266 Purchasing Coordinator jobs in South Africa

HERTEX FABRICS is a leading supplier of high-quality fabrics, rugs, wallpaper and homeware for both the local and international market. What started in 1987 as a humble Cape Town showroom and has since grown into 15 showrooms nationwide, with more on the way. At Hertex we are a family run business that focuses on achieving excellence in everything we do. As a team, we encourage and support each other and are committed to the success of our customers and the business. At Hertex everyday counts. We communicate with honesty and respect and work relentlessly, with passion and energy. We are looking for a mature, highly professional individual with a proven track record in a similar role to join our team at the Head Office as a full time Purchasing and Forex Coordinator. The person will report to the Operations Director and part of the duties will include Personal Assistant duties. MAIN DUTIES: Receive forex rates and email out to all relevant parties every morning. Capture and schedule all forex payments. Compare all forex payments to bank books and check calculations. Query all pending credits and ensure credits are deducted from payments. Update forex planning schedule and schedule payments. Execution of daily forex payments. Ensure correct banking details are used before executing payments. Ensure all change of banking details verified and signed off by director Update bank books after each payment. Update daily payment forex sheets and send rates out to all relevant parties. Distribute swift confirmation to relevant parties. Communicate with foreign suppliers, when relevant, regarding payments due. Alert Financial Director when rates are improved to buy forward cover. Processing Visa applications for travellers, making bookings, where applicable. Process applications, authorisation letters (with passports and e-tickets) for overseas travel and arrange for forex cash to be collected from the bank. Apply for annual forex travel facility at the beginning of each year. Checking of all shipping costings. Book accommodation and flights. Coordinate head office petty cash and send recons to accounts. Haus cash sales counted, and recons sent to accounts. Coordination of Vida E daily recons. Ordering of supplies (milk, water, hand towelling etc.) for head office. Ordering of toner for printers for Bellville and ensuring directors toners and paper replenished. Signing off stationery requests. Printing of reports for directors. Filing of all related documents Perform other related ad hoc duties as required. Work at all times in the company’s best interest. Be professional and treat any information as confidential to outsiders. Report any serious problems or irregularities to management. MINIMUM REQUIREMENTS: National senior certificate (matric) Qualification/Certificate in secretarial/administrative/financial field (advantageous) A minimum of 5 years’ experience in a similar role for a medium to large organization A minimum of 2 to 3 years’ experience in coordination/scheduling of Forex payments Experience working with top management, Directors and CEO Computer literate (MS Office with intermediate excel skills) Excellent communication skills Highly professional and ability to handle confidential information Ability to work well under pressure and to prioritize and multitask. Highly meticulous and detail orientated. Well-presented and professional Own reliable transport #J-18808-Ljbffr

Job Summary

An experienced Sr Business Systems Analyst, Oracle Order Managementwithin the Enterprise Applications department will be responsible for implementing and supporting Sales Order Management applications across all Masimo sites. The position will require working with cross-functional application support professionals to keep Company's core Oracle applications and integrations with various external systems in good health.

Will be responsible for writing user stories for new features, establishing business priorities, participating in design, and leading the testing and training of those new features. In addition, this role requires leading application support for the Order Management and Configurator modules and related functionality, executing Masimo's incident management strategy and providing leadership and expertise on application integration and development initiatives. The Sr Business Systems Analyst, Oracle Order Management will be a vital part of the broader Oracle team that includes our business partners, BSA's, Developers, Contractors and Project management; a team that delivers vital, stable functionality that will allow Masimo to operate more efficiently and accurately.

Duties & Responsibilities

• Leveraging an Agile Development "scrum" methodology, identify critical functionality or performance gaps based on information from business partners and technology peers to break down high-level information into epics and stories that solve the underlying problem


• Implement and support solutions within the Oracle Sales Order and Configurator modules.


• Partner with our Sales Operations business team members to understand business needs and assist them with the prioritization of stories in the Jira system


• Work with your ERP Business Systems Analyst team members to create Solution Designs, leveraging best practices for Oracle technology along with hands-on configuration of Oracle EBS modules to meet business requirements


• Be the liaison between our business partners & stakeholders and development resources, both within the Oracle team and across the broader IT / IS team, to integrate other business-critical systems within EBS


• Understand the inherent challenges with turning designs and business requirements into technical solutions across a variety of web / mobile platforms


• Working with the development team, design and test integrations into and out of the Order Management module, as required.


• Prepare accurate and detailed documentation in the form of user stories, training material and configuration documentation


• Ensure that our documentation will meet applicable SOX and FDA regulatory standards appropriate for its intended audience. While the Jira business processes in place will ensure SOX compliance, additional documentation may be required to satisfy FDA regulations, including the creation of documents summarizing requirements, specifications, test procedures, validation plans, system manuals, etc.


• In collaboration with the Quality Compliance team, ensure continued system compliance to applicable system regulations, including 21 CFR Part 11, and develop/deliver system specific documentation and program/module level operational procedures/work instructions.


• Always seek to understand, then strive to ensure we deliver what the business needs, not necessarily what was asked for.

