57 Project Engineering jobs in South Africa
Project Engineering Senior Professional
Posted today
Job Viewed
Job Description
The opportunity
Reporting to Technical Lead as telecommunications, you are responsible for acting as an engineer (design authority) for Telecommunication Projects on assignments varying in engineering complexity. Engineering discipline leads to small projects or portions of larger projects, completing engineering assignments efficiently and cost-effectively and in accordance with contract specifications, quality standards, and safety requirements and the role includes oversight of the manufacturing process and includes commissioning and handover of the final project or product.
How You'll Make An Impact
- Technical contributions such as creating the engineering design concept or philosophy definition. Evaluating, selecting and applying standard techniques, procedures and criteria to perform engineering assignments. Reviewing and approving design deliverables for telecommunication engineering and acting as the technical lead with the client. Providing technical support for testing, installation and commissioning activities.
- Sales assist in creating proposals for engineering projects or programs through provision of bills of materials and estimated engineering hours for own discipline.
- Contract management as supporting Contract Managers in issuing claims.
- Planning and control as creating work plans and cost estimates for work in own area of responsibility and proactively manages this work to deliver the agreed program on time, on quality and at the targeted cost.
- Risk and opportunity management as ensuring completion of risk and opportunity assessments and the implementation of resulting actions for own projects and reporting early on any contract/quality/program/cost issues to management.
- Customer as acting as the Hitachi Energy technical lead for telecommunication engineering on a project. Interacting with customers and officials, contractors, and others. Attending project meetings and presenting specific aspects of engineering assignments. Ensuring that Hitachi Energy is presented as a professional organization in all interactions with the customer.
- Supply chain management as collaborating with the Supply Chain function to ensure that the technical requirements for equipment or services are communicated and agreed with potential suppliers and providing technical evaluation of supplier proposals.
- Processes and tools as accepting as fit for purpose supplied equipment or services and using standard processes and tools applicable to own area.
- You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
- Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Your background
- A bachelor's degree in electrical engineering is preferred.
- ECSA registered candidate or better.
- Experience in Telecommunication Systems including Fixed Line Fiber and Copper Networks
- Wireless Networks, IP Networking proficiency required.
- TDM Network Experience (SDH/PDH), MPLT-TP Knowledge and experience as project management is required.
- Proficiency in both spoken & written English language is required.
Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.
Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
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Project Engineering Senior Professional
Posted today
Job Viewed
Job Description
Description
The opportunity
- Reporting to Technical Lead as telecommunications, you are responsible for acting as an engineer (design authority) for Telecommunication Projects on assignments varying in engineering complexity.
- Engineering discipline leads to small projects or portions of larger projects, completing engineering assignments efficiently and cost-effectively and in accordance with contract specifications, quality standards, and safety requirements and the role includes oversight of the manufacturing process and includes commissioning and handover of the final project or product.
How you’ll make an impact
- Technical contributions such as creating the engineering design concept or philosophy definition. Evaluating, selecting and applying standard techniques, procedures and criteria to perform engineering assignments. Reviewing and approving design deliverables for telecommunication engineering and acting as the technical lead with the client. Providing technical support for testing, installation and commissioning activities.
- Sales assist in creating proposals for engineering projects or programs through provision of bills of materials and estimated engineering hours for own discipline.
- Contract management as supporting Contract Managers in issuing claims.
- Planning and control as creating work plans and cost estimates for work in own area of responsibility and proactively manages this work to deliver the agreed program on time, on quality and at the targeted cost.
- Risk and opportunity management as ensuring completion of risk and opportunity assessments and the implementation of resulting actions for own projects and reporting early on any contract/quality/program/cost issues to management.
- Customer as acting as the Hitachi Energy technical lead for telecommunication engineering on a project. Interacting with customers and officials, contractors, and others. Attending project meetings and presenting specific aspects of engineering assignments. Ensuring that Hitachi Energy is presented as a professional organization in all interactions with the customer.
- Supply chain management as collaborating with the Supply Chain function to ensure that the technical requirements for equipment or services are communicated and agreed with potential suppliers and providing technical evaluation of supplier proposals.
- Processes and tools as accepting as fit for purpose supplied equipment or services and using standard processes and tools applicable to own area.
