511 Office Staff jobs in South Africa

Job Description

To plan, organise and coordinate tasks within the unit, and manage staff to ensure optimal service delivery

Hello, Office Support Manager

Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that make it happen.

As part of our talent team, you will be surrounded by unique talents, diverse minds, and an adaptable environment that lives up to the promise of staying curious. Now's the time to imagine your potential in a team where experts come together and ignite effective change.

Are you someone who can:

• Managing of diaries of 3 Business Units in REMS
• Managing and co-ordination of employee engagements and quarterly events (including year end function)
• Agenda and Minute taking of Management and Operational Committees in REMS
• Improve business decisions by analyzing business intelligence (information) together with trends and data
• Project Management of Business unit specific initiatives end-to-end
• Ensure conflict resolution and problem solving either through direct personal action or referral to alternative resources.
• Manage the customer services function according to agreed standards and ensure that high service levels are maintained
• Manage costs / expenses within approved budget to achieve cost efficiencies
• Manage Business Unit assets
• Develop and maintain a client-centric service culture which builds meaningful and rewarding relationships, proposes innovations and enables others to provide an exceptional client experience
• Provide effective and meaningful communication with internal and external stakeholders, interested parties and beneficiaries from the onboarding to finalisation of deceased estates
• Plan and manage performance, skills development, employment equity, talent and culture of team in order to improve innovation, achieve efficiencies and increase competencies
• Manage personal and management development to increase own skills and competencies for the managerial function and future Leadership growth opportunities.

You will be an ideal candidate if you have:

• Degree (B.Com, BA)
• 3-5 years experience
• Communication, MS Office (Advanced), Event management (exposure), Writing skills, Presentation skills (building and presenting), Minute taking, Project management

You will have access to:

• Opportunities to network and collaborate.
• Challenging Working
• Opportunities to innovate.

We can be a match if you are:

• Curious & courageous - you are driven by always wanting to know more and learn more and you are brave enough to
• Obsessed with mastery - you know what it takes to become good at what you do and are constantly pushing yourself to do it.

Are you interested to take the step? We look forward to engaging with you further. Apply now

Job Details

Take note that applications will not be accepted on the below date and onwards, kindly submit applications ahead of the closing date indicated below.

09/09/25

All appointments will be made in line with FirstRand Group's Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities. In order for us to fulfill this purpose, candidates can disclose their disability information on a voluntary basis. The Bank will keep this information confidential unless we are required by law to disclose this information to other parties.

Job Description

To provide office support services to staff and to visitors by serving appropriate beverages and refreshments and ensuring the common areas, meetings rooms and kitchen is clean, tidy and fully provisioned at all times.

To provide/set up refreshments for meetings in conference boardrooms and coordinate services with catering and IT support.

• Ensure daily cleanliness of work environment including offices, kitchens and relevant equipment.
• Establish efficient work procedures and schedules that allow for optimisation and tracking of own work and deliverables.
• Prepare trolleys and boardrooms by laying out clean cups, sugar, milk, hot water, coffee, and tea sachets.
• Collect cups in the boardrooms after each meeting and ensure there are clean cups for the next meeting.
• Move around with the trolley and collect dirty cups on desks.
• Serve employees and guests tea or coffee in accordance with their specific preferences.
• Keep photocopier and printer(s) stocked with paper.
• Engage in ad-hoc filing activities for employees.
• Assist with reception duties on the relevant floor when required.
• Assist business unit with ad hoc administration and mail deliveries.
• Prepare boardrooms and meeting rooms by laying out clean crockery cutlery and refreshments.
• Collect and clean crockery after each meeting and refresh board and meeting rooms in preparation for upcoming meetings in line with agreed standards.
• Fetch milk from the main kitchen on arrival each morning, and clean and restock the milk container in coffee machines.
• Keep the kitchen clean and tidy including fridges, microwaves and tables and ensure all equipment is clean and in good working order; report machines or equipment that do not seem to be working.
• Pack and unload the dishwasher.
• Stock fridges with water and cold drinks as per deliveries
• Liaise with Food and Beverage Storeman to order and fetch stock as required in line with agreed procedures
• Order biscuits from the canteen or liaise with the secretaries to order them.
• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained.
• Plan and manage own workflow anticipating obstacles juggling priorities and following through on objectives within agreed time frames and according to quality standards.
• Take ownership of personal career development leveraging formal and informal opportunities.
• Read situations and organisational realities.
• Set aside personal agenda for the greater good.
• Deliver physical mail to its recipients, between floors and across buildings.
• Take responsibility for the monthly ordering of groceries such as milk, tea, coffee, etc., from designated external catering company and manage the daily or monthly issuing thereof.
• Liaise with internal storekeeper on a monthly basis to order and fetch groceries.
• Promote a friendly cooperative climate.