Minimum Qualifications

• 5+ years as an Oracle EBS Business Systems Analyst, Oracle EBS version 12.x or higher preferred, with particular experience in manufacturing, supply chain planning modules, as a member of an information systems & technology team


• Thorough understanding of how up and downstream systems impact Order Management (e.g. Account Receivable, Warehouse Management systems)


• Experience with one or more full-life cycle implementations


• Demonstrated ability to configure the Order Management module to business requirements


• Experience with configurable BOM's


• Experience writing epics and user stories to document business process requirements, acceptance criteria and any technical considerations.


• Experience reading and writing basic SQL queries and manipulate data in Oracle EBS.


• Experience documenting and managing user acceptance testing


• Demonstrated ability to work with BSAs supporting other modules (e.g. WMS, Accounts Receivable, etc.) to create integrated solutions to business problems


• Experience with Agile methodologies, working within a Scrum development environment.


• Excellent proficiency in Microsoft Office Suite, particularly Word.


• Experience in developing process flows, using Microsoft Visio


• Ability to work well independently and collaboratively with key business teams (such as Sales Operations, Quality Compliance, Finance, etc.).


• Experience with overall software development life cycle and phases


• Experience quickly understanding business processes and identifying technical solutions


• Experience managing multiple projects/tasks of varying complexities, meet deadlines and work well under pressure


• Good to excellent presentation, interpersonal, and communication skills


• A demonstrated ability to work within a team, to support fellow team members, by sometimes working outside your comfort zone to pitch in as necessary.


• A desire to work in a positive, focused environment within a team that enjoys each other's company.

Preferred Qualifications

• Experience with Atlassian Jira & Confluence a definite plus


• Experience creating and supporting integrations Oracle EBS with Kinaxis RapidResponse


• Experience with SOX-audited Oracle environments


• Experience with FDA and international medical devices regulatory processes.


• Knowledge of regulatory requirements impacting computer system validations


• Collaborate with Project Managers / Analysts in resolving conflicts and analyzing critical consolidated information, and driving meetings with stakeholders


• Effective ability to communicate across all levels of an organization

Education

Bachelor's degree in Computer Science, Information Systems, or related field preferred.
Equivalent demonstrated experience will also be considered.

Compensation :

The anticipated salary range for this position is $100,000 - $135,000 plus benefits. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, and experience. This position also qualifies for up to 10% annual bonus based on Company, department, and individual performance.

Masimo offers benefits such as Medical, Dental, Vision, Life/AD&D, Disability Insurance, 401(k), Vacation, Sick, Holiday, Paid Maternity Leave, Flexible Spending Accounts, Voluntary Accident, Critical Illness, Hospital, Long-Term Care, Employee Assistance Program, Pet Insurance, on-site Wellness Clinic, Fitness Center and Cafe. All benefits are subject to eligibility requirements.

Physical requirements/Work Environment

This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodation may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

