1,847 Quality Assistant jobs in South Africa

We are looking to employ a QA Assistant to work within the United Pharma Marketing division of our business. The role will be based at our Head Office and report to the Regulatory Affairs Manager.

JOB OBJECTIVES

• To liaise with the Clicks in-house advertising agency (BTB) and Marketing & Distribution Partners and their Suppliers / Manufactures to ensure timeous compilation and accurate delivery of all printed material, ensuring accurate compilation and proofreading of all PI’s, PIL’s and product packaging artwork according to prescribed SOP's to ensure legal regulatory and marketing code compliance forall such partners and as detailed in the relevant Technical Quality Agreements (TQAs) with such partners.
• To timeously deliver regulatory compliant marketing, promotional and/or educational material required through effective communication and proactively managing and ensuring delivery with all stakeholders effectively utilising and coordinating logistics and resources.
• To liaise with multiple stakeholders to ensure products are listed on all applicable internal and external IT systems according to project deadlines.
• To create and manage project management tools (trackers) ensuring accurate and timely delivery on commercial expectations.
• To apply good document management practices to ensure regulatory legal compliance (e.g. traceability and version control.
• To keep all filing of advertising and marketing (printed) material up to date.
• To keep abreast of new pharmaceutical and regulatory trends, specifically pertaining to advertising and marketing (printed) material intended for use by healthcare professionals as well as patients and caregivers.
• To collect, evaluate and record technical product complaints and communicate such events to the relevant M&D Partner.
• To collect, evaluate and record pharmacological product complaints (Adverse Drug Reactions (ADRs) and Adverse Events (AEs) and communicate such events to the relevant M&D Partner.
• Communicate weekly (Adverse Drug Reactions (ADRs) and Adverse Events (AEs) to M&D Partners.
• Submit monthly (Adverse Drug Reactions (ADRs) and Adverse Events (AEs) reconciliation reports to M&D Partners.
• Any other duties as per changes in operational requirements of the department to deliver Regulatory compliance.

· Pharmaceutical industry laws, regulations and ethics (Medicines and Pharmacy Acts)

· Marketing code related to pharmaceutical industry

· Other Industry related laws, regulations and ethics (CPA, Companies and Competition Acts)

· Business processes pertaining to development of Promotional material, New Launch Activities, Purchase orders and stock control

· Knowledge of Pharmaceutical Manufacturing, Wholesaling/Distribution

· Knowledge of GWP/GDP/GMP

· SolidknowledgeofPharmacovigilance processes

Job related skills:

· Problemsolvingandanalytical thinking

· Abilitytokeepmeticulous records

· Abilitytointeractandcommunicate effectivelywithawiderangeof people

· ExcellentIT skills (Microsoft suite)

· Project management, planning and organising skills

· Record keeping and document administration skills

· Policy and procedure development skills

· Analytical and problem-solving skills

• At least 3 years working experience in a quality environment within the pharmaceutical industry
• Atleast1yearPharmacovigilanceexperience.

• Deciding and Initiating Action
• Working with People
• Adhering to Principle and Values
• Relating and Networking
• Writing and Reporting
• Planning and Organising
• Following Instructions and Procedures
• Adapting and Responding to Change

Listing reference:

Listing status: Online

Apply by: 1 October 2025

Position summary

Industry: Wholesale & Retail Trade

Job category: Pharmaceutic

Location: Cape Town

Contract: Permanent

Remuneration: Market related

EE position: Yes

About our company

Clicks Group

Introduction

We are looking to employ a QA Assistant to work within the United Pharma Marketing division of our business. The role will be based at our Head Office and report to the Regulatory Affairs Manager.

