92 Programs jobs in South Africa

We require an Administrative & Programs Officer to play key multi-faceted support roles in ensuring seamless operations within our work in Kenya. We are looking for an all-round team player able to learn quickly, ready and keen to accept, and execute on new challenges, operate flexibly in a fast-paced entrepreneurial environment serving as a personal assistant to the Country Director, Kenya & Stakeholder Mobilization Lead, Eastern Africa, as well as work with the ecosystem, financial and operations, fundraising, and program teams in planning and coordinating to execution and reporting. Tasks and responsibility areas will change as the teams and programs develop. The position demands a high level of professionalism, discretion and confidentiality, initiative, attention to detail, and interpersonal skills effectively communicating and building relationships at all levels.

Personal Assistant to the Country Director, Kenya, & Stakeholder Mobilization Lead, Eastern Africa

• Manage the Country Director's calendar, schedule and coordinating internal and external meetings, and coordinate travel arrangements.
• Draft, proofread, and manage correspondence, briefing notes and speeches and presentations.
• Support in maintaining and updating stakeholder contact lists and follow-ups.
• Organize logistics for stakeholder meetings, forums and symposiums including preparation of presentations.
• Support documentation of ecosystem engagements, effects, key takeaways and agreed action items.
• Maintain confidentiality while handling sensitive communications and information.

Administrative, Teams & Programmatic Support

• Prepare well-structured briefs, reports, memos, letters, agreements, contracts, and presentations for internal and external use aligned with AGGP, Jasiri or Wavumbuzi style, branding and marking.
• Support the implementation of project management systems (e.g., Asana) and update task trackers regularly.
• Support teams in maintaining accurate partners and donor databases and tracking activities including proposal deadlines and reporting schedules.
• Assist in organizing in-house meetings and events, coordinating partners-related meetings and events.
• Document agreements and follow-up on action items from meetings and events.
• Where necessary, represent AGGP in delegated activities and report back to the Country Director or the respective Manager.

Logistics, Operations, Procurement & Finance

• Manage logistics for all programs, teams and talent including recruitment campaigns, program events, team building activities, etc, demonstrating a serious eye for detail, and an obsession with providing a seamless and unforgettable experience
• Ensure efficient and timely procurement of all administrative, team, and program requirements by procuring, materials, equipment, goods and services, as requested, within scope and within budget whilst complying with organizational policies and procedures and adhering to Kenyan regulations.
• Maintain the petty cash, track expenses, report and make reconciliations as well as ensure processing of invoices, vouchers, etc as per organizational procedures.
• Coordinate invoice processing whilst ensuring the inclusion of all required supporting documents before presentation to the Country Director or respective Managers for review and approval.
• Coordinate travel arrangements and bookings, accommodation, and logistics for local and international meetings and events.
• Maintain cordial working relationships with vendors and service providers.

Office & Event Management

• Manage office supplies, stationaries and equipment, and the office environment.
• Prepare itineraries and coordinate logistics for events, workshops, teams and programs.
• Maintain calendars of key events, ensuring timely preparation and smooth delivery.
• Serve as the first point of contact for visitors and general inquiries responding promptly while maintaining exceptional service.
• Perform any other duties as assigned.

Education

• Bachelor's Degree in social sciences, business administration or relevant qualification

Experience

• Over 3 years of relevant experience providing administrative and program support as an Executive Assistant, Project Administration, and/or Program Coordinator.
• Proven experience in Microsoft Office and using digital project management tools such as Asana.
• Proven experience working with multiple teams, or startup ecosystems is an asset.

• Ability to adapt, be flexible and work effectively with team members and diverse audiences easily manage and shift priorities in a fast paced, high-pressure environment while demonstrating maturity, poise and humility.
• High emotional intelligence, professionalism, and ability to handle confidential information.
• A self-starter with a problem-solving, forward thinking, solution-oriented mindset, resourcefulness and service excellence.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills with strong attention to detail.
• Attitude to learn new software and systems quickly.