#LI-Onsite

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Job Summary An experienced Sr Business Systems Analyst, Oracle Order Managementwithin the Enterprise Applications department will be responsible for implementing and supporting Sales Order Management applications across all Masimo sites. The position will require working with cross-functional application support professionals to keep Company's core Oracle applications and integrations with various external systems in good health.Will be responsible for writing user stories for new features, establishing business priorities, participating in design, and leading the testing and training of those new features. In addition, this role requires leading application support for the Order Management and Configurator modules and related functionality, executing Masimo's incident management strategy and providing leadership and expertise on application integration and development initiatives. The Sr Business Systems Analyst, Oracle Order Management will be a vital part of the broader Oracle team that includes our business partners, BSA's, Developers, Contractors and Project management; a team that delivers vital, stable functionality that will allow Masimo to operate more efficiently and accurately. Duties & Responsibilities Leveraging an Agile Development "scrum" methodology, identify critical functionality or performance gaps based on information from business partners and technology peers to break down high-level information into epics and stories that solve the underlying problem Implement and support solutions within the Oracle Sales Order and Configurator modules. Partner with our Sales Operations business team members to understand business needs and assist them with the prioritization of stories in the Jira system Work with your ERP Business Systems Analyst team members to create Solution Designs, leveraging best practices for Oracle technology along with hands-on configuration of Oracle EBS modules to meet business requirements Be the liaison between our business partners & stakeholders and development resources, both within the Oracle team and across the broader IT / IS team, to integrate other business-critical systems within EBS Understand the inherent challenges with turning designs and business requirements into technical solutions across a variety of web / mobile platforms Working with the development team, design and test integrations into and out of the Order Management module, as required. Prepare accurate and detailed documentation in the form of user stories, training material and configuration documentation Ensure that our documentation will meet applicable SOX and FDA regulatory standards appropriate for its intended audience. While the Jira business processes in place will ensure SOX compliance, additional documentation may be required to satisfy FDA regulations, including the creation of documents summarizing requirements, specifications, test procedures, validation plans, system manuals, etc. In collaboration with the Quality Compliance team, ensure continued system compliance to applicable system regulations, including 21 CFR Part 11, and develop/deliver system specific documentation and program/module level operational procedures/work instructions. Always seek to understand, then strive to ensure we deliver what the business needs, not necessarily what was asked for. Minimum Qualifications 5+ years as an Oracle EBS Business Systems Analyst, Oracle EBS version 12.x or higher preferred, with particular experience in manufacturing, supply chain planning modules, as a member of an information systems & technology team Thorough understanding of how up and downstream systems impact Order Management (e.g. Account Receivable, Warehouse Management systems) Experience with one or more full-life cycle implementations Demonstrated ability to configure the Order Management module to business requirements Experience with configurable BOM's Experience writing epics and user stories to document business process requirements, acceptance criteria and any technical considerations. Experience reading and writing basic SQL queries and manipulate data in Oracle EBS. Experience documenting and managing user acceptance testing Demonstrated ability to work with BSAs supporting other modules (e.g. WMS, Accounts Receivable, etc.) to create integrated solutions to business problems Experience with Agile methodologies, working within a Scrum development environment. Excellent proficiency in Microsoft Office Suite, particularly Word. Experience in developing process flows, using Microsoft Visio Ability to work well independently and collaboratively with key business teams (such as Sales Operations, Quality Compliance, Finance, etc.). Experience with overall software development life cycle and phases Experience quickly understanding business processes and identifying technical solutions Experience managing multiple projects/tasks of varying complexities, meet deadlines and work well under pressure Good to excellent presentation, interpersonal, and communication skills A demonstrated ability to work within a team, to support fellow team members, by sometimes working outside your comfort zone to pitch in as necessary. A desire to work in a positive, focused environment within a team that enjoys each other's company. Preferred Qualifications Experience with Atlassian Jira & Confluence a definite plus Experience creating and supporting integrations Oracle EBS with Kinaxis Rapid Response Experience with SOX-audited Oracle environments Experience with FDA and international medical devices regulatory processes. Knowledge of regulatory requirements impacting computer system validations Collaborate with Project Managers / Analysts in resolving conflicts and analyzing critical consolidated information, and driving meetings with stakeholders Effective ability to communicate across all levels of an organization Education Bachelor's degree in Computer Science, Information Systems, or related field preferred.Equivalent demonstrated experience will also be considered. Compensation : The anticipated salary range for this position is $100,000 - $135,000 plus benefits. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, and experience. This position also qualifies for up to 10% annual bonus based on Company, department, and individual performance. Masimo offers benefits such as Medical, Dental, Vision, Life/AD&D, Disability Insurance, 401(k), Vacation, Sick, Holiday, Paid Maternity Leave, Flexible Spending Accounts, Voluntary Accident, Critical Illness, Hospital, Long-Term Care, Employee Assistance Program, Pet Insurance, on-site Wellness Clinic, Fitness Center and Cafe. All benefits are subject to eligibility requirements. Physical requirements/Work Environment This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodation may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described. #LI-Onsite #J-18808-Ljbffr

Job Summary An experienced Sr Business Systems Analyst, Oracle Order Managementwithin the Enterprise Applications department will be responsible for implementing and supporting Sales Order Management applications across all Masimo sites. The position will require working with cross-functional application support professionals to keep Company's core Oracle applications and integrations with various external systems in good health.Will be responsible for writing user stories for new features, establishing business priorities, participating in design, and leading the testing and training of those new features. In addition, this role requires leading application support for the Order Management and Configurator modules and related functionality, executing Masimo's incident management strategy and providing leadership and expertise on application integration and development initiatives. The Sr Business Systems Analyst, Oracle Order Management will be a vital part of the broader Oracle team that includes our business partners, BSA's, Developers, Contractors and Project management; a team that delivers vital, stable functionality that will allow Masimo to operate more efficiently and accurately. Duties & Responsibilities Leveraging an Agile Development "scrum" methodology, identify critical functionality or performance gaps based on information from business partners and technology peers to break down high-level information into epics and stories that solve the underlying problem Implement and support solutions within the Oracle Sales Order and Configurator modules. Partner with our Sales Operations business team members to understand business needs and assist them with the prioritization of stories in the Jira system Work with your ERP Business Systems Analyst team members to create Solution Designs, leveraging best practices for Oracle technology along with hands-on configuration of Oracle EBS modules to meet business requirements Be the liaison between our business partners & stakeholders and development resources, both within the Oracle team and across the broader IT / IS team, to integrate other business-critical systems within EBS Understand the inherent challenges with turning designs and business requirements into technical solutions across a variety of web / mobile platforms Working with the development team, design and test integrations into and out of the Order Management module, as required. Prepare accurate and detailed documentation in the form of user stories, training material and configuration documentation Ensure that our documentation will meet applicable SOX and FDA regulatory standards appropriate for its intended audience. While the Jira business processes in place will ensure SOX compliance, additional documentation may be required to satisfy FDA regulations, including the creation of documents summarizing requirements, specifications, test procedures, validation plans, system manuals, etc. In collaboration with the Quality Compliance team, ensure continued system compliance to applicable system regulations, including 21 CFR Part 11, and develop/deliver system specific documentation and program/module level operational procedures/work instructions. Always seek to understand, then strive to ensure we deliver what the business needs, not necessarily what was asked for. Minimum Qualifications 5+ years as an Oracle EBS Business Systems Analyst, Oracle EBS version 12.x or higher preferred, with particular experience in manufacturing, supply chain planning modules, as a member of an information systems & technology team Thorough understanding of how up and downstream systems impact Order Management (e.g. Account Receivable, Warehouse Management systems) Experience with one or more full-life cycle implementations Demonstrated ability to configure the Order Management module to business requirements Experience with configurable BOM's Experience writing epics and user stories to document business process requirements, acceptance criteria and any technical considerations. Experience reading and writing basic SQL queries and manipulate data in Oracle EBS. Experience documenting and managing user acceptance testing Demonstrated ability to work with BSAs supporting other modules (e.g. WMS, Accounts Receivable, etc.) to create integrated solutions to business problems Experience with Agile methodologies, working within a Scrum development environment. Excellent proficiency in Microsoft Office Suite, particularly Word. Experience in developing process flows, using Microsoft Visio Ability to work well independently and collaboratively with key business teams (such as Sales Operations, Quality Compliance, Finance, etc.). Experience with overall software development life cycle and phases Experience quickly understanding business processes and identifying technical solutions Experience managing multiple projects/tasks of varying complexities, meet deadlines and work well under pressure Good to excellent presentation, interpersonal, and communication skills A demonstrated ability to work within a team, to support fellow team members, by sometimes working outside your comfort zone to pitch in as necessary. A desire to work in a positive, focused environment within a team that enjoys each other's company. Preferred Qualifications Experience with Atlassian Jira & Confluence a definite plus Experience creating and supporting integrations Oracle EBS with Kinaxis Rapid Response Experience with SOX-audited Oracle environments Experience with FDA and international medical devices regulatory processes. Knowledge of regulatory requirements impacting computer system validations Collaborate with Project Managers / Analysts in resolving conflicts and analyzing critical consolidated information, and driving meetings with stakeholders Effective ability to communicate across all levels of an organization Education Bachelor's degree in Computer Science, Information Systems, or related field preferred.Equivalent demonstrated experience will also be considered. Compensation : The anticipated salary range for this position is $100,000 - $135,000 plus benefits. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, and experience. This position also qualifies for up to 10% annual bonus based on Company, department, and individual performance. Masimo offers benefits such as Medical, Dental, Vision, Life/AD&D, Disability Insurance, 401(k), Vacation, Sick, Holiday, Paid Maternity Leave, Flexible Spending Accounts, Voluntary Accident, Critical Illness, Hospital, Long-Term Care, Employee Assistance Program, Pet Insurance, on-site Wellness Clinic, Fitness Center and Cafe. All benefits are subject to eligibility requirements. Physical requirements/Work Environment This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodation may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described. #LI-Onsite #J-18808-Ljbffr

