28 Personnel Coordinator jobs in South Africa

• Manage offshore crew rotation schedules and maintain up-to-date personnel records and certifications.
• Act as the link between offshore staff, HR, and project management.
• Support recruitment and onboarding of offshore and technical staff, ensuring all certifications and pre-mobilization requirements are met.
• Coordinate international travel, visas, work permits, and accommodations for crews.
• Ensure compliance with client, legal, and regulatory requirements through accurate documentation and reporting.
• Verify timesheets, track allowances/expenses, and assist with payroll queries.
• Promote HSE standards and support crew welfare during assignments.
• Liaise with clients on mobilization schedules and personnel readiness.

• Bachelor’s degree in HR, Business Administration, or related field (preferred).
• 3â€5 years†experience in personnel coordination/logistics within oil & gas/offshore.
• Strong knowledge of international HR, labor law, and immigration processes.
• Familiarity with offshore certification and HSE standards (BOSIET, HUET, OGUK, STCW).
• Excellent organizational, scheduling, and cross-cultural communication skills.
• Proficiency in HR systems and MS Office.
• Experience managing multinational offshore crews is highly advantageous.

Job Opening:
Intake/Staffing Coordinator (Healthcare)

Location:
South Africa - KZN(Remote – US Hours)

Type:
Full-Time, Work from Home

Hours:
Monday to Friday: 9am- 5pm (US Hours)

Pay:
Monthly Salary

Responsibilities:

As part of a collaborative team, you will guide individuals and families through a structured onboarding process while ensuring smooth coordination between clients and internal teams. This role involves client intake, documentation handling, CRM tracking, and staffing support — all within a structured system of tools and processes.

Client Intake & Support

• Serve as the first point of contact for incoming client inquiries via phone, email, or web forms
• Conduct structured intake calls, collecting relevant client information and documents
• Guide clients through the onboarding process with professionalism and empathy
• Clearly explain next steps to ensure clients feel supported and informed
• Track client progress through all intake and onboarding stages

Administrative & CRM Management

• Accurately enter and update client information in the CRM (Zoho)
• Monitor task lists to ensure all documentation is received and complete
• Maintain accuracy, confidentiality, and compliance in all data handling
• Provide internal teams with up-to-date client profiles and information

Staffing Support

• Assist with identifying available professionals for open cases using internal mapping tools
• Match professionals to cases based on schedule, location, and certification status
• Conduct outreach via approved templates (calls and text messages)
• Track offers, confirmations, and matches within the CRM and staffing sheets
• Support onboarding coordination by ensuring staffing documentation is complete

Must-Have

• Based in
  Durban or North Coast, KZN
• Comfortable with remote work, with availability for
  weekly in-person team collaboration
• Excellent spoken and written English communication skills
• Strong organizational skills and attention to detail
• Tech-savvy, with the ability to quickly learn new systems (CRM, communication platforms)
• Fluent or neutral English accent
• Reliable internet and backup power

Nice-to-Have

• Prior experience in client coordination, customer service, or administrative support
• Familiarity with CRM platforms (e.g., Zoho, Salesforce, HubSpot)
• Background in onboarding or staffing support

What We Offer

• Full-time, stable
  remote opportunity
• Set weekday schedule aligned with U.S. business hours
• Supportive and collaborative team environment
• Comprehensive training on tools, platforms, and process

To Apply:

Email your CV and to move forward with the next steps, we'd love to learn more about your background and experiences through a short video. Please record a brief video introducing yourself and describing your relevant work experiences.
You may upload your video using Google Drive or Loom
, and then share the link with us by replying to this email.

Please note that
applications submitted without a video will not be processed further
, so we encourage you to complete this step at your earliest convenience.

If you have not heard back from us within 14 days of application, please consider it as unsuccessful.

ISTA Personnel Solutions
is a dynamic and fast-growing BPO company specializing in providing top-tier operational support to U.S.-based businesses. We are not a recruitment agency—we act as a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are seeking a highly organized
Therapy Staffing Coordinator & Recruiter
to support a U.S.-based ABA (Applied Behavior Analysis) therapy provider. This role is both people-focused and operations-driven: you'll serve as the bridge between families seeking ABA care and the therapists who provide it.

