273 Purchasing Planner jobs in South Africa

• Bachelors degree in supply chain management, Industrial Engineering, Logistics, or a related field.
• 5+ years of experience in materials planning, supply chain management, or production planning, preferably in a manufacturing environment.
• Without Qualification, at least a minimum of 8+ years of experience in materials planning, supply chain management, or production planning, preferably in a manufacturing environment.
• Proven track record in inventory management, supplier relationship management, and logistics optimization.
• Proficiency in MRP/ERP systems, advanced Excel skills, and other relevant software
• Understanding of production processes, manufacturing methods, and supply chain principles.

• Developing and maintaining material supply plans, ensuring timely and adequate availability of materials for production.
• Monitoring and maintaining inventory levels of raw materials, components, and finished goods, optimising stock levels to avoid shortages and overstocking.
• Assessing and analysing production capacity, identifying potential bottlenecks, and developing strategies to improve efficiency.
• Collaborating with suppliers, procurement, and other departments to ensure timely and cost-effective delivery of materials.
• Analysing demand patterns, sales forecasts, and other relevant data to accurately plan material requirements.
• Gathering, analysing, and reporting on key performance indicators (KPIs) related to inventory, production, and supply chain performance.
• Identifying and addressing supply chain issues, implementing process improvements, and participating in continuous improvement initiatives.
• Communicating effectively with cross-functional teams, stakeholders, and suppliers to ensure alignment and coordination.
• Ad hoc duties.

Minimum Requirements:

• Bachelor’s degree in supply chain management, Industrial Engineering, Logistics, or a related field.
• 5+ years of experience in materials planning, supply chain management, or production planning, preferably in a manufacturing environment.
• Without Qualification, at least a minimum of 8+ years of experience in materials planning, supply chain management, or production planning, preferably in a manufacturing environment.
• Proven track record in inventory management, supplier relationship management, and logistics optimization.
• Proficiency in MRP/ERP systems, advanced Excel skills, and other relevant software
• Understanding of production processes, manufacturing methods, and supply chain principles.

• Developing and maintaining material supply plans, ensuring timely and adequate availability of materials for production.
• Monitoring and maintaining inventory levels of raw materials, components, and finished goods, optimising stock levels to avoid shortages and overstocking.
• Assessing and analysing production capacity, identifying potential bottlenecks, and developing strategies to improve efficiency.
• Collaborating with suppliers, procurement, and other departments to ensure timely and cost-effective delivery of materials.
• Analysing demand patterns, sales forecasts, and other relevant data to accurately plan material requirements.
• Gathering, analysing, and reporting on key performance indicators (KPIs) related to inventory, production, and supply chain performance.
• Identifying and addressing supply chain issues, implementing process improvements, and participating in continuous improvement initiatives.
• Communicating effectively with cross-functional teams, stakeholders, and suppliers to ensure alignment and coordination.
• Ad hoc duties.

We're looking for a driven and detail-oriented Supply Chain Planner to join our team. In this role, you will be responsible for forecasting product demand, managing inventory levels, and ensuring product availability in line with business goals. This role plays a critical part in achieving service excellence and cost efficiency through proactive supply coordination and demand planning.

What you will be doing?

• Capturing of all purchase orders and jobs in Syspro
• Monitoring and maintaining optimal inventory levels and ensuring uninterrupted supply to customers
li >Place purchase orders and ensuring timely procurement of materials
• Ensure demand forecasts align with supply chain capabilities to prevent overstock or stockouts
< i >Follow up / manage customer delivery requirements regarding stock and transport and communicate proactively with the customer on progress
• Coordinate with customers and internal functions (mainly sales & operations) to manage product shortages and mitigate impact on customer relationships
• Upload and instruct 3rd parties to pick and pack orders, arrange transport for deliveries and issue customer invoices. Ensure stock is allocated and rotated according to agreed standards
• Collaborate closely with commercial teams & other relevant stakeholders to maintain stock to norm/safety stock and optimise inventory levels
• Administer end-to-end purchase order processes - from requisition to invoice reconciliation - across multiple commodities and suppliers
• Facilitate efficient communication with manufacturers, trucking providers, and warehousing partners to ensure timely and accurate delivery
• Maintain FIFE principles are followed, that stock does not expire, and stock deviations are within targets
• Manage planned and unplanned returns process in line with uplift SOP

Minimum Qualification

Certificate or Diploma in Supply Chain or Logistics

What are we looking for?

