149 Office Secretary jobs in South Africa

Personal assistant and office secretary

Office duties:

• Data capturing
• Answering emails
• Minutes documentation
• Bookkeeping
• Document Management
• Telephone Skills

Office is near Brixton.

Office Based

Must have Laptop.

Must be presentable at all times

Job Types: Part-time, Temporary

Contract length: 6 months

Pay: R50,00 - R200,00 per hour

Expected hours: 16 per week

Ability to commute/relocate:

• Brixton, Gauteng: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High School (matric) (Preferred)

Experience:

• Administrative office procedures, practices and equipment: 1 year (Preferred)

Location:

• Brixton, Gauteng (Preferred)

Application Deadline: 2025/04/15

Expected Start Date: 2025/04/25

Secretary / Office Assistant / PA (Head Office) – Rivonia

Kendrick Recruitment is seeking a professional and well-presented Secretary / Office Assistant / PA to join a leading luxury game lodge group at their Head Office based in Rivonia . This is an excellent opportunity for a dynamic and highly organised individual who thrives in a fast-paced environment.

Key Responsibilities:

Provide comprehensive administrative and personal support to the Director

Prepare and manage quotes, reconciliations, and related documentation

Coordinate meetings, travel arrangements, and daily schedules

Handle correspondence and maintain efficient office systems

Assist with general office duties and ensure smooth day-to-day operations

Occasionally travel with the Director as required

Requirements:

Proven experience in a similar administrative or PA role

Strong organisational, communication, and multitasking skills

Proficient in Microsoft Office and general office administration

Must be well-presented, professional, and discreet

Non-smoker with no visible tattoos

Able to work independently and think on their feet – a true “smart cookie”

Flexible to work remotely or from the Director’s home when required

Details:

Location: Rivonia

Hours: 07h00 – 15h00

Salary: R14,000 per month, negotiable depending on experience

Live-out position

This role offers a unique opportunity to work closely with senior management within a respected luxury hospitality group, supporting daily operations in a professional and rewarding environment.

Administrative Assistant

We are seeking a highly organised Administrative Assistant to support our consultants. This role requires strong communication skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage and coordinate busy calendars
• Schedule and confirm meetings
• Gather and maintain contact information
• Provide ad hoc office support as needed

What We're Looking For

• Excellent interpersonal, customer service, and communication skills
• Strong organisational skills with the ability to multitask
• Proficiency in Microsoft Office Suite

If you are proactive, detail-oriented, and enjoy supporting teams to ensure smooth operations, we'd love to hear from you, email your CV to

The Pain Collective is looking for a Admin Assistant to join our team of Administration staff.

We are looking for someone from a medical reception background. The position is based in Panorama. The succesful applicant will be appointed for a three-month contract, which is expected to be followed by a permanent contract, if the employee meets their KPI's and is deemed an asset for the company.

This position will suit a self-motivated person capable of managing a host of admin functions.

The following competencies are required for this position:

• Enthusiastic

• Strong attention to detail

• Pro-active

• Have initiative

• Organised

• Good verbal and written communication in Afrikaans and English

• Team Player

• Eager to learn

• Punctual

• Diligent

• Friendly

• Adaptable

The following tasks are required:

• Previous medical reception experience a must

• Administration functions as required

• Medical Aid authorisations experience

• Confirming patients appointments

• Assisting with adhoc admin tasks

• Experience in MS Office, email and Dropbox

Should you qualify and be interested in applying for the above-mentioned position, please forward a 1 page CV with a covering letter explaining why you should be considered to

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

Job Title:

Administrative Assistant – Health & Safety

Location:

Remote/Office-based as required

About Us

Urang Group is a leading property management company, providing expert services across London and beyond. Our Health & Safety team ensures that residential buildings remain safe, compliant, and well-managed, working closely with contractors and property managers to deliver excellence at every step.

We are now seeking a skilled Administrative Assistant with strong financial administration experience and a proven background in working with contractors. This role is central to keeping our compliance operations on track and ensuring seamless service delivery.

The Role

The Administrative Assistant will provide vital support across onboarding, compliance, financial processes, and contractor coordination. You'll handle everything from setting up new blocks in our systems and managing access for works, to preparing invoices and monitoring contractor performance.