PLEASE NOTE:

• Working Hours: This role requires you to work EST hours Mon - Fri from 9am to 6pm EST (15h00 to 24h00 South African time - subject to change in accordance with daylight savings in the United States).
• Public Holidays: This role requires you to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA)
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
• Work Environment: This is a fully remote working role.

*Key Responsibilities: *

• Act as the "face" of the organization, engaging with both families and ABA therapists.

• Receive job alerts via Smartsheet and take immediate action by:

• Posting openings on job boards (Indeed, Apploi).

• Sharing opportunities with existing candidates.

• Making targeted calls to potential hires.

• Review client notes carefully to understand family needs and ensure accurate therapist placements.

• Screen candidates for skills, professionalism, and personality fit.
• Balance multiple priorities while maintaining candidate pipelines and meeting client expectations.
• Communicate clearly and persuasively, leaving a strong first impression in every interaction.
• Provide weekly progress updates to the Director of Operations

Requirements

• Experience in healthcare staffing, recruiting, scheduling, or coordination.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to assess and "read" people.
• Computer efficiency and typing proficiency; experience with Apploi and Indeed advantageous
• Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
• Confident problem solver with strong decision-making abilities.
• Professional, persuasive, and able to work independently.
• Leadership qualities and the ability to make sound staffing recommendations

If you are not contacted within 14 working days, please consider your application unsuccessful.

JOB PURPOSE:

To manage the full-cycle recruitment process, from sourcing and attracting top talent to ensuring a seamless and engaging onboarding experience that integrates new hires into the company culture and sets them up for long-term success.

KEY RESPONSIBILITIES:

• Collaborate with hiring managers to define staffing needs, job requirements, and selection criteria.
• Devise and implement strategic sourcing plans to build a strong candidate pipeline for current and future needs.
• Manage the end-to-end recruitment process, from posting jobs to screening CVs, conducting initial interviews, and coordinating subsequent stages.
• Draft compelling job descriptions and structured interview questions that reflect position requirements.
• Design, implement, and continuously improve a comprehensive and engaging onboarding program for all new hires.
• Act as the primary point of contact for new hires to ensure a positive experience throughout their first 90 days.
• Lead employer branding initiatives to position the company as an employer of choice.

SKILLS & COMPETENCIES:

• Diploma or Degree in Human Resource Management/Industrial and Organisational Psychology or equivalent.
• A minimum of 2 years of experience as a Recruitment Coordinator or similar.
• High proficiency with Applicant Tracking Systems (ATS) and online recruitment platforms.
• Strong knowledge of modern sourcing strategies, including Boolean searches.
• Understanding of fair recruitment practices under the LRA and EE Act.
• Exceptional communication and interpersonal skills.
• Proven ability to manage multiple requisitions and coordinate schedules.
• Meticulous attention to detail in all documentation.

Job Type: Full-time

Education:

• Diploma (Required)

Experience:

• Recruitment Coordinator: 2 years (Required)

Work Location: In person

Company Description

At PKF Octagon, our mission is to support the future of your business and personal wealth through partner-led relationships. We work closely with our clients, partners, staff, and stakeholders to tailor innovative financial solutions that meet their needs. With a team of leaders in their fields, we evaluate individual requirements to provide strategic support that drives success.

Main Purpose:

The Recruitment Coordinator supports the recruitment team by managing administrative tasks, coordinating interviews, coordinating programmes, maintaining candidate records, and ensuring a smooth and efficient hiring process. This role is key to delivering a positive candidate experience and supporting the team in meeting hiring goals.