Job description

JOB OBJECTIVES

• To liaise with the Clicks in-house advertising agency (BTB) and Marketing & Distribution Partners and their Suppliers / Manufactures to ensure timeous compilation and accurate delivery of all printed material, ensuring accurate compilation and proofreading of all PI's, PIL's and product packaging artwork according to prescribed SOP's to ensure legal regulatory and marketing code compliance for all such partners and as detailed in the relevant Technical Quality Agreements (TQAs) with such partners.
• To timeously deliver regulatory compliant marketing, promotional and/or educational material required through effective communication and proactively managing and ensuring delivery with all stakeholders effectively utilising and coordinating logistics and resources.
• To liaise with multiple stakeholders to ensure products are listed on all applicable internal and external IT systems according to project deadlines.
• To create and manage project management tools (trackers) ensuring accurate and timely delivery on commercial expectations.
• To apply good document management practices to ensure regulatory legal compliance (e.g. traceability and version control.
• To keep all filing of advertising and marketing (printed) material up to date.
• To keep abreast of new pharmaceutical and regulatory trends, specifically pertaining to advertising and marketing (printed) material intended for use by healthcare professionals as well as patients and caregivers.
• To collect, evaluate and record technical product complaints and communicate such events to the relevant M&D Partner.
• To collect, evaluate and record pharmacological product complaints (Adverse Drug Reactions (ADRs) and Adverse Events (AEs) and communicate such events to the relevant M&D Partner.
• Communicate weekly (Adverse Drug Reactions (ADRs) and Adverse Events (AEs) to M&D Partners.
• Submit monthly (Adverse Drug Reactions (ADRs) and Adverse Events (AEs) reconciliation reports to M&D Partners.
• Any other duties as per changes in operational requirements of the department to deliver Regulatory compliance.

Minimum requirements

Job related knowledge:

• Pharmaceutical industry laws, regulations and ethics (Medicines and Pharmacy Acts)
• Marketing code related to pharmaceutical industry
• Other Industry related laws, regulations and ethics (CPA, Companies and Competition Acts)
• Business processes pertaining to development of Promotional material, New Launch Activities, Purchase orders and stock control
• Knowledge of Pharmaceutical Manufacturing, Wholesaling/Distribution
• Knowledge of GWP/GDP/GMP
• Solid knowledge of Pharmacovigilance processes

Job related skills:

• Verbal and written communication
• Problem solving and analytical thinking
• Attention to detail
• Good interpretative skills
• Ability to keep meticulous records
• Ability to interact and communicate effectively with a wide range of people
• Relationship building skills
• A systematic approach to tasks
• Excellent IT skills (Microsoft suite)
• Good interpretative skills
• Teamwork
• Project management, planning and organising skills
• Record keeping and document administration skills
• Policy and procedure development skills
• Analytical and problem-solving skills
• Presentation skills

Job experience:

• At least 3 years working experience in a quality environment within the pharmaceutical industry
• At least 1 year Pharmacovigilance experience.

Education:

• Relevant bachelor's degree, or
• Equivalent National Diploma (a 3-year qualification) in Life sciences, Biotechnology, Chemistry etc.).

Essential Competencies:

• Deciding and Initiating Action
• Working with People
• Adhering to Principle and Values
• Relating and Networking
• Writing and Reporting
• Planning and Organising
• Following Instructions and Procedures
• Adapting and Responding to Change

Overview

Our client is seeking a Financial Quality Assistant for their team in PE.

Location: Port Elizabeth

• Grade 12
• Diploma or higher qualification in Quality Management will be advantageous
• Computer literacy
• Microsoft Office
• MS Forms (advantageous)
• Excel intermediate (compulsory)

• General administrative experience
• Experience within a financial environment is advantageous

Obtain and record information with regards to the quality management process, monitor and report on progress as per the company's system of quality management (SOQM) and company procedural requirements, monitor compliance as per guidelines and other ad hoc administrative functions relating to quality within the company based on instruction and guidance from the Quality Manager and Assistant Quality Manager.

