1,087 Property Portfolio Manager jobs in South Africa

We have an exciting opportunity for a Property Portfolio Manager to join our clients' growing team in Port Elizabeth. This role is ideal for a results-driven professional with excellent people skills, and a passion for maximizing the performance and value of property assets.

• Transfer of funds between Trust and Investment accounts
• Arrange regular insurance valuations of schemes
• Ensuring insurance premiums are paid to date and insurance claims management
• Ensuring timeous payments of service providers / contractors / municipal accounts for schemes
• Advising of Sectional Title and HOA matters, supporting and guiding the Trustees
• Regular complex inspections
• Assisting Trustees with maintenance related matters e.g. obtaining of quotations / reports
• Ensuring levies are charged in line with the approved budgets
• Ensure schemes spend in line with their approved budgets
• Review monthly debtors to ensure cash flow and liaise with debt collector regarding actions to be taken, where need be
• Ensure resolutions are signed
• Drafting notices, circulars and letters
• Budget preparations (ensure approved budgets are loaded timeously) and attend to levy increase letters to owners & new budget resolution to be signed by Trustees
• Review monthly community reports and distribution to Trustees
• Review of draft financial statements
• Arrange opening of investment and current bank accounts for scheme

• Grade 12
• Relevant tertiary education
• Minimum 3 years experience in the property industry
• Proficient in MS Office
• Valid driver's license and own transport

Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

As a Portfolio Manager, you will oversee a range of buildings, ensuring their optimal performance across key areas including credit management, financial administration, leasing, and facilities maintenance. You’ll manage budgets, drive marketing and communication efforts, engage with communities and stakeholders, and implement business strategies. Leading and developing your team will also be crucial to ensure the effective execution of these responsibilities and the achievement of portfolio goals.

What you will bring

Inherent requirements for the position (non-negotiable)

• Minimum Grade 12.
• A business property-related tertiary qualification is preferred.
• Valid Fidelity Fund Certificate (FFC), as well as compliance in terms of the education requirements with the Property Practitioners Regulatory Authority (PPRA).
• At least 5 – 7 years of experience in commercial property.
• Valid Driver’s license

• Advanced Computer literacy, MS Office (including Excel), and property management systems, example SAP or MDA.
• Expertise in budgeting, financial management, and expense control.
• Awareness of property market trends and the ability to adapt strategies accordingly.
• In-depth knowledge of Commercial property management
• Working knowledge and understanding of technical aspects related to property maintenance and repairs.
• Strong verbal and written communication skills, with the ability to negotiate effectively and build relationships with tenants, brokers, and other stakeholders.
• In-depth knowledge of lease agreements and common law principles applicable to leasing.
• Understanding of relevant statutory requirements, Occupational Health and Safety, POPIA, FICA and relevant sections of the Labour Relations Act.
• Proven ability to manage and lead a team.

What you will be doing

• Team Leadership (5%): Oversee performance management, training, and development, drive corporate culture change, and ensure a positive work climate. Ensure all team members are competent and address any performance issues promptly.
• Marketing of Space & Renewals (40%): Manage the vacancy list and marketing plan, handle lease negotiations, and secure sustainable income streams. Ensure accurate contract administration and timely tenant installations. Monitor and address outstanding renewals.
• Property Management (30%): Supervise service contracts, inspections, tenant installations, and maintenance. Ensure compliance with OHS Act and other statutory requirements, manage recordkeeping, and prepare management reports.
• Budgeting & Expense Control (10%): Contribute to budgeting, manage income and expenses, oversee energy management, and monitor expenses. Evaluate income, manage outstanding rent-rolls, and handle legal cases.
• Liaison (10%): Facilitate communication between tenants, clients, brokers, and the public. Address tenant issues, provide feedback to external clients, and assist brokers with queries and deals.
• Revamps & Upgrades & New Developments (5%):Purpose-Driven Planning with relevant teams

My client, a leader in their field, is seeking an experienced Property Portfolio Manager in Port Elizabeth/Gqeberha  to handle maintenance requests, ensuring body corporates are in line with requirements, etc.

You need to be a confident person who enjoys dealing with several clients at a time. Your previous experience within the body corporate industry will secure an interview.

