424 Payable Clerk jobs in South Africa

Overview

The company employs over 100 staff and is a medium sized fast growing company.

The position is office based in Hillcrest (Durban area)

• Administration support to finance department & office general
• Procurement & costing
• Managing the requisition process
• Reconciling supplier invoices against Purchase Orders and Delivery Notes
• Onboarding new suppliers and maintaining supplier database.
• Collating and reconciling supplier payments and accounts
• assemble, review, and verify invoices and check requests.
• flag and clarify any anomalies or questionable invoice items or prices.
• sort, code and match invoices and post to the general ledger and AP ledger
• record invoices up for payment
• enter and upload invoices into system.
• track expenses and process expense reports vs budget
• reconcile accounts payable transactions.
• reconcile credit card transactions.
• reconcile accounts to ensure payments are up to date.
• research and resolve invoice discrepancies and queries.
• maintain vendor database.
• correspond with vendors and respond to enquiries whilst maintaining good relations.
• prepare monthly cost variance reports.
• assist with month end closure procedure.
• assisting Finance Managers with month end journals
• compiling supporting documentation for audits
• maintain accurate historical records.
• maintain confidentiality of organizational information
• procurement - source goods from range of suppliers for site installations & office and maintaining company procurement policy.
• General - arrange courier services, drive to collect from suppliers

Job Description

We are seeking a detail-oriented Accounts Payable Clerk to manage vendor invoices, reconcile accounts and ensure timely payments.

Working Hours: 08h30 – 16h30, Monday to Friday

Length Of Contract: 5 months

• Process and enter vendor invoices; ensure accuracy and approvals.
• Match purchase orders to invoices and resolve discrepancies.
• Prepare electronic payments and send remittances to vendors.
• Maintain vendor statements, age analysis and organized records.
• Assist with month-end closing, audits, and vendor queries.

• Grade 12 plus minimum 2 years of creditors experience
• Post-matric qualification advantageous.
• Proficient in MS Office;
• SAP required.
• SAGE X3 advantageous.
• Strong attention to detail, problem-solving, and communication skills.

• Matching orders to invoices and delivery notes and reconciling to statements.
• Ensure that all necessary documentation is checked and completed to allow payment within agreed credit terms.
• Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required.
• Ensuring that all payments are captured in the financial system timeously after payments have been made.
• Masterfile account verification for creditors
• Onboarding of New Creditors – Documents must be verified and checked prior to onboarding.
• Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms.
• Resolving all queries on creditor statements and company accounts payable list of outstanding invoices.
• Managing Vendor payment terms in the financial system – ensuring that the system reflects the correct terms.
• Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are made timeously.
• Completing Vendor / Credit Applications for all Companies
• All Filing linked to the above job function.
• Any ADHOC duties given by the Manager.
  
  

• Completing Company onboarding documents.
• Ensuring we have updated Company Documents.
• Vendor Onboarding and maintaining the Vendor Masterfile.
• Any ad-hoc Vendor manual Billing required.
• Filing Linked to the above functions.
• Any ADHOC duties given by the Manager.
  
  

• During the first week of your employment, you'll be presented with a meticulously crafted learning map designed to seamlessly guide you through your on-the-job training experience.
  
  

• Finance Degree/Diploma
  
  

• 5 years’ experience in an Accounts Payable Clerk role
• Intermediate Level Excel Experience
  
  

• 3-5 years’ experience working with AccPac (Advantageous)
• High attention to detail and accuracy
• Problem-solving
• Excellent communication skills (Verbal and non-verbal)
• Able to perform in a pressurized and demanding working environment.
• Able to manage large work volumes.
  
  

• Own transportation or reliable transportation.
  
  

• Office-based working environment.
• Semi-formal dress code.
• Working hours are from 08:00 – 17:00.
• Excellent international business language skills (English), both written and verbal.
• Reliable transport to and from the office.
  
  

• This is a permanent position subject to a successful three-month probationary period.
• You will be required to perform such duties as reasonably required by the business.
• Your job description may be amended from time to time if it is valid and reasonable.
• You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
• Duties must be performed faithfully, diligently, and to the best of your abilities.
• You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity.
• You may be required within reason, to work outside of set duties and/or perform in more than one role.

Overview

We are seeking a detail-oriented and efficient Accounts Payable Clerk to manage invoice processing, handle vendor queries, reconcile statements, and ensure timely and accurate payment processing.

• Process vendor invoices accurately and in a timely manner.


• Investigate and resolve invoice/payment discrepancies.


• Reconcile vendor statements and maintain accurate account balances.


• Monitor and report on overdue accounts and invalid liabilities impacting the P&L (GRIR).


• Manage and update vendor master data to ensure data integrity.


• Send follow-up communications to vendors regarding short-paid invoices.


• Collaborate with internal stakeholders to resolve accounts payable issues.


• Ensure compliance with company policies and financial controls.

• Minimum: Matric/Grade 12


• Preferred: National Diploma or Degree in Finance or related field


• Experience: 2–3 years in an Accounts Payable role


• Proficient in Microsoft Office (Excel, Word, Outlook)


• SAP experience preferred

• Strong attention to detail and accuracy


• Ability to work under pressure and meet deadlines


• Quick learner with strong problem-solving skills


• Organised with excellent time management


• Ability to prioritise tasks effectively


• Strong communication skills


• Maintains a structured and reliable filing system

Please submit your resume to

Overview

Join to apply for the Accounts Payable Clerk role at NCR Atleos

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NCR Atleos, headquartered in Atlanta, is a leader in expanding financial access. Our dedicated 20,000 employees optimize the branch, improve operational efficiency and maximize self-service availability for financial institutions and retailers across the globe.