This is a hands-on role where accuracy, organisation, and communication are key. You'll be trusted to manage financial reconciliations, track approvals, chase outstanding reports / payments, and ensure every action leaves a clear audit trail.

Key Responsibilities

• Financial Administration: Prepare and submit invoices, verify supplier invoices, track client approvals, and reconcile accounts.
• Contractor Coordination: Liaise with contractors to arrange access, provide documentation, and track reports and remedial works.
• Onboarding & Compliance Data: Set up new properties in compliance systems, gather key details, and maintain accurate records.
• Reporting & Escalations: Ensure contractor reports and H&S documents are logged, uploaded, and distributed; follow up on late or missing information.
• Office & Team Support: Manage departmental inboxes, assist with scheduling, prepare meeting minutes, and support internal compliance checks.

What We're Looking For

• Essential: Strong financial administration experience (invoicing, reconciliations, supplier/client approvals).
• Essential: Experience working directly with contractors and managing access/coordination.
• Excellent organisational skills and attention to detail.
• Confident communicator, able to liaise with multiple stakeholders.
• Proficient with spreadsheets, data systems, and document management platforms.
• Proactive problem solver with the ability to prioritise and manage deadlines.

Why Join Us?

• Competitive salary (R10,000 – R15,000/month).
• Join a collaborative, growing Health & Safety team within a leading property management company.
• Exposure to both compliance and contractor management, building strong transferable skills.
• Opportunities for professional growth and career progression.
• A fast-paced, supportive environment where your work makes a real impact.

This role supports the company's commitment to Employment Equity. In line with the Employment Equity Act, preference will be given to suitably qualified South African citizens from designated groups.

Candidates must have legal authorisation to work in South Africa. The company reserves the right not to make an appointment.

Please Note: Applicants must be based in the Cape Town/Winelands area or nearby, with the ability to attend occasional in-person meetings in Stellenbosch. A stable internet connection is essential, particularly during periods of load shedding.

Job Title: Administrative Assistant

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to support our property management operations. The ideal candidate will play a key role in ensuring smooth day-to-day business functions by handling administrative duties, guest communication, and coordination across departments. This role requires excellent organizational skills, attention to detail, and the ability to work independently.

Key Responsibilities

Administrative Support

• Manage emails, calls, and correspondence for the team.
• Maintain company records, databases, and filing systems.
• Prepare reports, spreadsheets, and perform data entry for management.
• Draft, format, and maintain company policies, SOPs, and staff handbooks.
• Support onboarding of new staff and contractors with required documentation.
• Assist with general administrative tasks and ad-hoc projects as required.

Scheduling & Coordination

• Assist with scheduling meetings, property viewings, and inspections.
• Coordinate with housekeeping and maintenance teams to ensure tasks are completed efficiently.
• Liaise with external contractors and suppliers when needed.

Finance & Reporting

• Prepare monthly owner statements in collaboration with the Finance Manager.
• Track staff incentives, bonuses, and performance-related rewards.

Guest Relations

• Handle guest communication via phone, email, and booking platforms (Airbnb, , direct bookings).
• Manage guest damage claims across all booking platforms, including follow-ups to resolution.

Property Operations

• Coordinate basic maintenance and housekeeping tasks, ensuring high-quality standards.
• Oversee outsourced maintenance when required and ensure timely completion of work.

Requirements

• Previous experience as an administrative assistant, office assistant, or in a property management environment (preferred).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Drive).
• Knowledge of property management systems, booking platforms, or accounting software is advantageous.
• High attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Key Attributes

• Professional, friendly, and customer-focused.
• Reliable and adaptable to changing priorities.
• Strong sense of responsibility and confidentiality.
• Solution-oriented mindset.

Outcome of the Role:

Ensure guests enjoy an excellent stay and leave high-quality reviews.

This is achieved by maintaining properties in top condition, upholding the highest cleaning standards, and providing professional, responsive communication with every guest.

