118 Procurement Coordinator jobs in South Africa

Purpose of the Job
Responsible for Group travel arrangements / general admin / loading general & maintenance orders, assisting with queries and filing. Assisting the procurement department with various admin duties and overflow requirements.

Maintenance

• Create Orders
• Invoices for completed jobs to be handed over for receipting
• Accurate record keeping of orders generated and invoices received
• Send Invoices and receipts to creditors for payment
• Record keeping of all invoices sent to creditors
• Filing

Group Travel

• Process Bookings for Flights / Accommodation & Car Rental requests as received on Sharepoint
• Generate Embrace orders
• Match Invoices to orders for payments
• Recon credit card statement monthly
• Recon accommodation and car rental supplier statements, ensure payments are up to date
• Accurate record keeping

Flower Orders

• Process requests on receipt as per the flower policy
• Create, place and track orders to the supplier
• Confirm delivery is done
• Match invoice to orders and hand over for receipting
• Send invoices to creditors for payment
• Record keeping of all invoices sent to creditors
• Ensure supplier statement is up to date
• Filing

PPE

• Queries – Check order status on Embrace. Obtain information from warehouse / buyer and supply feedback to the Business Unit/s
• Assist with loading inventory orders when requested
• Assist in checking returns received, matching to paperwork
• Assist in checking exchanges, matching to paperwork
• Assist to check Sharepoint that users updated PPE issue dates
• Assist to update employee data on Sharepoint

Stationery

• Assist with loading inventory orders when required
• Create monthly internal orders for the procurement department's requirements

Boardrooms – Catering / Refreshments

• Weekly stock check in the kitchen of cutlery and refreshments
• Create monthly orders for Boardroom refreshments
• Assist with catering / refreshments for clients and internal meetings if required
• Assist with boardroom bookings if required
• Ensuring that equipment in boardrooms is in working order
• Ensure that boardrooms are clean and tidy daily, report issues to maintenance department

General

• Filing
• Attending to day-to-day overflow requirements within the department
• Assist with report copies and binding
• Receiving & distributing internal mail
• General admin requirements
• Maintain and update the asset register bi-annually

Minimum Requirements

• Grade 12 (Matric)
• 3 years' experience in admin / procurement environment

Skills Requirements

• Proficiency in MS Office (Outlook, Word, Excel, Powerpoint)
• Presentable – be able to deal with customers and suppliers in a professional manner
• Customer Relations
• Ability to multitask and perform under pressure

At
amplify5
, we're not just building a workplace – we're creating a vibrant, high-performing Centre with a culture that's centered around both our people and our customers. Picture yourself in our state-of-the-art CBD office, where free refreshments and community events abound, fostering an environment where people come first, and greatness is cultivated.

As our organization continues to expand and forge new partnerships, we need leaders who are ready to stretch their wings and grow alongside us on this thrilling adventure.

Role Summary
:

We are currently looking for a highly motivated Procurement Coordinator, to join our team. The Procurement Coordinator is responsible for managing procurement operations, asset tracking, and contract administration. This mid-level management role ensures financial efficiency, compliance, and effective coordination with internal and external stakeholders.

Key Responsibilities

Procurement

• Monitor and manage procurement budgets, ensuring alignment with departmental financial goals
• Request and assess supplier quotes, negotiate pricing, and support Capex approval processes
• Manage purchase orders and goods receipting
• Maintain and manage the contracts register, advising and negotiating with contract owners on renewal dates, T&C changes, and renewal quotes
• Build and maintain strong relationships with third-party vendors and service providers
• Provide general administrative support and assist other team members as needed

Asset Management

• Maintain accurate records of departmental hardware and software assets, including lifecycle tracking and disposal compliance
• Manage the asset process for starters, leavers, and movers across the business
• Ensure software licence compliance for end-user software products
• Oversee depreciated hardware disposals, ensuring proper collection and certification via preferred disposal companies
• Maintain adequate levels of IT hardware and peripherals

REQUIREMENTS

Qualifications

• Grade 12 (Matric)
• Higher Certificate in Public Sector Procurement (NQF Level 5)
• 2 to 3 years' experience in IT asset management lifecycle processes and managing end – to – end tender processes
• National Diploma in Supply Chain Management/Procurement/ Logistics will be advantageous
• CIPS Certification will be advantageous
• Strong financial Acumen
• Strong understanding and application of MS Office, rating highly on Excel
• Familiarity with the ITIL framework (especially Asset Management and Request Fulfilment) will be advantageous

Skills

• Highly organized with strong attention to detail and analytical thinking
• Ability to build and maintain strong relationships across departments
• Proactive in identifying areas for improvement and sharing lessons learned
• Customer-focused with a drive to deliver value and satisfaction
• Able to operate in a complex, time-sensitive, and evolving environment
• Independent and resourceful, with sound judgment on when to escalate issues

Why Join Us?