IGrow Wealth Investments Group of Companies, proudly positioned as
South Africa's #1 Investment company,
is on the lookout for dyamic
Property Portfolio Managers
to join their team in
Midrand Gauteng
and
Durbanville, Cape Town.

If you're passionate about real estate, thrive on building lasting client relationships, and are driven to excel in a fast-paced, professional environment, this is your chance to grow with the best in the industry.

Apply Today

To qualify for this position, you need:

• Matric.
• NQF 4.
• Valid FFC.
• Minimum 2 years' experience in property portfolio/rentals management.
• Experience with rentals environment
• Familiarity with
  PayProp System
• Strong admin & detail-orientation.
• Excellent communication and telephone etiquette.

Duties and responsibilities include, but not limited to:

• Manage a portfolio of residential properties.
• Attend to day-to-day maintenance tickets, exit and quality control inspection processing on the rental portfolio.
• Monthly list to team or tenants that are vacating on allocated portfolio.
• Send vacating checklist to all tenants who give notice on allocated portfolio.
• Attend AGM's on allocated blocks in person or via Zoom.
• Monthly walk around blocks managed and report to managing agents on findings- follow up on items that need to be attended to.
• Receive rental applications and open file on laptop, prepare all documents.
• Upload lease to PayProp and debit order form.
• Create the property, tenant and invoice on Payprop.
• Determine what accounts are being paid for the landlord. Have those accounts redirected to IGrow and ensure the correct amounts are paid every month.
• Send monthly statements to Landlord.
• Send monthly statements and invoices to tenants.
• Attend to monthly reconciliation of rental payments on allocated portfolio.
• Attend to monthly account payments for Landlord.
• Attend to deposit refund payments within 14 days.
• Load deposit processing fee on deposit refunds.
• Follow up on tenants in arrears as per strict process LOD on the 4th of every month.
• Investors to be kept updated on late payments at all times.
• Have an action plan in place to collect arrears.
• Eviction instructions to be handed to attorney's obo owner if requested.
• Download contracts expiring from Payprop according to 40/80 rule, negotiate renewals accordingly to ensure all invoices have been loaded.
• When warning letters are received by Body Corporate, send to tenant, and keep track that it is followed up on.
• Attend to problems with water and electricity accounts.

If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.

For over 40 years, Business Partners Limited has been the entrepreneur's financier, empowering small and medium enterprises (SMEs) through tailor-made financing solutions, mentorship, technical assistance, and affordable business premises. We believe that entrepreneurship is one of the most aspirational and inspirational human endeavors. As we pursue our goal to be a world class value adding SME investor, we recognise that our people make the difference with their skills, knowledge, and passion for what we do. Diversity and inclusivity are therefore central to our values and deeply embedded in our purpose to empower entrepreneurs to build sustainable businesses. We are looking for a dynamic and passionate Property Portfolio Manager. The role will be based at our
Port Elizabeth
offices.

Responsibilities:

• Lease negotiation and management.
• Credit Control – verify the correctness of the rent roll, collect rental due, manage rental arrears, legal action and prepare bad write off's where required.
• Operational and facilities management.
• Marketing of vacant properties.
• Property administration.
• Budgets - preparation of income and expense budgets annually.

Qualifications:

• National Diploma/Degree in Real Estate and/or Property Management.

Requirements:

• Minimum of 5 years' working experience in the property sector.
• Have a good understanding of Customer Centricity.
• Excellent report writing skills.
• Enjoy working in a pressurised environment.
• Experience working on the MDA system will be advantageous.

Competencies:

• Relating and networking
• Planning and organising
• Delivering results and meeting customer expectations

This position reports directly to the
Regional Property Manager: Coastal
.

By submitting personal information in applying for this position, irrespective as to how such information is submitted, you consent to the collection, collation, processing and storing of such information and the use and disclosure of such information in accordance with Business Partners Limited Privacy Policy.

If you have not received any response from us in four weeks, please consider your application unsuccessful. While your profile will be kept on our database, kindly apply when any other suitable positions are advertised.

We have an exciting opportunity for a
Property Portfolio Manager
to join our clients' growing team in Port Elizabeth. This role is ideal for a results-driven professional with excellent people skills, and a passion for maximizing the performance and value of property assets.

