161 Project Specialist jobs in South Africa
Project Specialist
Posted 8 days ago
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Job Description
Duties & Responsibilities
Project Finance, Coordination & Administration
- Coordinate project completion, planning, cost estimation, financing, and cost control.
- Conduct visual quality assurance inspections when required.
- Log work orders and create purchase orders.
- Liaise with clients to identify project requirements, scope, and objectives.
- Assist in compiling business cases and work authorizations.
- Coordinate the approval process of project documentation.
- Ensure client needs are met and resolve project-related issues.
- Conduct risk management and implement rectification measures.
- Prepare project proposals, schedules, budgets, and monitor progress.
- Act as the contact point for project status communication.
- Report to management and ensure timely project documentation.
- Monitor project budgets and manage budget coalition for facilities management.
- Establish internal controls for accounting functions and invoice coding.
- Ensure financial controls are maintained and assist with financial reporting.
- Manage account queries and outstanding debtors.
- Process pass-through costs and payments, including supplier contract administration.
- Handle invoice queries and follow up on unpaid invoices.
- Monitor team leave days and participate in client meetings.
- Monitor accruals for financial year-end.
- Maintain uninterrupted workflow and efficient filing of project documentation.
- Schedule and conduct feedback meetings with stakeholders.
- Control sensitive information distribution and prepare project-related reports.
- Support Project Managers during site visits and meetings.
- Communicate meeting outcomes to relevant parties.
- Identify project-impacted individuals/organizations and manage expectations.
- Develop engagement strategies for stakeholders throughout project execution
- Facilitate open communication and provide timely project-related advice.
- Stay updated on business changes and ensure compliance within project frameworks.
- Resolve customer queries and enhance operational efficiencies.
- Maintain supplier information and manage conflict resolution.
- Prepare and submit project reports on a weekly/monthly basis.
- Compile presentations and maintain project documentation for reference.
- Generate statistics and maintain project records, including financial data.
- 3rd Party Management of financial transactions
- Budget Management.
- Reporting and tracking.
- Relationship Management
- Acute awareness of project interdependence
- Attention to detail
- Cost reporting
- Computer literate
- Excellent interpersonal skills
- Excellent interpersonal skills
- Attention to detail and strong organisational skills
- Good communication skills
- Ability to display professionalism
- Matric/Grade 12
- Diploma in Project Management or Equivalent
- Related technical knowledge
- Minimum 3 years’ experience
- finance administration.
- Working with multiple stakeholders.
- MS Word, Excel, MS Outlook, MS Project.
Project Specialist - FTTH
Posted 3 days ago
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Job Description
- To enable Efficient day-to-day management of all designated Telco functions as per standard procedures (SLA procedures).
- To ensure achievement of relevant tasks, dates and objectives
Limit revenue losses within the Telco environment. - Recommend strategies to improve service levels & implementation time frames.
- To ensure High level customer expectations are met within the timeframes set.
- To Ensure a positive and helpful attitude to all stake holders always.
- To Ensure effective communications between Planner and Co-Ordinators always.
- Effective management of situations that fall outside of the teams direct control.
- Microsoft Word
- Microsoft Excel
- Microsoft Visio
- Microsoft Outlook
- PC Skills
- Written and Verbal skills
- Microsoft Word
- Microsoft Excel
- Grade 12
- 2 Years in a telecommunications / ISP technical environment
- 2 Years of customer service experience
Fund Operations Project Specialist
Posted 18 days ago
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Job Description
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Job Description:
Are you a dynamic finance professional with a passion for operational excellence and project delivery within the asset management or fund operations space? My client is seeking a Fund Operations Project Specialist to join their high-performing team and support the development, implementation, and ongoing optimisation of their fund operations strategy.
Recruiter:
West Coast Personnel
Job Ref:
CPT000487/MM
Date posted:
Friday, July 4, 2025
Location:
Claremont, South Africa
Salary:
R37 500.00 Monthly
SUMMARY:
Job Description:
Are you a dynamic finance professional with a passion for operational excellence and project delivery within the asset management or fund operations space? My client is seeking a Fund Operations Project Specialist to join their high-performing team and support the development, implementation, and ongoing optimisation of their fund operations strategy.