Purchasing and Asset Management Coordinator

Listing reference: track_001291

Listing status: Under Review

Apply by: 8 October 2024

Position summary

Job category: Stock Control

Location: Randburg

Contract: Permanent

EE position: Yes

Introduction

Tracker is seeking the services of a Purchasing and Asset Management Coordinator within the IT department; the incumbent will be responsible to execute IT purchasing and IT asset management responsibilities on behalf of the IT Infrastructure department.

Key Responsibilities

• Responsible for the purchasing of all IT Equipment for Tracker Connect.
• Ensure that Tracker procurement policies and procedures are adhered to.
• Gathering of supplier documentation for procurement to register the supplier.
• Maintain detailed records of all purchasing requests.
• Ensure that all purchasing requests are authorised by the relevant business unit budget owner.
• Maintain relationships with preferred suppliers.
• Sourcing of quotations as per the Tracker procurement policy and creation of PO’s.
• Ensure suppliers submit invoices and payments are done on time to avoid service disruption for non-payment.
• Assist finance with reconciling Technology supplier accounts as required.
• Review department cost centre financials for accuracy and report or address mispostings.
• Ensure that all equipment to be returned from users is captured on the asset management tool.
• Maintain and manage a warranty repair register indicating all Tracker owned equipment currently with suppliers for warranty repair.
• Maintain and manage an off-site repair register indicating all Tracker owned equipment currently with suppliers for out of warranty repair.
• Ensure in collaboration with finance that new assets purchased by Technology on behalf of Tracker are assigned to the correct business unit.
• Maintain a library of Tracker owned and licensed software.
• Maintain and manage a process for issuing and returning software to and from the Tracker software library.
• Maintain and manage a register of the software licenses owned by Tracker and the equipment that the software is installed on.
• Take part in the departmental monthly budget review with Finance.
• Work with department PA’s and regions to execute on Technology consumable requests from the business.
• Manage the asset disposal process in line with Tracker asset disposal policies and procedures.
• Manage the storage, purchasing and issuing of any spares held in stock, including routine stock takes.
• Manage the department asset register and notify finance of changes as required.
• Manage the issuing of equipment to department staff and ensuring that issued equipment is returned on employment termination.
• Manage the Fire sale of old IT equipment and update the asset management tool accordingly.
• Keep the asset management data updated with accurate asset details including the purchase price.

Minimum Requirements

• Senior Certificate (Matric Certificate or similar qualification).
• Minimum 2 years' experience working in a financial (procurement/creditors) environment.
• Computer Literate (Ms Office and Outlook).
• Fixed Assets management and Inventory management experience an advantage.
• Experience with Willow system, Firebird, Accounts Payable and Fixed Assets modules an advantage.
• Experience in designing and implementing processes an advantage.
• Customer Service Orientation.
• Logical Thinking and Judgment Ability.
• Relationship Building Skills.
• Good Communication Skills.