Main Responsibilities and Accountabilities:

Recruitment

To support Recruitment team and Recruitment Manager with following functions:

• Assist maintain Applicant Tracking System (Ditto Hire)
• Place job adverts on Firm's website, job portals and social media
• Screen candidates' CVs
• Schedule interviews, coordinate logistics for virtual and personal interviews and sit-in on interviews
• Maintain records of all candidates that go through recruitment process
• Psychometric testing (when necessary)
• Conduct all background verification checks for all placements
• Ensure internal recruitment policy and procedure are followed
• Ensure IRBA, EEA and BBBEE requirements of the Firm are considered during recruitment and placement process
• Respond to unsuccessful applicants appropriately
• Assist to prepare Letters of Appointment and send to successful candidates
• Assist with the onboarding process, compile all candidates' records and provide to HR Manager
• Communicate to HR Manager regarding acceptance of offers
• Communicate with relevant stakeholders on new staff joining the firm
• Coordinate with Marketing team on recruitment marketing campaigns and material
• Make bookings to exhibit at Career Fairs at various Learning Institutions to attract talent
• Make all necessary arrangements for exhibition stands and attend at Career Fairs
• Assist coordinate projects with various Learning Institutions

Vacation Work / Job Shadow Programme

• Assist with coordinating and executing vacation programmes to attract students for SAICA articles
• Manage applications and candidate communication
• Schedule interviews, coordinate logistics for virtual and personal interviews and sit-in on interviews
• Coordinate logistics including staff and management's calendars, venue booking, catering, and materials preparation
• Ensure a positive experience for participants and gather feedback for continuous improvement

Staff Wellbeing

• Assist Social Committee with initiatives that contribute to employee wellness

Company culture and Values

• Assist implementing initiatives to build company culture
• Encourage communication of PKF Octagon values to staff

Corporate Social Responsibility

• Assist with CSR where requested

Knowledge Competencies, Experience and Qualifications:

• BCom HR Management
• 2 years of experience in Recruitment Coordinator role (advantageous)
• Experience in full recruitment function (advantageous)
• Must be computer literate

Personal Competencies:

• Constantly kept abreast of changes in the industry and able to interpret these changes to the benefit of the firm.
• Accountable, responsible, delivery orientated.
• Strive to constantly add value.
• Innovative and adaptable.
• Able to work well under pressure.
• Ensure professional and positive attitude at all times.
• Display excellent communication skills (both verbal and written).
• Self-motivated, driven and determined.
• Team player.
• Ensures attention to detail and quality of output.
• Must be assertive and confident in their abilities.

Exciting Opportunity for a Recruitment Coordinator at Entelect

Elevate your career at Entelect, where we prioritise people and nurture a culture of growth, collaboration, and innovation.

Join a dynamic, multidisciplinary environment that encourages versatility, and provides individual attention to career development, including intentional and regular one-on-ones with leadership.

Tackle complex challenges and make a meaningful impact alongside passionate professionals who inspire and support each other.

What You'll Be Doing:

Delivery
:

• Working within a high performing team who share a common goal: to grow the business by employing the most talented people in the tech industry.
• Coordinating in-person interviews and travel for candidates.
• Ensuring candidates feel welcome and settled in for their interview.
• Conducting pre-employment checks on all candidates prior to joining the business.
• As the first point of contact within the recruitment space it's imperative that you continuously uphold a high standard of engagement with each candidate.

People
:

• Demonstrating maturity and motivation in the workplace.
• Championing change within the team and fostering a collaborative culture.
• Collaborating with cross-functional teams to tackle complex business challenges, driving continuous improvement.
• Mentoring and nurturing colleagues to uphold standards of excellence and accountability.
• Training, learning and sharing knowledge with your teammates.

Customer: (Candidate & Stakeholder)

• Building strong relationships with hiring managers and senior leadership within Entelect.
• Managing expectations and identifying opportunities for service improvements.
• Identifying opportunities to improve candidate experience.
• Building lasting, trust relationships with candidates and stakeholders.

What You'll Be Doing:

• Working within a high performing team who share a common goal: to grow the business by employing the most talented people in the tech industry.
• Maintaining a high standard for recruitment administration and processes.
• Identifying top talent through applications and internal referrals.
• Sharing Entelect job roles and posts on LinkedIn to build a wider network for potential candidates.
• Looking for opportunities to improve the recruitment, and candidate experience.
• Training, learning and sharing knowledge with your teammates.