- You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
- Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Your background
- A bachelor’s degree in electrical engineering is preferred.
- ECSA registered candidate or better.
- Experience in Telecommunication Systems including Fixed Line Fiber and Copper Networks
- Wireless Networks, IP Networking proficiency required.
- TDM Network Experience (SDH/PDH), MPLT-TP Knowledge and experience as project management is required.
- Proficiency in both spoken & written English language is required.
- Engineering / Technical jobs
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Project / Engineering Department Manager 1
Posted today
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Job Description
Fives Services Mzansi and Fives Services Southern Africa (hereafter referred to as Fives Services) are involved in various projects at the client sites
(Hillside and Mozal)
, and possible other sites going forward.
The Project & Engineering Manager is responsible for establishing and running the Projects and Engineering departments with the objective of ensuring all projects (including his/her own projects) are delivered safely, within the agreed scope, time, cost and quality.
This role is responsible for overseeing the entire portfolio of projects and engineering initiatives, offering expert guidance, support, and oversight. It involves tracking progress, reporting on departmental performance, and ensuring that resources are effectively allocated. The role also ensures that teams are equipped with the right tools, processes, and training to successfully deliver on project objectives.
This position is based full-time in Richards Bay, with regular travel required to Mozambique.
Primary Purpose
Manage the day-to-day activities of the Project and Engineering departments. Manage to ensure that projects are delivered; without injuries or breach of HSE rules and regulations, on-time, as per scope/specification, to high quality standards, within budget. Manage the Project and Engineering teams and provide performance feedback and goal-setting; conducts annual performance reviews and skills development and training. Further requirements include technical assistance/audits and marketing of Fives products and services to the client.
Projects
In line with the contract and SOW handover from the Sales Department, responsible in defining the technical and financial project scope and objectives towards all relevant stakeholders; sub-contractors and clients.
Plan, chair and record monthly Project Review Meetings with relevant stakeholders.
anage the safety aspect of all projects and report weekly project safety KPI's. This includes, but is not limited to OHS Act, Section 16.2, Section 8.2 legal appointments, Fives Golden Rules as well as client HSE requirements at Hillside and Mozal.
iaise closely with Finance Manager to ensure accurate and robust budget monitoring against project plans.
esponsible to maintain monthly overview of all projects budget, monitor variations, and ensure timely cost control on projects, cashflows and invoicing on projects.
rovide monthly cashflows forecast including all projects (cash collections and disbursements). nsure monthly timesheets for all are submitted by required due date.
esponsible for compiling and submitting required documents timely to allow Fives Services and our sub-contractors timely site access.
ssist the Technical Sales department with project related commercial offers.
esponsible for technical risk analysis
nsure that all projects are delivered on-time, within scope, specification, quotation and budget.
efine and coordinate internal resources and third parties/vendors for the flawless execution of projects.
anage project resource availability and allocation.
rovide resources plan on a monthly and yearly basis to optimize allocation of resources.
ontribute towards contractor vendor selection and approval.
evelop a detailed project schedule to monitor and track progress of all projects.
easure and report on project performance using appropriate tools and techniques.
erform internal risk management to minimize project risks.
reate and maintain comprehensive project documentation.
nsure post project reviews are in place within 10 days of projects' completion and include lessons learnt exercises which identify both positive and negative outcomes to be actioned.
Engineering
verall management of the Engineering department – ensuring that we are working on the correct priorities for the company. Manager to involve himself/herself as required to meet deadlines.
al approval of drawings
eview and approval of Engineering and/or ISO standards, processes and procedures
eview and approval of scope of work's
eview and approval of quality control plans
articipate in NCR investigations and meetings when required
nsure monthly timesheets for all are submitted by required due date.
General
nsure that Fives Directives and Guidelines are adhered to
omply With Legal, Client And Company Specific Requirements
omply with safety protocols in all work performed and report any near misses or incidents
efine, implement and monitor KPIs for Projects and Engineering Departments.
