74 Project Officer jobs in South Africa

Ampath Laboratories

2025/09/30Centurion

Job Reference Number: P

Department: Officer of the COO

Business Unit:

Industry: Pharmaceutical And Medical/Healthcare

Job Type: Permanent

Positions Available: 1

Salary: Market Related

As a Project Support Officer, you are the steady hand that keeps projects on track, documents in order, and communication flowing.

Job Description

As a Project Support Officer, you are the steady hand that keeps projects on track, documents in order, and communication flowing. You are not just supporting projects - you are enabling progress. By bringing structure, clarity, and consistency to our operations, you help teams focus on what they do best. This role is a brilliant opportunity to contribute to a high-performance culture where collaboration, accountability, and continuous improvement are part of everyday life.You will be working closely with dynamic teams, supporting leaders who empower others, and helping shape experiences that truly engage our people. Your work will directly contribute to building capabilities for the future.

Job Requirements

Role Requirements

To thrive in this role, you need to bring a solid foundation of knowledge and training. An Advanced Certificate or National Diploma (NQF 6) in Office Administration, Business Administration, Project Support, or a related field is essential. This qualification ensures you have the grounding to navigate the complexities of project environments and contribute meaningfully from day one.You bring with you 2–4 years of hands-on experience in project support roles, where you have actively contributed to the success of projects. You are familiar with maintaining project documentation - action logs, risk registers, version-controlled files, and you know how to assist in preparing reports, dashboards, and stakeholder communications that make an impact.

You have supported project meetings and workshops, prepared materials, and captured key outputs that drive decisions forward. If you have experience in document control, especially within a structured compliance framework, that's a definite advantage. You understand the importance of managing policies, procedures, and SOPs with precision and care.

Skills Requirements

You are someone who thrives in a fast-paced environment and knows how to juggle multiple priorities without dropping the ball. You communicate clearly and professionally, whether you are drafting a report, sending an email, or speaking in a meeting. Accuracy matters to you, and you take pride in producing high-quality documents and schedules.

Collaboration is second nature, you work well across departments and levels, always with a service-oriented mindset. You are confident using Microsoft Office tools like Outlook, Word, Excel, and PowerPoint, and you are comfortable navigating digital platforms such as MS Teams and SharePoint. You understand the principles of project coordination and document control, and you apply that knowledge with confidence and consistency.

Role Impact

In this role, your impact will be felt across the organisation. You will be a key contributor to projects that shape our future, helping to build a culture of high performance and accountability. You will support leaders who empower their teams, and you will help create experiences that engage and inspire our people.Your work will support focused learning solutions by ensuring project documentation and communication are clear, accessible, and aligned with our strategic goals. You will play a part in talent management and succession planning by helping us operate smoothly and efficiently, making it easier to attract and retain the right people.

Employment Equity and Diversity

At Ampath, we are committed to building a diverse and inclusive workforce that reflects the communities we serve. In line with our Employment Equity goals, we actively encourage applications from individuals across all backgrounds, especially those from underrepresented groups. We believe that diverse perspectives drive innovation and excellence in healthcare, and we are proud to create a space where everyone can thrive.

Hours of Work

40 hours per week

Work week

5 days

Location

Pretoria - Centurion

Closing Date

10 October 2025 at 21:00

now and take the next step in your career with Ampath, where purpose meets possibility.

Company

:   UVU Bio

Location

: Cape Town, South Africa and Kigali, Rwanda/Hybrid

Term

: months renewable based on performance

About Us:

UVU Bio is a Bioeconomy Ecosystem Enabler dedicated to empowering African entrepreneurs and upskilling youth in Bioeconomy related skills. We create a space where science, business, and investment come together to transform research into real-world solutions. By bridging the gap between discovery and commercialization, we aim to shape the industries of the future across South Africa and the continent. Our shared lab provides a collaborative hub for innovators, driving creativity, exploration, and scientific excellence.

To support our rapid growth across Africa, we are recruiting a highly organised and proactive individual to join our team as an Enterprise Development Project Lead. In this role, you will be responsible for various tasks related to project execution, administration and support. Your attention to detail, excellent communication skills, and ability to multitask will be crucial for success in this position.