Job Details

Take note that applications will not be accepted on the below date and onwards, kindly submit applications ahead of the closing date indicated below.

17/10/25

All appointments will be made in line with FirstRand Group's Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities. In order for us to fulfill this purpose, candidates can disclose their disability information on a voluntary basis. The Bank will keep this information confidential unless we are required by law to disclose this information to other parties.

JOB DUCK IS HIRING A LEGAL OFFICE SUPPORT SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

We are looking for a reliable and organized person to support our legal team with a blend of administrative and client-facing responsibilities. This hybrid role is ideal for someone who thrives in a structured environment, enjoys multitasking, and is comfortable handling a low volume of client phone calls while maintaining a high level of professionalism.

Schedule:

Monday to Friday from 8:00 AM to 5:00 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Drafting and formatting legal correspondence, including letters and basic legal documents
• Managing electronic filing systems and maintaining accurate physical and digital case files
• Handling a limited number of incoming and outgoing phone calls, ensuring courteous and efficient communication
• Scheduling client consultations and coordinating attorney calendars
• Serving as a point of contact for clients, providing updates and support primarily via email and scheduled calls
• Communicating with opposing counsel regarding scheduling and case-related matters
• Assisting with general office operations and contribute to a collaborative team environment

What We're Looking For:

• At least one year of experience in a legal or administrative support role is preferred
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Proficiency in office software and legal filing systems
• Professional demeanor and a client-service mindset
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

ISTA Personnel Solutions South Africa is a dynamic and fast-growing BPO company based in South Africa, specializing in providing top-tier operational support to U.S.-based companies. We are not a recruitment agency—we are a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are hiring

We are currently looking for a perceptive and intuitive individual for a Remote Office Support Administrator role to our client providing Applied Behaviour Analysis (ABA) Therapy services in the USA . This role requires a minimum of 6 months to 1 year of experience/knowledge in the Healthcare Industry (ABA preferred).

• Working Hours: This role requires you to work USA hours, Mon – Fri from 9am to 6pm EST (15h00 to midnight South African time; subject to change based on daylight savings)
• Work Environment: This is a fully remote working role.
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and support for a wired Ethernet connection is mandatory
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered

• Provide day-to-day administrative and operational support to healthcare and billing teams
• Perform accurate data entry and maintain up-to-date internal records and systems
• Communicate effectively with internal teams and admin to ensure seamless task execution
• Assist with tracking claims, authorizations, and documentation related to billing workflows
• Use platforms such as HubSpot, CentralReach, ClickUp, and Brillium to manage workflows and updates
• Prepare and maintain reports and trackers using Excel, PDFs, and Outlook
• Flag and resolve process delays or inefficiencies where applicable
• Ensure compliance with internal policies and industry-specific procedures

• 6 months – 1 year experience in the Healthcare Industry (ABA experience preferred)
• Strong communication skills – able to clearly convey ideas, comprehend and respond to clients or admin, and engage effectively with team members
• High attention to detail – consistent, accurate, and thorough in task execution
• Strong technical proficiency – understands back-office functions and can identify or solve workflow issues
• Effective time management – able to handle multiple tasks, prioritize, and meet deadlines in a fast-paced environment
• Familiarity with HubSpot or a similar CRM is a plus
• Experience using systems such as CentralReach, ClickUp, or Brillium is advantageous
• Proficient in MS Office (Excel, Outlook)

If you are not contacted within 14 working days, please consider your application unsuccessful.

