39 Project Assistant jobs in South Africa

We are looking for a proactive and organised Project / Admin Assistant to support our Project Management and Client Service team. The role involves assisting with day-to-day office and studio administration, helping to keep projects running smoothly and efficiently.

Key responsibilities:

Opening and preparing job bags for new projects

Raising cost estimates

Following up on supplier and client queries

Sending out weekly client status reports

Sending out daily studio job lists and ensuring accurate updates

Assisting with general office administration as required

REQUIREMENTS

Requirements:

Strong organisational and administrative skills with attention to detail

Ability to manage multiple tasks and prioritise effectively

Good communication skills, both written and verbal

Computer literacy (MS Office, basic project management tools)

Previous work experience required years) in a print or design studio environment is advantageous but not essential

This is an excellent opportunity for someone looking to gain experience in a dynamic creative studio, working closely with a passionate and collaborative team.

Project Administrator / Project Coordinator Krugersdorp Gauteng

We are seeking a highly organised and detail-oriented Project Coordinator / Project Administrator to join our client in the Engineering industry. Must have proven experience in project administration or coordination within engineering, manufacturing, mining, steel or technical sectors.

Salary:
Market related – depends on experience and qualifications

Minimum Requirements

Matric with Relevant tertiary qualification in administration, project management

Proficient in Excel, MS Office, and PowerPoint

Minimum 3-5 years' experience in project administration or coordination within engineering, manufacturing, steel or technical sectors

Experience compiling tender documentation and managing project logistics

Key Responsibilities:

Provide administrative support across multiple projects, ensuring documentation accuracy and timely delivery

Compile and format tender documents, ensuring compliance with client and regulatory requirements (training provided)

Manage access to tender portals, download relevant documentation, and track submission deadlines

Coordinate logistics for project activities, including supplier communication, delivery tracking, and resource scheduling

Liaise with outsourced suppliers for quotes, queries, and service coordination

Maintain project records, including correspondence, minutes, reports, and compliance documentation

Proofread and quality-check all outgoing documents for accuracy, grammar, and formatting

Assist with customer queries and complaints by logging, escalating, and following up on resolutions

Organise internal and external project meetings, including venue booking, agenda preparation, and presentation setup

Support reporting and progress tracking for ongoing projects, ensuring alignment with timelines and deliverables

Please apply online

FROGG Recruitment

PMO Project Assistant

Onsite – Sandton

12-month contract (with view to extend)

We are seeking a highly organized and detail-oriented PMO Project Assistant to support project delivery within a dynamic environment. The successful candidate will work closely with the Project Management Office (PMO), providing administrative, coordination, and governance support to ensure projects are delivered effectively.

This role is ideal for someone who thrives in a structured environment, has strong attention to detail, and enjoys supporting teams to achieve their goals.

Key Responsibilities

·   Provide day-to-day administrative and coordination support to the PMO and Project Managers.

·   Assist in preparing project documentation, reports, presentations, and dashboards.

·   Track project timelines, milestones, and deliverables to ensure adherence to plans.

·   Maintain and update project registers (risks, issues, dependencies, and actions).

·   Support governance activities, including scheduling meetings, preparing agendas, and recording minutes.

·   Facilitate effective communication and collaboration between stakeholders.

·   Assist with quality assurance of project documentation and compliance with PMO standards.

·   Monitor and follow up on outstanding actions and project dependencies.

Skills & Experience Required

·   Minimum 2–3 years' experience in a PMO support or project coordination role.

·   Strong knowledge of project management principles and methodologies.

·   Excellent organizational and multitasking skills with strong attention to detail.

·   Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project, Jira, or similar).

·   Strong written and verbal communication skills.

·   Ability to build relationships and collaborate effectively with stakeholders at all levels.

·   Self-motivated, proactive, and able to work independently with minimal supervision.

JNA Group (JNA Roofing & JNA Timber) is seeking a
Technical Project Assistant
with 2–3 years' experience in the construction or engineering industry. The role requires a technically skilled individual who can support design, procurement, and project delivery processes in a specialist timber and roofing environment.