Additional Requirements

• All applicants must have the authorization to work in Kenya
• Submit your application that includes a CV and Motivation Letter (1 page)

Generate, analyse, maintain and implement the work instructions from maintenance programs and other source documentations for SAAT customers fleet by inserting and controlling maintenance requirements and limitations in MIS for effective aircraft and components management, from entry to redelivery and continual support within SAAT in supporting the CAMO activities.

Generate and maintain fleet documentation and maintenance data in accordance with SAAT procedures for regulatory compliance and continued airworthiness.

• Coordinate compliance of technical requirements and maintenance data flow during the entry, continual support and redelivery of aircraft.
• Administer the implementation of the respective maintenance programs, to initiate instructions related to maintenance requirements, reliability and life limitation control from various source documents.
• Initiate maintenance requirements by uploading instructions into the MIS for systematic structures, limit control and compliance.
• Compile and maintain technical reports on programs and projects for statistical data, effective record keeping and up to date status listings.
• Develop, amend and maintain minor check schedules and other maintenance instructions as required.
• Support all CAMO activities as required.

Create a communication channel between operators, maintenance and support areas on documentation, maintenance requirements and reporting.

• Provide expert information for others in the organization and/or externally, on maintenance programs, maintenance requirements and records.
• Attend operational meetings to co-ordinate activities between departments.
• Introduce new or improved systems/methods to improve the processes and efficiency. This includes review of industry developments and adoption of best practices.
• Provide the support and resolutions of in-service problems or maintenance queries to maintain/improve maintenance and logistical support.

Introduction and exiting of aircraft

• Provide support in co-ordinating the preparatory data insertion requirements for new aircraft and its components into the MIS.
• Review and integrate incoming aircraft documentation into the MIS.
• Liaise with representatives for aircraft documentation requirements and records at exit and during audits.

Implementation, planning, and control of aircraft and component maintenance requirements.

• Liaise with respective stakeholders in capturing aircraft data and assigning applicable life limits into the MIS.
• Plan and control the accomplishment of the required maintenance including special inspections as required.
• Ensure that all limits are loaded onto the MIS for tracking and control of aircraft, components and engines in the MIS to conform to predetermined life limits.
• Maintain current and updated aircraft status reports and listings.

Assume the Team leader role on projects or as a team member on allocated projects.

Maintain the programs and records for continued airworthiness on related maintenance data to ensure continuous improvement.

Perform in-depth independent maintenance documentation analysis and judgement for effectiveness and compliance.

Compile, analyse and evaluate work scopes, maintenance & reliability programs as required.

Experience

• Aircraft Maintenance (Aviation) 8 Years
• Certified Technician (MRO) 4 Years

Education

• Matric or equivalent ( Essential)
• N6 or National Diploma in the relevant engineering discipline.
• Type 2 certified mechanical or avionics technician

Knowledge

• knowledge of SAAT policies and procedures
• knowledge of MIS
• Comprehensive knowledge of MS Office package
• Maintenance Programs
• Aviation regulations and framework
• Detailed knowledge of aircraft systems
• Knowledge of CAMO systems and source documents, such as AMP, MPD, MRBR applications

SKILLS

• High level of communication (written and verbal)
• Computer skills

BEHAVIOURAL COMPETENCIES

• Analytical Thinking
• Conceptual Thinking
• Information Seeking
• Achievement Orientation
• Work under pressur
• Interpersonal skills
• Integrity

PLANNING AND ORGANISING

• Weekly and Monthly
• Quarterly

Project Manager – Conferences

26,000–34,000 ZAR per month basic + bonus schemes

Global Insight Conferences (GIC) — a market-leading conference and exhibition company — is looking for an ambitious, hardworking and talented individual to join our growing team as a Project Manager / Conference Producer.