Key Responsibilities:

• Manage end-to-end delivery of assigned projects, ensuring scope, timelines, and quality standards are met.
• Coordinate cross-functional execution across business development, operations, compliance, and other supporting departments to ensure seamless project delivery.
• Track project progress, identify risks, and implement mitigation plans to avoid delays or issues.
• Assist with business support activities for the business incubator unit.
• Work closely with the ED Manager and ED Coordinator to identify, assess, and recruit promising startups for the incubator program.
• Act as a key point of contact for clients, providing timely communication and updates on activities, meetings, and program progress
• Assist with the planning, coordination, and execution of events, including pitch competitions, workshops, networking events, and training sessions.
• Assist in gathering feedback from entrepreneurs and stakeholders to continuously improve incubator programs and services.
• Document project requirements, milestones, and lessons learned to ensure knowledge sharing and continuous improvement.
• Provide effective team support, assistance and communication to team members to ensure a smooth flow of operational activities and information and effective collaboration between different parties.

Qualifications and Education Requirements

• Qualification in business project management, business administration, science and Technology, or a related field (advanced degree will be advantageous).

Preferred Skills

• 2-3 years of project coordination, management or administration experience, preferably in scientific, or technology-driven environments.
• Strong organizational and administrative skills with attention to detail.
• Experience working with cross-functional teams and multiple stakeholders.
• Excellent organizational, analytical, and problem-solving skills.
• Experience in project management tools
• Ability to work with minimal supervision and to take initiative.
• Time management skills: ability to effectively manage time and handle multiple tasks simultaneously.
• Adaptability to High-Performing environments: proven ability to thrive in a fast-paced, high-performing team and to adapt to a dynamic environment.
• Innovative e.g., generate new ideas and approaches, research best practices and propose more effective ways for productivity
• Familiarity with the startup ecosystem, entrepreneurship challenges, and incubator/accelerator models.
• Strong networking and interpersonal skills to manage relationships with clients and stakeholders.

Behaviours

• Exceptional communication skills
• High degree of responsibility and accountability
• Willing and able to get involved in multiple activities/projects
• Willingness to learn
• Strong work ethic
• Agile and Flexible
• Proactive, self-driven, and able to work independently.
• Problem-solving mindset and ability to adapt to evolving needs.
• Strong interest in entrepreneurship and innovation.

Application Process:

Interested candidates are invited to submit their applications, including a detailed CV and a cover letter outlining their qualifications and motivation for the position. Please email your application to

by
29 Sept 2025

. Shortlisted candidates will be contacted for an interview.

Note: This position is open to all qualified candidates. We are an equal-opportunity employer and encourage applications from individuals of all backgrounds.

Join us in our mission to advance Africa's Bioeconomy and make a lasting impact on the field. Be a part of our dedicated team, working at the nexus of science and innovation. Apply now and embark on a journey of discovery and growth

Region: Southern Africa (Malawi)

Office: Southern Africa

Hours: 37.5

Application deadline: October 6, 2025

Hivos is seeking qualified candidates for the position of Project Officer to join the Connect, Defend, Act team in Malawi.

With support from NORAD, Hivos is implementing a project called 'Connect, Defend, Act'. To respond to the issue of shrinking civic space and amplify civil society-led action, the "Connect, Defend, Act" (CDA) project supports Civil Society Actors in Colombia, Indonesia, Malawi and the occupied Palestinian territory in their efforts to defend and expand civic space through three strategic objectives:

• By promoting coalition building among diverse Civil Society Actors, including Human Rights Defenders, Rights holder-led civil society organizations and independent media actors, grounded in civil society-led evidence gathering and knowledge production, and facilitated by context-specific Communities of Action.
• By contributing to safe and inclusive digital civic spaces for sustained collaboration and action among Civil Society Actors through localized holistic digital security capacity strengthening, knowledge production and active referral to digital protection providers.
• By increasing Civil Society Actors' flexibility to rapidly respond to changes in civic space through organizational capacity strengthening and the provision of strategic funding for sustainable action.

The project aims to strategically support relevant actors within civil society whose work actively contributes to civic space from the perspective of different sectors and interests, while particularly including groups who are marginalized within civil society, such as women, youth, Indigenous People and others.

The Project Officer will provide technical advice, assistance and capacity building under the Connect, Defend, Act Project and support planning, implementation, monitoring and reporting at country and regional level.