• Work with a dynamic, global team.
• Opportunity to drive procurement operations and collaborate with various stakeholders
• Competitive Salary

Ready to take the next step in your career? Apply Now

As the Inventory & Procurement Coordinator, you will fulfil a dual role namely:

• Coordinate with production, quality, and product development teams to ensure materials are sourced from vetted suppliers, meet required specifications, and are delivered on time. Your responsibilities will include maintaining accurate inventory data, managing supplier relationships, sourcing new products, and ensuring up-to-date pricing. This is a hands-on role ideal for someone who is organized, service-oriented, and capable of balancing multiple priorities in a dynamic environment.

• Co-ordinate with the same teams to ensure that accurate inventory data is managed and that the flow of finished goods between facilities is managed. Identify any stock discrepancies and ensure that issues are resolved.

Responsibilities

• Place purchase orders and track deliveries to meet production needs.
• Maintain centralized supplier and product database in coordination with the Integrated Procurement Manager.
• Monitor order fulfilment accuracy and resolve discrepancies promptly.
• Ensure timely goods receipt, accurate documentation, and system alignment (ERP and IMS).
• Maintain current SDS, TDS, and COA files for inventory items.
• Monitor and manage open POs, ensuring pricing matches approvals.
• Report variances and generate procurement and inventory-related reports.
• Identify and engage new suppliers for vetting by the Integrated Procurement Manager.
• Maintain supplier data including MOQs, lead times, and pricing.
• Provide feedback on supplier performance and compliance with schedules.
• Manage special sourcing requests in collaboration with the product development team.
• Ensure sourced products meet specifications and receive necessary approvals.
• Create and maintain item codes, ensuring up-to-date product information.
• Update pricing and item master database in line with procurement decisions.
• Promote health and safety in procurement strategies.
• Contribute to a positive team culture through regular feedback and corrective actions where necessary.

Requirements

• Grade 12 (Required).
• Diploma or Degree in Supply Chain or Procurement (Preferred).
• Knowledge of purchasing principles, chemical or manufacturing related procurement, and ISO 9001 standards.
• Intermediate computer literacy and proficiency in Microsoft Office.
• Strong communication, service orientation, problem-solving, and stock management skills.

The successful incumbent must have the following skill sets:

• Must be comfortable with the Ecowize culture and values.
• Able to work a strict shift position and willing to work over weekends.
• Experience in the food production industry.
• Ability to work in a dynamic work environment and meet deadlines.
• Energetic and driven.
• Good communication skills.
• Customer centric.

When applying for jobs, ensure that you have the minimum job requirements.

If you are not residing in the mentioned location, note that relocation will be required if successful.

The Company is committed to complying with legislation and to meet strategic goals regarding to employment equity.

Your privacy is important to us. By submitting your personal information, you agree that this information will be handled in accordance with the Protection of Personal Information Act (4 of The closing date for internal applications is 26 September 2025. Remember to inform your direct line manager should you be interested in this opportunity and apply directly on our job portal.

NOTE: If you have not received a response from us within 14-days of the closing date, kindly consider your application as unsuccessful.

As the Inventory & Procurement Coordinator, you will fulfil a dual role namely:

1.  Coordinate with production, quality, and product development teams to ensure materials are sourced from vetted suppliers, meet required specifications, and are delivered on time. Your responsibilities will include maintaining accurate inventory data, managing supplier relationships, sourcing new products, and ensuring up-to-date pricing. This is a hands-on role ideal for someone who is organized, service-oriented, and capable of balancing multiple priorities in a dynamic environment.


2.    Co-ordinate with the same teams to ensure that accurate inventory data is managed and that the flow of finished goods between facilities is managed. Identify any stock discrepancies and ensure that issues are resolved.

Responsibilities

• Place purchase orders and track deliveries to meet production needs.


• Maintain centralized supplier and product database in coordination with the Integrated Procurement Manager.


• Monitor order fulfilment accuracy and resolve discrepancies promptly.


• Ensure timely goods receipt, accurate documentation, and system alignment (ERP and IMS).


• Maintain current SDS, TDS, and COA files for inventory items.


• Monitor and manage open POs, ensuring pricing matches approvals.


• Report variances and generate procurement and inventory-related reports.


• Identify and engage new suppliers for vetting by the Integrated Procurement Manager.


• Maintain supplier data including MOQs, lead times, and pricing.


• Provide feedback on supplier performance and compliance with schedules.