Education & Qualification
Bachelor Degree in Mechanical Engineering
is a minimum requirement
egistration with the
Engineering Council of South Africa (ECSA)
as a
Professional Engineer (Pr Eng)
or
Professional Engineering Technologist (Pr Tech Eng)
preferred
r>Project Management Professional (PMP)
certification
Experience
r>5–10+ years
of experience in engineering and project management roles with proven experience in managing multidisciplinary teams and various projects simultaneuously
ference will be given to candidates with experience in aluminium smelters or similar environments
r>Strong
knowledge of project lifecycle, budgeting, risk management and compliance
Applications will be accepted from South African Citizens only
Should you meet the requirements above and consider yourself a confident communicator, an inspiring leader, a collaborative team player, and someone who thrives on solving problems and adapting to change — then this could be the perfect opportunity for you
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Project Manager - Engineering
Posted today
Job Viewed
Job Description
- Our client is a multi-disciplinary engineering company that provides engineering solutions/infrastructure to water, sanitation, energy & rail Infrastructure to state owned entities – water boards and Industrial companies with optimization of turnkey projects. The ideal candidate to fit the Project Manager role should be self-motivated, and solution driven with strong understanding and experience to mechanical water infrastructure – should have strong understanding and experience with mechanical systems such as pumps, valves, piping and mechanical equipment sizing as well as understanding with electrical and civil components.
Key Responsibilities
- Manage multiple projects and tasks, set priorities, and execute projects: comprehensive planning and design projects.
- Project management of water and sanitation infrastructure or related industrial projects.
- Development of maintenance strategy and plans.
- Coordinate sub-contractors and suppliers providing design and site services.
- Supervision of sub-consultants, contractors on site, and suppliers.
- Contracts management, conflict resolution and negotiation skills.
- Oversee designs based on client specifications and design requirements.
- Prepare and make presentations to clients for professional meetings.
- Successfully manage and deliver projects on time and within budget.
- Project scheduling, preparation of profitability analysis, and cashflow management.
- Improve system and efficiency in terms of performance and cost.
- Prepare proposals or project budgets based on client specifications.
- Ensuring compliance with all supply chain management and project management policies and procedures within the client departments.
- Technical report writing
Skills, Attributes & Experience:
- Minimum 5 years of project management experience in water and sanitation infrastructure or related industrial sectors.
- Work exposure – water and wastewater treatment plant design, plant operations & maintenance, preparing technical specifications, project scoping and project management.
- Project management, consulting, or maintenance experience in the water sector.
- Demonstrated client relations and strong people management skills.
- Must have project management skills (references for projects completed will be required).
- Knowledge and experience in the management of contracts such as FIDIC, GCC, NEC3 etc.
- Proficient in MS Office, MS Projects and other project management software.
- Proven verbal and written communication skills.
- Excellent problem-solving capability, project execution and construction monitoring
- Strong technical report writing skills are essential.
Qualification:
- B Tech or equivalent qualification in Mechanical Engineering or a related technical field
- Water and sanitation infrastructure experience shall be an added advantage.
- Project Management Professional (PMP) or a qualification in Project Management is a requirement
- Administrative / Management jobs
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Project and Engineering Department Manager
Posted today
Job Viewed
Job Description
An exciting opportunity exists for an experienced Project & Engineering Department Manager to join a reputable multinational engineering firm based in Richards Bay. The ideal candidate will be a dynamic leader with strong project and people management skills, and a background in delivering complex engineering projects within an industrial or heavy manufacturing environment.
Duties & Responsibilities
- Lead and manage the Project & Engineering department in South Africa.
- Ensure the successful delivery of engineering projects, from concept through to commissioning.
- Oversee multi-disciplinary engineering teams and external service providers.
- Drive compliance with HSE, quality standards, and project timelines.
- Collaborate with international teams and report to executive management.
- Develop and optimize internal project processes, resources, and budgets.
Desired Experience & Qualification
- BSc/BEng/BTech in Mechanical or Electrical Engineering.
- Minimum of 10 years' experience in engineering project management, including at least 5 years in a leadership role.
- Strong technical knowledge of industrial plant design and installation.
- PMP or equivalent project management certification is advantageous.
- Excellent communication, negotiation, and leadership skills.
- Willingness to travel locally and internationally.
