119 Office Secretary jobs in South Africa

Legal Aid SA is a national public entity, a key contributor to South Africa’s constitutional democracy providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 10 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Kroonstad.

To provide administrative and secretarial support to the Civil Unit in accordance with Legal Aid SA policies, procedures and standards.

• Carry out the Civil Unit’s administrative function effectively.
• Provide efficient secretarial support to the Civil Unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all Civil Unit administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the Civil Unit addresses matters on behalf of clients and manage the availability of the Legal Practitioner.
• Assist Legal Practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices are acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
• Gather required information and arrange for consultative interviews.
• Assist with the completion of routine forms for Legal Practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record-keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the Local Office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA HR Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Impact Litigation Unit and Senior Litigator.
• Maintain list with regular fax numbers and double-check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
• Always attach successful transmission report to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner matter activity reports (MARs) and updating of any web pages designed to capture information for the Civil Unit.
• Keep handy the complete list of all relevant contact numbers for Local Office personnel and major customers/role players at all times.
• Adhere to proper telephone etiquette, accurate taking and conveying of messages at all times.

• A recognised Grade 12 certificate.
• Minimum one (1) year relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

Basic Salary: Level 5 (R173,703.00) plus benefits per annum.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 06 August 2019 , quoting the reference number KROONSTAD/19/07/2019 in the subject line to or apply online at .

Enquiries to Nokhanyiso Ngaba, Tel: .

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT.

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.The position is based in Bethlehem .

POSITION PURPOSE

To provide administrative and secretarial support to the Civil Unit in accordance with Legal Aid SA policies, procedures and standards.

KEY OUTPUTS

1. Carry out the Civil Unit’s administrative function effectively.
2. Provide efficient secretarial support to the Civil Unit.
3. Obtain, source, type, proofread, make copies and distribute according to instructions received.
4. Co-ordinate and monitor all Civil Unit administrative matters.
5. Participate and provide support to implement an effective filing and diary system to ensure that the Civil Unit addresses matters on behalf of clients and availability of the practitioner.
6. Assist Legal Practitioners with all ancillary matters to the preparation and presentation of cases.
7. Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices are acknowledged.
8. Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
9. Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
10. Gather required information and arrange for consultative interviews.
11. Assist with the completion of routine forms for Legal Practitioners and ensure that they are submitted for approval.
12. Maintain and update meeting schedules.
13. Maintain record keeping and filing system.
14. Ensure that reports and documentation are timeously sent/delivered to the relevant people.
15. Ensure that physical assets are reconciled to each individual office list at the Local Office on a monthly basis.
16. Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
17. Maintain attendance registers in accordance with the Legal Aid SA HR Policy.
18. Maintain a register of mail items and court documents sent by Docex and track their delivery.
19. Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator.
20. Maintain list with regular fax numbers and double-check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
21. Always attach successful transmission report to sent faxes.
22. Attend to photocopying and binding of documents as required.
23. Attend to proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
24. Assist with the accurate completion of practitioner matter activity reports (MARs) and updating of any web pages designed to capture information for the Civil Unit.
25. Keep handy the complete list of all relevant contact numbers for Local Office personnel and major customer/role players at all times.
26. Adhere to proper telephone etiquette; accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 certificate.
2. Minimum one (1) year relevant admin and secretarial experience within a legal environment.
3. Understanding and application of basic computer software packages.
4. Good written and verbal communication skills.

Basic Salary: Level 5 (R173,703.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on04 February 2020 , quoting the reference number BET/LS/17/01/2020 in the subject line to or apply online at

Enquiries to Daniel Oageng, Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.The position is based in Uitenhage.

To provide administrative and secretarial support to the Civil Unit in accordance with Legal Aid SA policies, procedures and standards.

• Carry out the Civil Unit’s administrative function effectively.
• Provide efficient secretarial support to the Civil Unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all Civil Unit administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the Civil Unit addresses matters on behalf of clients and availability of the practitioner.
• Assist Legal Practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices are acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
• Gather required information and arrange for consultative interviews.
• Assist with the completion of routine forms for Legal Practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the Local Office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA HR Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator.
• Maintain list with regular fax numbers and double-check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
• Always attach successful transmission report to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner matter activity reports (MARs) and updating of any web pages designed to capture information for the Civil Unit.
• Keep handy the complete list of all relevant contact numbers for Local Office personnel and major customer/role players at all times.
• Adhere to proper telephone etiquette; accurate taking and conveying of messages at all times.

