision in all interactions.
This advertiser has chosen not to accept applicants from your region.

Front desk supervisor

Cape Town, Western Cape Cre8work

Posted today

Job Viewed

Tap Again To Close

Job Description

permanent
We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams. Key Responsibilities : Greet and assist visitors in a professional and friendly manner. Answer and direct phone calls to the appropriate personnel. Maintain front desk area, ensuring it is tidy and presentable. Manage incoming and outgoing correspondence. Provide administrative support such as data entry, filing, and scheduling. Assist with coordination and documentation of fleet management tasks. Monitor and track vehicle usage, maintenance schedules, and logs. Support procurement and inventory of office and vehicle supplies. Assist in organizing meetings, preparing agendas, and taking minutes. Qualifications : High school diploma or equivalent; additional certification in Office Management or related field is a plus. Proven experience in a front desk or administrative role preferred. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with fleet management systems is an asset. Must have a drivers license. Working Conditions : Full-time position, Monday to Friday with every 4th weekend working. Office-based role with occasional travel for fleet-related tasks. Professional and collaborative work environment. #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Front desk supervisor

Cape Town, Western Cape Cre8work

Posted today

Job Viewed

Tap Again To Close

Job Description

permanent
We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams. Key Responsibilities : Greet and assist visitors in a professional and friendly manner. Answer and direct phone calls to the appropriate personnel. Maintain front desk area, ensuring it is tidy and presentable. Manage incoming and outgoing correspondence. Provide administrative support such as data entry, filing, and scheduling. Assist with coordination and documentation of fleet management tasks. Monitor and track vehicle usage, maintenance schedules, and logs. Support procurement and inventory of office and vehicle supplies. Assist in organizing meetings, preparing agendas, and taking minutes. Qualifications : High school diploma or equivalent; additional certification in Office Management or related field is a plus. Proven experience in a front desk or administrative role preferred. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with fleet management systems is an asset. Must have a drivers license. Working Conditions : Full-time position, Monday to Friday with every 4th weekend working. Office-based role with occasional travel for fleet-related tasks. Professional and collaborative work environment. #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
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About the latest Receptionists Jobs in Cape Town !

Front Desk Office Administrator

Cape Town, Western Cape The Legends Agency

Posted 9 days ago

Job Viewed

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Job Description

Are you the kind of person who keeps everything running smoothly with a smile? Were looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office.

If you're a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you! Join a dynamic and inclusive team where no two days are the same.

What You'll Be Responsible For :

Warmly welcoming and assisting visitors, clients, and staff

Managing incoming calls and emails professionally

Scheduling appointments, meetings, and coordinating travel

Planning and organizing team birthdays and monthly team-building events

Creating and managing purchase orders daily

Overseeing filing for debtors, creditors, and audit prep

Coordinating vehicle servicing, repairs, and insurance profiles

Supporting BBBEE-related activities and documentation

Running occasional office errands

Managing and distributing staff workwear

Handling deliveries : receiving supplier goods and dispatching customer orders / payments

Monitoring and maintaining office supplies, including first aid stock

Communicating internal notices and updates effectively

Ensuring office documentation is up-to-date, accurate, and well-organized

Flexibility is key! You may occasionally be required to assist with additional duties aligned with business needs.

What Youll Need to Succeed :

A valid drivers license and access to your own vehicle

Proficiency in Microsoft Office (Word and Excel)

Basic knowledge of bookkeeping

Strong organizational , administrative , and communication skills

A polished, professional appearance and friendly attitude

Ability to prioritize , multitask , and work well under pressure

Why Join Us?

A collaborative, energetic team culture

Opportunities to grow your skills in a corporate environment

Make a real impact in the day-to-day success of the business

Create a job alert for this search #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Front Desk Office Administrator

Cape Town, Western Cape ExecutivePlacements.com - The JOB Portal

Posted 22 days ago

Job Viewed

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Job Description

Join to apply for the Front Desk Office Administrator role at ExecutivePlacements.com - The JOB Portal

1 week ago Be among the first 25 applicants

Join to apply for the Front Desk Office Administrator role at ExecutivePlacements.com - The JOB Portal

SUMMARY:

An established leader in the manufacture and supply of thermoplastic products is seeking a vibrant, well-presented, and confident Front Desk Office Administrator to join their dynamic corporate team in Killarney Gardens, Cape Town.