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Project Manager - Engineering (Ore Processing & Material Handling Systems) - East Rand Position Over
Posted 22 days ago
Job Viewed
Job Description
Project Manager Engineering (Ore Processing & Material Handling Systems) East Rand
Position Overview:
We are seeking an experienced Project Manager to oversee the engineering, design, installation, and commissioning of ore processing systems, specifically crushing, screening, and conveyor belting systems within mining operations. This role requires a strong technical background in mechanical/electrical engineering, combined with proven leadership in managing multidisciplinary projects in mining and heavy industry environments.
The successful candidate will drive projects from concept through to completion, ensuring adherence to timelines, budgets, safety standards, and operational performance targets.
Key Responsibilities:
- Project Planning & Delivery
- Lead end-to-end project execution covering feasibility, engineering design, procurement, construction, installation, and commissioning of crushing, screening, and conveyor systems.
- Develop detailed project schedules, budgets, and resource allocation plans.
- Monitor progress against milestones and implement corrective actions where necessary.
- Engineering & Technical Oversight
- Provide technical guidance on ore crushing, screening, and conveyor system design, layout, and optimization.
- Ensure engineering specifications meet operational, safety, and compliance requirements.
- Review and approve technical drawings, process flows, and installation schematics.
- Stakeholder & Contractor Management
- Coordinate with internal engineering teams, EPC contractors, OEMs, and site operations.
- Manage contractor performance, ensuring quality, safety, and contractual obligations are met.
- Liaise with mine management and client representatives to ensure alignment with project objectives.
- Risk, Safety & Compliance
- Enforce compliance with mining safety regulations, environmental standards, and engineering codes.
- Identify project risks and implement mitigation strategies.
- Ensure commissioning is executed safely, with full documentation and training for operational handover.
- Reporting & Documentation
- Maintain detailed project documentation including progress reports, budgets, and engineering records.
- Provide regular updates to executive management and stakeholders.
Qualifications & Experience required:
- Bachelors degree in Mechanical, Electrical, or Mining Engineering (postgraduate qualification an advantage).
- Minimum 810 years experience in project management within the mining or heavy engineering sectors.
- Strong technical knowledge of ore crushing plants, screening systems, and conveyor belting installations.
- Proven track record in delivering large-scale engineering projects in operational mine environments.
- Project Management Certification (PMP/Prince2) highly desirable.
- Core Competencies
- Strong leadership and team coordination skills.
- Excellent problem-solving and decision-making ability.
- Commercial acumen with budgeting and contract management experience.
- Strong communication and stakeholder engagement skills.
- High commitment to safety, quality, and environmental compliance.
- Work Conditions
- Site-based with regular travel to mining operations and project locations.
- Exposure to challenging mining environments (dust, noise, variable weather).
- Extended hours may be required during project commissioning and critical phases.
Salary offer: Negotiable
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Enterprise Resources Planning Project Manager
Posted today
Job Viewed
Job Description
Job Title:
ERP Project Manager
Location:
Somerset West (Hybrid – more office than remote)
Experience:
5+ years
Start Date:
1 December 2025 / 1 January 2026
Employment Type:
Permanent
Salary:
Market related
About the Role
Innovations, a Microsoft Dynamics 365 Business Central partner within the Preferred Solutions Group, helps South African businesses simplify operations and grow through smart ERP solutions.
We're looking for a highly organised ERP Project Manager to lead client implementations and small projects from start to finish. You'll coordinate between clients, internal teams, and vendors to ensure projects are delivered on time, in scope, and within budget. This role suits someone who loves software, is structured and organised, and can communicate clearly with all stakeholders.
Key Responsibilities
- Manage end-to-end ERP implementations from planning to go-live and post-support.
- Define project scope, timelines, deliverables, and budgets with stakeholders.
- Monitor progress, track milestones, and manage changes to scope or cost.
- Coordinate internal consultants and external vendors for smooth delivery.
- Maintain project documentation and ensure compliance with company standards.
- Lead meetings, provide clear updates, and manage client expectations.
- Oversee quality control, budgets, risks, and timelines.
- Ensure data, documentation, and communication are accurate and well-maintained.
Requirements
- Diploma or degree in Finance, Accounting, Bookkeeping, Project Management or a related field.
- Minimum 5 years' project management or senior bookkeeping / accounting experience, preferably in ERP environments.