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Business Segment: Personal & Private Banking

Location: ZA, GP, Johannesburg, 5 Simmonds Street

To manage cash distribution vendor relationships and performance for efficient and effective service delivery within the bank’s risk appetite. Responsible for defining material outsourcing business requirements as input into vendor outsourcing, establishing and leading cross functional vendor sourcing teams, vendor contracting, vendor billing and payments processing, vendor performance management, vendor strategic alignment, third party risk management and asset lifecycle management.

Qualifications

Type of Qualification: First Degree
Field of Study: Information Technology/Engineering

Experience Required
Delivery Enablement
Technology
5-7 years
Experience in cash services products and processing. Business, Finance and People Management experience is a critical requirement for this role.

5-7 years
• Leading cross functional vendor sourcing teams including defining technical and non-technical requirements, evaluations, selection, contracting, performance, and relationship management • Experience in financial budgets, cost management, vendor invoice processing and ability to read, understand and interpret income statements and balance sheets. • Cash value chain equipment maintenance management experience.

5-7 years
Proven experience in production, with particular experience in service industry and/or fast moving consumer goods. Experience within a customer facing environment, with management across geographic boundaries essential. Experience in managing multiple client interfaces and dealing with variable issues.

Additional Information

• Adopting Practical Approaches
• Challenging Ideas
• Checking Things
• Developing Expertise
• Developing Strategies
• Examining Information
• Generating Ideas
• Interacting with People
• Making Decisions
• Producing Output
• Pursuing Goals
• Resolving Conflict
• Showing Composure
• Taking Action
• Team Working
• Thinking Positively
• Banking Process & Procedures
• Coaching and Mentoring
• Deal Negotiation
• Product Related Systems (Business Banking)

Please note: All our recruitment processes comply with the applicable local laws and regulations. We will never ask for money or any from of payment as part of our recruitment process. If you experience this, please contact our Fraud line on +27 800222050 or

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Note: By applying to this position your application is automatically submitted to the following locations: Cape Town, ZA

At 2U, we are all in on purpose. We are motivated by our mission – to eliminate the back row in education – and connected by our shared passion to deliver world-class digital education at scale. As the parent company of edX, the world’s leading online learning platform, 2U powers more than 4,000 online higher education offerings – from free courses to full degrees. Together with more than 230 colleges, universities, and corporate partners, we are helping to unlock human potential.

What We’re Looking For:

The Vendor Management Lead will lead operational and administrative support to 2U’s IT vendor management function, ensuring smooth execution of vendor processes, accurate tracking of performance and contractual obligations, and effective coordination across IT, procurement, finance, and legal teams.

This role requires strong organizational and analytical skills, attention to detail, and a working knowledge of vendor lifecycle processes. The ideal candidate brings experience supporting vendor, procurement, or IT contract operations in a structured environment, and is comfortable managing documentation, tracking SLAs, and communicating with both internal stakeholders and external partners.

Reporting to the Director, Cybersecurity GRC, this individual will contribute directly to the maturity of 2U’s vendor governance practices, support compliance and audit readiness, and help streamline operational processes across the vendor lifecycle.

Responsibilities Include, But Are Not Limited To:

• Assist in maintaining accurate records of vendor agreements, renewal dates, and key contract terms
• Track contract milestones and help ensure timely execution of renewals and reviews
• Manage vendor onboarding and offboarding tasks in collaboration with procurement, legal, and IT teams
• Meet with vendors regularly and create a support and incident management process and contact points with vendors
• Identify and reduce duplication of capabilities
• Single point of contact for receiving and managing invoices and coordination to a timely payment from 2U
• Maintain a complete and up to date inventory of all our contracts with vendors
• Ability to negotiate complex technology products and services contracts Optimize vendor spending by monitoring user usage and licensing

Performance and Compliance Support

• Collect, consolidate, and maintain SLA/KPI data for monthly and quarterly reporting
• Help prepare materials for vendor performance reviews and internal compliance assessments
• Support documentation efforts to meet audit and regulatory requirements (e.g., ISO 27001, SOC 2)

Operational Coordination

• Manage scheduling and logistics for vendor meetings, including QBRs and risk reviews
• Maintain shared documentation and vendor folders in accordance with internal standards
• Assist in the preparation of scorecards, summaries, and follow-up items after vendor meetings

Internal and Vendor Communication

• Serve as a point of contact for day-to-day vendor queries and basic issue tracking
• Route questions or escalations to the appropriate internal stakeholders or the Vendor Management Lead
• Support communication of vendor-related updates, such as changes to contact info, SLAs, or service details

Process Improvement and Documentation

• Maintain and update internal documentation for vendor management processes, tools, and templates
• Identify and suggest improvements to workflows related to contract tracking, reporting, and lifecycle management
• Support adoption of internal systems and tools used to manage vendor data and workflows

Things That Should Be In Your Background:

• 4-5 years of experience in vendor management, IT administration, procurement operations, or business support within a technology-driven environment
• Working knowledge of vendor management or contract administration processes
• Experience supporting contract tracking, vendor onboarding, and document management
• Exposure to compliance programs or audit support activities (e.g., SOC 2, ISO 27001)
• Proficiency in using spreadsheets and collaboration tools (e.g., Google Sheets, Excel, Confluence, or SharePoint)
• Strong attention to detail with the ability to organize, track, and maintain accurate vendor-related records
• Clear and professional communication skills, with comfort interacting with internal stakeholders and external vendors
• Ability to manage multiple administrative tasks, meet deadlines, and escalate issues appropriately

Other Attributes That Will Help You In This Role:

• Familiarity with frameworks such as ISO 27001 or ITIL is a plus

Benefits & Culture

Our global employee base is a diverse collection of innovators, dreamers, and doers working together to transform lives through higher education. We believe that every employee can advance our shared purpose, and that life at 2U should be fun and meaningful. If you’re excited by the opportunity to provide over 40 million learners and counting with access to world-class online higher education, then join us – and do work that makes a difference. #NoBackRow

We offer comprehensive benefits (unique per country) and excellent work/life balance.
Full-time, ZA benefits include:

• 2 complimentary Getsmarter short courses per year
• Subsidised medical aid with Discovery Health Medical Scheme
• 4% 2U contribution towards Discovery Life Pension Fund and Group Risk Benefit
• Employee Assistance Program (EAP)
• Generous leave policy including time off to volunteer for non-profit organization, study leave, sports leave and a company-wide festive season break

2U Diversity and Inclusion Statement

At 2U, we are committed to building and sustaining a culture of belonging, respect, and inclusion. We are proud of the steps we’ve taken to bring together an employee base that embodies diverse walks of life, ideas, genders, ages, races, cultures, sexual orientations, abilities and other unique qualities. We strive to offer a workplace where every employee feels empowered by what makes us different, as well as by how we are alike.

2U is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to us at: .

About 2U

For more than a decade, 2U has been the digital transformation partner of choice to great non-profit colleges and universities delivering high-quality online education at scale. As the parent company of edX, a leading global online learning platform, 2U provides over 45 million learners with access to world-class education in partnership with more than 230 colleges, universities, and corporations. Our people and technology are powering more than 4,000 digital education offerings — from free courses to full degrees — and helping unlock human potential. To learn more: visit 2U.com.

About edX

edX is the education movement for restless learners and a leading global online learning platform from 2U. Together with the majority of the world’s top-ranked universities and industry-leading companies, we bring our community of over 45 million learners world-class education to support them at every stage of their lives and careers, from free courses to full degrees. And we're not stopping there — we're relentlessly pursuing our vision of a world where every learner can access education to unlock their potential, without the barriers of cost or location. Learn more at edX.org.

The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position, and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

2U is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans’ status, or any other classifications protected by applicable federal, state or local laws. 2U’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits and pay.

2U is strongly committed to diversity within its community and especially welcomes applications from South African citizens who are members of designated groups who may contribute to Employment Equity within the workplace and the further diversification of ideas. In this regard, the relevant laws and principles associated with Employment Equity will be considered when appointing potential candidates. We are required by law to verify your ability to work lawfully in South Africa. 2U requires that you submit a copy of either your identity document or your passport and any applicable work permit if you are a foreign national, along with an updated curriculum vitae.

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At 2U, we are all in on purpose. We are motivated by our mission – to eliminate the back row in education – and connected by our shared passion to deliver world-class digital education at scale. As the parent company of edX, the world’s leading online learning platform, 2U powers more than 4,000 online higher education offerings – from free courses to full degrees. Together with more than 230 colleges, universities, and corporate partners, we are helping to unlock human potential.

What We’re Looking For:

The Vendor Management Lead will lead operational and administrative support to 2U’s IT vendor management function, ensuring smooth execution of vendor processes, accurate tracking of performance and contractual obligations, and effective coordination across IT, procurement, finance, and legal teams.

This role requires strong organizational and analytical skills, attention to detail, and a working knowledge of vendor lifecycle processes. The ideal candidate brings experience supporting vendor, procurement, or IT contract operations in a structured environment, and is comfortable managing documentation, tracking SLAs, and communicating with both internal stakeholders and external partners.

Reporting to the Director, Cybersecurity GRC, this individual will contribute directly to the maturity of 2U’s vendor governance practices, support compliance and audit readiness, and help streamline operational processes across the vendor lifecycle.

Responsibilities Include, But Are Not Limited To:

• Assist in maintaining accurate records of vendor agreements, renewal dates, and key contract terms
• Track contract milestones and help ensure timely execution of renewals and reviews
• Manage vendor onboarding and offboarding tasks in collaboration with procurement, legal, and IT teams
• Meet with vendors regularly and create a support and incident management process and contact points with vendors
• Identify and reduce duplication of capabilities
• Single point of contact for receiving and managing invoices and coordination to a timely payment from 2U
• Maintain a complete and up to date inventory of all our contracts with vendors
• Ability to negotiate complex technology products and services contracts Optimize vendor spending by monitoring user usage and licensing

Performance and Compliance Support

• Collect, consolidate, and maintain SLA/KPI data for monthly and quarterly reporting
• Help prepare materials for vendor performance reviews and internal compliance assessments
• Support documentation efforts to meet audit and regulatory requirements (e.g., ISO 27001, SOC 2)

