22 Practice Administration jobs in South Africa

Position: Practice and Office Administration Manager (Client focus) Industry: Accounting Location: Somerset-West Remuneration: R16000 – R25000 neg on exp (CTC) (Benefits offered) Type: Onsite – Full-time position Start date: ASAP Overall role To ensure the daily operations of the accounting practice, in terms of client relations, administration, billing, systems and documentation, while driving continuous improvement, technology adoption, and client experience. Sufficient accounting knowledge to liaise with staff, understand client needs / queries and manage documents will be required although core accounting functions (eg. financial statements, taxation etc.), will not be part of this role. Qualifications & experience

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and use further office management systems – experience proficient
• Good written and verbal communication skills.

• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client onboarding: collecting necessary documents, explaining what’s expected, ensuring paperwork is complete, serve as liaison between departments
• Assist with automation of onboarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (e.g. contacts, relevant documents).

• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize events and activities that strengthen team culture.

• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed.
• Work with software tools used by the firm

• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal admin/financial software (billing systems, client management
• Email & calendar management skills

• Extremely detail-oriented; accuracy is very important.
• Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organizational skills and able to multitask.
• Adaptive and willing to learn new systems
• High integrity, confidentiality (handling sensitive financial/client info).

Division: 3300

Reference No: 6070

Location:

Johannesburg, Gauteng, ZA

Employment Type: Fixed Term Contract

Disability (EE targeted role): No

T.A.S.K Grade: 06

Job Posting Salary: R244,732.00

Job Posting End Date: 24 Oct 2025

The Road Accident Fund's mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.
NB: This is a Three (3) Years Fixed-Term Contract position
Purpose of the Job:
The Administrative Assistant is responsible for providing administrative day-to-day support to the Medical Management Department.

Key Performance Areas
Compliance Administration

• Maintain up-to-date written documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office Coordination

• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/registers used are kept up to date.
• Check for duplicate documents, requests and queries and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocation of matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance to set governance standards.
• Create and maintain a register to track matters outstanding.
• Maintain a follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filling processes in line with the RAF filling plan
• Ensure that the filing system is always up-to-date and functional.
• Retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Qualifications

• Matric or Grade 12 certificate.

Experience

• Relevant 1 years' experience in Administrative or similar environment.

Competencies

• Behavioural

• Planning, Organising and Coordinating

• Personal Mastery
• Emotional wisdom and Decision Making
• Ethics and Values

• Client Service Orientation

• Technical

• Computer literacy in MS Word, Excel, PowerPoint.

• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

NB: "RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs."
The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.
Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
Security Vetting shall be conducted on all prospective employees
It is the applicants' responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.

Must be based in Johannesburg, South Africa

Experience in Project Management required

Experience working in information (cyber) security will be advantageous

Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous

Good technical, analytical, interpersonal, communication and writing skills

Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook

Must be well organised and work well under pressure

Finance experience will be advantageous

Must have drivers license and own transport

The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.

Project Management Duties :

Planning and recording of all our clients projects (both client and internal)

Management of resources i.e., analysts

Management of clients

Co-ordinate project to accomplish the project objectives

Obtaining the invoicing details of clients

Invoicing clients at start of project

Responsible for facilitating the delivery of the full project scope as outlined below:

Pre-Project Phase:-

- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability

- Ensure that there is an aligned understanding across the key stakeholders

- Schedule project deliverables taking into consideration availability of staff required for reporting QA

- Ensure all required documentation is in place (signed SOW etc)

- Ensure analysts are given scope prior to commencement of project

- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)

Initiation Phase / During Project :-

- Get invoicing details from clients

- Invoice client

- Ensure a proper handover is performed between analysts when working on a project

- Identify and address risks during the project, where required escalate to management

- Check project progress towards meeting its objectives

- Determine the cause of deviations from the plan and taking corrective actions to address deviations

- Mid project feedback

Closure Phase:-

- If required, perform general QA on reports

- Ensure adequate time is allocated to reporting QA

- Send deliverables to client

- Send clients feedback forms

- Set up presentation of results to clients (ensure sales / account manager is at the presentation).