• Assists in compiling fee list from reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists
• Perform follow-ups on files due soon for locking
• Updating Typist registers, locking register, Attorneys register, Claims register, and & Valuations register for locking purposes
• Perform completeness checks on Typist register, locking register, PA register, modified reports list, & Valuations register and fee list
• Maintaining the late locking register and assisting with the compilation of late locking letters
• PI scores follow-up
• Modified reports register: capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register
• Updating conflict check register
• Updating the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending post assessments for training held
• Assist in other training-related tasks
• Maintaining other quality department registers
• Assist the Quality department in ad hoc tasks
• Release for reception
• Compliance with the firm’s System of Quality Management (SOQM), policies and procedures
• Work independently after guidance has been provided by the Quality Department

Market Related

• Mandatory deductions for pension & partial medical aid

How to Apply on our website:

Overview

Our client, a reputable Accounting Firm is seeking a Quality Assistant, to join their team.

The purpose of this role is to obtain and record information with regards to the quality management process, monitor purpose and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements and monitor compliance.

Location: Port Elizabeth / Gqeberha

Job type: On-site

• Assist in compiling IRBA fee list from GreatSoft reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists and perform follow-ups on files due for locking
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register, and AUP & Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, modified reports list, AUP & Valuations register and IRBA fee list
• Maintaining the late locking register and assist with the compilation of late locking letters
• PI scores follow-up
• Modified reports register capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register, conflict check register and the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held in other training-related tasks
• Maintaining other quality department registers and ad hoc tasks
• Release for reception
• Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct

• Grade 12
• Diploma or higher qualification in Quality Management will be advantageous
• Microsoft Office
• MS Forms (advantageous)
• Excel intermediate (compulsory)
• General administrative experience
• Experience in an audit firm will be advantageous
• GreatSoft (advantageous)

• Communication skills
• Organisational skills
• Time-management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail

Should you meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful

Our client, a reputable Accounting Firm is seeking a Quality Assistant, to join their team.

The purpose of this role is to obtain and record information with regards to the quality management process, monitor purpose and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements and monitor compliance.

Location: Port Elizabeth/ Gqeberha

Job type: On-site

Duties and Responsibilities

• Assist in compiling IRBA fee list from GreatSoft reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists and perform follow-ups on files due for locking
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register, and AUP & Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, modified reports list, AUP & Valuations register and IRBA fee list
• Maintaining the late locking register and assist with the compilation of late locking letters
• PI scores follow-up
• Modified reports register capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register, conflict check register and the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held in other training-related tasks
• Maintaining other quality department registers and ad hoc tasks
• Release for reception
• Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct

Minimum Requirements

• Grade 12
• Diploma or higher qualification in Quality Management will be advantageous
• Microsoft Office
• MS Forms (advantageous)
• Excel intermediate (compulsory)
• General administrative experience
• Experience in an audit firm will be advantageous
• GreatSoft (advantageous)

Skills Required

• Communication skills
• Organisational skills
• Time-management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail

Should meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful

Our client, a reputable Accounting Firm is seeking a Quality Assistant, to join their team.

The purpose of this role is to obtain and record information with regards to the quality management process, monitor purpose and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements and monitor compliance.

Location: Port Elizabeth/ Gqeberha

Job type: On-site

Duties and Responsibilities

• Assist in compiling IRBA fee list from GreatSoft reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists and perform follow-ups on files due for locking
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register, and AUP & Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, modified reports list, AUP & Valuations register and IRBA fee list
• Maintaining the late locking register and assist with the compilation of late locking letters
• PI scores follow-up
• Modified reports register capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register, conflict check register and the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held in other training-related tasks
• Maintaining other quality department registers and ad hoc tasks
• Release for reception
• Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct

Minimum Requirements

• Grade 12
• Diploma or higher qualification in Quality Management will be advantageous
• Microsoft Office
• MS Forms (advantageous)
• Excel intermediate (compulsory)
• General administrative experience
• Experience in an audit firm will be advantageous
• GreatSoft (advantageous)

Skills Required

• Communication skills
• Organisational skills
• Time-management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail

Should meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful

1. Grade 12
2. Diploma or higher qualification in Quality Management will be advantageous
3. Computer literacy
4. Microsoft Office
5. MS Forms (advantageous)
6. Excel intermediate (compulsory)