Responsibilities:

• Transfer of funds between Trust and Investment accounts
• Arrange regular insurance valuations of schemes
• Ensuring insurance premiums are paid to date and insurance claims management
• Ensuring timeous payments of service providers / contractors / municipal accounts for schemes
• Advising of Sectional Title and HOA matters, supporting and guiding the Trustees
• Regular complex inspections
• Assisting Trustees with maintenance related matters e.g. obtaining of quotations / reports
• Ensuring levies are charged in line with the approved budgets
• Ensure schemes spend in line with their approved budgets
• Review monthly debtors to ensure cash flow and liaise with debt collector regarding actions to be taken, where need be
• Ensure resolutions are signed
• Drafting notices, circulars and letters
• Budget preparations (ensure approved budgets are loaded timeously) and attend to levy increase letters to owners & new budget resolution to be signed by Trustees
• Review monthly community reports and distribution to Trustees
• Review of draft financial statements
• Arrange opening of investment and current bank accounts for scheme

Requirements:

• Grade 12
• Relevant tertiary education
• Minimum 3 years experience in the property industry
• Proficient in MS Office
• Valid driver's license and own transport

Senior Property Portfolio Manager

Are you a self-starter, who is detail oriented and highly organized?

Are you proactive with strong initiative a Customer-focused service excellent mindset?

Are you comfortable working in a family / founder driven business?

Our client, a well-established family property investment business, with a significant property portfolio (a mix of residential, industrial, and commercial properties), is looking for an experienced Senior Portfolio Manager to join their team.

The ideal incumbent will be expected to:

• Oversee a diverse portfolio of commercial and residential properties.
• Be responsible for the strategic, financial, and operational performance of the property portfolio, ensuring high occupancy rates, tenant satisfaction, and compliance with all legal and regulatory requirements.

Essential:
Bachelor's degree in Property Studies, Real Estate, Finance, Business Administration, or a related field.

Essential:
Minimum 5 years' experience of property management across residential and commercial sectors.

Essential:
Financial acumen with experience in budgeting, forecasting, and financial reporting.

Essential:
Strong knowledge of property law, lease administration, and asset management.

Essential:
Experience in property maintenance

Advantageous:
Professional accreditation (e.g., SAPOA, EAAB/PPRA registration).

Key responsibilities include:

• Manage and oversee a mixed-use property portfolio including commercial office buildings, industrial facilities, and residential complexes.
• Monitor property performance, occupancy, lease renewals, and tenant mix to ensure optimum returns.
• Act as the primary point of contact for letting agents, addressing concerns, handling lease negotiations, and maintaining strong relationships.
• Manage lease agreements, ensuring timely renewals, rent reviews, and compliance with lease terms.
• Coordinate marketing and letting strategies to minimize vacancy periods.
• Prepare annual budgets, forecasts, and monthly financial reports for each property.
• Oversee rental collections, recoveries, and arrears management.
• Approve and monitor property expenses, service charges, and capital expenditure projects.
• Oversee property maintenance and ensure all buildings and facilities are safe, clean, and fully operational.
• Manage service providers and contractors to ensure quality delivery of services (security, cleaning, maintenance, etc.).
• Conduct regular inspections and implement preventative maintenance schedules.
• Ensure all properties comply with health and safety, building regulations, municipal bylaws, and other statutory requirements.
• Liaise with legal advisors regarding lease disputes, evictions, and compliance matters.
• Maintain accurate and up-to-date property records, lease documentation, and compliance registers.
• Provide regular updates and reports to COO on portfolio performance, risks, and opportunities.

Key attributes include:

• Strong knowledge of property law, lease administration, and asset management.
• Financial acumen with experience in budgeting, forecasting, and financial reporting.
• Excellent interpersonal and communication skills.
• Proficiency in property management software and MS Office.
• Strong problem-solving and negotiation skills.
• Ability to manage multiple properties and priorities effectively.

Management Of the Entire Portfolio: Overseeing all the groups properties portfolios across the different regions.

About the Role

Oversee tenant leasing processes, negotiations, and renewals. Address tenant concerns and maintain positive relationships to enhance tenant satisfaction. Monitor lease agreements to ensure compliance and enforce lease terms. Resolving complaints, queries and requests from property tenants timeously. Source new tenants for the various properties across the portfolio. Ensuring the lease administrators compile the lease preparation and prior checks on leases before going out to tenants. Conducting weekly meetings with the relevant building managers regarding leasing and leasing issues. Conduct meetings with brokers to show available vacant premises, maintaining effective communication in the leasing process. Conducting regular site visits to all properties.

