315 Operations Assistant jobs in South Africa

• • Operations Assistant

    • Salary: R25,000 R28,000/month
    • Location: Onsite in Centurion

    Do you thrive at the intersection of finance, systems, and operations? We are looking for an experienced Operations Assistant to join a dynamic, high-performance team where precision, service delivery, and tech-savviness meet.

    Based in Centurion, this is a full-time, permanent opportunity ideal for someone who is confident with SQL, loves solving reconciliation puzzles, and understands the inner workings of financial operations. You will take ownership of employer group transactions, advanced reporting, stakeholder communications, and compliance processes all while being part of a purpose-driven and collaborative environment.

    What makes this role exciting?

    • Work with advanced systems and daily financial operations
    • Direct exposure to SQL scripting and high-level Excel reporting
    • Collaborate with multiple stakeholders, from service providers to employer groups
    • Be part of a professional culture that values accuracy, reliability, and accountability
    • Grow your operational and technical skills in a supportive team

    What we are looking for:

    • 3+ years in financial operations or payment processing
    • SQL proficiency and strong Excel skills (VLOOKUP, MATCH, etc.)
    • Relevant BCom/BSc/BBA degree preferred
    • Excellent communication, organisation, and time management
    • Strong problem-solving ability and client service orientation

    If you are ready to take the next step in your finance and operations career, we want to hear from you.

    Apply now and become part of a company where your attention to detail and system fluency will truly make an impact.

Description

is seeking an Operations Assistant to join our dynamic non-profit organization. The Operations Assistant will work closely with the Operations Manager and ensure that all of the departments within ROCKBlue have what they need to help ROCKBlue reach its mission. This is a great opportunity for someone who wants to help others, grow their skillset and work in a team environment.

ROCKBlue is a nonprofit that aims to solve the growing gap between reliable water supply and accelerating urban demand by leveraging its large network of highly experienced specialists. We focus on strengthening the ability of water and sanitation utilities to provide these services to the poorest individuals in cities and towns across the developing world. ROCKBlue is offering an opportunity to get involved with our dynamic organization. As Operations Assistant, you will directly and indirectly assist ROCKBlue in reaching its mission, impacting the lives of millions of people. Within our organization you will learn invaluable communication skills and work with a diverse group of people, situated around the world. The small nature of our organization offers many opportunities for advancement as well as exposure to all business activities.

Responsibilities

• Work closely with the Operations Manager to ensure ROCKBlue runs smoothly
• Develop and/or honing operational procedures and policies
• Attend weekly check-in call with Operations Manager and/or HR
• Follow up with ROCKBlue's department heads to ensure that they adhere to ROCKBlue's goal setting initiatives
• Work with HR to ensure that:
• ROCKBlue sends out its annual team member surveys and that the data is analyzed, interpreted and presented to senior management
• Effective inter-divisional communication, accountability and engagement by all team members
• ROCKBlue's LIFTUP initiative is taking place as it should and that regular engagement with all volunteers are taking place
• The recruitment process moves along swiftly and that positions are filled before its deadline

Requirements and Qualifications

• Excellent oral and written communications skills in English
• Effective time management
• Software skills with a preference for Google Workspace, and the ability to learn Trello, Slack and Clockify
• A stable internet connection
• Ability to take initiative by suggesting ways to improve ROCKBlue's operations
• Problem solving capabilities
• A relevant business degree or diploma will be beneficial

Time commitment

Ability to dedicate 4-6 hours per week, virtually, starting immediately

Remuneration

This is a volunteer position

Job Type: Part-time

Application Question(s):

• Please confirm that you are aware that this is a volunteer role and no compensation should be expected

Education:

• Diploma (Preferred)

Work Location: Remote

At Sumer Offshore Services, part of the Sumer Group, we're expanding, and with growth comes opportunity We're on the lookout for a highly capable and driven Operations Assistant to join our close-knit team. If you're someone who thrives on organisation, is confident with data and reporting, and enjoys helping teams run smoothly behind the scenes – we'd love to hear from you.

This is a new position created to support our ongoing growth. You'll report directly to the Head of Offshore Operations, whilst working closely with a variety of stakeholders. This role is integral in ensuring that performance management, compliance, onboarding, communication, and reporting processes are executed efficiently.

From streamlining reporting processes and in-depth data analysis, to supporting staff administration, your work will directly contribute to the efficiency and success of our team.

• Support the full staff lifecycle, including onboarding, performance tracking, probation management, and staff engagement.
• Coordinate internal communications, feedback cycles, and regular surveys to ensure timely follow-up and a smooth employee experience.
• Manage operational data, build Excel dashboards, and prepare reporting packs to support leadership decision-making.
• Contribute to internal content updates (e.g., intranet, website) and assist with presentation preparation.
• Assist with meeting coordination, follow-ups, and ongoing improvements to operational processes.

• We're seeking someone with advanced proficiency in Excel (pivot tables, charts, reporting) and who is confident with technological tools and software.
• Organised, detail-oriented and proactive.
• Feels comfortable working independently and taking ownership of tasks.
• Proven experience in a professional environment in operations, administration, or project management.
• Strong project management and stakeholder management experience.
• Experience with content management systems, websites, or intranet platforms advantageous.
• Previous exposure to preparing professional presentations and reports.

We offer a hybrid working arrangement – typically, you'll be in the office in Johannesburg up to two days a week. That said, we'd like you in the office a bit more (around three days a week) during the first few months to help build connection and trust. After that, we're very open to flexible working arrangements that help you do your best work.

• Competitive salary
• Supportive, innovative, and values-driven team culture

We are dedicated to being the champions for SME businesses. Working together with our colleagues in the UK we are able to remotely deliver a range of accounting, tax, audit, advisory and business services to clients across the UK and Ireland.

Whether its to free up time so that businesses can focus on the things that matter, help grow the business, or work through the trickiest of problems, we are here to help you succeed.

About The Executive Space

The Executive Space (TES) is a South African-based virtual executive support agency built to help founders, executives, and teams scale intelligently. We combine top-tier virtual assistance, operational consulting, marketing, and design to deliver hands-on, high-trust support that actually moves businesses forward.

Our structure blends executive strategy with real execution: every client is matched to a Virtual Executive Assistant who is backed by an expert support system—covering operations, client success, systems, design, and recruitment. This ensures both speed and quality, without sacrificing the personal relationships that define TES.

Role Overview

The Operations Assistant position is the CEO's strategic right hand for visibility, reporting, and structure. This is not an administrative support role—you're translating chaos into clarity, ensuring leadership stays informed and focused rather than drowning in details. This role bridges leadership and operations, turning daily noise across departments into actionable insights that drive decisions.

Core Responsibility:
You ensure our CEO and COO always have a clear picture of what's happening across TES without needing to chase details. You gather activity, performance, and risks from all departments and transform them into simple, accurate reports. You flag what needs attention, track escalations, spot patterns others miss, and keep the entire management tier accountable to their commitments.

Key Responsibilities

Daily & Weekly Reporting

• Create daily reports to leadership on operational status, updates, and what needs attention
• Compile comprehensive weekly company-wide update sent to all departments
• Collect updates from all key areas: Training, Recruitment, Clients, Design, HR, and Systems
• Present short weekly debriefs to leadership, highlighting only what truly needs attention
• Turn activity across departments into insights that tell a story, not just data dumps

Escalations & Oversight

• Track all escalations from department heads—what's resolved, what's pending, where leadership involvement is required
• Prepare quick briefing notes before escalation or review calls
• Coordinate with leadership to ensure smooth handovers when schedules are full
• Keep loops closed—ensure delegated tasks are completed and next steps are clear

Systems & Operational Support

• Monitor internal trackers and department workflows for missed updates, delays, or inefficiencies
• Keep visibility on which reports are being submitted on time and which departments are falling behind
• Help document current processes and identify gaps for future operational leadership
• Track recurring patterns in communication, delivery, or reporting for strategic review

Recruitment & Training Alignment

• Liaise with Recruitment and Training to ensure trial data, feedback, and progression records are accurate
• Compile summaries for leadership decision-making meetings or approvals
• Flag inconsistencies in candidate handovers, training flow, or role placement
• Maintain visibility on how staffing and training impact active clients

Confidential Executive Support

• Maintain complete confidentiality when handling sensitive team or client information
• Keep leadership updated on shifts in morale, performance, or engagement
• Follow up discreetly on unresolved issues and ensure outcomes are documented
• Check in with management team members (especially during transitions) and report on team dynamics

Daily Delegation Tracker Management

• Manage daily priorities delegated through tracking system
• Add extra items not completed or ongoing tasks that need continuation
• Keep a master list of what has been delegated to everyone across management
• Ensure nothing slips through the cracks and tie all loops closed

Who Thrives in This Role

You'll excel as our Operations Assistant if you:

• Are exceptionally organized with strong systems-thinking abilities
• Have high emotional intelligence and can read between the lines
• Can synthesize complex information into clear, concise reports that tell a story
• Are confident presenting to and guiding discussions with senior leadership
• Spot patterns others miss and identify issues before they become fires
• Maintain absolute discretion with confidential information
• Can separate work from personal relationships when holding people accountable
• Ride the wave of daily changes rather than getting overwhelmed by them
• Have thick skin—this is often a behind-the-scenes job where the work isn't always visible

Operations Assistant (Flexible, Output-Based Role )

Organisation: GiveUnity

Location:_ Remote / Cape Town-based (flexible)_

Type: Part-time | Output-based pay | Flexible hours

At GiveUnity, we believe generosity should be simple, transparent, and transformative. We're a purpose-driven social impact platform connecting donors, NGOs, and communities through verified, trackable giving.

We're looking for an Operations Assistant who is someone who thrives on bringing order, clarity, and care to daily operations. You'll help keep our ecosystem flowing smoothly, from coordinating NGO onboarding and donor queries to assisting with reporting, data entry, and platform logistics.

What We're Looking For:

• A passion for being of service and making a tangible difference in your community
• Strong organisational skills and a natural attention to detail
• Reliability and initiative and you take ownership and deliver results
• Great written and verbal communication (English; other SA languages are a bonus)
• Comfort with WhatsApp, and digital platforms

What We Offer:

• Flexible hours : work when you're most productive
• Output-based pay : earn based on results, not clock-watching
• A chance to contribute to real social impact while building professional experience
• An environment that values purpose over routine

If your heart beats for community, and you love making things work behind the scenes, we'd love to hear from you.

To apply: Upload a short motivation and your CV.

Job Type: Part-time

Work Location: Remote

Company Description
At
Best10
, we are passionate about empowering individuals to lead healthier lives. As a leading digital weight management programme, we aim to help
100,000 clients
achieve their weight loss and wellness goals over the next five years. Since our inception, we have already guided over
20,000 clients
to success.

Our approach combines tailored nutrition plans with daily coaching and support. At the heart of everything we do is the belief in creating meaningful relationships with our clients, offering honesty, empathy, and unwavering support. Our mission starts with a simple yet powerful question:
H
ow can we help?
Job Description
Our Head of Administration — the person who keeps our operations running seamlessly — is going on maternity leave. She's the one making sure new clients are onboarded correctly, payments are accurate, and coaches have the support they need. While she's away, we're looking for someone who can step into her role and keep things running smoothly.

This is not a narrow admin role. It combines operations, systems, and problem-solving. You'll be handling detail-heavy tasks, supporting multiple stakeholders, and keeping workflows on track. If you enjoy creating order, improving processes, and managing moving parts with accuracy, this role will suit you well.

What You'll Be Doing

• Oversee client onboarding from start to finish.
• Manage payment processes and maintain accurate records.
• Communicate with clients when needed via WhatsApp or phone.
• Ensure coaches have the information and support they need.
• Work with Google Suite, WordPress, and WhatsApp integrations to keep processes efficient.
• Track data, measure outcomes, and look for opportunities to improve systems — including exploring automation and AI where useful.

What We're Looking For

• Highly organised, with strong attention to detail.
• A systems thinker who understands how tasks fit into the bigger picture.
• Confident and professional in client-facing communication.
• Proficient in Google Suite and WordPress, with the ability to learn new tools quickly.
• Focused on impact and results, not just ticking tasks off a list.

What You'll Get

• A fully remote role where your work genuinely keeps the business moving.
• The chance to step into a role that's central to how we run — you'll see the impact of your work every single day.
• Real ownership: we'll trust you to get things done without hand-holding.
• A fixed-term maternity cover contract with competitive pay.

Qualifications

Required

• Strong organisational and multitasking skills.
• Proficiency with Google Suite (Docs, Sheets, Drive).
• WordPress experience (content, forms, and basic updates).
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities.

Preferred

• Operations or admin experience in a remote team environment.
• Advanced skills in Google Sheets (formulas, pivot tables, dashboards).
• Familiarity with automation tools (Zapier, Make, Airtable, etc.).
• Interest in applying AI tools to streamline workflows.
• Experience improving or creating processes that increased efficiency.
• Previous client-facing support via WhatsApp or phone.

Additional Information

• You must have your own laptop, mobile phone, and reliable high-speed Wi-Fi connection.
• This is a fixed-term maternity cover contract.

Operations Virtual Assistant – Multi-Company Support

About the Role

The CEO of a fast-growing group of companies is seeking a highly organized Executive Virtual Assistant to provide administrative and operational support across multiple businesses. This is a high-exposure role working directly with the CEO, helping streamline workflows, consolidate data, and ensure smooth decision-making across fitness, marketing, construction/real estate, and manufacturing operations.

This role will start part-time, with the potential to transition into full-time as responsibilities expand.

Key Responsibilities

●
Administrative Support

○ Create and manage spreadsheets, bids, and financial comparisons.

○ Input, organize, and track data across multiple business lines.

○ Prepare and consolidate vendor quotes, proposals, and bids.

○ Assist with preparing reports, meeting notes, and internal documentation.

● Business Operations Assistance

○ Provide support across fitness, marketing, real estate, and manufacturing

divisions.

○ Ensure tasks and deliverables are tracked, documented, and communicated

clearly.

○ Follow up on outstanding items and deadlines.

●
CEO Support

○ Act as a right hand to the CEO, assisting with overflow tasks.

○ Help manage workload and priorities to free up CEO's time for strategic

decisions.

○ Provide scheduling support (light calendar assistance as needed).

Must-Have Skills

• Strong proficiency in Microsoft Excel, Word, and Google Workspace (Docs, Sheets, Drive).
• Solid understanding of basic business and financial concepts (e.g., comparing bids, organizing financial data).
• At least 3–4 years of professional administrative or executive support experience.
• Excellent English communication skills (written and verbal).
• Strong organizational skills and the ability to handle multiple projects at once.

Nice-to-Haves

• Prior experience supporting executives or CEOs.
• Background in multi-business environments (fitness, construction, real estate, or marketing).
• Ability to anticipate needs and provide proactive support.

$500 - $,100 a month

Schedule:
Part-time (20 hrs/week) to start, with potential to scale to Full-time (40 hrs/week)

Why Join Assist World?

100% REMOTE

50 birthday bonus

200 testimonial bonus

300 tenure bonus every 6 months

500 entry monthly raffle

NO TRACKER. NO PROBLEM

What You Can Expect

We're designing something that's guided by three core principles: excellence, progressive, and human. That means high standards, big challenges, and the support to meet them. You'll be trusted with meaningful work, backed to grow, and expected to raise the bar – for yourself, and the people around you. We're clear on what great looks like. We push for better. And we lead with care, not comfort.

The role will be based in our Cape Town branch office, enhancing our ability to deliver high-quality legal services across the firm, helping us meet increasing client demand and stay competitive in a rapidly evolving market for transformed legal delivery.

This role sits within Vario, a market leading alternative legal services provider within the law firm, Pinsent Masons. Vario is a practice group within Pinsent Masons which incorporates; Flexible Services, Consulting and Technology, Legal Project Management and Managed Legal Services (MLS).

You will be working as part of a team in the Centre of Excellence, supporting lawyers in the Firm's practice groups to deliver a variety of legal work for our clients.

The Operations Assistant will provide administrative support to both the Operations Management team and the Account Management team by leading on all compliance and administrative tasks associated with the seamless delivery of flexible legal resource for our clients.

• Format candidate CVs and conduct right-to-work checks
• Manage AWR communications and monitor client responses
• Triage and escalate queries from the Operations inbox
• Upload documents to Mercury (CRM system)
• Monitor and chase timesheet submissions and approvals
• Process consultant invoices and validate referral fees
• Set up new suppliers and verify bank details
• Support finance audits and resolve queries
• Conduct conflict checks and maintain team reports
• Identify and implement process improvements
• Assist with ad hoc projects aligned to business needs

• Previous administration experience, ideally in a recruitment or legal setting
• Customer/client service experience
• Interest in legal services
• Excellent attention to detail

We offer a flexible benefits package designed to support your wellbeing and career growth, including medical aid, enhanced family and carers leave, paid professional subscriptions, bonus eligibility, pension contributions, flexible working options, and access to our global learning academy.

We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents. If you require any additional support or adjustments to help you do this, please let us know.

Instant Impact is working in partnership with Pinsent Masons to recruit for roles in the Cape Town branch office. We are engaging with candidates and screening for the capabilities the firm is seeking, before submitting a shortlist to the firm.

Pinsent Masons is a purpose-led professional services business with law at its core. We help clients navigate complexity with clarity and confidence. When it comes to our people, we believe that nothing about the career experience should be left to chance. That's why we're committed to continuously building something that is exceptional by design.

We are searching for an enthusiastic self-starter to join our new graduate trainee program. As a graduate trainee, your responsibilities include shadowing various staff members, participating in learning experiences, attending meetings and workshops and other working environments to gain practical experience. You should keep an accurate record of your time at the company and be able to pass a competency test at the end of the program.

Participants will undergo a 12-month on-the-job training programme that will be relevant to their qualifications.

Eligibility for the programme are recently qualified graduates in possession of the below-mentioned qualifications and computer literacy (MS Word, Excel, Outlook/ E mail, and Internet).

To be successful as a graduate trainee, you should be willing to learn about aspects of the company that lie outside of your department. An outstanding graduate trainee should foster good relationships with staff members and leave a lasting imprint.

SOME OF THE TASKS YOU WILL PERFORM

• Conduct thorough research on the company and actively engage in on-the-job training opportunities.
• Maintain accurate records of administrative documents and manage office equipment inventory.
• Prepare Purchase Orders (POs) and Purchase Request Forms (PRFs) as needed.
• Manage vendor setup in Ariba, including updating bank details, processing vendor extensions, and ensuring vendor information remains current.
• Process invoices using OpenText and monitor their payment status.
• Participate in meetings, workshops, and team-building activities.
• Document experiences and maintain a learning log.
• Compile reports and deliver presentations to colleagues where required.
• Evaluate existing systems and propose innovative improvements.
• Foster a positive work environment and build strong professional relationships with team members.
• Support the Manager through research and administrative assistance.
• Execute additional administrative tasks as assigned.
• Collaborate with the Manager on office-related projects.
• Assist with the handover of equipment to new employees and retrieve equipment from departing staff.
• Consistently represent the organization with professionalism and integrity, while actively promoting its goals and values in all interactions and activities.
• Complete evaluations, such as tests or other assessments, at the conclusion of the graduate program.

The organization will facilitate all requisite training pertaining to the systems associated with the role.

WHAT DO YOU NEED TO BRING

• A Bachelor of Commerce (BCom) degree or an equivalent qualification.
• A valid driver's license.
• Excellent written and verbal communication skills.
• Excellent research abilities and a willingness to grow.
• A positive attitude and a growth mindset.

Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

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