259 Quality Assistant jobs in South Africa

Our client, a reputable Accounting Firm, is seeking a Quality Assistant to join their team.

The purpose of this role is to obtain and record information related to the quality management process, monitor purpose and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements, and monitor compliance.

Port Elizabeth / Gqeberha

On-site

• Assist in compiling IRBA fee list from GreatSoft reports and other registers
• Assist with IRBA fee reconciliation
• Support the Quality Department with the Rotation schedule
• Maintain Locking lists and follow up on files due for locking
• Update Typist registers, Caseware locking register, Attorneys register, Claims register, and AUP & Valuations register for locking purposes
• Perform completeness checks on various registers and lists
• Maintain the late locking register and assist with late locking letters
• Follow-up on PI scores
• Capture and maintain the Modified reports register
• File modified reports
• Update the Reportable Irregularity register and ensure receipt of necessary information
• Update Communications, conflict check, and CPD registers for applicable staff
• Assist with the upkeep of Training attendance registers
• Follow-up on post-assessment training and send post assessments for training held
• Maintain other quality department registers and perform ad hoc tasks
• Assist with reception duties
• Ensure compliance with the firm’s Employee Code of Conduct, HR policies, SAICA, IRBA, and IESBA Codes of Conduct

• Grade 12
• Diploma or higher qualification in Quality Management (advantageous)
• Proficiency in Microsoft Office
• MS Forms (advantageous)
• Intermediate Excel skills (compulsory)
• General administrative experience
• Experience in an audit firm (advantageous)
• Experience with GreatSoft (advantageous)

• Communication skills
• Organisational skills
• Time management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail

If you meet the above criteria, please apply directly to this advertisement. If you do not hear from us within 2 weeks, kindly consider your application unsuccessful.

Minimum Requirements:

Qualifications:

• Grade 12
• Diploma or higher qualification in Quality Management highly advantageous

Skills Required:

• Communication skills
• Organisational skills
• Time-management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail
• Ability to deliver work of a high quality and standard
• Ability to work in a team
• Ability to adapt to change
• Quick to learn and apply new skills

Computer literacy:

• Excel – Intermediate essential
• MS Form – Advantageous
• GreatSoft (advantageous)

Key Performance Areas:

• Assist in compiling fee list from GreatSoft reports and other registers
• Assist with the fee reconciliation
• Assist the Quality Department with the rotation schedule
• Maintain locking lists
• Perform follow-ups on files due soon for locking
• Update Typist registers, Caseware locking register, Attorneys register, Claims register and Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, valuations register and fee list
• Maintain the late locking register and assist with the compilation of late locking letters
• Filing modified reports
• Update reportable irregularity register and ensuring the necessary information is received
• Update communications register, conflict check register for applicable staff
• Assist with the upkeep of the training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held
• Assist in other training-related tasks
• Maintain other quality department registers
• Assist the Quality Department in ad-hoc tasks
• Release for reception
• Compliance with the firm’s System of Quality Management (SOQM), policies and procedures
• Compliance with the firm’s Employee Code of Conduct

Salary: R16 000 to R20 000 per month CTC commensurate with qualification and experience.

Our client, a reputable Accounting Firm is seeking a Quality Assistant, to join their team.

The purpose of this role is to obtain and record information with regards to the quality management process, monitor purpose and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements and monitor compliance.

Location: Port Elizabeth/ Gqeberha

Job type: On-site

Duties and Responsibilities

• Assist in compiling IRBA fee list from GreatSoft reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists and perform follow-ups on files due for locking
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register, and AUP & Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, modified reports list, AUP & Valuations register and IRBA fee list
• Maintaining the late locking register and assist with the compilation of late locking letters
• PI scores follow-up
• Modified reports register capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register, conflict check register and the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held in other training-related tasks
• Maintaining other quality department registers and ad hoc tasks
• Release for reception
• Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct

Minimum Requirements

• Grade 12
• Diploma or higher qualification in Quality Management will be advantageous
• Microsoft Office
• MS Forms (advantageous)
• Excel intermediate (compulsory)
• General administrative experience
• Experience in an audit firm will be advantageous
• GreatSoft (advantageous)

Skills Required

• Communication skills
• Organisational skills
• Time-management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail

Should meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful

We are looking for an experienced Quality Assistant for a Renowned Accounting and Auditing Firm in Port Elizabeth.

Purpose of Position:

Obtain and record information with regards to the quality management process, monitor and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements, monitor compliance as per guidelines and other ad hoc administrative functions relating to quality within the firm based on instruction and guidance from the Quality Manager and Assistant Quality Manager.

Requirements:

Experience working in a similar position.