• A recognised Grade 12 certificate.
• Minimum one (1) year relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

Basic Salary: Level 5 (R173,703.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 03 February 2020 , quoting the reference number UIT/LS/17/01/2020 in the subject line to or apply online at .

Enquiries to Rene Potgieter, Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Vredendal .

POSITION PURPOSE

To provide administrative and secretarial support to the Civil Unit in accordance with Legal Aid SA policies, procedures and standards.

KEY OUTPUTS

• Carry out the Civil Unit’s administrative function effectively.
• Provide efficient secretarial support to the Civil Unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all Civil Unit administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the Civil Unit addresses matters on behalf of clients and availability of the practitioner.
• Assist Legal Practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices are acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
• Gather required information and arrange for consultative interviews.
• Assist with the completion of routine forms for Legal Practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the Local Office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA HR Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator.
• Maintain list with regular fax numbers and double-check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
• Always attach successful transmission report to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner matter activity reports (MARs) and updating of any web pages designed to capture information for the Civil Unit.
• Keep handy the complete list of all relevant contact numbers for Local Office personnel and major customer/role players at all times.
• Adhere to proper telephone etiquette; accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• A recognised Grade 12 certificate.
• Minimum one (1) year relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

Basic Salary: Level 5 (R173,703.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 28 August 2020 , quoting the reference number VRE/LS/14/08/2020 in the subject line to: or apply online at

Enquiries to Jenifer Riddles, Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.The position is based in Klerksdorp .

POSITION PURPOSE

To provide administrative and secretarial support to the Civil Unit in accordance with Legal Aid SA policies, procedures and standards.

KEY OUTPUTS

1. Carry out the Civil Unit’s administrative function effectively.
2. Provide efficient secretarial support to the Civil Unit.
3. Obtain, source, type, proofread, make copies and distribute according to instructions received.
4. Co-ordinate and monitor all Civil Unit administrative matters.
5. Participate and provide support to implement an effective filing and diary system to ensure that the Civil Unit addresses matters on behalf of clients and availability of the practitioner.
6. Assist Legal Practitioners with all ancillary matters to the preparation and presentation of cases.
7. Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices are acknowledged.
8. Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
9. Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
10. Gather required information and arrange for consultative interviews.
11. Assist with the completion of routine forms for Legal Practitioners and ensure that they are submitted for approval.
12. Maintain and update meeting schedules.
13. Maintain record keeping and filing system.
14. Ensure that reports and documentation are timeously sent/delivered to the relevant people.
15. Ensure that physical assets are reconciled to each individual office list at the Local Office on a monthly basis.
16. Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
17. Maintain attendance registers in accordance with the Legal Aid SA HR Policy.
18. Maintain a register of mail items and court documents sent by Docex and track their delivery.
19. Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator.
20. Maintain list with regular fax numbers and double-check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
21. Always attach successful transmission report to sent faxes.
22. Attend to photocopying and binding of documents as required.
23. Attend to proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
24. Assist with the accurate completion of practitioner matter activity reports (MARs) and updating of any web pages designed to capture information for the Civil Unit.
25. Keep handy the complete list of all relevant contact numbers for Local Office personnel and major customer/role players at all times.
26. Adhere to proper telephone etiquette; accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 certificate.
2. Minimum one (1) year relevant admin and secretarial experience within a legal environment.
3. Understanding and application of basic computer software packages.
4. Good written and verbal communication skills.

Basic Salary: Level 5 (R173,703.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on04 February 2020 , quoting the reference number KLERK/LS/17/01/2020 in the subject line to or apply online at

Enquiries to Daniel Oageng, Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Port Elizabeth.

To provide administrative and secretarial support to the Civil Unit in accordance with Legal Aid SA policies, procedures and standards.

