161 Production Coordinator jobs in South Africa

Admin / Production Coordinator

Location: Cape Town

Salary: To be negotiated

We are a dynamic and growing Cape Town–based business made up of two creative brands. We are seeking a highly organised and experienced Admin / Production Coordinator to join our team. This is a pivotal role, responsible for keeping day-to-day operations running smoothly across both businesses — from administration and production management to client service and supplier coordination.

Responsibilities:

• Bookkeeping and financial administration (Xero or similar experience required).
• General office administration and record-keeping.
• Client liaison and customer service.
• Managing suppliers and coordinating orders.
• Assisting with production scheduling and quality checks.
• Supporting logistics and delivery planning.
• Stock management, inventory control, and regular stock-taking.
• Managing company social media accounts (basic content posting and updates).
• Website back-end data entry and product updates.
• Ensuring deadlines are met and operations run efficiently.

Requirements (Must-Have Experience):

• Proven bookkeeping experience with Xero (non-negotiable).
• Solid background in administration and office management.
• Demonstrated experience in client liaison and supplier management.
• Experience with production processes, stock management, and logistics.
• Familiarity with managing social media accounts and website back-end data entry.
• Highly organised, reliable, and able to work under pressure.

What we offer:

• Competitive salary (negotiable based on experience).
• A dynamic, hands-on role within a small, creative, and expanding business.
• Opportunity to work across two exciting brands with local and international reach.

Apply Now:

Send your CV to

Job Types: Full-time, Permanent

Pay: R12 000,00 - R16 000,00 per month

Work Location: In person

Designation:

Coordinator Production

Category:

SuperSport

Level:

Closing date:

14-Oct-2025

Position Type:

Permanent

Location:

MultiChoice City

Job Description:

The Organization

The MultiChoice Group is a multinational media and entertainment group headquartered in South Africa, Dubai and the Netherlands with principal operations in pay television, video entertainment, advertising and content security. Brands within the Group include DStv, GOtv, SuperSport, M-Net, DStv Media Sales, Showmax and European-based content security leader Irdeto. We're proud to say we serve over 22 million subscribers across 50 African markets, with a successful history of identifying and adapting to industry trends, allowing us to continuously deliver the best in entertainment. Key areas of operations are:

Storytelling ranging from content creation, production and aggregation including the best global general entertainment, sport and eminent African content library, delivered to customers

• Pay Television: direct-to-home satellite and digital terrestrial television services

• SVOD: subscription video on demand services across multiple online platforms with a focus on library and local content in developing markets, and

• Advertising: providing dynamic media solutions; handling commercial airtime, on-air sponsorships, content integration, and online sales across a variety of 130+ channel brands on linear TV, VOD, social media, and digital platforms.

The group's strength lies in its focus on local language and culture, its entrepreneurial spirit and the quality of its workforce. MultiChoice Group has a successful history of identifying trends early, adapting them for the markets in which it operates and leveraging them to maximum advantage. The group generates revenues primarily through subscription model, with a growing contribution from advertising revenue. Its key objectives are to:

• Expand Pay TV, SVOD subscriber base and Advertising sales

• Focus on investment and technology

• Maintain a local approach

• Provide quality service

• Attract innovative and motivated employees

Join Africa's most loved storyteller

Purpose of the Position:

• To plan and co-ordinate events and special projects related to the successful execution of world class productions

Key Performance Objectives

Tasks

Production Scheduling and Planning

• Loading of Fixtures on One Drive (Ensure that fixtures are loaded on One drive as soon as they are confirmed for broadcast a month in advance)
• Load production personnel and Talent on OB shared document on One Drive, load on Sober and share monthly reports with Talent.
• Populates the schedule at least one month in advance with Production Content personnel, graphics, talent and external suppliers
• Timeous Distribution of Schedules (Timeous distribution and continuous management of the schedule on a day-to-day basis)
• Timeous Reconciling of Productions (Timeous reconciling of productions on SOBER within SOP not affecting payroll and S&T)
• Communicating with clothing stylists (wardrobe department) for Talent by sending lists and brief of the look and feel for Talent on each tournament

Travel & Logistics

• Perform end to end scheduling activities of Content operational crew in the OB environment, maintaining a balance between cost efficiency, business travel policy, scheduling guidelines and production requirements.