About the Role:
We are seeking a highly organised Office Assistant to support our leadership team with day-to-day administrative tasks, payroll management, and efficient use of Microsoft Office applications. The ideal candidate will have advanced proficiency in Microsoft Excel, a solid understanding of other Office tools (Word, PowerPoint, Outlook), and prior exposure to managing payroll processes.

While no formal IT certifications are required, a comfortable familiarity with basic technology tools is expected.

Key Responsibilities

1. Administrative Support ○ Manage calendars, schedule appointments, and coordinate meetings for senior executives. ○ Handle email correspondence and phone calls, directing inquiries to the appropriate teams when necessary. ○ Organise travel arrangements, including booking flights, accommodation, and itineraries.

○ Prepare and edit letters, reports, and presentations.

1. Microsoft Excel & Office Suite Management ○ Create, update, and maintain spreadsheets to track key metrics, budgets, and other data sets. ○ Develop presentations, documents, and other materials using Microsoft Word, PowerPoint, and Outlook. ○ Ensure ahigh degree of accuracy and data integrity in all reports and documents.

2. Payroll Coordination ○ Collaborate with the finance or HR department to ensure accurate and timely payroll processing. ○ Maintain records of employee hours, leave requests, and expense claims where necessary.

○ Address queries regarding payroll, leave balances, and other personnel matters.

4.
Project & Task Management

○ Assist in the planning, organisation, and execution of various projects or events. ○ Maintain project status reports, action items, and deadlines to ensure timely completion. ○ Coordinate with cross-functional teams to gather information or resources needed for deliverables.

1. General Office Operations ○ Greet visitors, schedule meeting rooms, and coordinate catering for on-site meetings or events. ○ Uphold confidentiality and discretion in handling sensitive information.

Qualifications & Experience
● Education: ○ Highschool diploma or equivalent required; bachelor's degree preferred but not mandatory. ● IT&TechSkills: ○ Strong practical understanding of everyday technology usage (no formal certifications required). ○ Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis) and competency in Word, PowerPoint, and Outlook. ● Payroll Experience: ○ Prior experience with payroll processing or coordination, ideally in collaboration with HR/Finance teams. ● Administrative Experience: ○ Proven track record in a personal assistant, executive assistant, or similar administrative role. Soft Skills & Attributes ● Excellent organisational and multitasking abilities. ● Strong communication skills (verbal and written). ● Proactive problem-solver with a high level of attention to detail. ● Adaptable and comfortable working in a fast-paced environment. ● Dedicated to achieving expectations and results drive

Location : Sandton

Gross monthly Salary : R10 000-R12 000

• Typing and formatting documents
• Managing diaries and setting up appointments
• Filing
• Answering phones
• General administration

• Strong Microsoft Office Skills non-negotiable
• A tertiary education
• Good and effective communication skills

Office admin assitant required must have knowledge in pastel and excel must have good manners and be able to work with multiple people. must have conversational skills

Job Types: Full-time, Permanent

Pay: R5 000,00 - R7 500,00 per month

Work Location: In person

We are seeking an organized and detail-oriented Office Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of office functions and supporting the administrative needs of our organization ensuring a well-organized and efficient work environment. Your contributions will help maintain a productive workplace and support the needs of employees, management, and clients.

General Administrative Support

§ Handle day-to-day office tasks such as filing, organizing, and managing office supplies.

§ Provide support to staff and management with clerical and administrative duties.

§ Assist with new employees induction and maintaining records.

§ Coordinate employee benefits and office-related requirements.

§ Assisting with data entry and basic reporting.

Reception and Customer Service

§  Greet and assist visitors, clients, and employees in a professional manner.

§  Answer and direct phone calls, emails, and other correspondence.

§  Manage the reception area and maintain a welcoming and professional office environment.

Scheduling and Calendar Management

§  Schedule meetings, appointments, and travel arrangements for staff or executives.