• Minimum 5 years in Supply Chain or Logistics environment
• Proficiency in computer applications, particularly intermediate Excel skills
• Knowledge of Syspro software
• Excellent accuracy & attention to detail
• Effective communication skills
• Good planning & organising skills
• Must have a valid driver's license and your own reliable transport

We are situated in Bellville, The Vineyards Office Estate.

Only shortlisted candidates will be contacted.

PURPOSE

To manage and coordinate the supply of product from all suppliers whether internal or external processors, and both within South Africa and international

To assist the General Manager in managing all 3rd party supplier relationships and ensuring the timely and accurate flow of information and communications to and from the Supplier, thereby facilitating the smooth flow of 3rd party product to the customer base

To balance product supply and demand by monitoring and managing the volume and timing of supply from the various processors with demand from customers and shift supply between processors to ensure customer demand is met

To optimise the supply of product from various sources to give the best outcomes to customers and to minimise inventory levels and maximise cashflow for suppliers

To manage data integrity within the CRM and sales management system to ensure both the sales, logistics and finance teams are always working with current and accurate data

To assist the General Manager in growing the 3rd party supplier base and manage the onboarding of new suppliers as and when required

RESPONSIBILITIES

Manage 3rd Party Processor Supply Agreements

Assist the General Manager in writing, negotiating and finalising supply and sale agreements between the business and external suppliers

Onboard new 3rd party suppliers, collecting and entering all supplier data in the system to ensure the efficient flow of data through the system

Manage and negotiate the regular updating of the annexures of all supply agreements, ensuring they are kept up current at all time and loaded into the CRM system for all to reference. This includes updates to:

Seasonal Forecasts

Minimum Selling prices

Generally ensure that 3rd Party Suppliers are upholding their obligations under the supply agreements and performing as expected and required and bring any issues to the attentions of the General Manager to help resolve

Supplier Production Forecasts

Ensure all suppliers provide regular (monthly) production forecasts my month, style and grade as mutually agreed and load these production forecasts into the crm system for supply and demand balancing

Monitor the changes and trends within these forecasts and highlight to the relevant parties any trends that appear to be out of the ordinary

Supply Reserves

Manage a process in co-ordination with the General Managers of the businesses to regularly (monthly) review and adjust the reserve percentages through each season and adjust accordingly as the season progresses and the level of confidence in the forecast rises

Whenever a new supplier forecast is uploaded into the system run the Reserve Wizard to automatically adjust the reserve allocation totals

Adjust the monthly allocations in the reserved allocations to match the totals and predict as accurately as possible the likely sales and shipping dates of the reserved volumes for cash flow and planning purposes

Minimum Sell Prices

Manage a process to coordinate with the General Manager and sales team to regularly (monthly) review minimum budget sell prices by supplier, style and grade

Update all revised minimum sells prices in Macs so that they flow through to all non contracted allocations for to facilitate the management of new sales at or above forecast sales prices

Buy Prices

Manage a process to coordinate with the Processing Finance team to regularly (monthly) review and update the buy prices by style and grade

Update all revised buy prices in Macs so that these automatically flow through to purchase orders generated from the Macs system

Allocation Approvals

Approve all sales allocations entered into Macs taking into account the following:

That the allocation does not violate the current minimum forecast selling prices

That the allocation will not create an over commitment situation on an supplier, style and grade combination

That any Main and Substitute allocations have been set up correctly to allow the desired flexibility on sales contracts

That all parameters and data have been entered correctly: brand, finishing, packaging, plant, specifications etc

Balance Supply and Demand

Regularly monitor the Style Analysis reports that balances production with reserves and sales allocations to predict over and under allocations of product by supplier, month, style and grade

Highlight areas of serious under-commitment and any over commitments

Work closely with the sales team and the account management team to adjust flexible (either by supplier or grade or style or flexible on timing) allocations and sales contracts to address any under and over commitment issues

Act as the main representative of the business in the S&OP meetings with the Processing business to manage and coordinate supply and demand balancing and coordinate with the processing plant any possible changes to productions priorities, parameters etc to keep supply and demand in balance

Shipping Planning

Manage the shipping planning process with a 3 month rolling horizon to plan shipments

Monitor orders in Macs and ensure that the account managers are processing and managing orders with the agreed process flow and timing and capturing all data accurately

Work with the account managers and the BA to recommend any changes to the process flow or system platform to enhance efficiency or customer experience

Arrange, coordinate and chair a weekly shipping plan meeting between the company account managers and the production, logistics and warehouse teams to plan and confirm weekly shipments

Negotiate and coordinate any changes to production or shipping priorities to optimise shipments to customers

Use Macs to generate a monthly shipping exception report and table and review this at the regular S&OP meetings

Supplier Documentation

Ensure that all supplier (especially 3rd party supplier) documentation is current and uploaded into Macs

Collect updated documentation from suppliers as necessary

3rd Party Purchase Contracts and Purchase Order

As and when 3rd party supply has been contracted with customers issue purchase contracts and purchase orders for the product to the relevant supplier

Manage the progress of these Purchase Contracts and highlight any issues that need to be resolved

Data Integrity

In conjunction with the BA generally work to ensure the integrity of all data in Macs.

