2,872 Quality Administrator jobs in South Africa

One of our clients is looking for a Quality Administrator in the Pinetown area.

Duties:

• Develop and maintain a quality management system documentation and the output data.
• Develop and maintain QMS documentation including procedures, flowcharts, work instructions and records.
• Assist in audits.
• Co-ordinate and manage customer complaints/feedback related to product service (CAR's and SCAR's).
• Collate data on various quality performance metrics.
• Creating charts and graphs on PowerPoint to present in QMS meetings.
• Assist in SHEQ campaigns and workshops.

Requirements:

• Quality, Business Administration or equivalent qualification.
• Grade 12.
• Clear criminal record.
• 2 contactable references.
• Proficient in Microsoft Office suite.
• 5 years experience within ISO quality environment.

Overview

Quality Administrator – Lesaffre South Africa. The Quality Administrative Assistant role is responsible for supporting the quality assurance and food safety functions within the organization. This includes managing supplier documentation, compiling and analyzing raw material information, assisting with supplier inquiries and audits, and contributing to the enhancement of the company's food safety culture.

• Supplier Questionnaires: Distribute, collect, and maintain supplier questionnaires to gather relevant information; ensure timely completion and follow up with suppliers as needed.
• Raw Material Questionnaires: Manage the distribution, collection, and storage of raw material questionnaires; analyze information to improve technical data sheets (TDS) and update the EBX system.
• Supplier Documentation/Certificates/Analysis: Obtain, review, and maintain all necessary supplier documentation, including certificates and analysis reports; ensure completeness and accuracy of supplier-provided information.
• Supplier Inquiries and Complaints: Assist the Food Safety Officer in handling supplier inquiries and addressing complaints; act as a point of contact for suppliers and facilitate issue resolution.
• Supplier Audits: Support the Food Safety Officer in preparing for, participating in, and following up on supplier audits.
• Food Safety Culture Enhancement: Monitor the implementation of basic food safety principles within the organization; develop and deliver small training sessions or presentations to promote a stronger food safety culture.
• Product Release Verification: Verify the completeness and accuracy of product release documentation, including Certificates of Analysis (COAs).
• Filing and Documentation Management: Maintain organized filing systems (physical and electronic) for all quality-related documentation; ensure efficient retrieval and storage of records.

• Strong organizational and administrative skills
• Attention to detail and accuracy
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Basic understanding of quality assurance and food safety principles
• Ability to work collaboratively with cross-functional teams
• Problem-solving and analytical skills

• Line Management : Reporting directly to the Quality and Innovation Manager.
• Employment type : Full-time
• Seniority level : Not Applicable
• Job function : Information Technology
• Industries : Food and Beverage Manufacturing

Company Description

Founded in 1853, Lesaffre is an independent, family-owned group based in France and a leading global provider of baker’s yeast and yeast extract products. It employs over 11,000 people on five continents and markets bakery, taste improvement, health and nutrition, fermentation and brewery products and services.

Lesaffre South Africa previously known as Aries Baking Supplies and Bakelab are entities recently acquired by Lesaffre.

The Quality Administrative Assistant is responsible for supporting the quality assurance and food safety functions within the organization. This role involves managing supplier documentation, compiling and analyzing raw material information, assisting with supplier inquiries and audits, and contributing to the enhancement of the company's food safety culture.

Key Duties and Responsibilities:

1. Supplier Questionnaires:

- Distribute, collect, and maintain supplier questionnaires to gather relevant information.

- Ensure timely completion and follow up with suppliers as needed.

2. Raw Material Questionnaires:

- Manage the distribution, collection, and storage of raw material questionnaires.

- Analyze the information provided to improve technical data sheets (TDS) and update the EBX system.

3. Supplier Documentation/Certificates/Analysis:

- Obtain, review, and maintain all necessary supplier documentation, including certificates and analysis reports.

- Ensure the completeness and accuracy of supplier-provided information.

4. Supplier Inquiries and Complaints:

- Assist the Food Safety Officer in handling supplier inquiries and addressing any complaints.