The key responsibilities of the role include:

Project management

• Oversee the day-to-day implementation of project activities in alignment with project goals and objectives.
• Facilitate the formation and strengthening of coalitions among diverse Civil Society Actors, including Human Rights Defenders, rights holder-led organizations, and independent media actors.
• Support the development and implementation of digital security initiatives to enhance the safety and resilience of Civil Society Actors in online spaces.
• Provide support to Civil Society Actors in enhancing their organizational capacity, including governance structures, financial management, and strategic planning.
• Assist in the identification and allocation of strategic funding to support sustainable action by Civil Society Actors, ensuring alignment with project goals and priorities.
• Contribute to the production of evidence-based knowledge products, including research reports, policy briefs, and case studies, to inform advocacy efforts and decision-making.
• Facilitate community engagement and participation in project activities, ensuring the inclusion of marginalized groups such as women, youth, and Indigenous People.
• Provide active referral and support to Civil Society Actors in accessing digital protection resources and services, including digital security tools and training.
• Conduct ongoing analysis of the socio-political context in project locations to inform strategic decision-making and adaptation of project approaches.
• Ensure project activities are implemented in a conflict-sensitive manner, taking into account the local context and dynamics to minimize potential harm and maximize positive impact.
• Integrate gender and inclusive considerations and mainstream equality principles throughout project activities to promote inclusivity and address gender-based inequalities

Provide specialist technical assistance and advice to support the development and implementation of the Connect, Defend, Act project

• Establish links with relevant technical specialists, both within the region and internationally, and draw on these to provide technical advice and inputs.
• Ensure all reports are of high quality and completed in a timely manner.
• Support the Project Manager with the planning and implementation of project activities including setting annual and / or periodic workplans budgets and activity schedules
• Ensure that all activities are in line with the funding agreement and comply with donor and Hivos requirements.
• Project progress information is provided on a timely basis and when required for reporting and management decision making
• Ensure that activities are well linked to the project log frame and budget for ease of reference and reporting.
• Provide support with the budgeting for activities and provide budget execution reports when required.
• Preparation terms of references and/or specifications for project requests for quotations (RFQs) and proposals (RFPs) in line with Hivos policies and processes
• Ensure compliance with organizational policies, donor regulations, and project guidelines throughout the implementation process.

Provide technical assistance, advice and support to CDA partners

• Provide technical assistance, advice and support to stakeholders to build capacity in adolescent safeguarding and engagement.
• Promote and represent the CDA project with key stakeholders.
• Support the capacity building of Civil Society Actors through training sessions, workshops, and knowledge sharing initiatives.
• Identify potential risks and challenges to project implementation and work with the project team to develop mitigation strategies.

Support and manage CDA Regional Learning Network activities

• Manage and coordinate regional network meetings and programme partner learning exchanges
• Represent CDA at national, regional and international forums.
• Collaborate with other technical units across Hivos.

Stakeholder engagement, networking and coordination

• Support stakeholder engagement, networking and coordination to advance divisional objectives at national, regional and institutional levels.
• Engage in working groups, task forces and other technical committees.
• Coordinate with project partners, stakeholders, and beneficiaries to ensure smooth implementation and collaboration.
• Maintain regular communication with the Global Project Manager, project team members, and relevant stakeholders to provide updates, share progress, and address challenges.
• Develop and maintain excellent relationship with relevant stakeholders, including government agencies, NGOs, and community groups, to foster partnerships and promote / advance project objectives at national, regional and institutional levels.

Monitoring and evaluation, learning and support

• Ensure accurate and timely documentation of project activities, including reports, meeting minutes, and other relevant documentation.
• Contribute to the monitoring and evaluation of project activities, including data collection, analysis, and reporting.
• Ensure that the project risk management plan is monitored and updated on a timely basis
• Support the development of the progress reports against project indicators.
• Maintain all project disaggregated data collated through trainings/workshops/meetings for analysis and reporting purposes
• Support the identification of impact stories for communication products.

Qualifications

• A Bachelor's degree in, development, social sciences, program management or a related discipline

Knowledge / experience

• Minimum of 5 years relevant project management experience, preferable in an international or donor organization.
• Experience working with Civil Society Actors and knowledge of civic space issues in Malawi is highly desirable.
• Demonstrated capacity to interact with various stakeholders and facilitate linkages between organizations.
• Excellent interpersonal and representational skills with experience in building and maintaining effective working relationships with a range of different individuals and organizations.
• Excellent written and oral communication skills in English, with strong writing ability at a project donor reporting level.
• Proven record of accomplishment in coordination and partnership building with donors, governments, development partners and civil society.
• Demonstrated understanding and knowledge of Malawi cultural values and international human rights principles and standards.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines effectively
• Strong interpersonal and communication skills, with the ability to work collaboratively in a diverse team environment
• Fluency in English, both written and verbal

Key skills / attributes

• Applied knowledge of national, regional and international human rights, gender and social inclusion, and youth development frameworks and development challenges in the Region.
• Cultural, political and religious sensitivities.
• Critical analysis and innovative thinking.
• Complex multisector coordination, planning and design.
• Presentation, communication, reporting writing and facilitation skills.
• Networking and stakeholder engagement.
• Project management.
• Monitoring, evaluation and learning frameworks.
• Resource mobilization and proposal writing.
• Strong team player

Hivos offers a challenging position in an international environment.