• Ensure that bookings of every production event are done properly on the systems (OB's One Drive & Sober)

• Ensure proper maintenance of profile records regarding crew members, talent and commentators (Accreditation Pictures, ID numbers, Titles and permits)
• Coordinate services for international and domestic events, such as accommodation, flights, transfers and cars, per diems and contingency for crew, facilities and catering when required and required travel international documents ie Visa and permits)
• Obtain Finance HOD & CEO Pre-approval for international travel
• Efficient communication of schedules and call times in the OB environment with the OB crew and talent (Send every individual monthly schedules and call sheets as per events taking place)
• Act as a first point of contact when Production Manager is not available with payment related queries, IT related queries, corporate communication requests.
• Ensure travel & logistics are done timeously to manage costs effectively. (booked at the earliest as per travel policy, days away loaded on Sober, rental car allocations & within MCG travel policy (14 days Domestic travel and 21 days International Travel)
• Ensure that S&T is allocated effectively and timeously on SOBER to ensure all employees receive their S&T

Systems & Compliance

• Operate within a given budget to determine and ensure that the financial requirements can be met (Pre-Budgets- for Tournaments not budgeted for)
• Perform in accordance with the business processes and policies
• Reconciling OB productions and Adhoc's bookings
• Assist PM's with Invoice processing & Tracking
• Loading crew and talent Claims on Smax
• Processing vendor invoices on Coupa
• Apply for seasonal and tournament accreditations as per sports federations
• Participate in learning and development activities to ensure adherence to the requirements of the division

Stakeholder Management, Communication & Collaboration
- Support team members and stakeholders to ensure the effective delivery of business unit objectives

• Communicates updated company policies to Content production crew.

• Ensure effective communication (written and verbal) with relevant line manager, production team, relevant internal and external stakeholders and talent.

• Coordinate and collaborate operational relationships with internal and external stakeholders
• Obtain necessary clothing sizes from talent, order with the relevant department and distribute accordingly
• Maintain healthy and professional relationship with travel agent.

Budgets & Costs
- Collaborate with Senior Producer and Finance Analyst to ensure that all events are budgeted & get guidance on adhoc unbudgeted events and ensure cost management
- Processing of department invoices and claims in line with budgets and within procurement policy (PO & Contract before work is done)

Qualification:

• A Diploma or equivalent NQF Level 5 Qualification

Qualification Preferred:
- A post matric certificate

Experience
- A minimum 2-3 years' experience in project or production coordination role

Technical Competencies

• Event Management
• Planning and Coordinating
• Problem solving
• Compliance
• Record Keeping/Admin Management
• Production Coordination

Behavioural Competencies

• Accountability
• Patience
• Teamwork
• Delegation
• Interpersonal Support
• Perseverance
• Motivating
• Prioritization
• Analytical thinking
• Collaboration skills

• Manage a portfolio of journal titles, ensuring that they run on optimised workflows and meet department publication metrics.
• Maintain article and issue schedules, metadata, and page budgets, and uphold quality standards throughout the publication process.
• Complete production checks by assessing the production quality of incoming manuscripts; ensure that all relevant files are received and that they follow established guidelines.
• Review copyedited materials to ensure that they follow the Publishers style guidelines and ensure that the author's corrections have been properly implemented.
• Offer constructive support and guidance to assigned vendor project managers.
• Provide excellent customer service for assigned Editors-in-Chief, authors, internal departments, and external vendors and customers.
• Assist and lead department projects as required.