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The successful candidate will be instrumental in driving projects, improving operational processes, ensuring compliance, and collaborating across departments to support the launch and maintenance of fund solutions.
POSITION INFO:
Key Responsibilities
- Project Development & Implementation
- Support the execution of the collective investment strategy and product solutionÂ
- Identify process inefficiencies and assist in streamlining operations
- QA, document and sign-off on new specifications and operational changes
- Collaborate on launching new funds and portfolio enhancements
- Drive compliance with regulatory changes affecting operations
- Operational Support
- Manage supplemental deeds, ASISA mandates, and related fund documentation
- Implement agreements and deal terms with external managers and providers
- Stakeholder Engagement
- Build strong relationships with internal teams (Compliance, Legal, Actuarial, IT, etc.)
- Liaise with external stakeholders (Trustees, Custodians, FSCA, ASISA, brokers, and system providers like Bloomberg, Morningstar, etc.)
Minimum Qualifications & Experience
- BCom degree (Honours / Postgraduate Diploma in Finance preferable)
- Minimum 5 yearsâ experience in a similar fund operations role
- Experience with Collective Investment Schemes (CIS) and Portfolio Administration
- Exposure to LISP platforms is advantageous
- Strong background in financial services, particularly asset management operations
- Proven experience in project implementation within a regulated environment
- Familiarity with compliance and regulatory frameworks (e.g. FSCA, ASISA)
- Highly analytical with excellent problem-solving abilities
- Strong organisational and leadership skills
- Ability to work under pressure and meet deadlines
- Outstanding communication and interpersonal skills
- Strong business acumen and risk awareness
- Efficiency-driven with a meticulous eye for detail
- A collaborative team player with a proactive mindset
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Finance and Sales
- Industries Advertising Services
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#J-18808-LjbffrProject Specialist (2 Year Contract)
Posted 18 days ago
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Job Description
Overview:
Our client in the automotive industry is looking to employ a Project Specialist to manage projects and the implementation continuous improvement initiatives to plant, equipment and processes to optimise utilisation of organisational resources.
Minimum Requirements:
- Grade 12 / Matric
- Bachelor’s Bachelor’s Degree / National Diploma: Business and Project Management or Engineering
- Must have a recognized qualification from a registered institution (such as PMI) in the field of Project Management
- Minimum 3 years in a Project Management role in the Automotive Industry
Key Performance Areas:
Project Initiation
- Identify opportunities for improvements with internal and external customers and propose alternative solutions
- Conduct project feasibility studies to establish the viability of proposed projects
- Contribute to project initiation, scope definition and scope change control
- Participate in the estimation and preparation of cost budgets for projects or sub projects and monitor and control actual cost against budget
Project Planning
- Schedule project activities to facilitate effective project execution
- Monitor, evaluate and communicate project schedules
- Collate all project information (Drawings, specifications, data, special instructions, etc.)
Design and Drawing
- Plan and determine drawing requirements to produce engineering drawings
- Use CAD computer programmes as a design tool to produce drawings to specifications
Project Management
- Supervise a project team of a developmental, technical or small project to deliver project objectives
- Identify, suggest and implement corrective actions to improve quality of project work
- Raise requests for samples and update the sample request register
- Oversee/produce initial product samples
- Commission machines and equipment or pilot and test new/existing products
Project Administration
- Plan, organise and support project meetings and workshops
- Provide procurement administration support to projects
Policies and Procedures
- Initiate and approve Project Policies, Procedures, Protocols, Work Instructions, Codes of Practice, etc.