To Apply:

Please apply via the following:

Kindy do not Call us - we will reach out to you if you qualify for the next step in the application process

Job Type: Permanent

Work Location: In person

Designation:

Administrative Assistant | Gqeberha, Eastern Cape | Permanent

Category:

Administration and Operations

Job Level:

Skilled technical and academically qualified workers, junior management, supervisors, foremen and superintendents

Posted by:

PSG Financial Services

Posted on:

04 Sep 2025

Reference Number:

POS39765

Closing date:

17-Sep-2025

Position Type:

Permanent

Location:

Port Elizabeth 146 Cape Road

Overview:

VACANCY | ADMINISTRATIVE ASSISTANT | GQEBERHA, EASTERN CAPE | PERMANENT

PSGs commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage people with disability to apply.

The Administrative Assistant is primarily responsible for performing after sales service to customers, thereby contributing to the ongoing customer relationship. The focus of the role is to provide quality service and maximise customer retention and referral, in line with the Practice Service model and Procedures. The role needs excellent client relationship management and office administrative skills.

• Interact, manage and provide effective client service
• Process client queries and instructions
• Administer all products
• Research product information
• Gather Policy information
• Handle new application and quotations
• Handle and solve client enquiries (all existing business enquiries)
• Prepare investment review appointments
• Maintain CRM system
• Rebalance and maintain existing portfolios
• Prepare and distribute monthly/quarterly statements
• Manage Administrative Documentation (detailed records)
• Build and maintain good working relationships
• Record details of transactions
• Maintain Service Level agreement deadlines
• Ensure FAIS Compliance
• Load new/existing business applications
• Employee benefit administration

• Completed BCom Degree (Preferably majoring in Information Systems, Analytics and Investment Planning/ Risk Management) or BCom (Economics)
• RE 5 Examination (Representatives) Advantageous
• 3-5 years' experience in the financial services industry
• Proficient in both spoken and written English and at least one other of the official South African languages
• Computer literacy (MS Office) – Highly competent in Excel
• Strong analytical, Maths, planning and administrative skills
• Good verbal and written communication skills
• Able to handle admin pressure

• Customer Service
• Communication skills (verbal & written)
• Problem solving
• Attention to detail
• Team player

Candidates interested must apply here by no later than 17 September 2025 OR browse available PSG Careers vacancies

By submitting your application, you are giving PSG Financial Services implicit consent to the storage and processing of your personal information. If you are not contacted within 4 weeks of your application, please accept that your application was not successful. For more information about careers at PSG, visit

Job Title: Administrative Assistant

Job Type:Full-time (Fixed Term Contract)

Location:Kuilsrivier, Western Cape

Remuneration:R17,000 - R20,000 per month

About the Organisation:

Our organisation is dedicated to providing appropriate cover to all road users within the borders of South Africa. Our mission includes rehabilitating and compensating persons injured as a result of motor vehicle accidents in a timely and caring manner, and actively promoting the safe use of our roads. We are committed to the principles of employment equity.

About the Opportunity:

We are seeking a diligent Administrative Assistant to provide essential day-to-day administrative support to a key department. This is a 3-year fixed-term contract role, ideal for an organised individual who can maintain high standards of confidentiality and efficiency in a busy office environment.

Purpose of the Job:

The Administrative Assistant is responsible for providing comprehensive administrative day-to-day support to the respective department.

Key Responsibilities:

Compliance Administration

• Maintain up-to-date written documentation related to the department's business activities.
• Ensure full compliance with organisational policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal controls.

Office Coordination

• Assist in the maintenance of correspondence, filing, telephonic queries, and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Engage and follow up with Processing Centres on outstanding matters.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure all systems and registers used are kept up to date.
• Check for duplicate documents, requests, and queries, and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocate matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Aid in arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance with set governance standards.
• Create and maintain a register to track outstanding matters.
• Support in the maintenance of a follow-up plan on meeting resolutions and outstanding matters.
• Ensure confirmation of meetings and effective management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filing processes in line with the organisational filing plan.
• Ensure that the filing system is always up-to-date and functional.
• Aid in the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system, and file appropriately.

Qualifications:

• Matric or Grade 12 certificate.

Experience:

• Relevant 1 year's experience in an Administrative or similar environment.

Behavioural Competencies:

• Planning, organisation, and coordinating.
• Personal mastery.
• Emotional wisdom and decision-making.
• Ethics and values.
• Client service orientation.

Technical Competencies:

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

To Apply:

Please submit your CV and a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: From R17 000,00 per month

Work Location: In person