• Has a mindset of continuous improvement, embracing innovation and new ways of working.
• Is passionate about the academic publishing landscape and will use this passion to actively participate in projects that support the companys mission.
• Will wow us with excellent analytical, organisation, and problem-solving skills

• A Bachelors or masters degree in any field.
• 2-4 years of relevant editorial/publishing experience.
• A demonstrated proficiency in the English language and an interest in scholarly publishing are essential.
• Strong knowledge of MS Office applications (Word, Excel, PowerPoint)
• Familiarity with HTML, XML and ePUB
• Strong English skills
• Ability to multi-task
• Attention to detail and critical thinking
• Being well-organised and able to manage short deadlines

Company Description

Company Description

Mantis is a leading, conservation-focused hotel group with eco-lodges, waterways and eco-escapes located all over the world. Sustainable travellers have been enjoying eco-tourism, safaris and adventure travel with Mantis since 2000. Rooted in conservation, Mantis pursues sustainable business practices and develops tourism products that are respectful of the environment and communities in which they operate.

Whether small and intimate or vast and complex, on a sweeping African plain, beach-side escape or bustling city, each is an exceptional place for guests to find themselves. While uniquely different in the experiences they offer, all are linked through a collective obsession to be extraordinary, to be rare in a world that mass-produces sameness.

Job Description

• Serve as the first point of contact for hotel operational queries; provide solutions or escalate to relevant departments.
• Conduct regular check-ins with General Managers to implement operational strategies and support with any operational needs.
• Support owner communications and ensure timely follow-ups on key issues.
• Manage corporate consultants and follow up with properties on implementation of required actions.
• Collaborate with leadership to develop and implement operational strategies aligned with company goals.
• Support GMs in setting and tracking property-level KPIs and performance improvement plans.
• Assist in annual budgeting and forecasting processes across properties.
• Track and follow up on monthly reporting deliverables (e.g., forecasting, MGM uploads etc).
• Update and maintain month-end operational figures on the dashboard.
• Compile and submit TrustYou reports each month.
• Monitor and report on key performance indicators across properties.
• Schedule and coordinate internal communications such as Townhalls, Business Reviews, and other updates.
• Create and maintain working documents, such as property overviews, and presentation materials.
• Liaise with internal departments (People & Culture, Development, Sales, Marketing, Revenue, Distribution, Security, etc.) to ensure alignment and support.
• Support the IT team with system upgrades, integrations, and troubleshooting.
• Assist with recruitment for key positions (e.g. GMs, FMs) via SmartRecruiters: screening, shortlisting, and interviewing.
• Assist with GM contract creation and approvals.
• Approve GM leave requests.
• Oversee all pre-opening activities including:
• GM onboarding and support.
• Critical Path tracking via TaskWorld.
• Progress calls and reporting.
• Preparation of POBs and Manning Guides.
• Initiation of IT Capex Budgets.
• Coordinate with Dubai-based teams and other regional offices as needed.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or related field.
• 2-3 years of experience in operations support or coordination, preferably in the hospitality sector.
• Experience working with cross-functional teams and senior leadership.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant platforms such as GAIA, SmartRecruiters, TaskWorld would be ideal.
• Ability to manage multiple stakeholders and priorities.
• High attention to detail and follow-through.
• Hospitality industry experience preferred.

Additional Information

Benefits, Rewards, Motivations: In recognition of your hard work and dedication, we offer:

• Lucrative Rewards: Your efforts won't go unnoticed – anticipate a competitive salary package with generous performance-based bonuses and incentives.
• Personal Growth: Unlock your full potential and pursue your personal goals through continuous learning and development opportunities.
• Industry Perks: Enjoy local and global benefits on accommodation, dining, and lifestyle services.
• Learning Opportunities: Access Accor's extensive learning and development platform, offering thousands of courses to expand your knowledge and skills.
• Recognition and Rewards: Personalized reward programs, bonuses, and incentives in addition to a competitive base salary.