§  Organize conference rooms and ensure proper setup for meetings and events.

Document and Record Management

§  Maintain both physical and electronic filing systems to ensure documents are organized and easily accessible.

§  Prepare, proofread, and edit documents and reports.

§  Ensure documents are securely stored and confidential information is managed appropriately.

Office Equipment and Supplies Management

§  Monitor office supplies and equipment, ensuring stock levels are maintained.

§  Order and manage office supplies, ensuring timely delivery and cost-effectiveness.

Communication and Correspondence

§  Facilitation of communication with internal staff/ departments and external vendors and/or clients.

§  Relaying messages accurately and efficiently.

§  Supporting internal communication efforts with drafts, sending, and tracking official communications such as letters, emails, and memos.

Event Planning and Coordination

§  Organize office events, team-building activities, or company functions.

§  Coordinate logistics for meetings, conferences, and events hosted by the organization.

Qualifications and Skills:

§  Minimum of Matric or equivalent qualification.

§  Minimum of 1 years proven experience in a similar role and fast paced environment is preferred.

§  Must have your own vehicle with valid driver's license.

§  Strong organizational skills with the ability to prioritize tasks and manage time effectively.

§  High attention to detail, ensuring accuracy in documentation and office management.

§  Excellent written and verbal communication skills.

§  Ability to interact professionally with clients, employees, and management.

§  Experience in managing sensitive information and maintaining confidentiality.

§  Proficiency in Microsoft Office Suite and office management software.

§  Strong problem-solving skills and ability to troubleshoot office-related issues.

§  Ability to manage multiple tasks simultaneously in a fast-paced environment.

§  Friendly, professional demeanor with excellent customer service skills.

Group Risk Benefits (100% contribution)

Medical Aid with Discovery (100% contribution)

Gap Cover (100% contribution)

On-site barista and refreshments with breakfast, lunch and snacks

On-site parking

Job Overview

We are looking for a Marketing Admin Assistant who is an individual that is proud of his/her work, who is efficient and would be an asset to the company.

Requirements

• Experience in Social Media Advertising and Admin Assistant
• Experience with basic administration
• Matric certificate (pass) would be an advantage
• Experience required in office excel, word and outlook
• Be prepared to work overtime when required

Duties and responsibilities include and are not limited to:

• Perform data entry and filing tasks
• List adverts online on all our platforms
• Respond to emails
• Manage mail correspondence
• Help maintain office calendar
• Assist with invoicing
• Manage inventory of office supplies
• Perform other clerical tasks as needed
• Disseminate information as required to clients; telephonically, electronically or verbally
• Maintenance of the office and ensuring that it is a clean environment

Responsibilities

• Follow instructions from superior
• Report any safety risks
• Report any damage to equipment

Please note that the above mentioned list is not comprehensive and should merely act as a guideline.

Only shortlisted candidates will be contacted. Should you not hear from us within two weeks after submitting your application please assume that your application has been unsuccessful.

Skills and competencies:

(The abilities that the individual needs to perform this role effectively)

• Attention to detail
• Pressure resilience
• Planning and organization
• Good problem-solving ability
• Excellent verbal communication skills
• Excellent verbal communication skills
• Computer literacy

· Increase digital presence of our company social media pages to maximise visibility which encompasses communication with dealers, posting adverts on all our social media platforms, (You should by well acquainted with social media platforms like Facebook, Instagram , Twitter ,Gumtree ,Olx ,WhatsApp, Tik Tok etc.), researching and creating adverts for our website.

· Driving customer engagement via social media by optimising content, interacting with users and responding to messages, enquiries and comments

· Looking for new marketing opportunities and always being ahead of the industry

· Creative and on the ball attitude

· Attention to detail and work under pressure

· Ability to work with speed and quick turnaround

· Passion for marketing and love what you do

· Able to create and propose to suppliers to get support

Job Type: Full-time

Pay: R5 000,00 - R5 500,00 per month

Experience:

• Microsoft Excel: 1 year (Required)

Work Location: In person

Application Deadline: 2024/05/31