Operational Coordination

• Manage scheduling and logistics for vendor meetings, including QBRs and risk reviews
• Maintain shared documentation and vendor folders in accordance with internal standards
• Assist in the preparation of scorecards, summaries, and follow-up items after vendor meetings

Internal and Vendor Communication

• Serve as a point of contact for day-to-day vendor queries and basic issue tracking
• Route questions or escalations to the appropriate internal stakeholders or the Vendor Management Lead
• Support communication of vendor-related updates, such as changes to contact info, SLAs, or service details

Process Improvement and Documentation

• Maintain and update internal documentation for vendor management processes, tools, and templates
• Identify and suggest improvements to workflows related to contract tracking, reporting, and lifecycle management
• Support adoption of internal systems and tools used to manage vendor data and workflows

Things That Should Be In Your Background:

• 4-5 years of experience in vendor management, IT administration, procurement operations, or business support within a technology-driven environment
• Working knowledge of vendor management or contract administration processes
• Experience supporting contract tracking, vendor onboarding, and document management
• Exposure to compliance programs or audit support activities (e.g., SOC 2, ISO 27001)
• Proficiency in using spreadsheets and collaboration tools (e.g., Google Sheets, Excel, Confluence, or SharePoint)
• Strong attention to detail with the ability to organize, track, and maintain accurate vendor-related records
• Clear and professional communication skills, with comfort interacting with internal stakeholders and external vendors
• Ability to manage multiple administrative tasks, meet deadlines, and escalate issues appropriately

Other Attributes That Will Help You In This Role:

• Familiarity with frameworks such as ISO 27001 or ITIL is a plus

Benefits & Culture

Our global employee base is a diverse collection of innovators, dreamers, and doers working together to transform lives through higher education. We believe that every employee can advance our shared purpose, and that life at 2U should be fun and meaningful. If you’re excited by the opportunity to provide over 40 million learners and counting with access to world-class online higher education, then join us – and do work that makes a difference. #NoBackRow

We offer comprehensive benefits (unique per country) and excellent work/life balance.
Full-time, ZA benefits include:

• 2 complimentary Getsmarter short courses per year
• Subsidised medical aid with Discovery Health Medical Scheme
• 4% 2U contribution towards Discovery Life Pension Fund and Group Risk Benefit
• Employee Assistance Program (EAP)
• Generous leave policy including time off to volunteer for non-profit organization, study leave, sports leave and a company-wide festive season break

2U Diversity and Inclusion Statement

At 2U, we are committed to building and sustaining a culture of belonging, respect, and inclusion. We are proud of the steps we’ve taken to bring together an employee base that embodies diverse walks of life, ideas, genders, ages, races, cultures, sexual orientations, abilities and other unique qualities. We strive to offer a workplace where every employee feels empowered by what makes us different, as well as by how we are alike.

2U is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to us at: .

About 2U

For more than a decade, 2U has been the digital transformation partner of choice to great non-profit colleges and universities delivering high-quality online education at scale. As the parent company of edX, a leading global online learning platform, 2U provides over 45 million learners with access to world-class education in partnership with more than 230 colleges, universities, and corporations. Our people and technology are powering more than 4,000 digital education offerings — from free courses to full degrees — and helping unlock human potential. To learn more: visit 2U.com.

About edX

edX is the education movement for restless learners and a leading global online learning platform from 2U. Together with the majority of the world’s top-ranked universities and industry-leading companies, we bring our community of over 45 million learners world-class education to support them at every stage of their lives and careers, from free courses to full degrees. And we're not stopping there — we're relentlessly pursuing our vision of a world where every learner can access education to unlock their potential, without the barriers of cost or location. Learn more at edX.org.

The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position, and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

2U is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans’ status, or any other classifications protected by applicable federal, state or local laws. 2U’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits and pay.

2U is strongly committed to diversity within its community and especially welcomes applications from South African citizens who are members of designated groups who may contribute to Employment Equity within the workplace and the further diversification of ideas. In this regard, the relevant laws and principles associated with Employment Equity will be considered when appointing potential candidates. We are required by law to verify your ability to work lawfully in South Africa. 2U requires that you submit a copy of either your identity document or your passport and any applicable work permit if you are a foreign national, along with an updated curriculum vitae.

