307 Office Supplies jobs in South Africa

Must be based in Johannesburg, South Africa

Experience in Project Management required

Experience working in information (cyber) security will be advantageous

Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous

Good technical, analytical, interpersonal, communication and writing skills

Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook

Must be well organised and work well under pressure

Finance experience will be advantageous

Must have drivers license and own transport

The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.

Project Management Duties :

Planning and recording of all our clients projects (both client and internal)

Management of resources i.e., analysts

Management of clients

Co-ordinate project to accomplish the project objectives

Obtaining the invoicing details of clients

Invoicing clients at start of project

Responsible for facilitating the delivery of the full project scope as outlined below:

Pre-Project Phase:-

- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability

- Ensure that there is an aligned understanding across the key stakeholders

- Schedule project deliverables taking into consideration availability of staff required for reporting QA

- Ensure all required documentation is in place (signed SOW etc)

- Ensure analysts are given scope prior to commencement of project

- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)

Initiation Phase / During Project :-

- Get invoicing details from clients

- Invoice client

- Ensure a proper handover is performed between analysts when working on a project

- Identify and address risks during the project, where required escalate to management

- Check project progress towards meeting its objectives

- Determine the cause of deviations from the plan and taking corrective actions to address deviations

- Mid project feedback

Closure Phase:-

- If required, perform general QA on reports

- Ensure adequate time is allocated to reporting QA

- Send deliverables to client

- Send clients feedback forms

- Set up presentation of results to clients (ensure sales / account manager is at the presentation).

• National Senior Certificate with Relevant Bookkeeping certificate or degree will be advantageous
• Diploma in Bookkeeping will be advantageous
• Minimum 5 years of Bookkeeping experience
• Valid SA driver's license and own vehicle (free parking available)
• Exceptional Debtors collection skills
• Experience working in a Group of companies and intercompany accounts
• Good understanding of accounting and financial reporting principles and practices
• Strong interpersonal and communication skills
• Excellent organising and prioritising abilities
• Exceptional attention to detail and able to work well under pressure
• Good with numbers and figures and an analytical acumen
• Excellent knowledge of MS Office and familiarity with relevant computer software
• Experience in Xero Accounting software a plus, but not required

• Ability to confidently interact with customers and build relationships
• Issuing of invoices, including monthly maintenance contracts
• Completing and updating forecast on daily basis
• Following up on uncompleted projects to ensure full invoicing
• Proactively follow up outstanding debtors and queries
• Weekly Age Analysis with comments to management
• Sending monthly statements to customers

• Matching supplier invoices to orders and stipulating specific job/site for costing purposes
• Ensuring SARS compliance of supplier invoices
• Capturing supplier invoices daily and correctly allocating to the relevant customer job
• Ensuring that supplier bills have a related customer invoice
• Ensuring subcontractor claims are received on time, corresponds with job costing and customer invoice, and ensure timely submission for payment
• Profit and Loss per job analysis and discussion with management
• Requesting statements monthly
• Reconciling monthly statements to the accounting system ledger
• Updating cashbook daily
• Preparing and forwarding the approved supplier and subcontractor payment list to Head Office

• Assistance with completion of quotes as required
• Issuing purchase orders and updating Job / Project schedule
• Continuous improvements to processes and support to colleagues
• Arranging meetings and functions, and ordering office stationery and supplies
• Ensuring proper filing system and keeping filing up to date
• Updating insurance policies
• Assisting with ad hoc requests from director and management
• Assisting with answering telephone calls

MANAGEMENT INFORMATION SYSTEM SUPERVISOR

INTERNAL & EXTERNAL ADVERTISEMENT

NATIONAL OFFICE – FINANCE DEPARTMENT

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Braamfontein.

POSITION PURPOSE

Responsible for the correct posting of sub-ledgers to the General Ledger, maintenance of the Journal System, reconciliation of the General Ledger accounts and maintaining the Chart of Accounts and producing trial balances for all General Ledger accounts.

KEY OUTPUTS

1. Supervise the reconciliation of General Ledger accounts as per standard operating procedures.
2. Supervise the preparation and posting of journals as per standard operating procedures.
3. Ensure that all GL queries are addressed and resolved efficiently and timeously.
4. Supervise all third-party payments.
5. Assist in monthly reporting.
6. Prepare and update the trial balance, for the preparation of the financial statements (quarterly, bi-annually or annually).
7. Assist the Management Accountant in compiling reports.
8. Perform finance administration duties and ad hoc duties.
9. Supervise and coach personnel in the department.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 certificate with higher grade Accounting and Diploma or BCom in Financial Accounting/Finance.
2. Three (3) to five (5) years of relevant work experience within a finance environment.
3. At least one (1) year of experience as a team leader/supervisor.
4. Experience in caseware will be an added advantage.
5. Knowledge of Accounting and how to perform these functions within a matrix business environment.
6. Functional ability in utilisation of electronic systems and technologies.