Grade 12

Diploma or higher qualification in Quality Management will be advantageous

Microsoft Office

MS Forms (advantageous)

Excel intermediate (compulsory)

GreatSoft (advantageous)

Duties:

Assists in compiling IRBA fee list from GreatSoft reports and other registers

Assisting with the IRBA fee reconciliation

Assisting the Quality Department with the Rotation schedule

Maintaining Locking lists

Perform follow-ups on files due soon for locking

Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes

Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list

Maintaining the late locking register and assist with the compilation of late locking letters

PI scores follow-up

Modified reports register: capturing and maintaining register

Filing modified reports

Updating Reportable Irregularity register and ensuring the necessary information is received

Updating Communications register

Updating conflict check register

Updating the CPD register for applicable staff

Assisting with the upkeep of the Training attendance registers

Assist in follow-up on post-assessment training

Assist in sending of post assessments for training held

Assist in other training-related tasks

Maintaining other quality department registers

Assist the Quality department in ad hoc tasks

Release for reception

Compliance with the firm’s System of Quality Management (SOQM), policies and procedures

Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct

1. Grade 12
2. Diploma or higher qualification in Quality Management will be advantageous
3. Computer literacy
4. Microsoft Office
5. MS Forms (advantageous)
6. Excel intermediate (compulsory)

• General administrative experience
• Experience within a financial environment is advantageous

• Assists in compiling fee list from reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists
• Perform follow-ups on files due soon for locking
• Updating Typist registers, locking register, Attorneys register, Claims register, and & Valuations register for locking purposes
• Perform completeness checks on Typist register, locking register, PA register, modified reports list, & Valuations register and fee list
• Maintaining the late locking register and assisting with the compilation of late locking letters
• PI scores follow-up
• Modified reports register: capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register
• Updating conflict check register
• Updating the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending post assessments for training held
• Assist in other training-related tasks
• Maintaining other quality department registers
• Assist the Quality department in ad hoc tasks
• Release for reception
• Compliance with the firms System of Quality Management (SOQM), policies and procedures
• Work independently after guidance has been provided by the Quality Department

Reference: DBN003527-SS-1

A leading pharmaceutical company has a 6 month contract position for a QA Assistant.

Key Responsibilities:

• Drafting of procedures in the company's RSA format
• Tracking, documenting Procedure (SOP) Change control
• Circulating reviews, collecting information or comments. Update procedure accordingly and circulate.
• Tracking signatories to due dates
• Arrange training sessions, documenting training/registers and archive.
• Effective date review and implementation. Communication and archive. Version control with further updates and documenting redundant process.
• Maintain the SOP/Files master file.
• Assisting with external site information collection and follow-up. Not just pertaining to MD but also medicines to free up some time form current QA Manager to participate in procedure co-review.
• Routine information collection, documenting, circulating for review and closure. Maintaining of registers, trend analysis, escalations, extensions and closures.
• Drafting of Clause by Clause internal audit and review. Assisting with internal audit information collection.
• Coordinating information for QMS review. Arrange review meetings, taking minutes, list actions, follow-up and ensure review for closure.
• Assisting with updating of current medicine QMS to be in line with new parallel MD QMS. This will be on top of current routine review process. Drafting of documents, tracking reviews, incorporate comments, tracking signatories, collecting training information, document implementation (effective date).
• Drafting and maintaining of policy / regulation register impacting site.
• Collecting information from different departments within MD division. With QMS in effect. Risk assessments, planning and executions. To ensure separate archive and documentation for MD reviews / audits.
• Coordinate with different departments (HR, Logistics, Regulatory, Marketing, Sales, Medical, QA) ensuring correct QMS execution for data collection with ISO certification
• Assist with ISO correspondence, observations, CAPA, tracking and closure.
• Coordinate pro-active customer feedback process.
• Ensuring external product training records are maintained.
• Medical Device File – Assisting with the filing of the information and ensure correspondence with file information and PRS, release forms and actual product information.
• Maintain and update Audit readiness Tracker during review meetings and with identified issues.
• Quality manual: Keep updated and ensure with new product information relevant clauses applicable are identified and updated accordingly.
• Updating of CRMs with IHS.

Requirements and Skills:

• Post Basic Qualification
• Experience as a QA Assistant in the Pharmaceutical industry
• Ability to work independently as well as collaboratively in a fast-paced, high energy organization
• Excellent verbal and interpersonal skills.
• Computer literacy.
• General knowledge of the registration guidelines.
• Understanding the regulatory environment in South Africa.

Behavioural Skills:

• Attention to detail.
• High level of integrity and adherence to all compliance guidelines.
• Willingness to take initiative related to administrative issues.
• Willingness to up skill in the requirements for the compilation of medicines registration dossiers.
• Customer-focused and performance-driven.
• Egalitarian and trusting.
• Flexible and adaptive.
• Performance driven.
• Ability to work independently as well as collaboratively, multi-task and work under pressure.
• Planning and organizational skills.
• Professional interpersonal skills.
• Team player.

Candidates that meet the criteria may submit their applications via this portal or via vacancy link on
Should you receive no feedback within 7 days, please accept your application as unsuccessful.