410 Professional Administrator jobs in South Africa

1. A suitable undergraduate degree or diploma
2. Proficient in Microsoft applications -Intermediate to Advanced level
3. Well spoken
4. Experience proofreading and editing of documents
5. Typing speed of 50 to 60+ wpm
6. Experience in transcribing dictation
7. At least 5 years working as an EA in a corporate setting
8. Prior experience with a consulting or retainer-based executive recruiting is firm preferred

1. You will need to come out of a highly pressurised environment where you've had to manage tight deadlines
2. You are very detailed in what you do
3. You have a mature personality and be able to handle stress
4. You are a fast learner
5. Understand volumes, working under pressure
6. Able to work to tight deadlines and working through volumes of paper
7. Can work independently
8. Able to work long hours when needed
9. Position required you to work 3 or 4 days in the office

• EA to 2 Directors
• Internal and external diary management
• Liaising with internal and external stakeholders
• Travel arrangements (local and international)
• Prepare expense reports and ensure accuracy of the allocation of client-related expenses
• Provide assistance to: QA, social functions, front desk and IT as needed
• See projects from start to finish and ensure they run to a high quality and smoothly
• Proactively communicating with various clients

• 2-3 years' experience in a similar role.
• CANVA experience.
• Comfortable working across Facebook, Instagram, TikTok, Threads and X.
• Administrative and personal assistant experience.
• Junior conveyancing secretarial experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• Preferably living in Centurion, with reliable transport.

• Social media management and graphic design and experience with Canva is essential. Comfortable working across Facebook, Instagram, TikTok, Threads and X.
• Administrative and personal assistant duties, along with junior conveyancing secretarial tasks.
• The working arrangement is 3 days in the office and 2 days remote, although full-time office presence is preferred.

• Must have a relevant Diploma; A Bachelor's degree will be an advantage
• Minimum 5 years experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEOs office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEOs direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEOs team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.

• Manage and optimise the CEOs calendar, travel and engagements to ensure focus on strategic GRCS priorities.
• Prepare, draft and review correspondence, thought leadership pieces, Board packs, proposals, and reports aligned to advisory services.
• Conduct research and compile briefing notes on emerging governance, compliance and sustainability issues relevant to client work.
• Anticipate the CEOs needs in relation to client-facing assignments, regulatory meetings and advisory board engagements.

• Coordinate and support Board, Audit Committee, Risk Committee and Sustainability Committee meetings, including agenda setting, minutes and action trackers.
• Act as a confidential liaison between the CEO and regulators, clients, professional bodies and industry stakeholders.
• Ensure alignment between the CEOs priorities and MBA Advisorys governance, risk, compliance and sustainability commitments.

• Track and monitor the progress of strategic initiatives and client projects in governance, risk management and compliance.
• Flag regulatory deadlines, sustainability disclosures, and governance obligations for CEO attention.
• Support the CEO in preparing for compliance audits, sustainability reviews and stakeholder assurance processes.

• Assist in preparing sustainability/ESG reports, dashboards and presentations for clients, regulators, and stakeholders.
• Coordinate with internal teams on sustainability-driven projects, ensuring milestones are achieved and reported.
• Support the CEOs engagements in ESG forums, sustainability roundtables, and thought leadership initiatives.

• Manage CEO office-related budgets, travel and event logistics with a focus on sustainability practices (e.g., cost-effective, environmentally responsible solutions).
• Coordinate client workshops, training sessions, and industry conferences relating to governance, risk, compliance and sustainability.
• Handle confidential information with professionalism and integrity.

• Diploma/Degree in Business Administration or related discipline.
• Additional training in corporate governance, compliance or sustainability will be advantageous.

• Minimum 57 years experience as an EA, PA, or Chief of Staff in a professional service, advisory or consulting firm.
• Exposure to GRC or ESG environments (e.g., corporate governance, compliance, sustainability reporting, risk management).
• Experience coordinating Board/Exco activities and producing executive-level documentation.