Who We Are

We don't just run business conferences; we set the standard. We produce high-quality, bespoke business conferences — live and virtual — in the UK and abroad. You'll join a passionate, friendly, driven team that invests in its people and rapidly develops them into market-leading professionals.

Who We're Looking For

You're already a strong, proactive conference producer with proven experience of researching, planning and delivering profitable events. We're committed to developing those who want to grow and become industry experts, so you'll have ample opportunity for career progression and management if you can bring:

• 2+ years' experience producing B2B events (conference experience is a big plus)
• Minimum grade B/6 in Maths & English Language at GCSE (or IB equivalent) plus a strong set of A Levels
• A pro-active, positive attitude with a passion for results and making things happen
• Excellent verbal and written communication skills (email campaigns and phone work are essential)
• Ambition, drive and passion, plus a calm but urgent approach to deadlines
• Commercial curiosity and a self-directing, tenacious work ethic

What You'll Be Doing

As a Conference Producer you'll be responsible for creating high-quality, profitable conferences from scratch — researching, planning, writing and briefing other departments to deliver an outstanding experience for delegates, speakers and sponsors. You'll handle:

• In-depth sales & telephone research
• Programme and commercial copywriting
• Speaker acquisition from top brands
• Project lifecycle and task prioritisation
• Quality and commercial success indicators for each event
• Excel and data planning/management
• LinkedIn strategy and ROI
• External stakeholder management (speakers/sponsors)
• Internal collaboration with cross-functional teams
• Topic generation and innovation

This role suits highly organised, commercially minded, high-energy self-starters with exceptional organisational, research, grammar and creative writing skills.

What's In It For You

We don't just hire you — we invest in you. Benefits include:

• Competitive salaries & bonus schemes regularly reviewed
• Remote work flexibility
• Referral scheme: know someone great? We'll pay you £500 for your recommendation
• Charity & environmental initiatives: nominate causes close to your heart for our quarterly donations
• Equal, inclusive & diverse culture: over 80% of our leadership team is female, and we employ above the national average rates of people from ethnically diverse backgrounds

Ready to Apply?

Re-read the job specification. Do you have the credentials, passion and drive?

You do? THEN APPLY NOW

By applying for this role, you hereby freely give your prospective employer consent to use, process and store your personal data relating to your job application in accordance with prevailing legislation.

Job Types: Full-time, Permanent

Pay: R26 000,00 - R34 000,00 per month

Experience:

• events production: 1 year (Preferred)

Work Location: In person

The opportunity
We are seeking a motivated and enthusiastic Project Manager Transformers to join our team. In this role you will be responsible for multiple projects for all projects stages. You will be leading the project team, establishing the project execution approach and oversee project hand-over, execution planning, monitoring and control activities for both internal and external resources to accomplish all project goals.

How You'll Make An Impact

• Driving the formal acceptance of the project, contract close-out and its acknowledgement by the customer.
• Acting as the key contact for the customer and an escalation point for project issues.
• Building and maintaining strong relationships with internal and external stakeholders.
• Ensuring the project follows and complies with company health, safety, and environmental policies.
• Defining all project plan documents, including scope and financial plans, schedule and risk management plans.
• Ensuring that the project follows execution best practices and Hitachi Energy policies.
• Monitoring and controlling project progress and efficient resource utilization, project financials, overseeing projects invoicing status, cost, expenses and cash flow.
• Identify, qualify, quantify and manage project risks.
• Ensuring that the project is formally closed out as contractually agreed.
• Coaching and providing feedback for project staff.
• Organizing customer acceptance of transformers and working on removing defects in customer complaints.
• Supervising shipment, transport of the transformer from the plant to the customer and installation at the transformer assembly site.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• Bachelor's or master's degree in electrical/energy engineering.
• The PMP Certificate is an advantage.
• More than 5 – 10 years of experience in Project Management or Project Controlling in a transformer manufacturing industry.
• Experience with project management in the energy sector/Substations.
• Knowledge of MS Office and MS Project.
• Basic knowledge of SAP is beneficial.
• Ability to read technical drawings and documentations.
• Proactive, result-oriented individual with excellent interpersonal and teamwork skill as well as reliability and ability to work under pressure
• You are a real organizational talent, you have an analytical attitude, and you have good communication skills commercial insight and negotiation skills
• No objection to occasional travel abroad.
• Knowledge of various contracts (NEC3, FIDIC, etc)
• Proficiency in both spoken & written English is required.