- Proven experience in client-facing roles and software implementation projects.
- Strong administrative and organisational skills with excellent attention to detail.
- Confident communicator – both verbal and written – able to lead discussions clearly.
- Able to follow structured processes and documentation standards.
- Passion for technology, automation, and continuous improvement.
Skills & Attributes
- Strategic thinker with strong problem-solving and analytical ability.
- High personal accountability and ownership of deliverables.
- Excellent multitasking and time-management skills.
- Calm under pressure, with a professional and solution-oriented attitude.
- Collaborative team player who builds trust across departments and clients.
- Growth mindset – open to feedback and committed to learning.
What We Offer
- Hybrid work model – office-based in Somerset West with some remote flexibility.
- Collaborative, supportive, and innovative team culture.
- Opportunity to join one of South Africa's leading ERP solution providers.
How to Apply
Send your CV and a short cover letter to
, including "ERP Project Manager" in the subject line.
Please note: This role is open only to South African citizens or those with valid long-term work permits. Applicants must live within reasonable travel distance of Somerset West and have reliable transport.
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Projects & Technical Coordinator - Boksburg
Posted 18 days ago
Job Viewed
Job Description
Basic Functions
- Support the LCS (Life Cycle Services) team with projects, reporting, and administration.
- Manage tracking process for various LCS responsibilities.
- Support AN (Accident Notice) activities.
- Manage Field Campaign documentation and deployment.
- Support the Warranty process specific to the LCS portion.
- Technical Report Writing and Management.
Qualifications/Requirements
- Matric/Grade 12 Minimum of 10 years of technical experience in the related field.
- Previous employment with TMM OEM is preferred.
- A mining background will be advantageous.
- Drivers license
Skills & Experience
- Excellent computer skills with proficiency in MS Office and B.C./SAP
- Technical knowledge
- Product knowledge is an advantage
- Excellent communication and interpersonal skills
- Strong leadership skills
- Self-motivation and the ability to work independently
- Ability to work as part of a team and individually
- Stress management and the ability to work under pressure
- Attention to detail
- Time management skills
- Proven record of meeting deadlines and targets
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Technical Services Projects Co-ordinator and Administrator
Posted today
Job Viewed
Job Description
Mission of Function:
Context:
Landis+Gyr (Pty) Ltd is part of a global organisation and is engaged in the design, production and distribution of energy metering and energy management products.
General co-ordination of team members and support
Coordinate all Technical services projects including but not limited to Project purchasing, price input and cost reconciliation, overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the team.
Areas of Responsibility / Tasks
- Project administartion support
- Project file administration
- Maintain program plans and schedules, aligning them with project goals.
- Co-ordinate and consolidate well-structured reports and presentations to stakeholders in a professional and clear manner.
- Collaborate with cross-functional teams to facilitate communication and resolve issues.
- Assist in the development of project management documents such as project budgets, project schedules, scope statements and project plans
- Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
- Supervise the project procurement process
- Set up Meetings with project clients to assess their needs and define project requirements, acceptance criteria and project timelines
- Coordinate the allocation of project resources to ensure the project team has what's needed at the right time
- Assign tasks to team members and help them understand what's expected from them in terms of project milestones and deliverables
- Be the liaison between the project team and project clients throughout the project life cycle
- Help monitor project progress and team members' performance and provide updates to project stakeholders
- Schedule stakeholder meetings, document and generate reports
- Foster cross-team collaboration to help project team members complete project tasks and produce deliverables
Customer orders
- Ensuring that all costings are managed and necessary approvals obtained
- Expediting of current and overdue purchase orders with suppliers Local Shipping (packaging, courier)
- Monitor the progress, advise status & inform affected customers of change (especially slippages)
- Liaise with commercial, external customers and shipping companies
- Manage, track and ensuring contracts are in place
- Send invoices to customers
Meeting Management
- Scheduling of meetings, taking minutes, capturing key meeting notes and actions, transcribing and distributing minutes of meetings.
- Managing challenges such as more attendees, multiple locations & time zones, and assessing impact on other meetings
- Ensuring that during Conference/Meeting/video conferences/special events for Internal and external customers, the following is arranged:Venue, Refreshments based on needs, Conference facilities, Logistics (accommodation, transport, etc)
- Ensure all meetings are up to date on the calendar for the year.