• Manage special sourcing requests in collaboration with the product development team.


• Ensure sourced products meet specifications and receive necessary approvals.


• Create and maintain item codes, ensuring up-to-date product information.


• Update pricing and item master database in line with procurement decisions.


• Promote health and safety in procurement strategies.


• Contribute to a positive team culture through regular feedback and corrective actions where necessary.

Requirements

• Grade 12 (Required).


• Diploma or Degree in Supply Chain or Procurement (Preferred).


• Knowledge of purchasing principles, chemical or manufacturing related procurement, and ISO 9001 standards.


• Intermediate computer literacy and proficiency in Microsoft Office.


• Strong communication, service orientation, problem-solving, and stock management skills.

The successful incumbent must have the following skill sets: 

• Must be comfortable with the Ecowize culture and values.


• Able to work a strict shift position and willing to work over weekends.


• Experience in the food production industry.


• Ability to work in a dynamic work environment and meet deadlines.


• Energetic and driven.


• Good communication skills.


• Customer centric.  

When applying for jobs, ensure that you have the minimum job requirements. 

If you are not residing in the mentioned location, note that relocation will be required if successful.
 
The Company is committed to complying with legislation and to meet strategic goals regarding to employment equity.
 
Your privacy is important to us. By submitting your personal information, you agree that this information will be handled in accordance with the Protection of Personal Information Act (4 of 2013). The closing date for internal applications is 26 September 2025.  Remember to inform your direct line manager should you be interested in this opportunity and apply directly on our job portal. 

NOTE: If you have not received a response from us within 14-days of the closing date, kindly consider your application as unsuccessful.

Procurement Tasks

i) 
General Tasks

·   Keep the supplier contact lists updated here: Contact List

·   Regularly review, amend and update the FF&E Procurement Steps here: Procurement Steps

·    Regularly, review, amend and update the FF&E & Shopping Report Schedule here: Procurement Report

ii)  
Prepare preliminary procurement schedule

• Review specification packages and segregate each FF&E item per area, indicating the source of each item i.e. to be 'locally shopped', 'high-end designer piece' or 'custom made locally'.
• Check quantities against the drawings and insert them into the Schedule.
• Assist the FF&E designer in compiling/saving of photos from recce to support the preliminary procurement schedule for client review.
• Prepare preliminary program schedule to ensure delivery is on time for project completion.

iii) 
Tender Process

• Tender out the items deemed custom-made furniture and cushions to 2 Nos recommended local manufactures from our 'MWM Preferred Supplier' list and 1 Nos of client preferred/suggested manufacturer.
• Tender the branded furniture to 2 local distributors on MWM Preferred Supplier List.
• Tender the artworks to 2 selected art consultants on MWM Preferred Supplier List to suit the overall ID scheme. Should the client prefer a more specialized Art Package, the client can appoint an Art Consultant alternatively the client should brief MWM Studio on the complexity to obtain separate pricing or to be discussed as part of 'Post Contract'.
• Tender the rugs to 2 selected rug suppliers on MWM Preferred Supplier List.
• Tender the decorative lighting to 2 local distributors on MWM Preferred Supplier List.
• Tender the drapery to 2 selected window treatment manufacturers on MWM Preferred Supplier list.
• Analyze the returned tenders and ensure all items are priced correctly. Negotiate the pricing and obtain the best quotation for the client to analyze.
• Update and prepare the final Procurement schedule for submission to the client.
• Update the Program to ensure delivery is in line with project completion dates.

iv) 
Long Lead Purchasing

·   
Request for sales order/tax invoice to the approved suppliers which include bank details, payment terms , condition & delivery dates.

·   
Prepare a payment schedule for these suppliers in accordance with the terms specified in the sales order/tax invoice for the client representative to directly settle.

·   
Present the final payment schedule which corresponds with all suppliers involved to ensure long lead items are ordered in a timely fashion and bespoke furniture elements are procured. Ensure you record all payments made and save all tax invoices and receipts.

v)  
Local Furniture & Accessory Shopping

• Online payment of items using company credit card.
• Keep a log of all items purchased/installation costs with recorded receipts.
• Update the Procurement schedule with 'local furniture & accessory shopping'.

vi) 
Installation & Staging

·   
To assist with unpacking & placement.

·   
Supervise contractor/client personnel to unpack & place the furniture once delivered to site according to furniture layouts in appropriate areas.

·   
Unpack and style the accessorised areas with locally bought items.

