702 Payroll Systems Management jobs in South Africa

Required Qualifications and Experience

• Matric certificate (Grade 12)
• Payroll-related qualifications or courses (advantageous)
• Minimum of 3 years’ experience in a payroll role
• Proficiency in VIP Payroll or other payroll software (advantageous)

• Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
• Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
• Maintain payroll records and update employee statuses and details in the payroll system.
• Handle statutory payments on a monthly and annual basis, including SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
• Submit monthly reports to management and external stakeholders.
• Address and resolve payroll and wage-related queries.
• Distribute payslips via email and print hard copies for blue-collar staff.
• Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
• Manage claims for Group Life & Funeral
• Assist with mid-year and annual statutory submissions (e.g., EMP501, Workman’s Compensation, Employment Equity, SDL).
• Reconcile cashbooks and send journal reports to allocated Accountant.
• Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
• Assist in the preparation of the OPSCO pack.
• Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
• Maintain organized records, save backups, and archive monthly reports.

• Provide administrative assistance to the HR Team Leader.
• Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
• Carry out ad hoc duties as required by management.
• Drafting of Warnings / setting up of hearings

Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

Requirements

• Grade 12
• Payroll-related qualifications or courses (advantageous)
• HR Related qualifications or courses (advantageous)
• Minimum of 3 years’ experience in a payroll & HR role
• Proficiency in VIP Payroll or other payroll software (advantageous)
• Own Transport

• Payroll Administration — Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
• Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
• Maintain payroll records and update employee statuses and details in the payroll system.
• Handle statutory payments on a monthly and annual basis, including: SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
• Submit monthly reports to management and external stakeholders.
• Address and resolve payroll and wage-related queries.
• Distribute payslips via email and print hard copies for blue-collar staff.
• Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
• Manage claims with Evolution Life (Group Life & Funeral).
• Assist with mid-year and annual statutory submissions (e.g., EMP501, Workman’s Compensation, Employment Equity, SDL).
• Reconcile cashbooks and send journal reports to allocated Accountant.
• Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
• Assist in the preparation of the OPSCO pack.
• Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
• Maintain organized records, save backups, and archive monthly reports.
• HR Administrative Support — Provide administrative assistance to the HR Team Leader.
• Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
• Carry out ad hoc duties as required by management.
• Drafting of Warnings / setting up of hearings.

Our manufacturing client, based in New Germany, is looking for a HR & Payroll Administrator to join their HR team.

• Process weekly and monthly payroll.
• Manage attendance system and report absenteeism.
• Handle employee queries and payroll input information.
• Assist in document control for casual staff.
• Manage leave on payroll system accurately.
• Reconcile third-party payments.
• Process statutory declarations.
• Maintain/update Liberty Beneficiary Nomination.
• Manage employee and operational files.
• Comply with HR calendar deadlines. Handle HR calendar and reports.
• Assist in various HR tasks such as staff functions and initiatives.
• Handle discipline and performance-related meetings.
• Arrange training and update training schedules.
• Assist in health and safety administration.
• Handle statutory and legislative items.
• Provide support in recruitment and selection processes.
• Assist in onboarding and offboarding tasks.
• Assist in HR/Payroll related projects.
• Procure HR consumables/office items.
• Maintain updated and accessible filing systems.
• Assist in communication with stakeholders and maintain meeting minutes.
• Translate and circulate notices on notice boards.
• Use prescribed HR/Payroll templates.
• Maintain a presentable workspace.
• Ensure proper filing and waste management.

• Matric.
• Relevant Degree or Diploma.
• Experience in a similar role or payroll department.
• Knowledge of payroll systems is essential (SAGE300 will be preferred) / ESS / Efiling / Easyfile.
• Fluent in Microsoft Office with intermediate/advance level Excel is essential.
• Use of any Time Attendance system (Beyond Attendance) will be advantageous.
• Good understanding of SARS / UIF & WCA online systems and procedures.
• Good understanding of Bargaining Council (NBCCI) and provident fund procedures essential.

Please note: shortlisted candidates will be contacted within 5 days for interview. If not contacted, please consider your application unsuccessful.

Reference: PE -CV-1

Our client in the FMCG industry is currently looking to employ a HR Payroll Administrator based in Humansdorp.