• Executive support mastery: Calendar, travel and high-level correspondence.
• Governance literacy: Understanding of PFMA, MFMA, King IV, Companies Act, and ESG frameworks.
• Communication excellence: Drafting board reports, compliance updates, and sustainability presentations.
• Risk awareness: Ability to identify and escalate risks in projects or deadlines.
• Technology proficiency: MS Office Suite, board portals, virtual collaboration platforms.
• Confidentiality & discretion: Trusted to handle sensitive information.

• Professional, polished and client focused.
• Proactive, solutions-driven, and adaptable to changing priorities.
• Integrity-driven with a commitment to governance and sustainability principles.
• Highly organised, detail-oriented, and results-focused.

To provide high-level administrative support to the CEO by managing schedules, communications, and tasks to support the growth of the organisation.

Reports to:

CEO

Key Performance Indicators:

• Manage executives' calendars and schedule appointments.
• Coordinate travel arrangements and accommodations.
• Prepare and organize meetings, including agendas and materials.
• Handle correspondence and communication on behalf of executives.
• Perform administrative tasks such as filing, data entry, reporting, and record-keeping.
• Conduct research and compile information as needed.
• Liaise with clients, vendors, and other stakeholders.
• Maintain confidentiality and discretion in handling sensitive information.
• Prioritize and manage multiple tasks efficiently.

Requirements

1. Minimum qualification required for this position:

• Grade 12
• Bachelor's degree or equivalent

1. Minimum experience required for this position:

• 5– 8 years’ experience as an executive assistant or similar role.
• Experience with Microsoft Office Suite
• Code 08 Drivers Licence – own vehicle will be an advantage.

1. Behavioural skills required for this position:

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities.
• Discretion and Confidentiality.
• Ability to work independently with minimal supervision.
• Attention to detail and accuracy.

• Executive Assistant /Secretarial qualification.
• Office Management Diploma will be advantages
• At least 6 years of working experience as an executive assistant or other relevant administrative support experience.
• Proficient computer skills, including MS Office Suite; scheduling appointments/ updating calendar is a must.
• Excellent written and verbal communication skills.
• Excellent time management and prioritization skills.
• Able to concentrate on multiple problems/ tasks at once.

• Ensure the daily the schedule of the Country Manager is well managed.
• To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.
• Manage major events with logistical and administrative support.
• To follow up on key actions/tasks to ensure timely execution to meet established deadlines.
• To assist in completing and/or co-coordinating activities as related to assigned department projects/ assignments.
• To keep track of timelines for submission or completion of reports.
• To assist in PowerPoint presentations, gathering and summarizing information from various sources requested; create and format reports and presentation materials.
• To manage all incoming visitors and provide support with the logistical requirements.
• To maintain an efficient document-management system and ensure accessibility of information.
• To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.
• To raise Purchase Orders via SAP system.
• Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner
• To monitor departmental expenses.
• To manage the Vodacom account including maintaining the asset register in this regard
• To manage the application of company credit cards
• To compile Accrual Reports and provide support on the quarterly forecast budgeting process.
• Responsible for general office management Canteen supplies, office maintenance is
• Manage Receptionist and Bidvest Cleaner.
• Assist with Ad-hoc personal requests from Country Manager

Functional Competencies:

• High attention to detail
• Excellent verbal and written communication skills
• Present good problem-solving skills.
• Manage Processes end to end
• Proactive and able to work independently
• A high degree of flexibility and initiative
• Ability to work in a fast-paced environment

• Exceptional planning and organizational Skills
• Ability to build strong relationships with internal and external stakeholders

Behavioral Competencies

• The incumbent should be punctual at all times
• Deadline driven
• Operate with a high degree of integrity

Right Hand to the Visionary. Power Behind the Power.

Want to work shoulder-to-shoulder with a high-performing founder — and get paid in USD while living in Johannesburg?

We're hiring a high-caliber Executive/Personal Assistant to partner directly with our Co-Founder — someone who thrives under pressure, operates in stealth, and turns chaos into clarity like it's second nature.

This is not your typical assistant role. It's a front-row seat to strategy, execution, and decision-making — across both business and personal life.

