59 Payroll Supervisor jobs in South Africa

Key performance areas:

• Ensure conformity with all applicable laws and regulations, including minimum rates, taxation, and benefits administration.
• Process monthly payrolls for certain entities for all contract types.
• Process all changes to payroll, such as transfers, promotions, salary raises, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable.
• Ensure that all controls are in place to process payroll, third-party, and associated payments effectively.
• Ensure that all employees are paid appropriately in accordance with their contract type and payment dates.
• Compute hours payable, including overtime, incentives and terminations.
• Maintain effective payroll governance and ensure that all essential procedures are in place and followed.
• Ensure the correctness of data captured and conduct data integrity checks as per specified timescales to ensure that all relevant and required fields are populated.
• Prepare monthly payment schedules and payment requests.
• Ensure that all payments are completed precisely and on schedule.
• Ensure that all payroll records are filed and easily accessible to authorized personnel.
• Track and report on employee contract-related matters, such as contract expiration dates, retirement dates, excessive sick leave use, annual leave balances, loan repayments, length of service.
• Examine payroll reports before distributing them to stakeholders.
• When requested, provide the HR and Recruitment departments with sample payslips.
• Identify errors, report them, and raise concerns with the relevant manager, ensuring that the necessary remedial action is taken or that the situation is escalated as needed.
• Prepare all documents and paperwork required for audits.
• Communicate with service providers on any system or benefit-related complaints or questions.
• Assist Junior Administrators and ensure that standards are reached through coaching, on-the-job training, and direction.
• Resolve and reply in a timely manner to employee inquiries and requests for information on payroll, assessment to system, benefits, leaves, SARS, and associated policies.

The successful candidate must have:

• Matric with a relevant qualification.
• At least 3 - 5 years relevant working experience in a similar role.
• Experience with a payroll size larger than 1 000 staff members.
• Working experience with Sage People 300 or SAP Payroll will be advantageous.
• Must be computer literate – (Word, Excel and Outlook).
• Good understanding of employee tax and employee benefit fund administration.
• Knowledge of BCEA and other employment legislation.
• Must have a valid driver’s license with own reliable transport.

Please note that only shortlisted candidates will be contacted.
If you do send an email to the recruiter directly: please state the position you are applying for.

Salary to be discussed during interview stage.

Responsibilities

• Oversee end-to-end payroll processing for group, including capturing, verifying, reconciling and approving payroll runs for all entities.
• Ensure compliance with SARS, UIF, SDL and BCEA requirements; manage monthly/annual submissions and third‑party schedules.
• Lead, mentor and quality‑assure the work of payroll administrators; set deadlines and monitor performance.
• Prepare, reconcile and distribute payroll reports (costing, journals, variances) for management and audit.
• Resolve payroll queries from employees and managers promptly; investigate discrepancies and implement corrective actions.
• Maintain accurate payroll records and data privacy in line with company policy and POPIA.
• Own master‑data integrity (banking details, tax numbers, benefits) and change controls.
• Drive process and system improvements (e.g., templates, controls, automation) and document SOPs.

Requirements

• Tertiary qualification in Payroll, Finance or HR.
• 5+ years payroll experience with 2+ years in a supervisory role (multi‑site, high‑volume environment advantageous).
• Strong knowledge of South African payroll legislation and tax compliance.
• Proficiency with payroll systems (e.g., Sage/VIP) and advanced Excel.

Chiltern Farms has a promising career opportunity for a Payroll Supervisor reporting to the Group HR Manager with a dotted line reporting to the Group Financial Manager . We are a dynamic Agri business in the Vyeboom area near Villiersdorp, who practices agriculture in a modern, world-class manner by constantly evaluating operating methods and incorporating technology. We strive to continually improve our Agri business to create an extraordinary future. We believe that people are the greatest ingredient in our success.

The successful incumbent will accurately oversee and manage the payroll, coordinating updates/changes, ensuring on-time accurate payments, and ensuring compliance with company and statutory requirements. The Payroll Supervisor’s duties further include the management of the payroll team and departmental functions, coordinating with finance and other related departments to process payroll for employees, manage payroll schedules, third party payments (WCA/SDL/UIF/SARS/Medical/Pension Fund) and employee benefits.