The HR Administrator is responsible for providing administrative support to the Human Resources department and assisting in managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.

Requirements:

1. National Diploma HR, Finance or Office Administration, SAGE 300, Excel Advanced, Report Writing.
2. 3+ Years data capturing experience.
3. Competent in all MS Office packages, particularly Excel.
4. Good communication skills.
5. Must be able to work in a team.
6. Must be able to work under pressure in a deadline-driven environment.
7. Familiarity with any ERP system would be an advantage.
8. Experience in a similar environment would be advantageous: HR/FMCG.

Responsibilities and expectations but not limited to:

1. Load new employees on SAGE and ensure that all the information provided is correct and up to date before payroll deadline.
2. Prepare payroll memo on a monthly basis and send to the relevant stakeholders.
3. Handle payroll-related inquiries from employees and resolve any issues or discrepancies.
4. Process employee payroll in a timely and accurate manner.
5. Maintain and update employee leave records, including negative leave balances and annual leave balance reports on SAGE system and send to managers upon request.
6. Ensure all unpaid leave has been captured on SAGE and take note of all appointments and terminations.
7. Draw monthly report for non-bargaining employees, payslip reports for medical aid salary updates and salary reports for increases.
8. Compile monthly medical aid reconciliation reports.
9. Update medical aid spreadsheet on SharePoint (applications, registrations, record amendments, and terminations).
10. Assist the HR team with general admin tasks.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

Monthly

Our client in the FMCG industry is currently looking to employ a HR Payroll Administrator based in Humansdorp.

The HR Administrator is responsible for providing administrative support to the Human Resources department and assist managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.

Requirements:

1. National Diploma HR, Finance or Office Administration, SAGE 300, Excel Advanced, Report Writing.
2. 3+ Years data capturing experience.
3. Competent in all MS Office packages, particularly Excel.
4. Good communication skills.
5. Must be able to work in a team.
6. Must be able to work under pressure in a deadline driven environment.
7. Familiarity with any ERP system would be an advantage.
8. Experience in a similar environment would be advantageous: HR/FMCG.

Responsibilities and expectations but not limited to:

1. Load new employees on SAGE and ensure that all the information provided is correct and up to date before payroll deadline.
2. Prepare payroll memo on monthly basis and send to the relevant stakeholders.
3. Handle payroll-related inquiries from employees and resolve any issues or discrepancies.
4. Process employee payroll in a timely and accurate manner.
5. Maintain and update employee leave records, including negative leave balances and annual leave balances reports on SAGE system and send to managers upon request.
6. Ensure all unpaid leave has been captured on SAGE take note of all appointments and terminations.
7. Draw monthly report for non-bargaining employees, payslip reports for medical aid salary updates and salary reports for increase.
8. Compile monthly medical aid reconciliation reports.
9. Update medical aid spreadsheet on SharePoint (applications, registrations, record amendments, and terminations).
10. Assist the HR team with general admin tasks.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

Monthly

A new vacancy is available for a Junior HR & Payroll Administrator for our client in the Chemical and Hygiene Industry. The position is based in Durban.

This Junior HR and Payroll Administrator function consists of the payroll processing function for one company having three divisions on the payroll system.

Office support and Communication:

• Assist with procurement of HR consumables/office items.
• Filing kept up to date and easily accessible for others to gain access to information.
• Use of Microsoft Office 365 Suite for written verbal and video communication.
• Assist with effective communication related to various stakeholders through sharing/receiving applicable information/instructions through informal/formal meetings and keeping minutes thereof.
• Assist with translation and circulation of notices on notice boards to ensure upward/downward communication. Maintain notice boards to ensure they are current/updated regularly.

Payroll Data Administration:

• Assist with payroll data (+-180employees), including but not limited to the following:
• Processing of weekly payroll.
• Assistance with monthly payroll.
• Maintain and update attendance management system – full function:
• Monitor and report absenteeism to management.
• Load/remove employee info (Name, Surname, ID Number, EMP code, Dept and Shift) onto the system and sync with facial recognition.
• Correct verified clocks if necessary.
• Liaise with staff where queries are concerned.

Human Resources Administration (Providing support and assistance):

• Employee / Operational Files:
• Utilise internal HR-related software programs competently.
• Provide a range of clerical and general HR Administration duties including filing, scanning (correct format), photocopying, maintenance of both paper and electronic (SMP) filing systems, and any other clerical support to assist in the efficient operation of the HR Department.
• Maintain manual and electronic staff files (i.e. SMP / Sharedrives / Onedrive etc.) – ensure all relevant supporting documentation and information within the sphere of HR is kept up to date.
• Comply with HR Calendar deadlines related to HR admin functions only and ensure SMP files are updated as specified.
• Discipline and Performance related items:
• Assist with administration related to Discipline, Probation, and Performance-related meetings – coordination, booking, minutes and related items.
• Attend meetings where required for interpretation purposes.
• Ensure administration and or preparations for discipline processes are collated and submitted to HR Officer for review.
• Training and Development:
• Arrange training where required and ensure service providers are within approved BBBEE levels.
• Health and Safety:
• Provide support with IOD administration where necessary.
• Assist with loading of IOD on DEL system with oversight from HR / Payroll officer. This task to be issued at a future date.
• Ensure medical assessment register is received from Divisions and uploaded on SMP where necessary.
• Statutory and Legislative items:
• Assist with administration/filing of mandated items (i.e. SETA correspondence / Equity correspondence / UI19’s etc.)
• Recruitment and Selection:
• Provide support in terms of Recruitment – Job Advertisements, receipt and collation of applications, updating recruitment schedules and scheduling of interviews (as mandated).
• Ensure background checks (Credit, Crims, References) where requested and done and filed accordingly.
• On/Off Boarding:
• Assist with admin related tasks (check lists/booking of boardrooms etc.) where required to ensure onboarding/offboarding of employees is attended to professionally.
• Prepare employee documents and save them on server/share drive for HR Officer review (e.g. PID, ITC Agreement, Vehicle Users, Exit Questionnaire, etc.)
• HR Calendar / Reports (only related to HR Admin role):
• Provide support and assist with administration where applicable, including but not limited to:
• Demographic information
• Learnerships / Apprenticeship
• Leave
• Discipline (Disciplinary record workbook)
• Training data

• Proficiency in Zulu language (written and verbal) will be essential.
• One year of experience in a similar role or payroll department will be essential with a relevant certificate or diploma in Payroll will be strongly advantageous.
• Current knowledge of Payroll Systems is essential (SAGE300 will be preferred) / ESS / E-filing / Easyfile.
• Fluent in Microsoft Office with intermediate/advanced level Excel is essential.
• Use of any Time Attendance system (Beyond Attendance) will be advantageous.
• Business English.
• Good understanding of SARS / UIF & WCA online systems and procedures.
• Good understanding of Bargaining Council (NBCCI) and Provident fund procedures essential.
• Own vehicle and valid driver's license.
• Strong Mathematical skills & good time management skills.
• Excellent organizational skills & good multitasking skills.
• Ability to meet deadlines.
• Be bilingual.

Our manufacturing client, based in New Germany, is looking for a HR & Payroll Administrator to join their HR team.

• Process weekly and monthly payroll.
• Manage attendance system and report absenteeism.
• Handle employee queries and payroll input information.
• Assist in document control for casual staff.
• Manage leave on payroll system accurately.
• Reconcile third-party payments.
• Process statutory declarations.
• Maintain/update Liberty Beneficiary Nomination.
• Manage employee and operational files.
• Comply with HR calendar deadlines. Handle HR calendar and reports.
• Assist in various HR tasks such as staff functions and initiatives.
• Handle discipline and performance-related meetings.
• Arrange training and update training schedules.
• Assist in health and safety administration.
• Handle statutory and legislative items.
• Provide support in recruitment and selection processes.
• Assist in onboarding and offboarding tasks.
• Assist in HR/Payroll related projects.
• Procure HR consumables/office items.
• Maintain updated and accessible filing systems.
• Assist in communication with stakeholders and maintain meeting minutes.
• Translate and circulate notices on notice boards.
• Use prescribed HR/Payroll templates.
• Maintain a presentable workspace.
• Ensure proper filing and waste management.

• Matric.
• Relevant Degree or Diploma.
• Experience in a similar role or payroll department.
• Knowledge of payroll systems is essential (SAGE300 will be preferred) / ESS / Efiling / Easyfile.
• Fluent in Microsoft Office with intermediate/advance level Excel is essential.
• Use of any Time Attendance system (Beyond Attendance) will be advantageous.
• Good understanding of SARS / UIF & WCA online systems and procedures.
• Good understanding of Bargaining Council (NBCCI) and provident fund procedures essential.

Please note: shortlisted candidates will be contacted within 5 days for interview. If not contacted, please consider your application unsuccessful.

By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer: I hereby consent for Futurelink to process my personal information as part of the recruitment process, which will be done in accordance with the Protection of Personal Information Act (4 of 2013) (POPI) privacy policy .

This Junior HR and Payroll Administrator function consists of the payroll processing function for one company having three divisions on the payroll system. You will be required to make all the necessary changes to the payroll system to process payroll. You will also be required to liaise with different levels of management and staff to attend to payroll matters in order to resolve these in a professional and efficient manner.

• Office support and Communication
  • Assist with procurement of HR consumable / office items.
  • Filing kept up to date and easily accessible for others to gain access to information.
  • Use of Microsoft Office 365 Suite for written verbal and video communication.
  • Assist with effective communication related to various stakeholders through sharing/receiving applicable information/instructions through informal/formal meetings and keeping minutes thereof.
  • Assist with translation and circulation of notices on notice boards to ensure upward/downwards communication. Maintain notice boards to ensure they are current/updated on a regular basis.
  • Use of prescribed HR/Payroll templates.
  • Ensure workspace and surroundings are kept in a presentable and professional state.
  • Ensure work is filed correctly and not kept in a cluttered manner.
  • Reducing/managing waste.
  • Assist with archiving where necessary.
• Payroll Data Administration
  • Assist with payroll data (+-180 employees), including but not limited to the following:
  • Processing of weekly payroll.
  • Assistance with monthly payroll.
    • Maintain and update attendance management system – full function:
      • Monitor and report absenteeism to management.
      • Load/remove employee info (Name, Surname, ID Number, Emp Code, Dept and Shift) onto system and sync with facial recognition.
      • Correct verified clocking’s if necessary.
      • Liaise with staff where queries concerned.
    • Receive, check, collate and submit payroll input information where mandated in an accurate and timely manner to the HR / Payroll officer, including but not limited to leave forms, time and attendance information, overtime, payslips, provident fund statements, IRP5’s etc.
    • Assist with document control and signature for casual (temporary) staff members.
    • Assist with on-boarding and off-boarding information/correspondence related to payroll.
    • Assist with capturing of leave on Payroll system within deadlines accurately. This task to be issued at a future date.
    • Reconciling third party payments – Union memberships, Provident fund, Garnishee, Loans.
    • Knowledge of processing statutory declarations – EMP 201, EMP501, STATS SA.
  • Maintain/update Liberty Beneficiary Nomination to ensure latest information is received from all staff.
  • Human Resources Administration (Providing support and assistance)
    • Employee / Operational Files
      • Utilise internal HR related software programmes competently.
      • Provide a range of clerical and general HR Administration duties including filing, scanning (correct format), photocopying, maintenance of both paper and electronic (SMP) filing systems, and any other clerical support to assist in the efficient operation of the HR Department.
      • Maintain manual and electronic staff files (i.e. SMP / Sharedrives / Onedrive etc.) – ensure all relevant supporting documentation and information within sphere of HR is kept up to date.
      • Comply with HR Calendar deadlines related to HR admin functions only and ensure SMP files are updated as specified. Items included below but not limited to:
        • Maintain and update birthday registers and staff contact lists – monthly.
        • Assist with compiling data related to HR year-end tasks using various systems/processes to gather data (e.g. Long Service Awards, Retirement Schedule, Co-Morbidity Schedules (if applicable), Leave schedule, Adhoc or Routine Audit/Gap Analysis, Birthday list, Contact list etc.).
        • Assist with Ad-Hoc Staff Matters, Staff Functions and Initiatives.
      • Shredding of correspondence where applicable or arranging ‘destroy correspondence’ to be placed in ‘metrofile’ boxes and arrange for boxes to be destroyed.
  • Discipline and Performance related items:
    • Assist with administration related to Discipline, Probation, and Performance related meetings – coordination, booking, minutes and related items.
    • Attend meetings where required for interpretation purposes.
    • Ensure administration and or preparations for discipline processes are collated and submitted to HR Officer for review.
  • Training and Development
    • Arrange training where required and ensure service providers are within approved BBBEE levels.
    • Assist with updating/capturing of training (internal/external) on training schedule.
      • Request GL from finance monthly and ensure supporting documents are included in ops file.
      • Request internal training registers from divisions monthly and ensure supporting documents are included in ops file.
    • Update training matrix related to compliance training (i.e. Fork lift / Dangerous Goods etc.) – quarterly.
    • Provide support regarding learnership/apprenticeship (CHIETA/Siyaya) information to ensure they are updated and tracked until contract expiry and before submission purposes.
  • Health and Safety
    • Provide support with IOD administration where necessary.
    • Assist with loading of IOD on DEL system with oversight from HR / Payroll officer. This task to be issued at a future date.
    • Ensure medical assessment register is received from Divisions and uploaded on SMP where necessary.
  • Statutory and Legislative items
    • Assist with administration/filing of mandated items (i.e. SETA correspondence / Equity correspondence / UI19’s etc.)
  • Recruitment and Selection
    • Provide support in terms of Recruitment – Job Advertisements, receipt and collation of applications, updating recruitment schedules and scheduling of interviews (as mandated).
    • Ensure background checks (Credit, Crims, References) where requested and done and filed accordingly.
  • On/Off Boarding
    • Assist with admin related tasks (check lists/booking of boardrooms etc.) where required to ensure onboarding/offboarding of employees are attended to in a professional manner.
    • Prepare employee documents and save on server/sharedrive for HR Officer review (e.g. PID, ITC Agreement, Vehicle Users, Exit Questionnaire etc.).
  • HR Calendar / Reports (only related to HR Admin role)
    • Provide support and assist with administration where applicable, including but not limited to:
      • Demographic information
      • Learnerships / Apprenticeship
      • Leave
      • Discipline (Disciplinary record workbook)
      • Training data
  • HR / Payroll related projects
    • Assist with projects where required and or related to tasks based on operational requirements.
  Desired Experience & Qualification
  • Proficiency in Zulu language (written and verbal) will be essential.
  • One year experience in a similar role or payroll department will be essential with relevant certificate or diploma in Payroll will be strongly advantageous.
  • Current knowledge of Payroll Systems is essential (SAGE300 will be preferred) / ESS / Efiling / Easyfile.
  • Fluent in Microsoft Office with intermediate/advanced level Excel is essential.
  • Use of any Time Attendance system (Beyond Attendance) will be advantageous.
  • Business English.
  • Good understanding of SARS / UIF & WCA online systems and procedures.
  • Good understanding of Bargaining Council (NBCCI) and Provident fund procedures essential .
  • Own vehicle and valid driver license.
  • Ability to meet deadlines.
  • HR Services, Recruitment & Selection.

Fixed Term Contract - Plant Hire HR & Payroll Administrator, Boksburg, R10 – 15ctc neg on exp.

• Grade 12
• 30 years and Younger
• Qualification in HR would be advantageous
• Min 2 years exp on a Payroll System (Abacus)
• Code 8 Drivers License
• Fluent in English and Afrikaans
• MS Word & Excel skills
• Exp in Plant Hire would be strong recommendation

Our client is looking for an HR Administrator to oversee various administrative and payroll functions within their HR department.

• HR Administration: Handle a variety of HR administrative tasks.
• Payroll: Assist with payroll processing
• Record Management: Manage employee records, ensuring all documentation is prepared, issued, and filed accurately.
• Compliance: Ensure compliance with HR-related audits and assist during audit processes.
• Leave Management: Assist with leave management and maintain the HR calendar.
• Onboarding and Offboarding: Manage recruitment activities, onboarding, and offboarding processes.
• Employee Support: Support performance management activities, employee well-being initiatives, and handle first-level HR queries i.e remuneration.
• Administrative Support: Provide comprehensive support to Management and perform ad hoc office duties.

• Grade 12
• 30 years and Younger
• Qualification in HR would be advantageous
• Min 2 years exp on a Payroll System (Abacus)
• Code 8 Drivers License
• Fluent in English and Afrikaans
• MS Word & Excel skills
• Exp in Plant Hire would be strong recommendation