In-Office | Johannesburg

Full-Time | Flexibility Required (Afternoons, Evenings & Some Weekends)

USD Salary + Bonus (Based on Experience)

High-Impact Role | Strategic Operator Seat

You're the right fit if you:

Have 2 years supporting elite founders, execs, or high-net-worth individuals

Speak and write with effortless clarity and poise

Know how to anticipate needs before they're voiced

Can glide between boardroom meetings and last-minute errands — without breaking a sweat

Are lightning-fast, fiercely protective of time, and unshakably calm under fire

Extra heat if you:

Have supported a founder scaling a high-growth venture

Build systems in your sleep and leave no detail unturned

Are the go-to for solving the impossible — and doing it with style

What You'll Own & Execute:

Curate and control the calendar like a master air traffic controller

Triage inboxes, draft comms, and keep the most critical conversations moving

Plan seamless, high-efficiency travel — with every scenario anticipated

Prepare agendas, decks, and materials for internal and external meetings

Own logistics for events, offsites, and speaking gigs

Be the founder's secret weapon — jumping in wherever needed to protect focus and drive outcomes

Handle sensitive info and personal matters with full discretion and loyalty

Why You'll Love This Role:

Work directly with the Co-Founder of a fast-growing, purpose-driven company

Be at the center of decision-making, influence, and execution

Earn in USD and unlock bonuses based on your impact

Enjoy wellness perks, monthly team bonding days, and an in-office culture that blends ambition with authenticity

Ready to step into your most powerful role yet?

Send your CV + 15–30 sec video intro to: ()

Subject Line: Executive Assistant Application – Your Name

Know someone who was born for this? Tag them.

Job Type: Full-time

Work Location: In person

We are seeking a highly organized and proactive
Executive Assistant
to provide high-level administrative support to our senior executives within the Guy Carpenter division. This role is pivotal in ensuring the smooth operation of office and business administration functions in a fast-paced environment. The ideal candidate will demonstrate exceptional discretion, strong communication skills, and the ability to manage multiple priorities effectively.

What You Can Expect

• Career Growth: Collaborate closely with senior leadership in South Africa and across the IMEA region, gaining valuable exposure and development opportunities.
• Dynamic Work Environment: Join a collaborative, innovative, and supportive team that values continuous improvement.
• Competitive Compensation: Receive a competitive salary and benefits package that reflects your skills and contributions.
• Comprehensive Benefits: Access health insurance, retirement plans, paid time off, and wellness programs.
• Work-Life Balance: Benefit from flexible working arrangements and a positive office culture that supports your well-being.
• Skill Development: Engage in ongoing training and professional development to enhance your expertise.
• Impactful Role: Play a key role in supporting leadership and ensuring efficient business operations.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and correspondence preparation.
• Serve as a liaison between executives, clients, and internal teams to facilitate effective communication and follow-up.
• Organize and maintain confidential files, records, and business documentation.
• Coordinate office operations, including procurement, vendor management, and equipment maintenance.
• Support business administration by preparing reports, presentations, and other documents.
• Manage incoming calls, emails, and inquiries with professionalism and timeliness.
• Plan and coordinate company events, meetings, and training sessions.
• Ensure compliance with company policies, regulatory requirements, and confidentiality standards.
• Assist finance and HR departments with administrative tasks such as invoice processing, expense reports, and onboarding documentation.
• Identify and implement opportunities to improve office efficiency and administrative processes.

What You Need To Have

• Minimum of 5 years experience as an Executive Assistant or in office/business administration, preferably within insurance or financial services.
• Strong knowledge of insurance products, terminology, and regulatory environment is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively.
• Exceptional problem-solving skills and attention to detail.

What Makes You Stand Out

• Professionalism and integrity
• Customer service orientation
• Adaptability and flexibility
• Initiative and proactiveness
• Strong interpersonal skills

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit , or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are also committed to providing reasonable support to any candidate with a disability to allow them to fully participate in the recruitment process. We welcome candidates to contact us at to discuss any specific needs.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

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