5 Practice Administrator jobs in South Africa

Job Title: Practice Administrator/Manager

Location: Kempton Park, South Africa

Employment Type: Full-Time

Are you an organized, proactive, and people-focused professional with strong leadership skills? Our multidisciplinary dental and medical team in Kempton Park is looking for a Practice Administrator to support branch operations. This role is key in bridging the gap between management and the team, ensuring smooth day-to-day practice operations, excellent patient care, and a positive team culture.

About the Role

The Practice Administrator acts as the branch supervisor, supporting both the dental and admin teams to deliver outstanding patient care and efficient operations. You will play a vital role in:

• Supervising patient care and ensuring the highest standards of service.
• Overseeing practice profitability through accurate billing, patient retention, and efficient scheduling.
• Maintaining accurate reporting, data capturing, and documentation.
• Providing operations oversight, including consumables, petty cash, equipment, and IT.
• Promoting a positive team culture, wellness, and communication.
• Helping build and train a knowledgeable team to deliver exceptional results.

You will work closely with the Branch Lead (Doctor) or, where there is no BL, with Group Managers for Operations and Patient Relations.

Key Responsibilities

• Ensure smooth patient flow and uphold high standards of customer service.
• Monitor patient bookings, follow-ups, and treatment completion.
• Prepare accurate reports and maintain data integrity.
• Oversee consumables, facilities, equipment, and IT systems.
• Support payroll submissions and leave planning.
• Promote teamwork, plan team activities, and chair admin meetings.
• Assist with onboarding and training new staff.

Skills & Competencies

• Strong leadership with the ability to delegate and motivate teams.
• Excellent communication and interpersonal skills.
• Problem-solving and conflict resolution abilities.
• Administrative and healthcare knowledge (billing, ethics, protocols).
• Technical proficiency: Microsoft Office, Google Workspace, MedEdi, booking systems.
• Self-motivated, accountable, and able to work independently.

Attributes

• Empathetic and considerate of others.
• Goal-driven, productive, and focused.
• Collaborative and comfortable in a multidisciplinary setting.
• Committed to high-quality, timely, and cost-effective results.

Why Join Us?

This is a fantastic opportunity to join a growing practice in Kempton Park, where your input and leadership will directly impact both patient care and team success. You'll be part of a supportive environment that values teamwork, professional development, and continuous improvement.

How to Apply:

Complete your application here:

We look forward to meeting candidates who are passionate about healthcare, team leadership, and patient service excellence.

Job Types: Full-time, Permanent

Work Location: In person

We're Hiring Medical practice Administrator / Client Relations position in Claremont. This is a fantastic opportunity for someone who is looking for long-term stability in a rewarding role within a supportive healthcare team. What we're looking for: Experience in a private practice environment -- Friendly, vibrant, confident, and eager to learn -- Excellent communication skills and telephone etiquette -- Strong administrative skills and highly organised -- Attention to detail and ability to multitask -- A supportive team player, able to assist the Audiologist in day-to-day tasks -- Previous experience with Sage or similar accounting systems an advantage -- overall practice management. What we offer: Long-term stability in a thriving busy practice -- A warm and supportive team environment -- The chance to make a real difference in the lives of our patients. If you are passionate about patient care, confident in client interactions, strong with admin-intensive tasks and enjoy being the friendly, professional face that supports both clients and colleagues, we'd love to hear from you

Job Type: Full-time

Pay: From R12 500,00 per month

Application Question(s):

• Are you currently employed, if so, in what industry and what is your notice period?

Experience:

• administration: 2 years (Preferred)

Location:

• Claremont, Western Cape 7708 (Preferred)

Work Location: In person

Are you friendly, organised, and passionate about excellent service? Our busy and dynamic medical practice at the V&A Waterfront is looking for a full-time
Receptionist / Office Administrator
to join our team. We provide a wide range of services, including general practice, occupational health, and travel medicine, and we are proud of the professional and supportive environment we offer both our clients and our staff.

What the role involves:

· Welcoming and assisting patients with warmth and professionalism

· Managing bookings, telephone calls, and emails efficiently

· Supporting doctors and the team with front desk operations

· Assisting with administrative tasks, invoicing and receiving payments

· Contributing to the smooth day-to-day running of the practice

What we're looking for:

· Strong people skills and a team-focused attitude

· Excellent organisational and communication abilities

· Computer literacy (experience with Elixir and Nexion is an advantage)

· A high level of accuracy, attention to detail, and reliability

· Ability to stay calm and professional under pressure

· Previous reception or administration experience preferred

Why join us?

This is an opportunity to work in a respected, well-established medical practice with a friendly team and interesting clients. Every day is varied and meaningful, and you will play a key role in supporting patients and keeping our practice running smoothly.

Details:

· Full-time, based at the V&A Waterfront

· Salary negotiable, depending on experience and aptitude

If you're ready to bring your skills and enthusiasm to our team, please email a concise CV (maximum 3 pages) to

.

• Please note: Only shortlisted candidates will be contacted for an interview.

WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.

At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve.

What It's All About
As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients' needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize
Simply Excellent Hearing Care
.

What's in it for you?

• Top priority of culture and community including ongoing training
• Attractive compensation package with monthly bonus opportunities
• Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs
• Mentorship and professional development opportunities including a CES Advisory Board
• Field support for your hearing center

What You Will Do

• Maintain client charts and ensure information is up to date
• Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service
• Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients
• Enter stock and custom orders, perform weekly inventory audit to ensure accuracy.
• Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements
• Maintains a clean, inviting, and friendly environment
• Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions
• Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks
• Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care

What We Are Looking For

• High School Diploma or equivalent
• Experience in customer service and office administration
• Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers
• Proficiency with computers including scheduling software and MS Office
• Strong multi-tasking, organization, and time-management skills

A Place To Grow Your Career
Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:

• A professional development team of dedicated Regional Training Managers
• Continuing education, LinkedIn Learning and tuition reimbursement
• Career advancement pathways for Center Support and Client Care

Pays :$19hr
The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person's ability to do the job or otherwise made unlawful by federal, state, or local law.