Responsibilities

• Prepare and revise
  technical shop drawings
  (steel, timber, roofing)
• Assist with
  oversight of steel and timber manufacturing
• Procure special and structural items
  , liaising with suppliers
• Compile
  project packages
  for the construction manager before site handover
• Assist with
  material planning and scheduling
• Draft structural reports
  under supervision
• Provide technical and administrative support in project coordination

Requirements

• Post-graduate qualification
  : BTech, BEng, Diploma, or Degree in Civil/Structural Engineering or related field
• 2–3 years' relevant industry experience
• Proficiency in CAD software (AutoCAD, Revit, or similar)
• Solid understanding of
  steel, timber, and roofing systems
• Experience in procurement and material planning advantageous
• Strong organizational skills and attention to detail
• Able to work independently under supervision and within a team

We Offer

• Involvement in
  unique projects
  across South Africa
• Growth in a
  specialist timber and roofing
  environment
• Direct mentorship from senior leadership

To Apply

Send your CV to

• Prepare and revise technical shop in the steel, timber, roofing industry
• Assist in overseeing steel and timber manufacturing processes
• Procure specialized and structural items
• Compile comprehensive project packages for site handover

• BTech, BEng, Diploma, Degree in Civil/Structural Engineering
• 23 years of relevant industry experience
• Proficiency in CAD software (AutoCAD, Revit, or similar)
• Strong understanding of steel, timber, and roofing systems

Cape Town, Western Cape, South Africa

Or refer someone

Job Openings Assistant/Project Manager (Sales)

About The Job Assistant/Project Manager (Sales)
EyeCarePro is the growth engine behind North America's leading optometric practices. We deliver full-funnel digital marketing and innovative SaaS tools that help eyecare businesses attract more patients, improve efficiency, and grow sustainably in a competitive healthcare landscape.

With five consecutive EyeVote Awards for excellence in Online and Social Media Marketing, we are recognized not just for our results but for how we achieve them. Our team operates with the structure of a product company and the agility of a marketing agency, backed by a fully remote global workforce.

Our culture is grounded in collaboration, empathy, and a data-driven mindset. We thrive on curiosity, proactive problem-solving, and a strong desire to learn, improve, and stay ahead in a fast-evolving digital environment.

About The Role
We are hiring an
Assistant / Project Manager
to provide high-level support to our sales and marketing teams. This role is a hybrid position that combines
sales support
with
project management coordination
. You will work closely with leadership to keep sales processes efficient, marketing projects on track, and communication flowing across departments.

This role is ideal for someone who is detail-oriented, organized, and proactive, with the ability to juggle multiple priorities in a fast-paced environment.

Key Responsibilities

Sales Support

• Maintain and update CRM records, pipelines, and notes.
• Create and customize sales materials, including pitch decks and proposals.
• Schedule sales activities such as meetings, demos, and follow-up tasks.
• Support additional sales initiatives and requirements as directed by leadership.

Project Management Support

• Coordinate and track marketing project timelines, deliverables, and task ownership.
• Facilitate communication and alignment between sales, marketing, and creative teams.
• Maintain and update project management tools (e.g., Asana).
• Assist in resource planning to ensure projects are properly staffed.
• Prepare progress reports and status updates for leadership.
• Support additional project-related needs as required.

What We Are Looking For

• Strong organizational and project management skills, with experience using Asana or similar platforms.
• Sales background with familiarity in CRM tools and processes.
• Excellent written and verbal communication skills.
• Ability to balance multiple priorities while maintaining attention to detail.
• Self-motivated and comfortable working in a fully remote environment.

What You Bring

• 3 to 5 years of experience in sales support, project management, or a related role.
• Demonstrated ability to manage CRM systems, project tools, and cross-functional workflows.
• Experience with Canva and creating polished sales or marketing materials.
• Familiarity with digital marketing environments is an advantage.
• Certification in project management or sales is a plus, but not required.
• Matric certificate or equivalent required.

Work Requirements

• 100 percent remote work-from-home
• Schedule: Monday to Friday, 9:00 AM to 5:00 PM Eastern Time

• Must have:

• Personal computer and essential equipment

• Reliable high-speed internet
• Quiet, professional workspace
• Backup power supply (if applicable)

Our Core Values

Great Collaborator
You are fun to work with, eager to help, and always looking to add value to your clients and team.

Always Learning
You are curious, proactive, and committed to improving your knowledge of the industry and your craft.

Driven to Improve
You look at every challenge as a chance to test, learn, and improve. You track your work and push for better outcomes.

Client Focused
You ask one question about every report, conversation, or recommendation:
How much value is this creating for the client?
What We Value

We prioritize clear communication, good judgment, and steady execution. You will be trusted to manage your responsibilities without micromanagement. That means asking smart questions early, owning your decisions, and showing up with care and clarity.

How to Apply

If you thrive in a collaborative, fast-paced environment and want to contribute to the growth of healthcare businesses, we would love to hear from you.

Reason for Hire:
This is a
new role
created to expand our capacity in both sales and project management.

Note: If you do not hear from us within two weeks of submitting your application, please consider your application unsuccessful at this time. We appreciate your interest in EyeCarePro.
Or refer someone

Job Title: Assistant Project Coordinator – Residential Construction

Location: On-site (Constantia)

Contract Type: Temporary (7-Month Contract)

Start Date: ASAP

Role Summary

A temporary 7-month, full-time, on-site position overseeing and administratively managing a high-end residential construction project in South Africa. The successful candidate will represent the client, ensuring the project progresses on time, on budget, and in compliance with building regulations and quality standards. This role requires a highly organized, financially literate professional who is as comfortable with budgets, procurement, and reporting as with site coordination.