We're looking for a full-time remote Operations Coordinator to support our staffing and payroll operations.

You'll manage key back-office functions — payroll processing, ATS (JobDiva) administration, and QuickBooks tasks — ensuring accuracy, speed, and smooth collaboration across teams.

You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive — a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.

• Handle daily operations supporting staffing and payroll functions.
• Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
• Process payroll and invoices in Paylocity and QuickBooks , ensuring compliance with multi-state tax regulations.
• Support accounting and back-office tasks: billing, invoicing, record keeping.
• Communicate clearly with internal teams, consultants, and vendors.
• Identify and resolve operational issues; suggest process improvements.
• Maintain organized documentation and track KPIs.
• Work remotely full-time during US Eastern Standard Time (9am–5pm EST) .

• Fluent English — excellent written and spoken communication.
• Critical thinker who asks questions, solves problems, and learns fast.
• Experience with QuickBooks and payroll systems ( Paylocity preferred).
• Background in staffing operations or recruiting back office is a strong plus.
• Highly organized and detail-oriented; able to manage multiple tasks.
• Resilient, adaptable, and comfortable working in a dynamic team culture.
• Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace.
• Independent contractor setup — comfortable working autonomously.

• Experience with multi-state US payroll .
• Prior work in staffing, recruiting, or consulting environments.
• College degree or equivalent experience demonstrating strong analytical and communication skills.

• $900–$,000/month ( 15/hr) depending on experience.
• Full-time, remote position (40 hrs/week, US EST hours).
• Independent contractor role with flexibility and autonomy.
• Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity , and other tools.
• Work closely with a fast-paced, high-performing New York team.
• Exposure to payroll, recruiting operations, and back-office management.
• Observance of standard US holidays and a fair PTO policy.
• Room to grow — we value curiosity, intelligence, and character.

We're looking for a full-time remote Operations Coordinator to support our staffing and payroll operations.

You'll manage key back-office functions — payroll processing, ATS (JobDiva) administration, and QuickBooks tasks — ensuring accuracy, speed, and smooth collaboration across teams.

You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive — a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.

• Handle daily operations supporting staffing and payroll functions.
• Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
• Process payroll and invoices in Paylocity and QuickBooks , ensuring compliance with multi-state tax regulations.
• Support accounting and back-office tasks: billing, invoicing, record keeping.
• Communicate clearly with internal teams, consultants, and vendors.
• Identify and resolve operational issues; suggest process improvements.
• Maintain organized documentation and track KPIs.
• Work remotely full-time during US Eastern Standard Time (9am–5pm EST) .

• Fluent English — excellent written and spoken communication.
• Critical thinker who asks questions, solves problems, and learns fast.
• Experience with QuickBooks and payroll systems ( Paylocity preferred).
• Background in staffing operations or recruiting back office is a strong plus.
• Highly organized and detail-oriented; able to manage multiple tasks.
• Resilient, adaptable, and comfortable working in a dynamic team culture.
• Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace.
• Independent contractor setup — comfortable working autonomously.

• Experience with multi-state US payroll .
• Prior work in staffing, recruiting, or consulting environments.
• College degree or equivalent experience demonstrating strong analytical and communication skills.

• $900–$,000/month ( 15/hr) depending on experience.
• Full-time, remote position (40 hrs/week, US EST hours).
• Independent contractor role with flexibility and autonomy.
• Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity , and other tools.
• Work closely with a fast-paced, high-performing New York team.
• Exposure to payroll, recruiting operations, and back-office management.
• Observance of standard US holidays and a fair PTO policy.
• Room to grow — we value curiosity, intelligence, and character.

We're looking for a full-time remote Operations Coordinator to support our staffing and payroll operations.

You'll manage key back-office functions — payroll processing, ATS (JobDiva) administration, and QuickBooks tasks — ensuring accuracy, speed, and smooth collaboration across teams.