Basic Salary: Level 9 (R382,245.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 05 July 2022 , quoting the reference number MIS-SUP/17/06/2022 in the subject line to or apply online at

Enquiries to Eulender Mafolo, Tel:

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN 2 MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Location: ZA, GP, Johannesburg, 5 Simmonds Street

To shape and set the overall direction and guidance for integrated project and programme management, change management, financial governance, stakeholder management, and other programme management components in the delivery of enterprise-wide programmes across the Standard Bank Group (SBG) for all Client Segments, Corporate Functions and Countries.

Minimum qualifications

Degree in Business Commerce / Project Management

Experience required

• 10 years or more deep understanding of relevant project management tools and approaches to manage complex, multi-disciplinary projects and the flexibility to influence diverse and dynamic teams to deliver balanced and integrated solutions.
• Good understanding of People & Culture in order to effectively support the P&C stakeholders.
• Ability to build an integrated stakeholder management plan / map to facilitate stakeholder relationships, leading to improved communications, increased stakeholder engagement and improved service delivery and productivity.
• Contribute to key meetings related to relevant strategic initiatives, in order to remain updated on developments or risks; raise concerns with relevant parties and drive problem resolution, ensuring that programme or project metrics are achieved.
• Contribute to the development of the strategic plan for the relevant business areas by providing a view on potential improvements in existing products, processes and services.
• Coordinate delivery with resources outside of the function and build relationships with these teams to ensure that programme and project managers will have access to the right supporting resources to execute their projects effectively.
• Develop financial strategies including forecasting capital, facilities and staff requirements; identify monetary resources and developing action plans for the effective and successful implementation of projects.
• Develop the operational plans for the Programme Management Office as well as the operating model and required standards/best practices in alignment with the Standard Bank Group strategy.
• Engage the relevant Committees, in collaboration with the Project Sponsors, to motivate for the required finance rollout of certain projects as well as provide monthly feedback on the progress of approved projects.
• Integrate relevant programmes and projects in line with capacity plans for the Programme Office as well as drive efficiencies and balance priorities across the full portfolio to deliver a timely end product and service enabling Client Segments, Corporate Functions and Business Areas within the organisation to perform optimally.
• Lead the team according to SBG's leadership principles and values, including managing the employee lifecycle from recruitment through to exit, performance management, training and development, discipline and grievance management, retention, reward and people administration to ensure a high-performance culture.
• Manage foreseeable programme risks. by combining the most effective combination of project sponsor, project manager and project organisation to mitigate risk, and to drive efficient project and programme delivery.
• Network and collaborate with an ecosystem of partners across functions and geographies, using an understanding of the organisation as a whole and managing a strong network of stakeholders, in order to ensure that for any new initiative, challenge or opportunity the right people are identified and connected.
• Plan and monitor the utilisation of resources across multiple portfolios ensuring that timelines, budgets and people (PCBP's, SME's, respective PMO's and all contractors/vendors internal and external) are managed appropriately.
• Provide insights on the business impact of projects across the portfolio, by demonstrating an understanding of the link between strategic priorities and commercial performance requirements in the management of agreed deliverables; providing meaningful feedback and reporting to enable informed decision making.
• Take accountability for the management of programme governance and integration across workstreams; influencing key stakeholders across functions and geographies to create alignment and achieve resolution of objectives, as agreed.

• Adopting Practical Approaches
• Articulating Information
• Challenging Ideas
• Directing People
• Making Decisions
• Producing Output
• Resolving Conflict
• Team Working
• Upholding Standards

Join Exxaro Resources as the Head of the Portfolio Management Office in Lephalale, Limpopo, where you will lead and manage the PMO. This permanent IT role at Grootegeluk Coal requires a visionary leader to direct project development, create strategic project plans, and ensure the delivery of high-quality outcomes that support business goals. With a dynamic work environment, Exxaro offers opportunities for continuous learning and career growth, emphasising creativity, collaboration, and excellence. You will oversee information management project portfolios, manage operational challenges, and ensure compliance with industry regulations. This role demands a proven background in IT project management within a mining or heavy industry environment, complemented by robust leadership skills. Exxaro Resources values diversity and innovation, making it a top choice for driven professionals seeking to contribute to a sustainable and safe industrial future.