The Regional office is based in Harare, Zimbabwe. This position will be based in Lilongwe, Malawi. Hivos welcomes International & regional applicants but can only offer a position to only those with a valid work permit for Malawi. Hivos can only offer employment on local terms and conditions.

Please apply before October 6, 2025 via the button below. If you meet the above-mentioned qualifications by filling in a digital application form and adding a cover letter explaining your motivation and your CV.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal record checks, we may request information from relevant job applicants' previous employers about any findings of sexual misconduct, including harassment, during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

The organization is an equal opportunity employer committed to promoting a work environment where diversity and inclusion is valued, and people are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status, or any other form of personal identity. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

All applications received will be assessed strictly on their individual merits. Due to the anticipated volume of applications, we regret that we can only respond to shortlisted candidates.

Location

Nyamasheke District, Western Province

Salary

RWF 15,280,980 - RWF 17,463,972 gross/annum depending on experience

Contract Type

Fixed Term

Duration

Other

About the Role

The Project Officer, Community Engagement will play a key role in coordinating, implementing, and monitoring community-based activities under the Combating Malnutrition in Rwanda through Sustainable Food Systems (CMR-FS) programme. Operating across the five target districts in Rwanda's Western Province, the officer will be based in Nyamasheke district. This role will be offered on a fixed term contract basis running until end of December 2026, subject to availability of funding.

They will support community-level engagement by mobilizing and working closely with key local actors, including Community Health Workers (CHWs), Early Childhood Development (ECD) volunteers, healthcare providers, and private sector stakeholders engaged in the programme's core value chains: High-Iron Beans, Eggs, Large-Scale Food Fortification (LSFF), and the tea estate sector.

Working in collaboration with district authorities and existing coordination platforms, the officer will support the delivery of nutrition-sensitive interventions designed to strengthen local food systems. This includes facilitating community mobilization sessions, organizing and supporting stakeholder training, and promoting access to nutritious foods. This role directly contributes to improving the availability, accessibility, and affordability of healthy diets, aligning with national priorities to enhance household dietary diversity, food security, and child nutrition outcomes through sustainable and locally anchored food systems.

Key Responsibilities include

• Collaborate with the Project Manager Community Engagement to support operational delivery and monitor the community-based nutrition activities.
• Work with local authorities, CHWs, ECD Centres, and tea estate communities to implement nutrition interventions at Health center, community, and ECD levels.
• Facilitate participatory processes involving local stakeholders to implement SBCC campaigns and emo-demos ensuring culturally appropriate and relevant messaging.
• Support the Project Manager in designing and implementing activities on tea estates.
• Support the training and supervision of local facilitators and field practitioners on the use of SBCC materials and emo-demo toolkits.
• Prepare monthly updates and organize timely meetings with project stakeholders.
• Support to coordinate and organize time-bound project site visits.

About you

You should have demonstrable experience in community-based project implementation handling activities such as community mobilization sessions, organizing and supporting stakeholder training, and promotion activities within local communities. Experience implementing project activities within tea estates combined with knowledge of SBCC approaches will be an added advantage. Experience working with community health structures such as CHWs, ECDs is required among other stakeholders such as SMEs and cooperatives.

The position holder should demonstrate excellent project management skills with the ability to operate independently with minimal supervision. Good interpersonal skills are required to succeed in this role combined with familiarity with nutrition sensitive agriculture, SBCC or food systems programming.

An education background with a bachelor's degree in nutrition, Public Health, Foods science, or related field is required.

About our Offer

The starting gross salary on offer for this role is from RWF 15,280,980 - RWF 17,463,972 gross per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Working with governments, businesses and civil society, we aim to transform food systems so that they deliver healthier diets for all people, especially the most vulnerable.