You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive — a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.

• Handle daily operations supporting staffing and payroll functions.
• Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
• Process payroll and invoices in Paylocity and QuickBooks , ensuring compliance with multi-state tax regulations.
• Support accounting and back-office tasks: billing, invoicing, record keeping.
• Communicate clearly with internal teams, consultants, and vendors.
• Identify and resolve operational issues; suggest process improvements.
• Maintain organized documentation and track KPIs.
• Work remotely full-time during US Eastern Standard Time (9am–5pm EST) .

• Fluent English — excellent written and spoken communication.
• Critical thinker who asks questions, solves problems, and learns fast.
• Experience with QuickBooks and payroll systems ( Paylocity preferred).
• Background in staffing operations or recruiting back office is a strong plus.
• Highly organized and detail-oriented; able to manage multiple tasks.
• Resilient, adaptable, and comfortable working in a dynamic team culture.
• Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace.
• Independent contractor setup — comfortable working autonomously.

• Experience with multi-state US payroll .
• Prior work in staffing, recruiting, or consulting environments.
• College degree or equivalent experience demonstrating strong analytical and communication skills.

• $900–$,000/month ( 15/hr) depending on experience.
• Full-time, remote position (40 hrs/week, US EST hours).
• Independent contractor role with flexibility and autonomy.
• Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity , and other tools.
• Work closely with a fast-paced, high-performing New York team.
• Exposure to payroll, recruiting operations, and back-office management.
• Observance of standard US holidays and a fair PTO policy.
• Room to grow — we value curiosity, intelligence, and character.

Please note that M3 is hiring on behalf of another company.

NexusAG, with its head office in Paarl, is a leading provider of agricultural crop solutions to optimise healthy crops and contribute to food security.

NexusAG currently has the above-mentioned vacancy available for a dynamic and goal-oriented individual with a strong aptitude for administration, organising and project management. The suitable candidate has excellent problem-solving skills, an investigative mindset, and strong time management skills. In addition, he/she shows excellent attention to detail, can work well under pressure, and has the ability to adapt quickly.

A relevant tertiary qualification (B.Comm Business Management/Assistant qualification), and a minimum of 3-5 years' relevant experience in a similar position with a strong operations coordination component, are minimum requirements for this position. Thorough knowledge of MS Office (i.e. Excel, Word and PowerPoint) and SageX3 software are further requirements. Preference will be given to candidates with knowledge of the agricultural sector (especially knowledge pertaining to legislation regarding hazardous substances). A valid driver's license, own transportation, and the willingness to travel between facilities are further requirements for the role. Due to the nature of the role responsibilities, the ability to do physical work is a further requirement.

The successful candidate will report to the Operations Manager and responsibilities include, among others:

•
Administrative assistance and support to the Operations Manager:

• Arranging/coordinating meetings;
• Drafting, maintenance and distribution of general documentation and correspondence;
• Drafting and maintaining relevant manuals and policies;
• Maintaining financial budget controls and schedules; and
• Roll-out and implementation of new projects and processes.

•
Infrastructure and maintenance:

• Procurement of infrastructure according to needs assessments and maintaining the register;
• Arranging/coordinating repairs and services with various service providers;
• Assistance with implementation and management of compliance matters.

•
Office and IT support:

• Checking office Help Desk platform and handling requests;
• General IT and network support, as well as troubleshooting and liaison with service providers;
• Equipment procurement and coordination of activities (computers, office and infrastructure); and
• Maintaining asset and other operational registers.

For all general enquiries contact Léanne Basson at NexusAG on

Please apply online at before 09:00 on 22 October 2025.

Commencement date: 1 December 2025 or as soon as possible.

If you have not received feedback within two weeks of the closing date, please assume that your application was unsuccessful.

Note previously disadvantaged applications will be given priority according to the EE Law 55 of 1998.