Responsibilities

• Oversee tenant leasing processes, negotiations, and renewals.
• Address tenant concerns and maintain positive relationships to enhance tenant satisfaction.
• Monitor lease agreements to ensure compliance and enforce lease terms.
• Resolving complaints, queries and requests from property tenants timeously.
• Source new tenants for the various properties across the portfolio.
• Ensuring the lease administrators compile the lease preparation and prior checks on leases before going out to tenants.
• Conducting weekly meetings with the relevant building managers regarding leasing and leasing issues.
• Conduct meetings with brokers to show available vacant premises, maintaining effective communication in the leasing process.
• Conducting regular site visits to all properties.

Qualifications

• Matric
• Certificate/Diploma/ Degree in Property Management or Real Estate Management
• Minimum of 5 years' experience in a Commercial and industrial property management and administration.

Required Skills

• Must possess excellent communication and negotiation skills – essential to have good written and verbal communication skills as well as a friendly and easy-to-talk-to personality.
• Multitasking skills – must have the ability to focus on multiple tasks at any given time.
• Relationship-building skills – must be able to maintain good relationships.
• Strong analytical and financial skills.
• Problem-solving skills – need to be able to make quick decisions, identify potential issues and resolve them as quick as possible.

About the role

We are a reputable, award-winning real estate agency in Durbanville, Cape Town and we are currently seeking a Rental Property Portfolio Manager to represent the company in the day-to-day running of our rental portfolio. This is an exciting opportunity for someone with strong administrative skills to contribute significantly to the success of our rental team while ensuring smooth operations in all aspects of administrative management.

The Rental Portfolio Manager is responsible for overseeing the end-to-end management of a portfolio of residential rental properties, ensuring client satisfaction, legal compliance, financial accuracy, and strong tenant relationships. The role balances strategic insight with hands-on operational execution, using Payprop and Property Inspect as key platforms.

What you will be doing:

• Manage a team of rental agents and a portfolio of residential properties.
• Coordinate tenant onboarding with welcome letters and pre-occupation documentation in conjunction with the rental agents.
• Assign day-to-day maintenance tickets, ingoing, exit and quality control inspections. Follow up with agents on completion of their tasks.
• Monthly checklist to agents and tenants that are vacating properties. Assign and track lease expirations/renewals and notices to vacate.
• Ensure agents negotiate lease renewals accordingly between tenant and landlord. Adjust data, rental and commission amounts on Payprop and systems.
• Ad hoc check-ins on managed properties and report to clients and agents on findings.
• Maintain clear and consistent communication with agents and clients regarding financials, occupancy, and asset performance
• Receive approved rental applications and signed lease agreements from agents, open files on Payprop, ensure all required documentation is in place.
• Create the property, tenant, beneficiaries and invoice on Payprop.
• Determine what accounts are being paid for the landlord. Have those accounts redirected and ensure the correct payments are made every month.
• Manage invoicing, recoveries (utilities, levies, rates), deposits, and payment reconciliations via Payprop
• Monitor arrears and coordinate collection efforts, including letters of demand and legal proceedings where necessary
• Analyse market conditions and advise on rental pricing, tenant retention, and portfolio optimization
• Assist the rental team in identifying growth opportunities with canvassing support and hands-on marketing activities.
• Ensure compliance with the Rental Housing Act, CPA, POPIA, and PPRA regulations
• Collect and verify FICA documentation for all parties and maintain secure records

Required Skills & Qualifications:

• Sound understanding of rental legislation and trust account management
• 5+ years' experience in rental property or portfolio management
• Hands-on experience using Payprop and Property Inspect (or similar maintenance tool)
• Excellent communication and conflict resolution skills
• Proficiency in Microsoft Office, One Drive, and property CRM's
• Well-organized, efficient, and self-motivated with a proactive "can-do" attitude.
• Exceptional communication skills, both verbal and written, with the ability to set realistic expectations while understanding and empathizing with clients and team members
• Valid driver's license and own vehicle

If you are living in the Northern Suburbs of Cape Town and are eager to join a successful, dynamic team, we'd love to hear from you Bring your experience and passion to our agency and be part of an exciting real estate journey.

If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.