Work with the relevant party to address of fix any missing or wrong data

Ensure that all sales contracts and orders are managed through their life cycle and closed out correctly once fulfilled

Work with the BA to continuously enhance the data capture process in Macs to reduce human error and improve data checking protocols

COMMUNICATION

Reports to the GM

Liaise with:

3rd Party Suppliers, Finance, Warehousing and logistics, Sales Managers, Account Managers, QA Managers, Supervises

REQUIRED COMPETENCIES

Qualifications and Experience

Minimum three years of experience in scheduling and planning in an international shipping environment

A recognized degree in Supply Chain Management or similar would be highly regarded

Project management experience would be an advantage.

Personal Characteristics and Traits

Motivated and independent self-starter

Excellent verbal and written communication skills with an ability to negotiate mutually beneficial outcomes

High attention to detail

Commercially astute

Team player

Demonstrated strong organisational ability

Salary - +- R350 000pa CTC

KEY RESPONSIBILITIES

• Build meaningful internal and externalstakeholder relationships
• Analyse and provide key insightsto drive operational efficiency and informed decision-making through various reporting tools
• Coordinate and compile monthly supply chain reports.
• Support budgeting, forecasting and expense tracking across Distribution Centres and transport
• Develop and maintain transport budget dashboards and reporting tools
• Ensure all transport queries are resolved efficiently

QUALIFICATIONS REQUIRED:

Essential:

• Matric and Diploma in Supply Chain, Logistics or Commerce

Preferred:

• Degree in Supply Chain, Industrial Engineering or B. Com (Logistics/Quantitative Analysis)

EXPERIENCE REQUIRED:

Essential:

• 1–2 years’ experience in analytical roles within a Supply Chain / DC / Logistics environment
  
• Budgeting and financial experience
• 1–2 years’ order fulfilment experience

Preferred:

• Retail supply chain experience

JOB RELATED KNOWELDGE AND SKILLS REQUIRED:

Knowledge required:

• Working knowledge of Distribution Centre and Transport processes
  
• Data extraction andoptimisation skills

Skills required:

• Strong analytical andnumerical ability
• Advanced MS Office (Excel andPowerPoint essential)
• Excellent communication and relationship-building skills
• Ability to simplify processes, solve problems andinfluence stakeholders
• Ability to analyse, interpret data andidentify opportunities for improvement
• Adaptability and business acumen
• Ability to work in a deadline driven environment
• Ability to work independently
• Great Team player

KEY RESPONSIBILITIES

• Build meaningful internal and externalstakeholder relationships
• Analyse and provide key insightsto drive operational efficiency and informed decision-making through various reporting tools
• Coordinate and compile monthly supply chain reports.
• Support budgeting, forecasting and expense tracking across Distribution Centres and transport
• Develop and maintain transport budget dashboards and reporting tools
• Ensure all transport queries are resolved efficiently

QUALIFICATIONS REQUIRED:

Essential:

• Matric and Diploma in Supply Chain, Logistics or Commerce

Preferred:

• Degree in Supply Chain, Industrial Engineering or B. Com (Logistics/Quantitative Analysis)

EXPERIENCE REQUIRED:

Essential:

• 1–2 years’ experience in analytical roles within a Supply Chain / DC / Logistics environment
  
• Budgeting and financial experience
• 1–2 years’ order fulfilment experience

Preferred:

• Retail supply chain experience

JOB RELATED KNOWELDGE AND SKILLS REQUIRED:

Knowledge required:

• Working knowledge of Distribution Centre and Transport processes
  
• Data extraction andoptimisation skills

Skills required:

• Strong analytical andnumerical ability
• Advanced MS Office (Excel andPowerPoint essential)
• Excellent communication and relationship-building skills
• Ability to simplify processes, solve problems andinfluence stakeholders
• Ability to analyse, interpret data andidentify opportunities for improvement
• Adaptability and business acumen
• Ability to work in a deadline driven environment
• Ability to work independently
• Great Team player