Job Title:
Secretary & FF&E Procurement Coordinator

Location: Cape Town

Company: Terra Interior Design

Employment Type: Full-Time

Company Overview

TERRA Design is a Cape Town-based interior design studio creating spaces that are grounded in authenticity, inspired by nature, and led by the client's vision. We offer a considered, end-to-end design service — from concept to completion — across residential, commercial, and hospitality projects. Our work is detailed, refined, and rooted in timeless design principles.

Job Overview

Terra Design is seeking a highly organized, detail-driven individual to support the smooth running of our studio and assist with FF&E (Furniture, Fixtures & Equipment) procurement for residential and commercial projects. This dual role is ideal for someone who thrives in a structured environment, has strong communication skills, and enjoys working in a creative, fast-paced design practice.

Key Responsibilities

• Oversee day-to-day operations of the office, ensuring a professional and well-organized working environment
• Manage diaries, appointments, and meeting schedules for directors.
• Handle incoming calls, emails, and correspondence with professionalism
• Assist with preparation of presentations, proposals, and documentation.

FF&E Procurement Support

• Assist design team with pricing, and ordering of FF&E items.
• Liaise with suppliers to obtain quotes, samples, and lead times.
• Track procurement timelines, deliveries, and supplier communication.
• Prepare and maintain procurement schedules and cost trackers.
• Ensure accurate documentation for client approvals and purchase orders.
• Support logistics and coordination of deliveries and installations.

Requirements

• Previous experience as an office manager, secretary, or similar administrative role.
• Background in interior design, procurement, or related field an advantage.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• A proactive, solutions-focused mindset and strong attention to detail.

Why Join Terra?

At Terra, we are passionate about authentic design inspired by the natural world. Joining our team means becoming part of a collaborative studio that values creativity, precision, and client-focused service.

To Apply:

Please send the following to with the subject line:
I(Your Name)
: 
Secretary & FF&E Procurement Coordinator

• Your CV
• Salary expectations
• At least two contactable references

Job Title: Supply Chain & Procurement Manager – South Africa

Reporting Line: Head of Operations – South Africa

Role Overview:

The Supply Chain & Procurement Manager is responsible for overseeing the end-to-end procurement and supply chain operations across multiple departments. This role ensures the efficient sourcing, purchasing, and delivery of goods and services—both locally and internationally—while maintaining optimal inventory levels and supporting production continuity. The position also includes responsibilities for select sister companies within the group.

A critical aspect of this role is the ability to respond rapidly to stock shortages. It is of utmost importance that procurement actions are taken immediately when shortages are identified, and that parts are delivered on time to avoid production delays. The successful candidate must be capable of designing and implementing new processes and systems to ensure procurement responsiveness and agility across the supply chain.

Additionally, this role serves as the overall custodian of the ERP system (Syspro), ensuring that all supply chain and procurement activities are accurately captured, monitored, and optimized through the system. This requires expert-level knowledge of Syspro, including configuration, reporting, and process integration.

Key Responsibilities:

• Departmental Oversight:
  
  Manage the following departments, each comprising various levels of staff including managers and operational personnel:

• Procurement Department:

• • Local Procurement:
• • Source and purchase goods and services from local suppliers.
  • Negotiate pricing, terms, and delivery schedules.
  • Ensure adherence to company procurement policies.
  • Maintain supplier relationships and conduct performance evaluations.
  • Monitor inventory levels and coordinate with internal teams to meet demand.
  • React swiftly to shortages and implement proactive measures to prevent delays.
• • International Procurement:
• • Manage significant international procurement spend, ensuring compliance with global trade regulations.
  • Oversee relationships with international shipping and logistics providers.
  • Lead planning and execution of international procurement, focusing on long-lead-time components.
  • Expedite critical imports based on accurate forecasting and production needs.
  • Support import/export activities for affiliated group companies.
  • Ensure international procurement processes are optimized for speed and reliability.

• Supply Chain Management:

• Oversee the complete supply chain process from sales order through procurement, shipping, and delivery to stores.

• Act immediately on shortages, prioritizing procurement and logistics to ensure uninterrupted production and timely delivery of parts.
• Continuously evaluate and improve supply chain processes to enhance responsiveness and reduce lead times.
• Inventory & Forecasting:
• Collaborate with relevant departments to forecast demand and maintain optimal stock levels in a dynamic supply and demand environment.

Key Performance Areas (KPAs):

• Delivery Lead Time (Sales Order to Invoicing):

• Evaluate sales orders for stock shortages and initiate timely procurement.

• Ensure rapid sourcing and delivery of components to support production schedules.

• Facilitate clear communication between stores, procurement, and production regarding estimated delivery timelines for both local and international items.

• Procurement Spend & Profitability:

• Monitor procurement expenditures to ensure alignment with budgetary constraints.

• Implement cost-saving initiatives to maintain and improve gross profit margins.