What We Need from You:

• Minimum 6 years' IT recruitment administration experience.
• Commitment to constantly improving candidate experience.
• Strong attention to detail and an eye for quality.
• Strong collaboration and communication skills with a drive for continual improvement.
• A relentless attitude toward delivering results.
• Pro hybrid working model working from the office 3 days per week.
• A strong customer-facing ability.
• Advanced skills in MS Office Suite and common recruitment ATS tools.

What You'll Get from Us:

• A competitive compensation package with Bi-annual salary increases and guaranteed bonuses.
• Tenure-based loyalty leave.
• Access to employee wellness programs and rewards for professional development.
• Commission incentives for successful business development leads.
• Hands-on support from leadership through regular one on ones and quarterly reviews.

What To Expect from the Recruitment Process:

Our aim is to make the recruitment process as efficient as possible, keeping you informed every step of the way.

• The first step is an initial conversation with our head of talent, to introduce you to Entelect and all that we have to offer.
• The next step will be an in-person practical interview where you will meet some of our leadership team.
• Finally, if we are both aligned, we will coordinate a meet and greet with the rest of the talent team before wrapping up the offer process.

Company Description

Winchmore Tutors Ltd is the UK's leading tuition agency, providing one-to-one lessons and educational support to individuals, schools, and local authorities across the nation. The company holds the prestigious Quality Mark for one-to-one tuition standards from the Recruitment and Employment Confederation (REC). Winchmore Tutors collaborates with over 100 primary and secondary schools, local authorities, and supports more than 1,000 children in their homes. For schools and LAs, Winchmore Tutors design and deliver one-to-one tutoring programmes that boost exam performance and ensure students receive the educational support they need, saving schools time and money in the process

Role Description

This is a full-time on-site role focused on Recruitment in the UK tuition and education sector. The Recruiter will be responsible for managing the hiring process, which includes screening and interviewing potential tutors. Additionally, the role involves maintaining strong relationships with clients, providing excellent customer service, and ensuring seamless communication between all parties involved.

Qualifications

• Strong Interpersonal Skills and Communication capabilities
• Experience in Hiring and Interviewing
• Strong drive for recruitment in challenging areas
• Customer Service skills
• Excellent organizational and multitasking abilities
• Bachelor's degree in Human Resources, Business Administration, or related field advantageous
• Previous experience in recruitment or educational settings (advantageous)
• Proficient in MS Office (non-negotiable) and recruitment software/tools (advantageous)

Job Type: Full-time

Monday to Friday - 9am - 5.30pm (SA Time)
Hours may change due to daylight saving hours

Ability to commute:

Westlake, Cape Town: reliably commute (required)

Work Location: In person

Job Type: Full-time

Salary: R18, R20,000.00 per month

We are hiring a
Recruitment Coordinator
for a fast-growing recruitment marketing company in the talent acquisition industry. This is a
full-time, remote role
for a U.S.-based company. This role is ideal for someone detail-oriented, process-driven, and passionate about working with data systems to support high-volume recruitment operations.

Key Responsibilities

• :Enter and maintain recruitment marketing data from job boards into ATS systems
• .Track and report on campaign metrics, including cost per application, impressions, and click-through rates
• .Manage candidate survey projects (SurveyMonkey), ensuring surveys are sent, received, and compiled for client reporting
• .Create and maintain weekly reports for clients, summarizing survey outcomes and recruiting funnel performance
• .Collaborate with recruiters and senior managers to ensure data supports decision-making
• .Assist in the rollout of new data tools and reporting integrations (Salesforce, Tableau)
• .Maintain strict data accuracy and integrity through systematic quality checks