Join Exxaro Resources as the Head of the Portfolio Management Office in Lephalale, Limpopo, where you will lead and manage the PMO. This permanent IT role at Grootegeluk Coal requires a visionary leader to direct project development, create strategic project plans, and ensure the delivery of high-quality outcomes that support business goals. With a dynamic work environment, Exxaro offers opportunities for continuous learning and career growth, emphasising creativity, collaboration, and excellence. You will oversee information management project portfolios, manage operational challenges, and ensure compliance with industry regulations. This role demands a proven background in IT project management within a mining or heavy industry environment, complemented by robust leadership skills. Exxaro Resources values diversity and innovation, making it a top choice for driven professionals seeking to contribute to a sustainable and safe industrial future.

• Bachelor's Degree in Information Technology or a relevant field (Essential/Minimum).
• Management Development Programme (Essential/Minimum).
• At least 6-8 years of proven experience in managing IT/Information Management projects within the mining, production, or heavy industry sectors (Essential/Minimum).
• Recommended possession of Project Management Professional (PMP) certification.
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
• Strong leadership skills with the ability to manage and develop a project team.
• Proficiency in compliance, governance, and assurance responsibilities related to industry standards and regulations.
• Strong financial management abilities to ensure optimal use of allocated budgets.
• Excellent knowledge of best practices and frameworks in project management and knowledge management.

• Lead and manage the Portfolio Management Office (PMO) to drive strategic alignment and deliver high-quality projects within the mining industry.
• Develop and oversee project plans, ensuring optimal resource allocation to achieve project objectives.
• Ensure compliance with legal requirements and industry standards, applying robust controls to manage operational challenges and risks.
• Conduct regular audits on project progress and support offices to maintain adherence to corporate governance and best practices.
• Facilitate knowledge management initiatives, updating and implementing project management best practices to support business strategies.
• Manage and develop the project team, fostering a culture of collaboration, safety, and excellence in all operations.
• Oversee the financial management of project budgets, ensuring efficient utilization of resources and optimal outcomes.
• Promote a safe and healthy work environment by implementing effective SHE (Safety, Health, and Environment) management systems.
• Engage in effective stakeholder management, providing strategic input and facilitating project recovery and performance improvements.

Brief description

The main purpose of this position is to manage the Group Security Management Department's (GSMD) Programme Management Office (PMO), ensuring a consistent and professional approach to security project management within the South African Reserve Bank (SARB) Group.

The successful candidate will be responsible for the following key performance areas:

• Lead the PMO, ensuring effective resource planning and management to maintain professionalism in project management.
• Establish and maintain the project management methodologies (including policies and framework) and investment management approach, anchored in best practices and organisational strategy, thereby ensuring continuous improvement.
• Lead and facilitate project investment management by prioritising initiatives aligned with strategic goals, financial considerations, process efficiencies and risk mitigation, optimising returns from technology investments.
• Oversee the execution of programmes and projects with a focus on key deliverables, milestones and budgets, regularly tracking actual progress against planned objectives.
• Manage the overall project portfolio budget, providing process guidance for programmes and projects and supporting governance structures to ensure effective cost and benefit management.
• Serve as the custodian of project management, acting as the central point of contact for project expertise and information to enhance professionalism and stakeholder relationships.
• Perform the line management function for the PMO team, supporting their development and performance.
• Lead the integration of change management practices into all programmes and projects, ensuring stakeholder engagement, communication planning and readiness assessments are built into delivery frameworks.
• Champion organisational awareness and promote clear communication, ensuring that project and programme outcomes are well-communicated and understood with GSMD and the broader SARB Group.

About the company

At Zimele Technologies, we have reinvented how companies see, plan, and run their businesses. Our services and solutions allow our customers to uncover new insights, connect their strategy to their plans, and work in ways they had not previously thought possible. We are growing fast, constantly innovating, and couldn't be prouder to help our customers move forward with confidence in a sophisticated and changing world.

People centric is the cornerstone and the heartbeat of what Zimele Technologies stands for, and we take pride in developing and investing in our people.

We are constantly looking for forward-thinking people who put customer experience at the forefront of every decision. Individuals who thrive on challenges and are ready to grab-hold the opportunity of a lifetime. Because we fundamentally believe every colleague brings outstanding value to our overall being. We are a workplace where each person feels seen, heard, and valued, and can contribute their unique talent to our collective effort.