Required Qualifications & Experience:

• Expert-level knowledge of Syspro ERP systems
• Advanced proficiency in Microsoft Excel.
• In-depth knowledge of import/export regulations and processes.
• Strong background in manufacturing supply chain management.
• Demonstrated experience in leading and managing large, diverse teams.
• Self-motivated with the ability to operate independently and solve complex challenges with minimal oversight.

Additional Requirements:

• A track record of successfully implementing solutions in complex and problematic supply chain environments.
• Demonstrated ability to identify and resolve inefficiencies in warehouse operations, leading to improved inventory accuracy and reduced stock discrepancies.
• Proven ability to design and implement new procurement processes that improve responsiveness and ensure timely delivery of critical components.
• Experience in optimizing ERP systems to support operational excellence and data integrity.

Introduction

Reporting into Supply Chain Manager.

We are seeking a detail-oriented and organized individual to join our team as a Supply Chain & Sales Coordinator. This role involves building strong relationships with suppliers and distributors, processing customer/distributor orders, managing supplier orders, assisting with stock reconciliations, and negotiating shipping rates with forwarders.

Package & Remuneration

Paying up to R35K

Duties & Responsibilities

• Order Processing & sales administration
• Accurately input, process, and track customer/distributors orders
• Effectively and proactively communicate (weekly) order confirmations, updates, and delivery timelines to distributors
• Coordinate with suppliers efficiently to ensure timely order fulfilment
• Create and process purchase orders for suppliers
• Track supplier deliveries to ensure timely receipt of goods
• Build and maintain professional relationships with distributors and suppliers
• Address order-related inquiries, complaints, or issues promptly and professionally with the relevant department
• Assist with any new system implementation, maintenance and streamlining of processes
• Ensuring info on systems is updated and accurate at all times
• Perform regular stock reconciliations to identify discrepancies and resolve them efficiently
• Monitor inventory levels, flag shortages, and coordinate reordering with suppliers, as advised
• Check cost and selling prices and margins are approved and within target
• Maintain accurate records of stock movements and update inventory systems
• Work with freight forwarders and understand INCOTERMS
• Assist with submission of documentation for shipping or compliance requirements
• Price list updates and management
• All order forms to be updated with any changes on pricing or lines and communicated to distributors
• Distributors contact sheet to be updated and maintained
• Monthly stock recon and margin reports

Desired Experience & Qualification

• Experience in working with freight forwarders
• Preferred Qualifications - Degree/certificate in Supply Chain Management or a related field
• Min of 5 years' experience in manufacturing, logistics and supply chain is essential
• Experience in working with freight forwarders
• Experience in working with international suppliers and customers
• Familiarity with CRM or ERP systems.
• Experience in order processing, office administration, import/export knowledge and inventory management.
• Proficiency in Microsoft Office Suite (excel is required), strong computer skills
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Knowledge of stock control and supplier order management processes
• Individual that is proactive and takes initiative
• Work well independently and as a team member
• Good work ethic and willingness to go the extra mile
• Experience in process improvement and efficiency initiatives

Purpose of the role

The Supply Chain Admin Clerk is responsible for providing administrative and clerical support to the supply chain team. The role ensures accurate documentation, effective communication with stakeholders, and smooth coordination of supply chain processes, contributing to efficiency and compliance in daily operations.

Main responsibilities

? Maintain and update supply chain records, files, and databases accurately.

? Process delivery notes, invoices, and other supply chain documentation.

? Assist in inbound planning for supplier delivery

? Assist in monitoring stock levels and inventory movement, highlighting discrepancies.

? Support supplier and customer communication, ensuring timely responses and follow-ups.

? Capture and reconcile data for reporting purposes (stock, orders, deliveries, invoices).

? Coordinate with warehouses, transport, and procurement teams to ensure smooth operations and seamless process flows.

? Assist with preparation of supply chain reports and performance metrics.

? Ensure compliance with company policies, procedures, and regulatory requirements.

? Provide general administrative support to the supply chain department.

The successful candidate should have the following skills, experience and attributes:

? Matric (Grade 12) or equivalent; a diploma/certificate in Supply Chain Management, Logistics, or Administration will be advantageous.

? Previous experience in an administrative or clerical role, preferably in supply chain/logistics.

? Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems is an advantage.

? Strong organizational and time-management skills.

? Excellent communication and interpersonal abilities.

? Attention to detail and high level of accuracy.

? Ability to work under pressure and meet deadlines.

? Administrative efficiency and accuracy.

? Problem-solving and analytical thinking.

? Teamwork and collaboration.

? Accountability and reliability.

? Customer service orientation.