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Location:

Modderfontein, Gauteng, South Africa

Job ID:

R

Date Posted:

Company Name:

HITACHI ENERGY SOUTH AFRICA (PTY) LTD

Profession (Job Category):

Project/Program Management

Job Schedule:

Full time

Remote:

No

Job Description:

The opportunity

We are seeking a motivated and enthusiastic Project Manager Transformers to join our team. In this role you will be responsible for multiple projects for all projects stages. You will be leading the project team, establishing the project execution approach and oversee project hand-over, execution planning, monitoring and control activities for both internal and external resources to accomplish all project goals.

How you'll make an impact

• Driving the formal acceptance of the project, contract close-out and its acknowledgement by the customer.
• Acting as the key contact for the customer and an escalation point for project issues.
• Building and maintaining strong relationships with internal and external stakeholders.
• Ensuring the project follows and complies with company health, safety, and environmental policies.
• Defining all project plan documents, including scope and financial plans, schedule and risk management plans.
• Ensuring that the project follows execution best practices and Hitachi Energy policies.
• Monitoring and controlling project progress and efficient resource utilization, project financials, overseeing projects invoicing status, cost, expenses and cash flow.
• Identify, qualify, quantify and manage project risks.
• Ensuring that the project is formally closed out as contractually agreed.
• Coaching and providing feedback for project staff.
• Organizing customer acceptance of transformers and working on removing defects in customer complaints.
• Supervising shipment, transport of the transformer from the plant to the customer and installation at the transformer assembly site.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• Bachelor's or master's degree in electrical/energy engineering.
• The PMP Certificate is an advantage.
• More than 5 – 10 years of experience in Project Management or Project Controlling in a transformer manufacturing industry.
• Experience with project management in the energy sector/Substations.
• Knowledge of MS Office and MS Project.
• Basic knowledge of SAP is beneficial.
• Ability to read technical drawings and documentations.
• Proactive, result-oriented individual with excellent interpersonal and teamwork skill as well as reliability and ability to work under pressure
• You are a real organizational talent, you have an analytical attitude, and you have good communication skills commercial insight and negotiation skills
• No objection to occasional travel abroad.
• Knowledge of various contracts (NEC3, FIDIC, etc)
• Proficiency in both spoken & written English is required.

• Develop and maintain project budgets and forecasts in collaboration with project and finance managers.
• Monitor project costs, identify variances, and provide timely financial analysis.
• Prepare monthly project financial reports, including profit and loss statements and cash flow forecasts.
• Track project billing, revenue recognition, and cost allocations to ensure financial accuracy.
• Participate in project kick-off sessions to confirm SLAs, purchase orders, and other contractual elements are in place.
• Liaise with procurement and stock teams to ensure materials align with approved rate cards and project needs.
• Ensure timely payment of subcontractors based on project milestones.
• Review project ageing with the PMO Finance Manager to confirm accuracy and validity.
• Reconcile contractor accounts and manage project retentions.
• Support internal and external audits by providing project documentation.
• Advise project teams on financial risks, opportunities, and cost optimisation.
• Assist in developing financial models for new projects or proposals.
• Ensure full compliance with internal controls and financial regulations.

• BCom in Accounting, Finance, or related field.
• 35 years experience in project accounting, management accounting, or financial analysis.
• Strong understanding of project cost control, budgeting, and forecasting.
• Proficient in MS Excel and financial reporting systems.
• Experience working in a project-based or engineering/construction environment will be advantageous.