- Minutes to be circulated within 2 weeks of meetings
Travel Management
- Co-ordinate and book both local and international travel for the department
- Co-ordinating set up of office space
Support to Technical Services Function
- Coordinate transfer of vital information/Instructions to direct reports as needed, up to completion of instrcution and or task
- Assist with the Processing of T&E expenses.
- Work with other assistants cross-departmentally to coordinate activities and work, initiatives as defined by the department.
- Tracking order management in order to provide feedback to respective stakeholders e. g. Internal/external customers and Sales department
- File management on System projects
Knowledge, Skills
TEAM Assistant, Administration
- Strong organizational skills with an ability to set priorities, meet critical deadlines, juggle projects, and produce high-quality and accurate work under time constraints
- Diary management across time zones is essential
- Excellent verbal and written communication skills required, with an ability to effectively convey information across all levels of the organization
- Strong MS Office skills (Excel and Powerpoint) essential
- Resourceful, conscientious, focused and detail-orientated
- Professional yet friendly attitude, the ability to multi-task and switch focus, as well as a self-motivated mindset and approach
- The ability to manage communication in a confidential environment is essential.
- Strong support and service attitude, team orientated
- Some flexibility on hours is desirable
- Project Coordinator Skills
- Problem-solving skills to quickly come up with solutions and strategies.
- Adapting to changes on a fast pace
- Report Writing Skills: Ability to compile concise, professional reports with actionable insights.
- Strong time management skills
- Ability to work in fast-paced environments
- Experience with a variety of personalities and backgrounds in the workplace
- Results-driven with a proactive attitude.
- Strong problem-solving and decision-making skills.
Competencies
Communication skills: verbal, written, PC: Level - Expert; Business relevance - High; Future trend - 0
Telephone etiquette: Level - Advanced; Business relevance - High; Future trend - 0
Interpersonal skills: Level - Advanced; Business relevance - High; Future trend - 0
Computer literate: Level - Advanced; Business relevance - Medium; Future trend - 0
Numeracy skills: Level - Advanced; Business relevance - High; Future trend - 0
Experience:
Qualifications
- Minimum: Matric
- Desired: National Diploma – Secretarial/ commercial certificate of competency and Computer literacy
Professional Experience
- Minimum: 5 years' experience in Team co-ordination (Maturity required when dealing with a large team)
- Preferred: SAP or travel software
- International Travel management experience
Leadership Experience
- Confidentiality is highly regarded
- Strong Character, large team
Intercutural Experience
- Demonstrated experience of working effectively in a multi-cultural environment
Capabilities
D R I V E:
Results Orientation; Organizing and Quality
F O C U S & I M P A C T :
Customer Focus; Initiative | Assertiveness
G U I D E:
Motivation and Inspiration,Communication Skills
Additional Requirements / Age
- Own transport
- Able to work under pressure in a dynamic environment
- Multi-tasking
- Structured
- Self-motivated
- Helpful and keen to assist
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Technical Services Projects Co-ordinator and Administrator
Posted today
Job Viewed
Job Description
Mission of Function:
Context: Landis+Gyr (Pty) Ltd is part of a global organisation and is engaged in the design, production and distribution of energy metering and energy management products.
General co-ordination of team members and support
Coordinate all Technical services projects including but not limited to Project purchasing, price input and cost reconciliation, overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the team.
Areas of Responsibility / Tasks
- Project administartion support
- Project file administration
- Maintain program plans and schedules, aligning them with project goals.
- Co-ordinate and consolidate well-structured reports and presentations to stakeholders in a professional and clear manner.
- Collaborate with cross-functional teams to facilitate communication and resolve issues.