Key Responsibilities

Daily On-Site & Administrative Oversight

• Maintain full-time on-site presence to oversee workmanship, scheduling, and compliance.
• Manage all administrative processes including filing, correspondence, and project documentation.

Financial & Procurement Management

• Track and reconcile project costs against budget.
• Source and analyse supplier quotes; negotiate terms, prepare purchase orders, and oversee payment schedules.
• Assist with financial reporting, cashflow forecasts, and supplier reconciliations.

Quality Assurance & Programme Monitoring

• Inspect materials and workmanship against specifications, drawings, and regulations.
• Monitor programme progress, flag risks or delays, and initiate corrective action.

Contractor & Stakeholder Coordination

• Liaise daily with contractors, suppliers, architects, and consultants.
• Document site instructions, variation orders, and approvals.
• Support dispute resolution and contract issue tracking.

Reporting & Office Management

• Produce and distribute weekly meeting minutes, daily site logs, and monthly progress summaries.
• Maintain organised records of inspections, photographs, and correspondence.
• Manage office systems including MS Office, scheduling tools, and project reporting software.

Client & Architect Representation

• Represent the client's interests on-site, ensuring transparency and accountability.
• Review drawings for discrepancies prior to construction and coordinate design fidelity during execution.

Ideal Qualifications & Experience

Education

• Degree or Diploma in Building/Construction Management, Civil Engineering, Architectural Technology, Quantity Surveying, or a related field.
• SAQA-registered qualifications in construction supervision or project coordination advantageous.

Professional Knowledge & Technical Expertise

• Understanding of South African National Building Regulations, SABS standards, and ECSA guidelines.
• Knowledge of cost control, procurement standards, and contract administration.
• Proficiency in interpreting architectural and engineering drawings.

Experience

• 3–7 years' experience in site-based coordination, financial administration, or client-side project representation.
• Proven track record in residential construction, procurement, and quality assurance.
• Background in office administration, cost tracking, or supplier management highly desirable.

Certifications

• PMI CAPM / PMP or equivalent is advantageous.
• Training in contract administration, site supervision, or financial management beneficial.

Core Competencies & Soft Skills

• Financial literacy with strong budgeting and reconciliation skills.
• Excellent organizational, documentation, and office management ability.
• High attention to detail and analytical thinking.
• Strong communication (written & verbal) and stakeholder management.
• Integrity, sound judgment, and proactive problem-solving.
• Proficiency in MS Office, scheduling tools, and site reporting software.

Why Join This Project

This role blends technical oversight with strong administrative and financial responsibilities—ideal for a professional who thrives on structure, detail, and accountability. You will gain hands-on experience in construction management while applying your organizational and financial skills to deliver a high-end residential project successfully.

How to Apply

Submit your CV and cover letter addressing:

• Relevant qualifications, certifications, and experience.
• Previous involvement in residential builds.
• Examples of procurement, budgeting, reporting, or coordination tasks you have managed. Send applications to:

Job Types: Full-time, Temporary

Contract length: 8 months

Pay: R27 000,00 - R37 000,00 per month

Location:

• Constantia, Western Cape 7806 (Preferred)

Work Location: In person

Responsibilities:

• Ensure that all details are in line with policy rules.

• Refer to marketers and/or broker if it is established that the policy details are not correct, or

an endorsement is required.

• Activate and load policies.

• Ensure clients receive the amended or new contracts timeously and that all details are

• correct.

• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders

and general policy wording issues

• Keep up to date with the various insurance products and product wording.

• Deal with queries timeously followed by written communication.

• Amend policies where new items are added or changed.

• Keep client fsp profile updated.

• Ensure all relevant correspondence sent to client/sub broker.

• Update electronic file with schedule and any other relevant documents.

• New business. Get all the required information and quote at different insurance companies.

• Ensure professional client service relations with various clients & sub brokers.

• Do amendments on current policies, either on various systems or inform the insurer of

changes

• Review amended schedules received from insurers before sending to client/sub broker.

• Attending to daily incoming calls and emails.

• Send confirmations/border letters/tax certificates to clients or sub brokers.

• Develop relationships with clients and use the opportunity to "upsell" other products.

• Prepare renewals and look up vehicle values where possible.

• Post welcome packs for new policies, where needed.

• Deal with Sub broker/client queries.

• Ensure professional client service relations with various clients & brokers.

Office-based position, Mondays – Fridays from 08h00 – 17h00.

Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.

Send your CV to