Headquartered in Geneva, Switzerland, GAIN has offices in countries with high levels of malnutrition: Bangladesh, Benin, Ethiopia, India, Indonesia, Kenya, Mozambique, Nigeria, Pakistan, Rwanda, Tanzania and Uganda. To support work in those countries, we have representative offices in the Netherlands, the United Kingdom, and the United States.

At GAIN, we believe that everyone in the world should have access to nutritious, safe, and affordable food. Today, one in three people - drawn from nearly every country on the planet - are unable to consume enough nutritious food. We work to develop and deliver solutions to this daily challenge.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN's designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN's country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.

This advert closes on 24th October 2025. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.

Our core values

GAIN is committed to equality of opportunity and to eliminating discrimination. All staff are expected to follow GAIN Values

Our commitment to safeguarding

GAIN is committed to creating a safe and inclusive environment where all staff, volunteers, and job applicants are treated with dignity and respect. We are also committed to safeguarding the communities we work with. We have a zero-tolerance approach to any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, exploitation and abuse of power or trust.

Safeguarding is integral to our recruitment practices, and we have robust procedures in place to prevent any form of harm, abuse, or discrimination. As part of our commitment to safeguarding, all successful candidates will undergo thorough background checks and vetting procedures, which can include references, criminal records and terrorist finance checks where applicable, in accordance with our Safeguarding Policy.

We provide comprehensive training and support to our staff and volunteers and associates to raise awareness of safeguarding issues and ensure they are equipped to recognise and respond to concerns effectively.

By applying for a position with GAIN, you agree to uphold our safeguarding principles and contribute to maintaining a safe and supportive environment for all individuals.

Hybrid Working

No

Additional Information

Closing Date

24 October 2025

OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: South Africa

Job Family: Culture

Type of contract : Non Staff

Level : Level 1

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Duty Station Time) : 04-NOV-2025

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only Nationals of South Africa can apply for this position. OVERVIEW OF THE FUNCTIONS OF THE POST

The project, "Africa-Europe Partnerships for Culture: Promoting Culture and Heritage-based Sustainable Tourism in Southern Africa" funded by the European Union and implemented by the UNESCO Regional Office in Southern Africa project aims to foster culture and heritage-based sustainable tourism and strengthen cultural production capacities in six Southern African countries, namely Botswana, Eswatini, Lesotho, Namibia, South Africa and Zimbabwe. It will promote regional integration, foster sustainable social and economic development, and build bridges between the people and communities of Southern African countries through the development of attractive and meaningful culture and heritage-based itineraries. These itineraries will attract visitors and encourage responsible travel while fostering longer stays in destinations, encouraging travellers to experience the local culture and history, and promoting a deeper knowledge and appreciation of the values associated to these destinations. Long Description

UNESCO is seeking a Project Assistant to provide overall administrative and logistical support for the smooth implementation of the project in close collaboration with all key partners, particularly the EU Delegations in the 6 countries, national authorities and local communities.

Under the overall authority of the UNESCO Regional Director and Representative for Southern Africa, the direct supervision of the Head of Culture Unit, the Project Assistant will provide overall administrative and logistical support to the project team. This post will be based in Pretoria, South Africa and specific tasks and responsibilities will include the following:

1. Provide administrative support to the Project Coordinator and the Project Communication and M&E Officer to effectively implement the project in the 6 participating countries.

2. Assist in planning and organization of meetings, workshops, conferences, and other events relating to project, ensuring that all logistics such as hotel and conference bookings as well as transportation are in place.

3. Prepare draft TORs for various contracts for service providers supporting Projects.

4. Prepare payment requests and follow-up to ensure that service providers receive their funds on time.

5. Develop and implement a tracking system for all contracts to ensure that deliverables are submitted on time and report any delays to the Supervisor on time.

6. Follow-up with implementation partners to ensure timely delivery of work plans, budgets, and procurement plans for the project.

7. Participate in Project meetings and workshops and take Minutes for proper record keeping.

8. Support communication and visibility efforts for the project by assisting in the production of communication materials publications brochures etc.

9. Maintain e-files as well as paper files for the Project in compliance with the Organization's records management policy and for audit and evaluation purposes.

10. Undertake any other relevant activities as deemed necessary for the proper operation of the project.

11. Undertake any other relevant tasks as assigned by the Supervisor. COMPETENCIES (Core / Managerial) Long Description

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

• For detailed information, please consult the UNESCO Competency Framework .

REQUIRED QUALIFICATIONS

EDUCATION

Completed secondary, technical and/or vocational education.

WORK EXPERIENCE

A minimum of 2 years of relevant professional experience in the field of project management, office administration, development work or related field.