- Serve as a point of contact for suppliers and facilitate the resolution of issues.

5. Supplier Audits:

- Support the Food Safety Officer in conducting supplier audits, including preparation, participation, and follow-up.

6. Food Safety Culture Enhancement:

- Monitor the implementation of basic food safety principles within the organization.

- Develop and deliver small training sessions or prepare presentations to promote a stronger food safety culture.

7. Product Release Verification:

- Verify the completeness and accuracy of product release documentation, including Certificates of Analysis (COAs).

8. Filing and Documentation Management:

- Maintain organized filing systems, both physical and electronic, for all quality-related documentation.

- Ensure the efficient retrieval and storage of records.

Qualifications and Skills:

- Strong organizational and administrative skills

- Attention to detail and accuracy

- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)

- Excellent communication and interpersonal skills

- Basic understanding of quality assurance and food safety principles

- Ability to work collaboratively with cross-functional teams

- Problem-solving and analytical skills

Line Management

• Reporting directly to the Quality and Innovation Manger.
• Fixed term contract

This Quality Administrative Assistant role is crucial in supporting the overall quality and food safety efforts of the organization, ensuring the proper management of supplier documentation, data analysis, and the enhancement of the company's food safety culture.

Overview

Our client, a leader in the Mobility Solutions industry, is seeking an experienced Quality Administrator to join their team in Jet Park, East Rand, Johannesburg.

A wonderful career opportunity awaits an experienced Quality Administrator.

The successful candidate will support the Quality Department in maintaining, monitoring, and improving the company’s Quality Management System (QMS) while ensuring compliance with internal standards, customer requirements, and applicable regulations.

• Diploma or Degree in Quality Management, Business Administration, or a related field (preferred).
• 2–3 years’ experience in a quality administration, document control, or similar role.
• Knowledge of ISO 9001 or other quality management systems advantageous.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Ability to handle confidential information with discretion.
• Ability to multitask and manage priorities effectively.
• Strong administrative and record-keeping skills.
• Team player with a proactive approach and commitment to continuous improvement.

• Maintaining and updating quality and safety documentation, including procedures, work instructions, and records.
• Assisting with the preparation, coordination, and follow-up of internal and external audits.
• Monitoring and tracking non-conformances, corrective actions, and preventive actions.
• Capturing, organizing, and analyzing quality-related data for reporting purposes.
• Supporting the maintenance of ISO and other relevant certification requirements.
• Coordinating customer complaint resolution.
• Assisting in training coordination and awareness programs related to quality standards.
• Liaising with suppliers and customers regarding quality-related issues when required.
• Providing general administrative support to the Quality Manager and team.

Please note if you do not receive a response within two weeks of applying, kindly consider your application unsuccessful

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Company Description

Founded in 1853, Lesaffre is an independent, family-owned group based in France and a leading global provider of baker's yeast and yeast extract products. It employs over 11,000 people on five continents and markets bakery, taste improvement, health and nutrition, fermentation and brewery products and services.

Lesaffre South Africa previously known as Aries Baking Supplies and Bakelab are entities recently acquired by Lesaffre.

The Quality Administrative Assistant is responsible for supporting the quality assurance and food safety functions within the organization. This role involves managing supplier documentation, compiling and analyzing raw material information, assisting with supplier inquiries and audits, and contributing to the enhancement of the company's food safety culture.

Job Description

Key Duties and Responsibilities:

1. Supplier Questionnaires:

2. Distribute, collect, and maintain supplier questionnaires to gather relevant information.

3. Ensure timely completion and follow up with suppliers as needed.

4. Raw Material Questionnaires:

5. Manage the distribution, collection, and storage of raw material questionnaires.

6. Analyze the information provided to improve technical data sheets (TDS) and update the EBX system.

7. Supplier Documentation/Certificates/Analysis:

8. Obtain, review, and maintain all necessary supplier documentation, including certificates and analysis reports.

9. Ensure the completeness and accuracy of supplier-provided information.

10. Supplier Inquiries and Complaints:

11. Assist the Food Safety Officer in handling supplier inquiries and addressing any complaints.

12. Serve as a point of contact for suppliers and facilitate the resolution of issues.

13. Supplier Audits:

14. Support the Food Safety Officer in conducting supplier audits, including preparation, participation, and follow-up.

15. Food Safety Culture Enhancement:

16. Monitor the implementation of basic food safety principles within the organization.

17. Develop and deliver small training sessions or prepare presentations to promote a stronger food safety culture.

18. Product Release Verification:

19. Verify the completeness and accuracy of product release documentation, including Certificates of Analysis (COAs).

20. Filing and Documentation Management:

21. Maintain organized filing systems, both physical and electronic, for all quality-related documentation.

22. Ensure the efficient retrieval and storage of records.

Qualifications

Qualifications and Skills:

• Strong organizational and administrative skills
• Attention to detail and accuracy
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Basic understanding of quality assurance and food safety principles
• Ability to work collaboratively with cross-functional teams
• Problem-solving and analytical skills

Additional Information

Line Management

• Reporting directly to the Quality and Innovation Manger.
• Fixed term contract

This Quality Administrative Assistant role is crucial in supporting the overall quality and food safety efforts of the organization, ensuring the proper management of supplier documentation, data analysis, and the enhancement of the company's food safety culture.

Closing date: 2 September 2025

Job Purpose

To support the effective implementation, maintenance, and continuous improvement of the electronic Quality Management System (eQMS) and related quality processes within the laboratory. This role ensures compliance with regulatory standards, facilitates quality reporting, and supports training and audit activities.

Key Responsibilities

• Maintain and update the electronic Quality Management System (eQMS) to ensure accuracy and compliance.
• Assist in preparing, updating, and distributing quality reports and metrics.
• Coordinate with departments to track and follow up on Quality KPIs.
• Manage documentation and records control in line with QMS requirements.
• Organize and monitor training sessions; maintain accurate training records.
• Support the preparation of management and compliance reports.
• Participate in internal and external audits and quality assessments.
• Provide administrative support for quality-related projects and initiatives.
• Perform general administrative and ad-hoc duties as required.
• Uphold SHEQ (Safety, Health, Environment, and Quality) standards in all activities.

Qualifications

• National Diploma or Bachelor's degree in Quality Management, Biotechnology, Microbiology, Food Technology, Veterinary Technology or Analytical Chemistry.
• Familiarity with ISO standards (e.g., ISO 9001, ISO and regulatory compliance.

Experience

• 2–4 years of experience in a laboratory or quality assurance environment.
• Experience with electronic QMS platforms (advantageous).

Knowledge & Skills

• Strong understanding of Quality Management Systems and document control.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Attention to detail and ability to work independently.
• Knowledge of SHEQ principles and laboratory operations.

Other

• Preference will be given to employment equity candidates.
• This is a temporary position of five months.

An excellent opportunity awaits an individual with the right aura to assist the Quality Assurance team in maintaining Quality and Food Safety Standards throughout the company's Label and Flexible divisions.

If you possess logical, on-your feet thinking, out of the box ideas and pleasant communication skills then there is great possibility for growth.

Must have good people skills and be able to work in a manufacturing / production environment and have the ability to grasp basic technical information.

Candidate should be fit, as we have multiple production sites that require daily oversight in line with Quality and Food Safety Standards.

Candidate would be responsible for supporting the Quality Assurance Manager in maintaining compliance in Safety, Health and Environmental aspects and offer administrative support to the Quality Assurance Manager in support of the daily running of a Global Food Safety accreditation.

Kindly read job specification thoroughly and only reply should you meet criteria. Your application would not be considered otherwise.

CV's must be emailed to Should you not receive feedback from us within 10 working days of application kindly consider your application as unsuccessful.

Emails only, and no telephone calls please.

Kindly respond with reference in Email Subject line: QAA001 / Quality Assurance Administrator

Job Types: Full-time, Temp to perm

Work Location: In person