1. Payroll Processing
   1. Calculate and process employee salaries, wages, piece work, bonuses, and other compensation accurately and on time.
   2. Validate timekeeping records and resolve discrepancies.
   3. Process payroll adjustments, including bonuses, overtime, and deductions.
   4. Assist FM with calculation of annual profit-share amounts.
   5. Reconciliation of payroll system to financial system.
   6. Preparation of payroll journals.
   7. Applications for tax directives.
   8. Manage and complete UI19 documentation.
   9. Assist in CTC calculations for potential candidates.
2. Tax compliance
   1. Ensure accurate and timely withholding and remittance of payroll taxes.
   2. Stay updated on tax regulations and make necessary adjustments to ensure compliance.
3. Benefits administration
   1. Ensure accurate and timely withholding and remittance of payroll taxes.
   2. Review all third-party payments and reconciliations.
   3. Liaise with third-party administrators regarding medical aid and pension fund.
   4. Maintain accurate and up-to-date payroll records.
   5. Prepare and maintain related employee records.
4. Compliance
   1. Ensure compliance with local regulations governing payroll.
   2. Prepare and file payroll-related reports, such as monthly and annual tax returns (EMP201, WCA, EMP501).
5. Audit support
   1. Assist in internal and external audits related to payroll and employee compensation.

1. Qualification
   1. Bachelor’s degree in accounting, finance, or a related field.
   2. Certified Payroll Professional (CPP) designation can be beneficial.
2. Knowledge and Experience
   1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).
   2. A minimum of five years’ experience in a similar role.
   3. Experience in the payroll of wages and salaries of 2500+ employees (large payroll).
   4. Proficiency in using Payroll software (Extensive experience on SAGE 300 people payroll will be advantageous).
   5. Good understanding of and working knowledge of all the appropriate Acts (LRA, BCEA, OSHA, COID, EEA, SDL).
   6. Excellent organizational and time management skills.
   7. Outstanding communication skills, both written and verbal.
   8. Strong analytical skills and attention to detail.
   9. High level of integrity and confidentiality when handling sensitive payroll information.
   10. Strong problem-solving abilities and a proactive approach.
   11. Ability to work under pressure and results driven.
   12. Meticulous and thorough nature or attention to detail.
   13. Committed team player and good leader.

Applicants, please note:

• Please only apply for this vacancy if you meet the criteria specified or believe that your qualifications and/or experience qualify you for the role.
• Camino Recruit endeavours to communicate as clearly and frequently as possible, including providing feedback to all applicants; however, we only undertake to contact shortlisted candidates.
• Note that Camino Recruit takes instruction from a client. We can thus not accept responsibility/liability for any decisions or actions taken by our client.
• Candidates who apply for the vacancy may be required to undergo various rounds of interviews, psychometric assessment, reference checks, and other background checks.
• Note that applying for this vacancy is regarded as consent for collecting and storing the personal information of the applicant for the purpose of recruitment.

Payroll Supervisor – Lancewood / Western Cape

Location: George, Western Cape

Coordinate and manage the payroll function as per the prescribed processes and policies; of which the scope and limitations are set by the finance department. Ensure up-to-date payroll and related information readily available for document control, auditing purposes and management decision-making and reporting. Provide training, development and mentorship to all reportees.

Assist the Head of Department to develop targets / objectives for unit & direct reports

• Ensure effective solutions are identified and implemented regarding:
  • operational problems
  • staffing problems
  • quality problems
  • direct report performance
• Coordinate and manage the payment of correct salaries of employees, for Lancewood business unit, as stipulated by finance department and according to validated procedure:
  • Ensure thorough knowledge of and competence in payroll system as prescribed
  • Maintain level of competence on payroll system and acquire competence on new features of the system on an ongoing basis as required (training and updates facilitated through the company)
  • Communicate payroll and related cut-off dates to senior management every month, including but not limited to: salaries/ leave/ overtime/ advance or loan applications/ change of banking details
  • Check the processing dates on the payroll system before any new input
  • Complete the “start-of-period” function after all “period-end” duties have been completed
  • Ensure that the payroll system set-up is correct and current, which includes medical aid, provident fund or any other contributions and or deductions.
  • Capture and upload all relevant employee information on the payroll system. All payroll information, such as banking details/ increases/ transfers/ promotions/ bonusses, to be verified and confirmed, as required.
  • Where relevant, check that the correct capturing and uploading of employee information has taken place, when overseeing work of other employee / reportee.
  • Ensure that the necessary approval and signed off has taken place for all relevant documentation when processing payroll data, which include timesheets and claims etc.
  • Calculate, check and process salary adjustments, claims, commissions and garnishees where applicable.
  • Check the payroll results and ensure that all legislative and regulations are complied with and are adhered to (Tax and other deducitons, as well as IT88 appointments etc)
  • Ensure that the payroll and other HR (electronic) systems are used correctly and appropriately, and data input is performed correctly.
  • Initiate and run Payroll on the system
  • Ensure that the correct electronic take-on and termination process are followed, when applicable
  • Complete all relevant payroll back-ups (daily and monthly) and ensure that reports are appropriately saved for auditing purposes
  • Handle all internal and external payroll queries
• Ensure that correct Cost to company calculations are done for each employee and for all designated sites (annually or when salary adjustments are made)
• Action Reconciliations as required in the Payroll function:
  • Reconcile all payroll input and make corrections where needed, specifically for submissions such as EMP201 and EMP501
  • Prepare all extract information needed by the accountants for monthly financial payroll journals and reconciliations for the General Ledger
  • Ensure general recalculation and rebuild of company totals is completed (prior to printing of payslips)
  • Includes reconciliations of overtime, travel, leave provisions, head counts
• Print relevant employee payslips (monthly)
  • Ensure that all other payslips are loaded onto electronic system for easy access by other designated individuals for printing
  • Circulate and/or courier any other payslips to designated sites as per SOP
• Prepare and submit the following reports (includes full staff compliment):
  • Monthly Payroll reports for management
  • Electronic reports (BMI reports) for monthly reporting to the Management team/ Finance Team / Operations Executive
  • Monthly and Quarterly HR statistics and reports: overtime/leave days due/ sick leave/headcounts/ terminations/ dismissals/ disabilities/ maternity benefits; etc
  • Monthly report and departmental summary regarding payments of garnishee orders and any deductions on behalf of third parties, to the finance manager.
• Administrative Functions:
  • Ensure correct and up-to-date processing of employee information on the relevant systems (VIP Sage 300 People, or other as relevant); includes all sites – input and oversight
  • Assist and check uploading of new employees and allocation of new employee numbers on relevant systems (Biometric Reader/ Time management etc)
  • Prepare mid-year and year-end tax reconciliation submissions
  • Prepare IRP5 reconciliations
  • Register new employees with SARS
  • Administer all medical Aid and provident fund documentation, new registrations and claims
  • Check the correct capturing of invoices and time sheets on the P-drive
  • Administration and capturing of all WCA claims and correspondence
  • Print and circulate landline telephone accounts (monthly)
  • Provide certificates of service where required
  • Prepare, participate and support Payroll audit as and when required
  • Prepare and distribute increase/ bonus letters, as approved by the Finance Executive and reviewed by HR Manager/s, per procedure.
• Process / review all leave applications as received through the electronic (ESS) payroll system (VIP Sage 300 People) from departments; authorise or provide feedback regarding non-compliance or reasons for decline
• Maintain an effective filing system for all documentation required in the Payroll and Benefits functions
  • Maintain all employee files (hard copies and electronic as per company policy and SOP’s)
• Manage employee queries related to pay, benefits and leave
  • Designate to relevant reportee where required; either payroll clerk or payroll administrator
• Act as liaison/ information centre for the following institutions:
  • SARS: IRP5’s & employee tax related queries
  • Department of Labour: UIF; Maternity benefits; dismissals; retrenchments, etc
  • Provident Fund administrator(s): benefits; new employees; labour turnover; disability; fringe benefits information for tax purposes; etc
  • STATS SA: quarterly report on employee statistics
  • External auditors: employee information; statistics; etc
  • VIP Sage 300 People consultant (supplier)
• Participate in any continuous improvement activities as and when required (may include upgrades or changes in systems used; etc)
• Exhibit team-player behaviour

• Matric/Grade 12 qualification; with accounting & mathematics
• Valid VIP Sage 300 People Payroll certification (fully competent)
• Fully competent in MS Office

• Accuracy and attention to detail
• Display and exercise a character of confidentiality
• Good communication skills with the ability to work with others to achieve objectives.
• Sound and proven skills in Planning, Organizing, and time management to achieve completed tasks within operational timelines and deadlines.

Please note that it is important that the successful candidate for this position should be willing to work overtime, public holidays & weekends as and when required.

Please e-mail your CV to Dumisa Simon at ; with a motivation highlighting why you should be considered for the position. Application deadline: 19 September 2025 .
If you have not received a response within four weeks of the closing date for applications, kindly consider your application unsuccessful.

Please Note: In order to consider any application for employment, we will have to process your personal information. The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.

To give effect to the above, we are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at Printed copies of this Processing Notice can also be accessed from the HR department. We kindly request that you read the HR Processing Notice to ensure that you understand how Libstar uses and processes your personal information.

Join to apply for the Payroll Supervisor Sage People 300 role at ExecutivePlacements.com - The JOB Portal .

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Position Info: Ensure that payroll clerks process payroll functions accurately, on time, and in accordance with company policies and statutory requirements.

Recruiter: Ideal Candidates

Job Ref: 392

Date posted: Friday, June 6, 2025

Location: Johannesburg, South Africa

Salary: Negotiable, market-related

Summary: Payroll Supervisor Sage People 300

Responsibilities:

• Audit payroll information and take corrective actions to ensure 100% accuracy.
• Ensure payroll staff provide professional and friendly service to internal customers.
• Reconcile payroll with the general ledger and cash book by the deadline.
• Build a competent and motivated payroll team through confident and caring leadership.

Essential prerequisites:

• Matric (NQF 4)
• Minimum three years experience with Sage People 300
• Tertiary qualification, analytical thinking, and customer service focus

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industry: Advertising Services

Referrals can double your chances of interviewing at this company. Get notified about new Payroll Supervisor jobs in Johannesburg, Gauteng, South Africa.

Urgent position with corporate company!

Ensure that the payroll clerks process payroll functions accurately, on time and strictly in terms of company policies and statutory requirements

Audit the payroll information and take corrective actions to ensure 100% accuracy

Ensure the payroll staff impress internal customers with professional and friendly service

Accurately reconcile the payroll with the general ledger and cash book by deadline

Build a competent and motivated payroll clerk team through confident and caring leadership.

Essential pre requisites:

Matric (NQF 4)

Sage people 300- min three years experience

Tertiary qualification, ability to think analytically, a proven customer service focus

Minimum five years experience in payroll

Our client, in the Aviation Industry, requires the services of a Payroll Supervisor that will be responsible for data preparation and payroll administration.

Key performance areas:

• Ensure conformity with all applicable laws and regulations, including minimum rates, taxation, and benefits administration.
• Process monthly payrolls for certain entities for all contract types.
• Process all changes to payroll, such as transfers, promotions, salary raises, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable.
• Ensure that all controls are in place to process payroll, third-party, and associated payments effectively.
• Ensure that all employees are paid appropriately in accordance with their contract type and payment dates.
• Compute hours payable, including overtime, incentives and terminations.
• Maintain effective payroll governance and ensure that all essential procedures are in place and followed.
• Ensure the correctness of data captured and conduct data integrity checks as per specified timescales to ensure that all relevant and required fields are populated.
• Prepare monthly payment schedules and payment requests.
• Ensure that all payments are completed precisely and on schedule.
• Ensure that all payroll records are filed and easily accessible to authorized personnel.
• Track and report on employee contract-related matters, such as contract expiration dates, retirement dates, excessive sick leave use, annual leave balances, loan repayments, length of service.
• Examine payroll reports before distributing them to stakeholders.
• When requested, provide the HR and Recruitment departments with sample payslips.
• Identify errors, report them, and raise concerns with the relevant manager, ensuring that the necessary remedial action is taken or that the situation is escalated as needed.
• Prepare all documents and paperwork required for audits.
• Communicate with service providers on any system or benefit-related complaints or questions.
• Assist Junior Administrators and ensure that standards are reached through coaching, on-the-job training, and direction.
• Resolve and reply in a timely manner to employee inquiries and requests for information on payroll, assessment to system, benefits, leaves, SARS, and associated policies.

The successful candidate must have:

• Matric with a relevant qualification
• At least 3 - 5 years relevant working experience in a similar role
• Experience with a payroll size larger than 1,000 staff members
• Working experience with Sage People 300 or SAP Payroll will be advantageous
• Must be computer literate – (Word, Excel, and Outlook)
• Good understanding of employee tax and employee benefit fund administration
• Knowledge of BCEA and other employment legislation
• Must have a valid driver’s license with own reliable transport

Please note that only short listed candidates will be contacted.
If you do send an email to the recruiter directly: please state the position you are applying for

Salary to be discussed during interview stage.

Overview

The Payroll Supervisor is responsible for the accurate and timely processing of the company’s payroll function in compliance with statutory requirements and company policies. This role ensures payroll accuracy, maintains compliance with tax and labour laws, supervise payroll staff and provides reports on payroll related matters.

• Payroll Processing & Administration - Assist with supervision and coordination of day-to-day payroll operations to ensure accurate and timely processing of salaries, wages, and benefits. Capture, verify, and maintain employee payroll data, including new hires, terminations, transfers, salary adjustments, and allowances. Process monthly payroll runs and reconcile payroll data. Administer statutory deductions (PAYE, UIF, SDL) and third-party payments (medical aid, pension / provident funds, garnishees). Print, distribute, and file payslips and payroll-related records when required. Maintain payroll records, contracts, and employee files in compliance with company policy.
• Compliance & Statutory Requirements - Ensure compliance with SARS, UIF, PAYE, SDL, BCEA, and other relevant legislation. Check tax status and structure salaries of new employees to ensure compliance. Prepare and submit accurate statutory reports to SARS. Complete submissions for terminated employees, maternity leave, and other labour requirements. Reconcile internal payroll records against external reports (e.g., medical billing vs Sage 300 People). Stay up to date on payroll and labour legislation and advise management of any implications.
• Reporting & Financial Support - Prepare monthly, quarterly, and annual payroll reports for management, HR, and Finance. Process month-end general journal entries to Sage Evolution and complete general ledger administration. Reconcile Sage 300 People reports with external and financial system reports. Provide accurate data for budget planning, forecasting, and cost analysis related to payroll. Complete Statistics South Africa information requests and other required reports.
• Audit, Controls & Process Improvement - Maintain and update payroll policies, procedures, and internal controls. Support internal and external audits by preparing required payroll documentation. Ensure data integrity and confidentiality of all payroll records. Drive payroll process improvements, automation initiatives, and system upgrades. Ensure the maintenance and correct configuration of Sage 300 People payroll system.
• Stakeholder Support - Handle payroll queries and discrepancies professionally and timeously. Provide accurate information to employees regarding payslips, deductions, and benefits. Liaise with external stakeholders including auditors, tax authorities, and benefit providers. Check medical aid billing statements against payroll schedules and resolve discrepancies. Support HR with onboarding / offboarding processes from a payroll perspective.
• People Management & Team Development - Supervise, mentor, and develop payroll staff to enhance accuracy, compliance, and efficiency. Allocate tasks, monitor performance, and provide training where necessary. Ensure the payroll team adheres to deadlines and service delivery standards.
• Personal Development - Engage in continuous learning, complete development plans, and stay informed on current events. Participate in peer and team learning initiatives. Complete and update a personal development plan.
• Budget Compliance - Complying with work rules, standards and methods and taking care to minimise waste.
• Performance Measures - Payroll Processing & Administration - Ensure all companies payrolls are processed without errors. Ensure all companies payroll completed by set deadlines. Ensure all companies payroll data updates (new hires, terminations, salary changes) captured within the payroll cycle. Ensure all companies payroll documentation filed and maintained as per policy. Compliance & Statutory Requirements - Statutory returns submitted on time and error-free. Correct tax status / salary structure for all employees. Reconciliations between payroll and external reports completed monthly, variance. Quarterly updates provided to management on payroll legislation changes. Reporting & Financial Support - Payroll reports delivered on schedule. Payroll reconciliations completed without material variance. Accurate payroll data provided for budgeting and forecasting. Stats SA and other authority submissions completed on time. Audit, Controls & Process Improvement - Adherence to payroll policies and procedures, SOP, etc. Assist with Sage 300 People maintenance and updates with no critical downtime / errors. Assist with quarterly review of SoPs, and / or processes to ensure payroll requirements and standards are met and maintained. Stakeholder Support - Payroll queries resolved within 48 hours on average. On-time, accurate third-party payments. Onboarding / offboarding payroll tasks completed within timelines. People Management & Team Development - Payroll team tasks completed within deadlines. At least two staff training or knowledge-sharing sessions conducted bi-annually. Personal Development - Bi-Annual feedback on all learning and development initiatives (informal and informal). Provide feedback on personal development plan. Budget Compliance - Meeting and complying with work practices, standards and methods and ensuring application of financial parameters.