SKILLS/COMPETENCIES

Strong analytical, problem-solving, organizational and coordination skills.

Ability to manage heavy workload and to work under pressure, with capacity for accuracy, paying close attention to detail and quality of work.

Excellent interpersonal skills with ability to maintain effective working relations within a multicultural environment.

Good IT skills.

LANGUAGES

Excellent command in English (both written and spoken).

DESIRABLE QUALIFICATIONS

Previous experience in working on EU-funded projects is an added value.

Work experience with the UN is an added advantage.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates applying for tihis post must be nationals of South Africa.

Candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as an interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here ) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Please note that UNESCO is a non-smoking Organization.

We are looking for a proactive and organised Project / Admin Assistant to support our Project Management and Client Service team. The role involves assisting with day-to-day office and studio administration, helping to keep projects running smoothly and efficiently.

Key responsibilities:

Opening and preparing job bags for new projects

Raising cost estimates

Following up on supplier and client queries

Sending out weekly client status reports

Sending out daily studio job lists and ensuring accurate updates

Assisting with general office administration as required

REQUIREMENTS

Requirements:

Strong organisational and administrative skills with attention to detail

Ability to manage multiple tasks and prioritise effectively

Good communication skills, both written and verbal

Computer literacy (MS Office, basic project management tools)

Previous work experience required years) in a print or design studio environment is advantageous but not essential

This is an excellent opportunity for someone looking to gain experience in a dynamic creative studio, working closely with a passionate and collaborative team.

Project Administrator / Project Coordinator Krugersdorp Gauteng

We are seeking a highly organised and detail-oriented Project Coordinator / Project Administrator to join our client in the Engineering industry. Must have proven experience in project administration or coordination within engineering, manufacturing, mining, steel or technical sectors.

Salary:
Market related – depends on experience and qualifications

Minimum Requirements

Matric with Relevant tertiary qualification in administration, project management

Proficient in Excel, MS Office, and PowerPoint

Minimum 3-5 years' experience in project administration or coordination within engineering, manufacturing, steel or technical sectors

Experience compiling tender documentation and managing project logistics

Key Responsibilities:

Provide administrative support across multiple projects, ensuring documentation accuracy and timely delivery

Compile and format tender documents, ensuring compliance with client and regulatory requirements (training provided)

Manage access to tender portals, download relevant documentation, and track submission deadlines

Coordinate logistics for project activities, including supplier communication, delivery tracking, and resource scheduling

Liaise with outsourced suppliers for quotes, queries, and service coordination

Maintain project records, including correspondence, minutes, reports, and compliance documentation

Proofread and quality-check all outgoing documents for accuracy, grammar, and formatting

Assist with customer queries and complaints by logging, escalating, and following up on resolutions

Organise internal and external project meetings, including venue booking, agenda preparation, and presentation setup

Support reporting and progress tracking for ongoing projects, ensuring alignment with timelines and deliverables

Please apply online

FROGG Recruitment

PMO Project Assistant

Onsite – Sandton

12-month contract (with view to extend)

We are seeking a highly organized and detail-oriented PMO Project Assistant to support project delivery within a dynamic environment. The successful candidate will work closely with the Project Management Office (PMO), providing administrative, coordination, and governance support to ensure projects are delivered effectively.

This role is ideal for someone who thrives in a structured environment, has strong attention to detail, and enjoys supporting teams to achieve their goals.

Key Responsibilities

·   Provide day-to-day administrative and coordination support to the PMO and Project Managers.

·   Assist in preparing project documentation, reports, presentations, and dashboards.

·   Track project timelines, milestones, and deliverables to ensure adherence to plans.

·   Maintain and update project registers (risks, issues, dependencies, and actions).

·   Support governance activities, including scheduling meetings, preparing agendas, and recording minutes.

·   Facilitate effective communication and collaboration between stakeholders.

·   Assist with quality assurance of project documentation and compliance with PMO standards.

·   Monitor and follow up on outstanding actions and project dependencies.

Skills & Experience Required

·   Minimum 2–3 years' experience in a PMO support or project coordination role.

·   Strong knowledge of project management principles and methodologies.

·   Excellent organizational and multitasking skills with strong attention to detail.

·   Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project, Jira, or similar).

·   Strong written and verbal communication skills.

·   Ability to build relationships and collaborate effectively with stakeholders at all levels.

·   Self-motivated, proactive, and able to work independently with minimal supervision.