• Receiving and recording the receipt of invoices
• Processing invoices to make sure payments are correct and on time
• Requesting receipt of statements from invoicing contractors or businesses when they are not provided
• Matching and filing invoices and receipts
• Reconciling business accounts to make sure amounts paid reflect goods and services received
• Answering queries from suppliers, contractors and other business departments about accounts payable or payments made

• Strong data entry skills for expense reports
• Proficient in Microsoft Excel
• Knowledge of accounting principles and Accounts Payable processes
• Familiarity with purchase order processes
• Ability to work independently and take initiative
• Distributing invoice copies to finance staff and other relevant departments

• Knowledge of accounting principles and Accounts Payable processes
• Familiarity with purchase order processes
• Strong data entry skills for expense reports
• Proficiency in Microsoft Excel

NCR Atleos is an equal-opportunity employer. It is NCR Atleos policy to hire, train, promote, and pay associates based on their job-related qualifications, ability, and performance, without regard to race, color, creed, religion, national origin, citizenship status, sex, sexual orientation, gender identity/expression, pregnancy, marital status, age, mental or physical disability, genetic information, medical condition, military or veteran status, or any other factor protected by law.

To ALL recruitment agencies: NCR Atleos only accepts resumes from agencies on the NCR Atleos preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Atleos employees, or any NCR Atleos facility. NCR Atleos is not responsible for any fees or charges associated with unsolicited resumes.

A position has become available for an Accounts Payable Clerk to join our dynamic team.

To manage vendor accounts, with emphasis on reconciliations, payments, and queries.

KEY PERFORMANCE AREAS

1. Preparing documents for data capture.
2. Allocating expenses to general ledger/cost centre codes to ensure accurate financial reporting.
3. Reconciling accounts payable.
4. Submitting Supplier payments on SAP and FNB.
5. Capturing Supplier invoices on SAP, reconciliation of supplier accounts and posting for payment.
6. Collating Creditors documents and preparing payments.
7. Responding to, analyzing and resolving supplier and other stakeholder queries & complaints.
8. Communicating information to suppliers and other stakeholders.
9. Perform creditors aging and balance sheet recons.
10. Assist with expense claims.
11. Support team members within the Finance department.
12. Any other ad hoc duties as required by management.

Minimum Requirements:

1. Matric (preferred with accounting).
2. Tertiary qualification or certificate in Finance/Accounting (Bookkeeping).
3. A minimum of 3 years’ creditors and accounting/reconciliation experience.
4. Experience with processing large volumes of payments is preferred.
5. Computer literacy (MS Office; SAP experience would be advantageous).

The ideal applicant will satisfy the following skills requirements:

1. Excellent communication and interpersonal skills.
2. Ability to solve complex problems and understand and quickly learn new systems and processes.
3. Planning and organizational skills.
4. Excellent time management skills and the ability to work well under pressure.
5. A high degree of accuracy and attention to detail.
6. Capable of working independently as well as being part of a team.
7. Ability to be proactive.
8. Reliability and integrity.

Kindly note: All applications are to be submitted through the Careers Site and Pnet. Please refrain from calling the Distribution Centre (DC) or emailing applications directly.

REFERENCE NUMBER: ICEBO/FAPC25

INTRODUCTION

Icebolethu Group is an Authorised Financial Service Provider FSP45714 and a Level 1 BBBEE Contributor is South Africa's second largest Funeral Assurance Group. Winner of the Standard Bank KZN - Top Brand award for 2022 provides a centre of excellence and a leading provider of dignified burial solutions.

Icebolethu Group is currently in search of a Fixed Term Accounts Payable Clerk . The successful incumbent will be responsible for providing day-to-day processing of accounts payable transactions for payment authorisation, administrative and general operations support, filing, report preparation and query-handling services within the Group Finance Department .

Minimum Qualifications:

• Diploma/Degree in Accounting or related finance qualification.

Experience and Knowledge required:

• 2 years of experience working within accounts payable.

Skills and Competencies required:

• Bookkeeping
• Financial and mathematical
• Integrity
• Communication
• Time management
• Computer literacy

Administrative Support:

• Receive, review, and verify invoices.
• Sort, code and match invoices and capture for payment in accordance with approvals framework.
• Ensure payment terms are strictly adhered to.
• Prepare payment requests and pay run schedules for approval.
• Reconcile creditor accounts to ensure payments are up to date.
• Forward remittance advice to suppliers.
• Track expenses and prepare expense reports.
• Assist with month-end closing and all supporting documents.

Resolve Queries:

• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available.
• Investigate and resolve invoice discrepancies and queries.
• Check and confirm banking details with creditors.
• Provide supporting documentation for audits.

Reporting:

• Provide information on resource requirements for work objectives.
• Use and report on the use of assets/resources within area of responsibility, in line with standard procedures.
• Assist in gathering and capturing information for reporting.
• Compile standardised reports and consolidate documents.
• Communicate with employees and management, to assist and convey information.
• Provide general / administrative support.