• Carry out the Civil Unit’s administrative function effectively.
• Provide efficient secretarial support to the Civil Unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all Civil Unit administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the Civil Unit addresses matters on behalf of clients and availability of the Practitioner.
• Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices are acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same day distribution of these documents.
• Gather required information and arrange for consultative interviews.
• Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA HR Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator.
• Maintain list with regular fax numbers and double check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
• Always attach successful transmission report to send faxes.
• Attend to photocopying and binding of documents as required.
• Attend to proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner matter activity reports (MARs) and updating of any webpages designed to capture information for the Civil Unit.
• Keep handy the complete list of all relevant contact numbers for office personnel and major customer/role players at all times.
• Adhere to proper telephone etiquette, accurate taking and conveying of messages at all times.

• A recognised Grade 12 certificate.
• Minimum one (1) year relevant admin and secretarial experience with a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

Basic Salary: Level 5 (R173,703.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 17 December 2019 , quoting the reference number PE/LS/29/11/2019 in the subject line to or apply online at .

Enquiries to Tabo Nombutuma, Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for fourteen (14) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Kroonstad .

• To provide administrative and secretarial support to the Civil Unit in accordance with Legal Aid SA policies, procedures and standards.
• Carry out the Civil Unit’s administrative functions effectively.
• Provide efficient secretarial support to the Civil Unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all Civil Unit administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the Civil Unit addresses matters on behalf of clients and confirm the availability of the practitioners.
• Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices is acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and ensure same-day distribution of these documents.
• Gather the required information and arrange for consultative interviews.
• Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA Human Resources Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Strategic Litigation Unit and Senior Litigator.
• Maintain a list with regular fax numbers and double-check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
• Always attach a successful transmission report to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to the proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner Matter Activity Reports (MARs) and updating of any webpages designed to capture information for the Civil Unit.
• Keep handy the complete list of all relevant contact numbers for office personnel and major customer/role players at all times.
• Adhere to proper telephone etiquette, accurately taking and conveying messages at all times.

• National Senior/Matric certificate.
• Minimum one (1) year of relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 04 April 2023 , quoting the reference number KRO/LS/17/03/2023 in the subject line to or apply online at .

Enquiries to Nokhanyiso Ngaba, Tel:

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 15 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Mbombela.

KEY OUTPUTS

• To provide administrative and secretarial support to the civil unit in accordance with Legal Aid SA policies, procedures and standards.
• Carry out the civil units’ administrative function effectively.
• Provide efficient secretarial support to the civil unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all civil units’ administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matters on behalf of clients and the availability of the practitioner.
• Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices is acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
• Gather the required information and arrange for consultative interviews.
• Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA Human Resources Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Strategic Litigation Unit and Senior Litigator.
• Maintain a list with regular fax numbers and double-check with customers to determine full instructions for handling of faxes with full adherence to customer instructions.
• Always attach successful transmission reports to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to the proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner Matter Activity Reports (MARs) and updating of any web pages designed to capture information for the civil unit.
• Keep handy the complete list of all relevant contact numbers for office personnel and major customers/role players at all times.
• Adhere to proper telephone etiquette and accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• National Senior/Matric certificate.
• Minimum one (1) year of relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 19 November 2024 , quoting the reference number MBOM/LS/01/11/2024 in the subject line to LMPRecruit (at) legal-aid.co.za or apply online at .

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Colesberg with travelling required to surrounding areas.

KEY OUTPUTS

1. Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
2. Manage administrative functions from a compliance and operational effectiveness approach.
3. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application.
4. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
5. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
6. Management oversight of BI reports to accurately reflect the status of strategy implementation.
7. Management and monitoring of office contracts to ensure compliance and value for money.
8. Management and monitoring of the correct use of petty cash.
9. Management of infrastructure and fixed assets.
10. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.).
11. Management of over and under expenditure to ensure budgetary control.
12. Efficient vehicle and fleet management.

COMPETENCIES REQUIRED

1. Grade 12 plus 3 years relevant tertiary qualification.
2. A valid driver’s license.
3. 5 years administrative experience.
4. 2 years relevant management experience.
5. Understanding and application of basic computer software packages.
6. Ability to develop and implement Operational Plans.
7. Leadership and problem solving skills.
8. Resource and risk management.
9. Business writing skills.
10. Ability to compile reports and statistics.

Basic Salary: R470,040.00 per annum (Level 10)

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 December 2019 , quoting the reference number COLES/AM/29/11/2019 in the subject line to or apply online at .

Enquiries to Pumezo Qelile, .

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT.