What Jobs are available for Operations Coordinator in South Africa?

We're looking for a full-time remote Operations Coordinator to support our staffing and payroll operations.

You'll manage key back-office functions — payroll processing, ATS (JobDiva) administration, and QuickBooks tasks — ensuring accuracy, speed, and smooth collaboration across teams.

You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive — a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.

• Handle daily operations supporting staffing and payroll functions.
• Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
• Process payroll and invoices in Paylocity and QuickBooks , ensuring compliance with multi-state tax regulations.
• Support accounting and back-office tasks: billing, invoicing, record keeping.
• Communicate clearly with internal teams, consultants, and vendors.
• Identify and resolve operational issues; suggest process improvements.
• Maintain organized documentation and track KPIs.
• Work remotely full-time during US Eastern Standard Time (9am–5pm EST) .

• Fluent English — excellent written and spoken communication.
• Critical thinker who asks questions, solves problems, and learns fast.
• Experience with QuickBooks and payroll systems ( Paylocity preferred).
• Background in staffing operations or recruiting back office is a strong plus.
• Highly organized and detail-oriented; able to manage multiple tasks.
• Resilient, adaptable, and comfortable working in a dynamic team culture.
• Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace.
• Independent contractor setup — comfortable working autonomously.

• Experience with multi-state US payroll .
• Prior work in staffing, recruiting, or consulting environments.
• College degree or equivalent experience demonstrating strong analytical and communication skills.

• $900–$,000/month ( 15/hr) depending on experience.
• Full-time, remote position (40 hrs/week, US EST hours).
• Independent contractor role with flexibility and autonomy.
• Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity , and other tools.
• Work closely with a fast-paced, high-performing New York team.
• Exposure to payroll, recruiting operations, and back-office management.
• Observance of standard US holidays and a fair PTO policy.
• Room to grow — we value curiosity, intelligence, and character.

We're looking for a full-time remote Operations Coordinator to support our staffing and payroll operations.

You'll manage key back-office functions — payroll processing, ATS (JobDiva) administration, and QuickBooks tasks — ensuring accuracy, speed, and smooth collaboration across teams.

You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive — a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.

• Handle daily operations supporting staffing and payroll functions.
• Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
• Process payroll and invoices in Paylocity and QuickBooks , ensuring compliance with multi-state tax regulations.
• Support accounting and back-office tasks: billing, invoicing, record keeping.
• Communicate clearly with internal teams, consultants, and vendors.
• Identify and resolve operational issues; suggest process improvements.
• Maintain organized documentation and track KPIs.
• Work remotely full-time during US Eastern Standard Time (9am–5pm EST) .

• Fluent English — excellent written and spoken communication.
• Critical thinker who asks questions, solves problems, and learns fast.
• Experience with QuickBooks and payroll systems ( Paylocity preferred).
• Background in staffing operations or recruiting back office is a strong plus.
• Highly organized and detail-oriented; able to manage multiple tasks.
• Resilient, adaptable, and comfortable working in a dynamic team culture.
• Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace.
• Independent contractor setup — comfortable working autonomously.

• Experience with multi-state US payroll .
• Prior work in staffing, recruiting, or consulting environments.
• College degree or equivalent experience demonstrating strong analytical and communication skills.

• $900–$,000/month ( 15/hr) depending on experience.
• Full-time, remote position (40 hrs/week, US EST hours).
• Independent contractor role with flexibility and autonomy.
• Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity , and other tools.
• Work closely with a fast-paced, high-performing New York team.
• Exposure to payroll, recruiting operations, and back-office management.
• Observance of standard US holidays and a fair PTO policy.
• Room to grow — we value curiosity, intelligence, and character.

We're looking for a full-time remote Operations Coordinator to support our staffing and payroll operations.

You'll manage key back-office functions — payroll processing, ATS (JobDiva) administration, and QuickBooks tasks — ensuring accuracy, speed, and smooth collaboration across teams.

You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive — a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.

• Handle daily operations supporting staffing and payroll functions.
• Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
• Process payroll and invoices in Paylocity and QuickBooks , ensuring compliance with multi-state tax regulations.
• Support accounting and back-office tasks: billing, invoicing, record keeping.
• Communicate clearly with internal teams, consultants, and vendors.
• Identify and resolve operational issues; suggest process improvements.
• Maintain organized documentation and track KPIs.
• Work remotely full-time during US Eastern Standard Time (9am–5pm EST) .

• Fluent English — excellent written and spoken communication.
• Critical thinker who asks questions, solves problems, and learns fast.
• Experience with QuickBooks and payroll systems ( Paylocity preferred).
• Background in staffing operations or recruiting back office is a strong plus.
• Highly organized and detail-oriented; able to manage multiple tasks.
• Resilient, adaptable, and comfortable working in a dynamic team culture.
• Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace.
• Independent contractor setup — comfortable working autonomously.

• Experience with multi-state US payroll .
• Prior work in staffing, recruiting, or consulting environments.
• College degree or equivalent experience demonstrating strong analytical and communication skills.

• $900–$,000/month ( 15/hr) depending on experience.
• Full-time, remote position (40 hrs/week, US EST hours).
• Independent contractor role with flexibility and autonomy.
• Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity , and other tools.
• Work closely with a fast-paced, high-performing New York team.
• Exposure to payroll, recruiting operations, and back-office management.
• Observance of standard US holidays and a fair PTO policy.
• Room to grow — we value curiosity, intelligence, and character.

Please note that M3 is hiring on behalf of another company.

NexusAG, with its head office in Paarl, is a leading provider of agricultural crop solutions to optimise healthy crops and contribute to food security.

NexusAG currently has the above-mentioned vacancy available for a dynamic and goal-oriented individual with a strong aptitude for administration, organising and project management. The suitable candidate has excellent problem-solving skills, an investigative mindset, and strong time management skills. In addition, he/she shows excellent attention to detail, can work well under pressure, and has the ability to adapt quickly.

A relevant tertiary qualification (B.Comm Business Management/Assistant qualification), and a minimum of 3-5 years' relevant experience in a similar position with a strong operations coordination component, are minimum requirements for this position. Thorough knowledge of MS Office (i.e. Excel, Word and PowerPoint) and SageX3 software are further requirements. Preference will be given to candidates with knowledge of the agricultural sector (especially knowledge pertaining to legislation regarding hazardous substances). A valid driver's license, own transportation, and the willingness to travel between facilities are further requirements for the role. Due to the nature of the role responsibilities, the ability to do physical work is a further requirement.

The successful candidate will report to the Operations Manager and responsibilities include, among others:

•
Administrative assistance and support to the Operations Manager:

• Arranging/coordinating meetings;
• Drafting, maintenance and distribution of general documentation and correspondence;
• Drafting and maintaining relevant manuals and policies;
• Maintaining financial budget controls and schedules; and
• Roll-out and implementation of new projects and processes.

•
Infrastructure and maintenance:

• Procurement of infrastructure according to needs assessments and maintaining the register;
• Arranging/coordinating repairs and services with various service providers;
• Assistance with implementation and management of compliance matters.

•
Office and IT support:

• Checking office Help Desk platform and handling requests;
• General IT and network support, as well as troubleshooting and liaison with service providers;
• Equipment procurement and coordination of activities (computers, office and infrastructure); and
• Maintaining asset and other operational registers.

For all general enquiries contact Léanne Basson at NexusAG on

Please apply online at before 09:00 on 22 October 2025.

Commencement date: 1 December 2025 or as soon as possible.

If you have not received feedback within two weeks of the closing date, please assume that your application was unsuccessful.

Note previously disadvantaged applications will be given priority according to the EE Law 55 of 1998.

Role:
Operations Coordinator

Location
: Candidates must be based in
Cape Town or Johannesburg

Working pattern:
Remote

Working hours: Monday - Friday
10am - 6.30pm UK Time

Salary range:
R16,000 - R18,000

About our client

Our client operates four thriving websites in the windows and doors industry, helping customers across the UK transform their homes. Every day, they're booking new surveys and organising installations and they need a superstar Operations Coordinator to ensure everything runs smoothly.

This isn't just admin. This is about being the
hub of the business
and being the person who brings together customers, surveyors, fitters, suppliers, and manufacturers to make sure every job is delivered smoothly and on time. If you love being organised, solving problems, and keeping people happy, this role is for you.

What You'll Be Doing

• Booking customer surveys with the right surveyor and making sure everything is confirmed and on track.
• Ordering windows and doors with the client's manufacturers once the survey is complete.
• Coordinating fitters, suppliers, and delivery schedules to ensure seamless installations.
• Handling aftercare and customer queries and solving problems quickly and efficiently.
• Keeping customers updated, calling them back at the right time, and making sure they feel looked after.
• Juggling multiple moving parts at once and making it look easy.
• Joining regular Google Meet training sessions to sharpen your skills and stay connected with the team.

Why You'll Love It Here

• You're in control
  : You'll be the key person making sure everything happens on time.
• Customer hero
  : You'll turn problems into solutions and keep customers smiling.
• Full training provided
  : Our client will set you up for success and support you every step of the way.
• Work from home
  : No commute, just get the job done.
• Fast-paced & rewarding
  : No two days are the same, and you'll see the results of your work in real time.
• Be part of a growing company
  : Our client is expanding, and you'll be right at the centre of it.

What they're Looking For

• Super organised and able to manage a busy schedule.
• Confident communicator with a
  professional, friendly telephone manner
  .
• Someone with customer service or coordination experience (construction/home improvement knowledge is a plus but not required).
• A natural problem-solver who thrives under pressure.
• A
  can-do attitude
  and willingness to go the extra mile for customers.
• Tech-savvy and comfortable using scheduling and CRM systems like Zoho (training provided).

The Bottom Line

If you're the kind of person who loves to keep things running smoothly, thrives on responsibility, and enjoys making customers happy, this role puts you right at the centre of the action. You'll be the one who makes it all happen – and you'll get the training, support, and recognition to succeed.

The Operations Coordinator / Personal Assistant will provide high-level administrative, operational, and HR support to the Head of Operations at Mobelli.

This role ensures the smooth execution of daily activities across sales, showrooms, logistics, and HR by
coordinating tasks, driving follow-ups, and ensuring accountability
.

The Coordinator will act as the first point of contact, managing communication, scheduling, reporting, and operational trackers. Beyond administration, this role plays a key part in
keeping projects and priorities on track
to free up leadership capacity and improve efficiency.

Key Responsibilities

Executive & Administrative Support

• Manage daily calendar, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, minutes, and track follow-up actions from operations meetings.
• Draft correspondence, presentations, and reports for internal and external stakeholders.
• Manage the Head of Operations' calendar and priorities to maximize efficiency.
• Prepare weekly expenses.
• Handle confidential information with discretion.

Operational Coordination

• Update sales dashboards with 100% accuracy and timeliness.
• Maintain and update key trackers: footfall, delighted customers, discount reports, recruitment, sales, stock, customer feedback, and project timelines.
• Drive progress on operational projects and ensure deadlines are met.
• Liaise with showrooms, warehouse/logistics, and suppliers to support daily execution.
• Assist with business partner vetting, supplier follow-ups, and order confirmations.
• Provide proactive support to ensure operations run seamlessly.

HR Coordination & Administration

• Manage recruitment administration:
• Oversee the recruitment inbox.
• Liaise with candidates and collate application packs (CVs, assessments, references).
• Manage the psychometric assessment portal.
• Schedule and coordinate interviews (including on-site facilitation).
• Prepare interview documentation for management.
• Communicate with candidates regarding outcomes (offers, contracts, regrets).
• Keep candidate application trackers up to date.
• Maintain employee records (contracts, leave, disciplinary files, training records).
• Coordinate leave and attendance (sick leave, annual leave, etc.).
• Support onboarding of new employees (documentation, induction, tracking).
• Assist in coordinating staff wellness initiatives, training sessions, and events.

Communication & Relationship Management

• Act as a liaison between operations, HR, and other business units.
• Draft professional emails, memos, and proposals.
• Prepare communication for staff on operational or HR updates.

General Support

• Manage filing systems (digital and physical) for contracts, supplier agreements, and HR documents.
• Ensure meetings run smoothly (venue, catering, virtual setup).
• Assist with ad-hoc tasks as directed by the Head of Operations.

Key Skills & Competencies

• Strong organizational and time management skills.
• Excellent coordination and follow-up abilities across multiple projects.
• Ability to manage the Head of Operations' priorities and calendar effectively.
• Excellent written and verbal communication.
• Ability to multitask and work under pressure.
• High attention to detail and accuracy.
• Tech-savvy (Teams, Excel, MS Office Suite, CRM/HR systems, ChatGPT).
• Discreet, trustworthy, and professional.
• Proactive problem-solver with a "get it done" attitude.
• Exceptional personal assistant and coordination abilities.

Qualifications & Experience

• Diploma / Degree in Business Administration, HR, or related field (preferred).
• 2–4 years' experience as a Personal Assistant, Executive Assistant, or Operations/HR Coordinator.
• Experience in retail, furniture, or luxury brands is an advantage.
• Familiarity with HR processes, operational reporting, and coordination is desirable.

Success in this Role Looks Like:

• The Head of Operations' time is freed up to focus on strategy.
• Reports, dashboards, and follow-ups are accurate and delivered on time.
• Showroom, sales, logistics, and HR activities are seamlessly coordinated.
• Cross-departmental communication flows smoothly.
• Leadership has confidence that nothing "falls through the cracks."
• A reliable go-to person who delivers better-than-expected outcomes consistently.

If you think that you are a A player and a good fit for this role and wish to apply,

Follow the following steps :

1. You'll first complete an online assessment (allow ~2 hours).
2. Send your CV to 
   

Link to register for Assessment: 
Please complete asap in one sitting without disruptions

Only after completing the assessment will we review your Assessment and relevant industry experience.

If your background fits, you'll be invited to a meet & greet online interview. Pass that, and you'll move to an in-depth chronological interview.

At Mobelli, we'll help you develop your potential. We won't teach you how to do the job from scratch – we're looking for experienced professionals ready to excel.

Administrative & Operations Coordinator (Remote)

Hours:
5:00 PM – 3:00 AM SAST

About the Role:

We are seeking a
highly organised and proactive Administrative & Operations Coordinator
to support the smooth running of daily business operations. This role focuses on maintaining structure, tracking progress across teams, and ensuring accountability in a fast-paced environment. The ideal candidate excels at organisation, process improvement, and communication — helping teams stay aligned, productive, and on schedule.

Key Responsibilities:

• Manage daily administrative and operational activities to ensure consistent progress across teams.
• Track all tasks, deliverables, and deadlines — ensuring nothing falls through the cracks.
• Maintain and update systems, databases, and tracking tools to ensure accurate reporting.
• Support operations by monitoring workflows, identifying bottlenecks, and escalating when needed.
• Coordinate communication between management, team members, and external stakeholders.
• Assist in creating and maintaining company records, reports, and filing systems.
• Provide general administrative support, including scheduling, documentation, and meeting coordination.
• Help improve processes and implement systems to enhance operational efficiency.

Requirements:

• Strong organisational and time management skills with excellent attention to detail.
• Proven ability to manage multiple priorities and drive accountability.
• Confident communicator — able to follow up effectively with remote teams and leadership.
• Tech-savvy, with proficiency in Google Workspace (Docs, Sheets, Drive) and similar tools.
• Self-motivated, proactive, and comfortable working independently in a remote environment.

Preferred Qualifications:

• Experience in operations coordination, administrative management, or project support.
• Background in managing workflows, reports, or performance tracking systems.
• Previous exposure to finance, property, or professional services operations is a plus.
• Ability to create systems and templates for streamlined team operations.

If you thrive on bringing structure, clarity, and efficiency to operations, we'd love to hear from you.

• Apply now and help us keep teams moving, systems organised, and operations running smoothly.

About Robin
Robin is on a mission to rebuild the legal industry — starting with making contracts simple for everyone. We are a pioneer in Legal AI, built on proprietary models, licensed data, and deep partnerships with Anthropic and AWS. Since 2019, we've expanded our footprint to 4 continents and have been supporting many of the world's most successful businesses, including GE, Pfizer, KPMG, and UBS.

What will you do as a People Operations Coordinator?
As a People Operations Coordinator at Robin AI, you will be instrumental in supporting our global people operations with a strong focus on payroll processing and benefits administration. You'll manage day-to-day administration and enhance employee experience while working closely with the People team to ensure smooth operations across employee lifecycle processes. This role offers excellent opportunity to learn the fundamentals of People Ops in a fast-growing tech environment while developing specialised expertise in global compensation and benefits management.

Your Day-to-day Responsibilities

• Process global payroll data and benefits administration in partnership with internal teams and external providers.
• Assist in onboarding and offboarding processes, ensuring seamless experiences for new joiners and leavers
• Maintain and manage employee records and data across our HRIS system (HiBob/Rippling)
• Track attendance, manage leave balances, and ensure HR documentation is current and compliant.
• Provide first-line support for basic employee queries and requests
• Assist with office management tasks including supplies, facilities, and vendor management
• Help coordinate company events, team building activities, and recognition programs
• Support the team with administrative tasks including documentation and reporting
• Participate in people operations projects to improve employee experience

Ideally, You Should Have The Following Qualifications

• 2+ years experience in People Operations or payroll coordination in a global or multi-country environment. Startup or scale-up experience is a bonus
• Comfortable working across HRIS platforms (HiBob), documentation tools (Notion), and payroll tools (Rippling).
• Familiarity with South African and UK employment law is an advantage
• Strong organisational skills with excellent attention to detail
• Excellent communication skills and a service-oriented mindset
• Ability to handle confidential information with discretion and professionalism
• Strong interest in people operations in a tech environment
• Proactive problem-solving approach and ability to work in a fast-paced environment

What's In It For You

• Salary: Competitive
• Hybrid schedule: We offer a flexible working schedule.
• Equity package: Generous equity scheme - everyone gets to be an owner of Robin AI
• Annual leave: 20 days PTO, in addition to the public holidays observed in the South Africa.
• Growth opportunities: We prioritise promotions for high performers and help you to progress your career.

What's it like working at Robin?
Our culture and values attract people who are creative, resourceful, and share our passion for excellence. At Robin, you're encouraged to push yourself and empowered to take risks. We support each other to think big, try new ideas, and navigate uncertainty. Whether you're at our headquarters or one of our worldwide offices, you'll find a world of opportunities to grow, thrive, and make a meaningful impact. See what life is like at Robin.

Diversity, Equity and Inclusion at Robin
We are committed to building one of the most diverse technology companies in the world. As of 2024, more than 30% of our employees come from ethnic minority backgrounds, and 51% of roles are held by women. We know that transforming the legal industry requires diverse perspectives, so we're creating an environment where innovation thrives through inclusion.

Robin operates a direct hiring model and any speculative CVs shared via agencies will be treated as a gift.

An excellent opportunity for an experienced Transport / Operations Coordinator to join a well-established company
Job Type:
Full-Time, Permanent.

Salary:
Competitive Salary of £42,500 Plus Per Annum, Depending on Experience & Qualifications.

Location:
Orkney KW17.

About The Role:
In this role you will be responsible for overseeing day-to-day transport activities, ensuring compliance across the fleet, supporting drivers and maintaining a high level of service for customers.

The ideal candidate will have previous experience of the aggregate/construction industry and can effectively multitask and manage priorities. You will ensure smooth operations by, coordinating resources, facilitating communication, solving operational problems and managing administrative tasks

Candidate Requirements:
Key duties include maintaining strong, professional relationships with hauliers, businesses, staff, liaising with Sub-contractors, Quarry Manager and Ready-mix Concrete Operations Manager to ensure service levels are maintained. You will be proactive in your approach to booking transport, shipping, arranging external haulage, organising truck maintenance/mots/repairs and brake tests, ensuring that all relevant legislation is adhered to such as health and safety regulation (IOSH qualification desirable) and any industry-specific best practice guidelines.

Accommodation may be available

If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.