Continuous Improvement
- Conduct Research & Development of new/existing technologies/plant/products
- Implement Continuous Improvement initiatives:
- Kaizen
- Six Sigma
- Standardised Work
- VA/VE (Value Added/Value Engineered)
Reporting
Compile Project Reports and Presentations
#J-18808-LjbffrProject Development Specialist
Posted today
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Project Development Specialist
Posted today
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Project Development Specialist
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Administrator: Project Support (FS)
Posted 9 days ago
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The main purpose of this position is to assist the Project Lead/s with administrative responsibilities
Key Deliverables / Primary Functions- Logging and closing all installation incidents per project timeously.
- Arranging for technicians and other vendors to be on site for installations within the specified time.
- Following up with the inland and costal project managers that all installations are completed
- Escalating all problems and concerns regarding open installations to the project Lead and customer
- Getting and / or tracking approval from project managers for quotes that are submitted.
- Ensure that all purchase orders are received for approved orders.
- Liaising with the projects team, relevant customer as well installation team regarding project status on an ongoing basis
Microsoft Office
Microsoft Excel
Communication
Analytical and Problem Solving
Core Behavioural CompetenciesFollowing instructions & procedures
Working with people
Writing and Reporting
Deciding & Initiating Action
Culture Match
Job Match
Minimum QualificationsNQF 4: Grade 12 National Diploma
Additional Education -Preferred /Advantage ExperienceMinimum 2-years’ experience with projects administration
Certifications Professional Memberships in Relevant Industry Level of Engagement & Span of Control Special Requirements / Employment ConditionAbility to work extended /long hours as and when required
#J-18808-LjbffrProject & Support Storeman
Posted 10 days ago
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Job Description
A forward-thinking industrial energy solutions provider is looking for a proactive and detail-obsessed Project & Support Storeman to manage inventory, dispatches, and returns across multiple solar installations and energy projects for their facility in Elandsfontein, Gauteng.
This is not your average storeroom gig - this role is key to project readiness and operational flow.
If you're the kind of person who knows their BOM from their SOP, thrives in a fast-paced environment, and can spot a shortfall before it causes a delay, then this could be your next move.
Minimum Requirements:
- Grade 12 / Matric (essential)
- Post-school certification in logistics or inventory (advantageous)
- 3+ years' experience in warehousing, stock control, or project logistics
- Experience in electrical, solar, or construction environments
- Familiarity with PV components (inverters, batteries, racking, cables)
- Proficient in Microsoft Excel and comfortable with inventory systems
Key Responsibilities:
- Project Kit Preparation & Dispatch
- Pack and prepare project kits accurately based on BOMs
- Coordinate dispatch in line with project timelines
- Flag and resolve stock shortages before deadlines
- Ensure complete, on-time dispatch of materials - Stock Control & Inventory Management
- Maintain accurate binning, labelling, and physical stock counts
- Align physical inventory with system records
- Complete monthly cycle counts and submit quarterly aging reports - Returns Handling & Warranty Intake
- Receive and assess all project returns
- Quarantine and tag faulty items for warranty processing
- Reconcile returned items: reusable vs. scrap
- Maintain clean documentation trails for all returns - Delivery Coordination & Communication
- Issue accurate dispatch notes and handovers
- Communicate delivery schedules with logistics teams
- Track and file proof-of-delivery documents
- Close feedback loop with project teams post-delivery - Warehouse Compliance & Housekeeping
- Complete weekly safety and housekeeping checklists
- Maintain compliance with racking, fire lanes, and safety zones
- Support internal SHEQ inspections and compliance targets
Knowledge & Skills Required:
- Strong understanding of inventory management principles
- Hands-on experience with warehouse safety and compliance
- Knowledge of solar/electrical project components (preferred)
- Clear and professional communication skills
- Meticulous attention to detail and organizational prowess
Core Attributes:
- Reliable, punctual, and solutions-oriented
- Able to thrive under pressure and meet tight deadlines
- Proactive and able to work independently
- Committed to operational excellence and project success
To Apply:
Submit your detailed CV, Matric Certificate, and contactable references.
If you do not receive a response within two weeks, please consider your application unsuccessful.
Project & Support Storeman
Posted today
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