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Note: By applying to this position your application is automatically submitted to the following locations: Cape Town, ZA At 2 U, we are all in on purpose. We are motivated by our mission – to eliminate the back row in education – and connected by our shared passion to deliver world-class digital education at scale. As the parent company of ed X, the world’s leading online learning platform, 2 U powers more than 4,000 online higher education offerings – from free courses to full degrees. Together with more than 230 colleges, universities, and corporate partners, we are helping to unlock human potential. What We’re Looking For: The Vendor Management Lead will lead operational and administrative support to 2 U’s IT vendor management function, ensuring smooth execution of vendor processes, accurate tracking of performance and contractual obligations, and effective coordination across IT, procurement, finance, and legal teams. This role requires strong organizational and analytical skills, attention to detail, and a working knowledge of vendor lifecycle processes. The ideal candidate brings experience supporting vendor, procurement, or IT contract operations in a structured environment, and is comfortable managing documentation, tracking SLAs, and communicating with both internal stakeholders and external partners. Reporting to the Director, Cybersecurity GRC, this individual will contribute directly to the maturity of 2 U’s vendor governance practices, support compliance and audit readiness, and help streamline operational processes across the vendor lifecycle. Responsibilities Include, But Are Not Limited To: Assist in maintaining accurate records of vendor agreements, renewal dates, and key contract terms Track contract milestones and help ensure timely execution of renewals and reviews Manage vendor onboarding and offboarding tasks in collaboration with procurement, legal, and IT teams Meet with vendors regularly and create a support and incident management process and contact points with vendors Identify and reduce duplication of capabilities Single point of contact for receiving and managing invoices and coordination to a timely payment from 2 U Maintain a complete and up to date inventory of all our contracts with vendors Ability to negotiate complex technology products and services contracts Optimize vendor spending by monitoring user usage and licensing Performance and Compliance Support Collect, consolidate, and maintain SLA/KPI data for monthly and quarterly reporting Help prepare materials for vendor performance reviews and internal compliance assessments Support documentation efforts to meet audit and regulatory requirements (e.g., ISO 27001, SOC 2) Operational Coordination Manage scheduling and logistics for vendor meetings, including QBRs and risk reviews Maintain shared documentation and vendor folders in accordance with internal standards Assist in the preparation of scorecards, summaries, and follow-up items after vendor meetings Internal and Vendor Communication Serve as a point of contact for day-to-day vendor queries and basic issue tracking Route questions or escalations to the appropriate internal stakeholders or the Vendor Management Lead Support communication of vendor-related updates, such as changes to contact info, SLAs, or service details Process Improvement and Documentation Maintain and update internal documentation for vendor management processes, tools, and templates Identify and suggest improvements to workflows related to contract tracking, reporting, and lifecycle management Support adoption of internal systems and tools used to manage vendor data and workflows Things That Should Be In Your Background: 4-5 years of experience in vendor management, IT administration, procurement operations, or business support within a technology-driven environment Working knowledge of vendor management or contract administration processes Experience supporting contract tracking, vendor onboarding, and document management Exposure to compliance programs or audit support activities (e.g., SOC 2, ISO 27001) Proficiency in using spreadsheets and collaboration tools (e.g., Google Sheets, Excel, Confluence, or Share Point) Strong attention to detail with the ability to organize, track, and maintain accurate vendor-related records Clear and professional communication skills, with comfort interacting with internal stakeholders and external vendors Ability to manage multiple administrative tasks, meet deadlines, and escalate issues appropriately Other Attributes That Will Help You In This Role: Familiarity with frameworks such as ISO 27001 or ITIL is a plus Benefits & Culture Our global employee base is a diverse collection of innovators, dreamers, and doers working together to transform lives through higher education. We believe that every employee can advance our shared purpose, and that life at 2 U should be fun and meaningful. If you’re excited by the opportunity to provide over 40 million learners and counting with access to world-class online higher education, then join us – and do work that makes a difference. #No Back Row We offer comprehensive benefits (unique per country) and excellent work/life balance.Full-time, ZA benefits include: 2 complimentary Getsmarter short courses per year Subsidised medical aid with Discovery Health Medical Scheme 4% 2 U contribution towards Discovery Life Pension Fund and Group Risk Benefit Employee Assistance Program (EAP) Generous leave policy including time off to volunteer for non-profit organization, study leave, sports leave and a company-wide festive season break 2 U Diversity and Inclusion Statement At 2 U, we are committed to building and sustaining a culture of belonging, respect, and inclusion. We are proud of the steps we’ve taken to bring together an employee base that embodies diverse walks of life, ideas, genders, ages, races, cultures, sexual orientations, abilities and other unique qualities. We strive to offer a workplace where every employee feels empowered by what makes us different, as well as by how we are alike. 2 U is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to us at: . About 2 U For more than a decade, 2 U has been the digital transformation partner of choice to great non-profit colleges and universities delivering high-quality online education at scale. As the parent company of ed X, a leading global online learning platform, 2 U provides over 45 million learners with access to world-class education in partnership with more than 230 colleges, universities, and corporations. Our people and technology are powering more than 4,000 digital education offerings — from free courses to full degrees — and helping unlock human potential. To learn more: visit 2 U.com.About ed X ed X is the education movement for restless learners and a leading global online learning platform from 2 U. Together with the majority of the world’s top-ranked universities and industry-leading companies, we bring our community of over 45 million learners world-class education to support them at every stage of their lives and careers, from free courses to full degrees. And we're not stopping there — we're relentlessly pursuing our vision of a world where every learner can access education to unlock their potential, without the barriers of cost or location. Learn more at ed X.org. The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position, and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. 2 U is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans’ status, or any other classifications protected by applicable federal, state or local laws. 2 U’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits and pay. 2 U is strongly committed to diversity within its community and especially welcomes applications from South African citizens who are members of designated groups who may contribute to Employment Equity within the workplace and the further diversification of ideas. In this regard, the relevant laws and principles associated with Employment Equity will be considered when appointing potential candidates. We are required by law to verify your ability to work lawfully in South Africa. 2 U requires that you submit a copy of either your identity document or your passport and any applicable work permit if you are a foreign national, along with an updated curriculum vitae. #J-18808-Ljbffr