- Assist in the development of project management documents such as project budgets, project schedules, scope statements and project plans
- Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
- Supervise the project procurement process
- Set up Meetings with project clients to assess their needs and define project requirements, acceptance criteria and project timelines
- Coordinate the allocation of project resources to ensure the project team has what's needed at the right time
- Assign tasks to team members and help them understand what's expected from them in terms of project milestones and deliverables
- Be the liaison between the project team and project clients throughout the project life cycle
- Help monitor project progress and team members' performance and provide updates to project stakeholders
- Schedule stakeholder meetings, document and generate reports
- Foster cross-team collaboration to help project team members complete project tasks and produce deliverables
Customer orders
- Ensuring that all costings are managed and necessary approvals obtained
- Expediting of current and overdue purchase orders with suppliers
Local Shipping (packaging, courier) - Monitor the progress, advise status & inform affected customers of change (especially slippages)
- Liaise with commercial, external customers and shipping companies
- Manage, track and ensuring contracts are in place
- Send invoices to customers
Meeting Management
- Scheduling of meetings, taking minutes, capturing key meeting notes and actions, transcribing and distributing minutes of meetings.
- Managing challenges such as more attendees, multiple locations & time zones, and assessing impact on other meetings
- Ensuring that during Conference/Meeting/video conferences/special events for Internal and external customers, the following is arranged:Venue, Refreshments based on needs, Conference facilities, Logistics (accommodation, transport, etc)
- Ensure all meetings are up to date on the calendar for the year.
- Minutes to be circulated within 2 weeks of meetings
Travel Management
- Co-ordinate and book both local and international travel for the department
- Co-ordinating set up of office space
Support to Technical Services Function
- Coordinate transfer of vital information/Instructions to direct reports as needed, up to completion of instrcution and or task
- Assist with the Processing of T&E expenses.
- Work with other assistants cross-departmentally to coordinate activities and work, initiatives as defined by the department.
- Tracking order management in order to provide feedback to respective stakeholders e. g. Internal/external customers and Sales department
- File management on System projects
Knowledge, Skills
TEAM Assistant, Administration
- Strong organizational skills with an ability to set priorities, meet critical deadlines, juggle projects, and produce high-quality and accurate work under time constraints
- Diary management across time zones is essential
- Excellent verbal and written communication skills required, with an ability to effectively convey information across all levels of the organization
- Strong MS Office skills (Excel and Powerpoint) essential
- Resourceful, conscientious, focused and detail-orientated
- Professional yet friendly attitude, the ability to multi-task and switch focus, as well as a self-motivated mindset and approach
- The ability to manage communication in a confidential environment is essential.
- Strong support and service attitude, team orientated
- Some flexibility on hours is desirable
- Project Coordinator Skills
- Problem-solving skills to quickly come up with solutions and strategies.
- Adapting to changes on a fast pace
- Report Writing Skills: Ability to compile concise, professional reports with actionable insights.
- Strong time management skills
- Ability to work in fast-paced environments
- Experience with a variety of personalities and backgrounds in the workplace
- Results-driven with a proactive attitude.
- Strong problem-solving and decision-making skills.
Competencies
Communication skills: verbal, written, PC: Level - Expert; Business relevance - High; Future trend - 0
Telephone etiquette: Level - Advanced; Business relevance - High; Future trend - 0
Interpersonal skills: Level - Advanced; Business relevance - High; Future trend - 0
Computer literate: Level - Advanced; Business relevance - Medium; Future trend - 0
Numeracy skills: Level - Advanced; Business relevance - High; Future trend - 0
Experience:
Qualifications
- Minimum: Matric
- Desired: National Diploma – Secretarial/ commercial certificate of competency and Computer literacy
Professional Experience
- Minimum: 5 years' experience in Team co-ordination (Maturity required when dealing with a large team)
- Preferred: SAP or travel software
- International Travel management experience
Leadership Experience
- Confidentiality is highly regarded
- Strong Character, large team
Intercutural Experience
- Demonstrated experience of working effectively in a multi-cultural environment
Capabilities
D R I V E: Results Orientation; Organizing and Quality
F O C U S & I M P A C T : Customer Focus; Initiative | Assertiveness
G U I D E: Motivation and Inspiration,Communication Skills
Additional Requirements / Age
Own transport
Able to work under pressure in a dynamic environment
Multi-tasking
- Structured
- Self-motivated
- Helpful and keen to assist
Requisition ID: 21336
Location:
Johannesburg, ZA
Workplace Type: Hybrid
Career Level: Experienced
Date Posted: Jul 17, 2025
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