• General administrative experience
• Experience within a financial environment is advantageous

• Assists in compiling fee list from reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists
• Perform follow-ups on files due soon for locking
• Updating Typist registers, locking register, Attorneys register, Claims register, and & Valuations register for locking purposes
• Perform completeness checks on Typist register, locking register, PA register, modified reports list, & Valuations register and fee list
• Maintaining the late locking register and assisting with the compilation of late locking letters
• PI scores follow-up
• Modified reports register: capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register
• Updating conflict check register
• Updating the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending post assessments for training held
• Assist in other training-related tasks
• Maintaining other quality department registers
• Assist the Quality department in ad hoc tasks
• Release for reception
• Compliance with the firms System of Quality Management (SOQM), policies and procedures
• Work independently after guidance has been provided by the Quality Department

Reference: DBN -SS-1

A leading pharmaceutical company has a 6 month contract position for a QA Assistant.

Key Responsibilities:

• Drafting of procedures in the company's RSA format
• Tracking, documenting Procedure (SOP) Change control
• Circulating reviews, collecting information or comments. Update procedure accordingly and circulate.
• Tracking signatories to due dates
• Arrange training sessions, documenting training/registers and archive.
• Effective date review and implementation. Communication and archive. Version control with further updates and documenting redundant process.
• Maintain the SOP/Files master file.
• Assisting with external site information collection and follow-up. Not just pertaining to MD but also medicines to free up some time form current QA Manager to participate in procedure co-review.
• Routine information collection, documenting, circulating for review and closure. Maintaining of registers, trend analysis, escalations, extensions and closures.
• Drafting of Clause by Clause internal audit and review. Assisting with internal audit information collection.
• Coordinating information for QMS review. Arrange review meetings, taking minutes, list actions, follow-up and ensure review for closure.
• Assisting with updating of current medicine QMS to be in line with new parallel MD QMS. This will be on top of current routine review process. Drafting of documents, tracking reviews, incorporate comments, tracking signatories, collecting training information, document implementation (effective date).
• Drafting and maintaining of policy / regulation register impacting site.
• Collecting information from different departments within MD division. With QMS in effect. Risk assessments, planning and executions. To ensure separate archive and documentation for MD reviews / audits.
• Coordinate with different departments (HR, Logistics, Regulatory, Marketing, Sales, Medical, QA) ensuring correct QMS execution for data collection with ISO certification
• Assist with ISO correspondence, observations, CAPA, tracking and closure.
• Coordinate pro-active customer feedback process.
• Ensuring external product training records are maintained.
• Medical Device File – Assisting with the filing of the information and ensure correspondence with file information and PRS, release forms and actual product information.
• Maintain and update Audit readiness Tracker during review meetings and with identified issues.
• Quality manual: Keep updated and ensure with new product information relevant clauses applicable are identified and updated accordingly.
• Updating of CRMs with IHS.

Requirements and Skills:

• Post Basic Qualification
• Experience as a QA Assistant in the Pharmaceutical industry
• Ability to work independently as well as collaboratively in a fast-paced, high energy organization
• Excellent verbal and interpersonal skills.
• Computer literacy.
• General knowledge of the registration guidelines.
• Understanding the regulatory environment in South Africa.

Behavioural Skills:

• Attention to detail.
• High level of integrity and adherence to all compliance guidelines.
• Willingness to take initiative related to administrative issues.
• Willingness to up skill in the requirements for the compilation of medicines registration dossiers.
• Customer-focused and performance-driven.
• Egalitarian and trusting.
• Flexible and adaptive.
• Performance driven.
• Ability to work independently as well as collaboratively, multi-task and work under pressure.
• Planning and organizational skills.
• Professional interpersonal skills.
• Team player.

Candidates that meet the criteria may submit their applications via this portal or via vacancy link on
Should you receive no feedback within 7 days, please accept your application as unsuccessful.