Recruiter:

West Coast Personnel

Job Ref:

CPT /SM

Date posted:

Thursday, July 3, 2025

Location:

Killarney Gardens, South Africa

Salary:

R12k Monthly

SUMMARY:

An established leader in the manufacture and supply of thermoplastic products is seeking a vibrant, well-presented, and confident Front Desk Office Administrator to join their dynamic corporate team in Killarney Gardens, Cape Town.

POSITION INFO:

The ideal candidate is proactive, deadline-driven, and able to multitask efficiently in a fast-paced environment. If you're a go-getter who thrives under pressure, communicates clearly, and enjoys being part of a diverse team, this could be the perfect opportunity for you.

Minimum Requirements:

  • Matric Certificate
  • 5+ years’ experience in similar role
  • Valid driver’s license and own vehicle
  • Proficient in Microsoft Office (Word and Excel)
  • Basic bookkeeping knowledge
  • Strong organizational and communication skills
  • Professional appearance and demeanour
  • Ability to manage multiple tasks and prioritize effectively

Key Responsibilities:

  • Greet and assist visitors professionally
  • Handle incoming calls and emails
  • Schedule meetings and appointments
  • Coordinate travel arrangements
  • Organize staff birthday celebrations and monthly team-building initiatives
  • Create and manage purchase orders daily
  • File documents for debtors, creditors, and audit preparation
  • Schedule and monitor vehicle servicing and repairs
  • Assist in managing insurance profiles and claims
  • Support BBBEE project activities
  • Run errands as required
  • Manage office supply inventory
  • Oversee staff workwear distribution
  • Receive supplier deliveries and manage outgoing customer deliveries and payments
  • Manage onsite first aid supplies
  • Handle internal staff communications and notice distribution
  • Maintain organized and up-to-date filing systems
  • From time to time, responsibilities may be adjusted depending on business needs, but will remain reasonable and related to the role.

To apply:

Please submit your CV, head & shoulder photo & Matric Certificate.

If you do not receive feedback within two weeks of the closing date, please consider your application unsuccessful.



Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Other
  • Industries Advertising Services

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Front desk office administrator

Cape Town, Western Cape The Legends Agency

Posted today

Job Viewed

Tap Again To Close

Job Description

permanent
Are you the kind of person who keeps everything running smoothly with a smile? Were looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office. If you're a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you! Join a dynamic and inclusive team where no two days are the same. What You'll Be Responsible For : Warmly welcoming and assisting visitors, clients, and staff Managing incoming calls and emails professionally Scheduling appointments, meetings, and coordinating travel Planning and organizing team birthdays and monthly team-building events Creating and managing purchase orders daily Overseeing filing for debtors, creditors, and audit prep Coordinating vehicle servicing, repairs, and insurance profiles Supporting BBBEE-related activities and documentation Running occasional office errands Managing and distributing staff workwear Handling deliveries : receiving supplier goods and dispatching customer orders / payments Monitoring and maintaining office supplies, including first aid stock Communicating internal notices and updates effectively Ensuring office documentation is up-to-date, accurate, and well-organized Flexibility is key! You may occasionally be required to assist with additional duties aligned with business needs. What Youll Need to Succeed : A valid drivers license and access to your own vehicle Proficiency in Microsoft Office (Word and Excel) Basic knowledge of bookkeeping Strong organizational , administrative , and communication skills A polished, professional appearance and friendly attitude Ability to prioritize , multitask , and work well under pressure Why Join Us? A collaborative, energetic team culture Opportunities to grow your skills in a corporate environment Make a real impact in the day-to-day success of the business Create a job alert for this search #J-18808-Ljbffr
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