• Application Deadline: 13 November 2025
• Job Location: Cape Town, Western Cape
• Job Title: Medical Practice Secretary
• Salary Offer: R12,000
• Education Level: High School / Matric
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

Are you a well-organised, professional individual looking for a great opportunity in a medical practice environment? An established and busy medical practice in Milnerton is looking for a Secretary to join their dedicated team.

This role offers a well-rounded mix of administrative support, finance-related tasks, and patient interaction, making it ideal for someone who thrives in a structured, service-driven setting.

The successful candidate will bring strong attention to detail, good computer skills, a calm and friendly attitude, and the ability to manage a variety of day-to-day responsibilities within a close-knit team.

Salary: R12 000 negotiable dependent on experience.

Requirements:

• Matric, or similar qualification
• 2+ years' experience in Office Administration
• Valid driver's license & own vehicle
• Well-groomed and professional appearance
• Professional communication in English & Afrikaans
• Intermediate computer skills: Outlook, MS Word, basic Excel, typing & problem-solving
• Basic accounting skills (Xero Accounting software training can be provided)
• Good telephone communication skills and etiquette
• A pleasant attitude and calm approach are essential for this role
• Applicants must have no criminal record
• Advantage: experience with medical aids & reimbursements

Duties and Responsibilities:

• Handle telephone calls
• Bookings
• Perform personal assistant duties for the owner from time to time (running an errand)
• Respond to emails, WhatsApp's & enquiries
• Place, receive & manage orders/returns/couriers
• Stock control & management
• Invoicing, statements & payment follow-ups
• Patient filing & record management
• Write and submit medical aid motivations, compile quotations
• Prep medico-legal reports
• Administer accounts on Xero Accounting, liaise with accountants
• Monthly payroll submissions & commissions
• Conduct regular courtesy calls to patients

Position: Medical Practice Secretary & Administrator

For:

• Eugene Rossouw – Orthotist & Prosthetist (±98% of duties)
• Fransien Rossouw – Physiotherapy (±2% of duties)

The role will primarily involve working with Eugene Rossouw Orthotist & Prosthetist. A very small portion of duties (around 2%) will be for Fransien Rossouw Physiotherapy.

We are looking for a professional, well-presented individual to join our medical practice in Sunset Beach as a Medical Practice Secretary & Administrator (including finance related responsibilities).

Requirements:

• Matric, valid driver's license & own vehicle
• Well-groomed and professional appearance
• Fluent in English & Afrikaans
• Intermediate computer skills: Outlook, MS Word, basic Excel, typing & problem-solving
• Basic accounting skills (Xero Accounting software training can be provided)
• Good telephone communication skills and etiquette
• Office admin experience
• Advantage: experience with medical aids & reimbursements
• A pleasant attitude and calm approach are essential for this role
• Applicants must have no criminal record

Duties & Responsibilities:

• Handle telephone calls
• Bookings
• Perform personal assistant duties for the owner from time to time (such as running an errand)
• Respond to emails, WhatsApps & enquiries
• Place, receive & manage orders/returns/couriers
• Stock control & management
• Invoicing, statements & payment follow-ups
• Patient filing & record management
• Write and submit medical aid motivations, compile quotations
• Prep medico-legal reports
• Administer accounts on Xero Accounting, liaise with accountants
• Monthly payroll submissions & commissions
• Conduct regular courtesy calls to patients
• Not limited to the above; duties will be shared among three team members

Salary:

Please confirm your salary expectation bracket in your application.

Working Hours:

Monday – Friday, 8am – 5pm

Preferences:

• We will be giving preference to candidates living near Milnerton, Sunset Beach (for traffic purposes)

Apply now by sending your CV & salary expectation to . Please do not use the general email listed on our website for applications.

We aim to employ someone within the next two months. If you do not hear from us by the end of November, please consider your application unsuccessful, and we wish you all the best in your future endeavors.

Job Type: Full-time

Work Location: In person

Please Note: This is a Contract Position and it is based in Riyadh (Saudi Arabia)

Job Summary

This role is responsible for establishing and managing the Project Management Office (PMO) for the Data Management Office, this role focuses on overseeing project governance, ensuring alignment with organizational goals, and optimizing the delivery of data strategy initiatives through effective monitoring, control, and change management.