About the job

We are seeking a self-driven and detail-oriented individual to join Zimele Technologies in the capacity of PMO Analyst. Reporting directly to the PMO Lead, this role is based at our Pinelands office in Cape Town with a hybrid arrangement of working both from home and the office. You will be part of a professional and energetic team that values diverse perspectives, thrives on collaboration, and is committed to delivering quality outcomes for our clients and colleagues.

In this role, you will provide critical support to the Project Management Office in structuring and guiding both client and internal initiatives. Your responsibilities will span project setup on internal delivery tools, accurate capture and analysis of project financial data, implementation of standardised delivery practices, and continuous improvement of methodologies across the organisation. You will also play a pivotal role in preparing executive reports, tracking delivery performance, and ensuring oversight across multiple projects to maintain compliance with agreed parameters.

A strong focus of this role will be leveraging the Microsoft Power Platform to strengthen PMO capabilities. You will design and maintain Power Apps that streamline project delivery processes, build insightful Power BI dashboards that provide executives and project managers with real-time visibility into performance and financial health, and implement Power Automate workflows to reduce manual effort, drive consistency, and enhance efficiency across the organisation. This combination of governance, reporting, and automation makes the role central to improving delivery quality, financial control, and decision-making within the PMO.

Responsibilities, Knowledge & Skills Required

• Assists the PMO Lead to create and update internal project delivery standards, processes, measures and best practices as well as, the implementation and control thereof within the organisation.
• Providing financial tracking and analysis, including budgeting, forecasting and project profitability analysis.
• Assists the PMO Lead in implementing governance on client programs and projects.
• Assists projects in their start-up phase through the implementation of the standardised Zimele methodologies and accelerators.
• Assists in coordinating with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.
• Assists in logging resource demands and fulfilling resource demands for projects.
• Assist the Project Management Office in improving delivery methodologies, templates and accelerators.
• Setup projects on internal project management tools for time recording, financial and resource management.
• Assists project managers in structuring and creating effective project plans.
• Manages internal weekly delivery reporting amongst programs and projects in preparation for executive reporting.
• Assists project managers and PMO to identify risks, triggers and mitigating actions.
• Support the Project Management Office with the creation and distribution of organisation-wide communications.
• Assists in creating the project and internal repositories to store key project articles and internal documentation.
• Assists in the creation and roll-out of data privacy controls and measures to ensure compliance with laws, regulations and internal company policies.
• Assist the Project Management Office to understand project data for internal analytics and reporting.
• Assist in the creation of job descriptions for human resources attention.
• Assist in conducting post-project evaluation/lessons learnt and identifying successful and unsuccessful project elements.
• Assists in the execution, tracking and reporting of internal company projects.

Role Requirements

• Minimum of 2 years of related or similar work experience.
• Bachelor's Degree (Information Systems (IS) or Bachelor's of Science(B.SC)).
• Effective communication in English (written and verbal).
• Must have strong
  computer literacy competency and can demonstrate strong acumen in Microsoft Work, Excel, PowerPoint, Teams, SharePoint and Project applications.
• Proven experience with the Microsoft Power Platform, specifically Power Automate, Power BI, and Power Apps, to design workflows, build dashboards, and develop low-code business applications that enhance project delivery and reporting.
• High level of flexibility and openness to work extended hours when necessary.
• Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment.
• Ability to build strong, professional, cross-functional working relationships with internal and external stakeholders.
• Understanding of project management and PMO best practices and the implementation thereof.
• Understanding of project data and how to convert said data into meaningful reports for projects and executives.
• Understanding of SAP ERP Implementations.
• Strong interpersonal and negotiation skills
• Willingness to be tenacious and act assertively when appropriate.
• Understanding of financial concepts, management and principles as it relates to running projects within the consulting environment.
• Understanding of change management and the implementation thereof to effect internal organisational change as and when required.
• An understanding and appreciation of quality management controls and standards.
• The ability to identify risks and issues, plan mitigation/resolution actions and assess if measures are effective when implementing said mitigation/resolution actions.
• Understanding of time recording and management thereof in the consulting industry.
• Understanding of general SAP implementation methodologies preferred.

Key Requirements

• Must be a South African permanent resident or citizen.
• Must demonstrate an understanding of the role requirements as laid out in this job description.
• Must be appropriately certified in project management and/or project management office profession.

Certifications

• Project management certification (PMI-CAPM, PMI-PMP or AXELOS – P3O preferred).
• SAP Activate certification (preferred; considered an added advantage).

Remuneration

This is a fulltime role with market related remuneration based on experience.