**.

Required Qualification**

• s:2+ years of experience in data entry, data administration, or HR/recruitment suppor
• t.Strong Excel/Google Sheets skills (sorting, filtering, pivot tables, formulas
• ).Familiarity with survey tools (e.g., SurveyMonkey) and ATS system
• s.Strong organizational skills and ability to manage repetitive but high-impact task
• s.Excellent attention to detail with proven ability to maintain accuracy in reportin
• g.Ability to work U.S. EST hours in a global remote environmen

**t.

Preferred Qualificatio**

• ns:Experience with Tableau, Salesforce, or other BI too
• ls.Prior experience in HR, recruiting, or marketing analyti
• cs.Exposure to large-scale survey or reporting projec

**ts.

Required Skills & To**

• ols:Excel / Google Sheets - (intermediate - advan
• ced)SurveyMo
• nkeyATS platf
• ormsTab
• leauSalesforce (prefer

**red)

Schedule &**

• Pay:Full-time position; EST working h
• ours.This is a fully remote job for the U.S.-based com
• pany.Pay ranges
  from R14,000 to R16,000 per
  month, depending on experience and s
• kill.Annual raises, performance bonuses, and PTO off

**ered.

System Require**

• ments:Internet speed of at least 2
• 0 MbpsComputer with 2.4 GHz processor or
• higher8 GB of RAM or
• higherWindows 10 or newer, or Mac OS X 10.10 or
• newerHD 720p
• webcamHeadset with a micr

**ophone

Be**

• nefits:Competitive pa
• y ratesConsistent hours and reliable w
• orkloadCompany-provided U.S. phone number and business email
• addressFull training provided with long-term growth opport
• unitiesFully remote with flexibility to work from a
• nywhereStable work with industry-leading global
• clientsSupportive team culture with opportunities to advance as the data team

scales

If you are detail-oriented, data-driven, and eager to grow with a fast-scaling recruitment marketing company, we'd love to hear from you. Join our team and help us transform how top global brands hire their

talent.

ISTA Personnel Solutions South Africa
- a global Business Process Outsourcing (BPO) company partnering with a USA-based client in the Healthcare (ABA Therapy) sector. We are currently seeking a
Recruitment Coordinator
to join our dynamic and growing remote team.

Kindly note: Compensation for this role is a fixed salary only; commissions are not applicable.
Job Overview:
The Recruitment Coordinator will play a key role in the recruitment process by supporting the front-end stages of hiring for Registered Behaviour Technicians (RBTs). This position is responsible for screening CVs, conducting pre-interviews, verifying candidate qualifications, posting jobs, and following up with applicants on required documentation. Once candidates are qualified, they are handed over to the next stage of the recruitment process.

PLEASE NOTE

• Working Hours: Monday - Friday, 9am to 6pm EST (15h00 to 24h00 South African time, subject to change in accordance with daylight savings in the United States)
• Work Environment: Fully remote role
• Internet Requirements: A fixed fibre internet connection with a minimum of 25 Mbps upload & download and support for wired Ethernet is required. Applications without this cannot be considered
• Power Backup: Required to manage load shedding and power outages. Applications without a backup solution cannot be considered

Job Responsibilities

• Review incoming resumes and assess suitability for Registered Behaviour Technician (RBT) roles
• Conduct pre-interviews to qualify candidates
• Verify candidate qualifications, ensuring RBT certification requirements are met
• Post job openings on designated platforms and monitor responses
• Maintain regular contact with candidates during their qualification process
• Follow up on documentation to ensure complete candidate files
• Accurately record candidate interactions and status updates
• Collaborate with the recruitment team for smooth handover of qualified candidates

Requirements
Soft Skills:

• Fluent, professional English communication
• Confident and friendly phone manner
• Quick-thinking and adaptable to changing priorities
• A proactive, go-getter mindset with the ability to think outside the box
• Comfortable with repetitive, process-oriented tasks
• Detail-oriented with strong organisational and follow-up capabilities

Technical Skills:

• Proficient with MS Office and Outlook

Preferred Experience (Not Required):

• Background in recruitment support, sourcing, or coordination
• Experience in healthcare or ABA therapy recruitment is highly advantageous

If you are not contacted within 14 working days, please consider your application unsuccessful.