Key Responsibilities

• Develop and implement PMO frameworks, processes, and standards tailored for data management initiatives.
• Lead and mentor project managers within the Data Management Office, ensuring effective execution of data strategy initiatives.
• Monitor project performance and provide regular status reports to senior management, focusing on data-related projects and their alignment with strategic goals.
• Ensure compliance with budget, timelines, and quality standards for data management projects.
• Facilitate communication between stakeholders, including IT, compliance, and data governance teams.
• Conduct risk assessments specific to data management projects and develop mitigation strategies.
• Oversee the monitoring and control of data strategy initiatives to ensure objectives are met and deliverables achieved.
• Implement and manage change management processes to facilitate smooth transitions and adoption of new data management practices.
• Coordinate training and development programs for project managers, emphasizing data governance and management best practices.
• Foster a culture of continuous improvement within the PMO, specifically in the context of data management.

Qualifications

• Bachelor's degree in Business Administration, Project Management, or a related field.
• PMP or equivalent project management certification preferred.
• 10+ years of experience in project management roles within the banking domain.
• Proven experience in setting up and operating a PMO for a Data Management Office.
• Strong knowledge of monitoring and control practices for data strategy initiatives.
• Change management experience, with a track record of successfully implementing culture change.
• Proficiency in various PMO tools such as MS Project, JIRA, ServiceNow, and others.

Skills

• Strategic thinking and problem-solving abilities specific to banking data management.
• Excellent leadership and team management skills.
• Strong communication and interpersonal skills, with the ability to engage stakeholders at all levels.
• Ability to adapt to changing environments and lead teams through transitions.

ELIGIBILITY

Suitably Qualified

Candidates

CLOSING DATE

REFERENCE NUMBER

SPE 60/25 Ext

SALARY

TCOE: R p.a

DEPARTMENT

Project Management Office:

(SPE)

DIRECTORATE

SPATIAL PLANNING AND

ENVIRONMENT

Manager- Project Management Office

Requirements

• Appropriate professional/technical degree plus a recognised

project/programme management qualification

• At least eight (8) years' relevant experience, of which four (4) years

must be in a senior management/leadership role

• Proven experience in both project implementation and portfolio

monitoring within a complex, matrix organisation

• Strong track record in stage-gate governance, project delivery

assurance, and driving programme execution

• Registration with a relevant professional body (e.g. SACPCMP,

ECSA, PMI, IPMA)

• Demonstrated competence in change management, stakeholder

engagement, strategic problem-solving, and relationship building

• Proficiency in MS Project, Excel, and portfolio analytics, with broad

MS Office literacy. SAP, PM and PowerBI will be beneficial

• Valid Code 8 driver's licence.

Key Performance Areas

• Directive Leadership: Lead the implementation and monitoring

functions of the Directorate PMO and Contract Management Unit to

ensure delivery of strategic priorities

• Implementation Enablement: Provide direct support to line

departments in project preparation, execution, and recovery where

required, embed project, programme, portfolio, contract and

engineering management practices and tools

• Monitoring and Evaluation: Drive project and contract delivery

tracking, stage-gate governance, portfolio monitoring, quarterly

reviews, and reporting against KPls

• Lifecycle Management: Manage full contract lifecycles, including

renewals and variation orders, to prevent irregular expenditure and

service interruptions

• Performance Management: Monitor and evaluate contractor

performance; escalate disputes, poor performance, or claims, and

recommend corrective actions

• Stage-Gate Oversight: Chair the Project Stage-Gate Review

Committee and ensure compliance with the City's PPM SOP

• Framework Implementation: Implement and uphold the

Directorate's contract management framework; ensure SLAs and KPls

Join Exxaro Resources as the Head of the Portfolio Management Office in Lephalale, Limpopo, where you will lead and manage the PMO. This permanent IT role at Grootegeluk Coal requires a visionary leader to direct project development, create strategic project plans, and ensure the delivery of high-quality outcomes that support business goals. With a dynamic work environment, Exxaro offers opportunities for continuous learning and career growth, emphasising creativity, collaboration, and excellence. You will oversee information management project portfolios, manage operational challenges, and ensure compliance with industry regulations. This role demands a proven background in IT project management within a mining or heavy industry environment, complemented by robust leadership skills. Exxaro Resources values diversity and innovation, making it a top choice for driven professionals seeking to contribute to a sustainable and safe industrial future.