491 Office Pa jobs in South Africa

Secretary / Office Assistant / PA (Head Office) – Rivonia

Kendrick Recruitment is seeking a professional and well-presented Secretary / Office Assistant / PA to join a leading luxury game lodge group at their Head Office based in Rivonia . This is an excellent opportunity for a dynamic and highly organised individual who thrives in a fast-paced environment.

Key Responsibilities:

Provide comprehensive administrative and personal support to the Director

Prepare and manage quotes, reconciliations, and related documentation

Coordinate meetings, travel arrangements, and daily schedules

Handle correspondence and maintain efficient office systems

Assist with general office duties and ensure smooth day-to-day operations

Occasionally travel with the Director as required

Requirements:

Proven experience in a similar administrative or PA role

Strong organisational, communication, and multitasking skills

Proficient in Microsoft Office and general office administration

Must be well-presented, professional, and discreet

Non-smoker with no visible tattoos

Able to work independently and think on their feet – a true “smart cookie”

Flexible to work remotely or from the Director’s home when required

Details:

Location: Rivonia

Hours: 07h00 – 15h00

Salary: R14,000 per month, negotiable depending on experience

Live-out position

This role offers a unique opportunity to work closely with senior management within a respected luxury hospitality group, supporting daily operations in a professional and rewarding environment.

Overview

As an Office Manager at 99c, you will lead the strategic and operational management of office services, ensuring a productive, safe, and inspiring work environment for our Cape Town team. This senior role combines executive support, team leadership, facilities management, and strategic planning to optimize workplace operations and enhance employee experience. You will report directly to the Chief Executive Officer and play a crucial role in maintaining the highest standards of office operations.

REQUIREMENTS

Key Responsibilities:

Executive Support and administration

Provide comprehensive PA support to Executive Committee including calendar management and scheduling

Prepare board meeting agendas, minutes, and action items

Handle confidential correspondence and documents with discretion

Coordinate executive travel and visa applications

Prepare executive presentations and reports

Assist Executives with ad hoc requirements

Team Leadership and development

Supervise and mentor office services team (Office Administrator, Receptionists, Support Staff)

Conduct performance reviews and provide constructive feedback

Manage team schedules and leave coordination

Identify training needs and foster positive team culture

Facilities and operations management

Oversee all building systems, infrastructure, and office space planning

Develop and implement preventive maintenance programs

Implement and maintain OHS compliance and security protocols

Coordinate office renovations, improvements, and business continuity planning

Financial management and strategic planning

Develop and manage annual office operations budget with cost-saving initiatives

Monitor expenditure, approve purchase orders, and prepare monthly financial reports

Lead office improvement initiatives and implement new systems and technologies

Plan and execute company events, monthly staff celebrations, and bar nights

Job Requirements:

Qualifications

Diploma/Degree in Business Administration, Facilities Management, or related field

Experience

5+ years of experience in office/facilities management

3+ years of experience in team leadership roles

Previous PA/EA experience supporting executives

Experience with budget management and vendor contract negotiations

Experience in project management and OHS compliance

Event planning experience is essential

Desired Skills

Advanced proficiency in Microsoft Office suite

Strong leadership and people management capabilities

Excellent written and verbal communication skills

Strategic thinking combined with operational execution abilities

Professional executive presence with calm decision-making under pressure

Highly organized, proactive, and results-driven mindset

Diplomatic and tactful approach with strong negotiation skills

Customer service oriented with flexibility and adaptability

Valid driver's license essential

Overview

As an Office Manager at 99c, you will lead the strategic and operational management of office services, ensuring a productive, safe, and inspiring work environment for our Cape Town team. This senior role combines executive support, team leadership, facilities management, and strategic planning to optimize workplace operations and enhance employee experience. You will report directly to the Chief Executive Officer and play a crucial role in maintaining the highest standards of office operations.

Key Responsibilities:

Executive Support & Administration

• Provide comprehensive PA support to Executive Committee including calendar management and scheduling


• Prepare board meeting agendas, minutes, and action items


• Handle confidential correspondence and documents with discretion


• Coordinate executive travel and visa applications


• Prepare executive presentations and reports


• Assist Executives with ad hoc requirements

Team Leadership & Development

• Supervise and mentor office services team (Office Administrator, Receptionists, Support Staff)


• Conduct performance reviews and provide constructive feedback


• Manage team schedules and leave coordination


• Identify training needs and foster positive team culture

Facilities & Operations Management

• Oversee all building systems, infrastructure, and office space planning


• Develop and implement preventive maintenance programs


• Implement and maintain OHS compliance and security protocols


• Coordinate office renovations, improvements, and business continuity planning

Financial Management & Strategic Planning

• Develop and manage annual office operations budget with cost-saving initiatives


• Monitor expenditure, approve purchase orders, and prepare monthly financial reports


• Lead office improvement initiatives and implement new systems and technologies


• Plan and execute company events, monthly staff celebrations, and bar nights

Job Requirements:

Qualifications

• Diploma/Degree in Business Administration, Facilities Management, or related field

Experience

• 5+ years of experience in office/facilities management


• 3+ years of experience in team leadership roles


• Previous PA/EA experience supporting executives


• Experience with budget management and vendor contract negotiations


• Experience in project management and OHS compliance


• Event planning experience is essential

Desired Skills

• Advanced proficiency in Microsoft Office suite


• Strong leadership and people management capabilities


• Excellent written and verbal communication skills


• Strategic thinking combined with operational execution abilities


• Professional executive presence with calm decision-making under pressure


• Highly organized, proactive, and results-driven mindset


• Diplomatic and tactful approach with strong negotiation skills


• Customer service oriented with flexibility and adaptability


• Valid driver's license essential

OFFICE ADMINISTRATOR / PA – FLORIDA - R12000 Matric with good, solid all-round Office Administration, PA & Secretarial experience. General assistance to company staff. Good Computer skills and contactable References. Please email an updated detailed CV to Maria

Full-time, Permanent, Work

Cape Town, Gardens

Posted 7 months ago

About The Organisation And The Role
A communal organization dedicated to safeguarding Jewish continuity and Orthodoxy in Cape Town seeks an experienced, organized, and social media-savvy Office Coordinator/PA to serve as the primary point of contact and front office representative.

This role offers administrative support to the Executive Director and general Office Management.

Main Duties & Responsibilities

• General office administration and projects coordination
• Serve as the primary point of contact for queries, reception, front office, messaging, scheduling, and telephone duties for the Executive Director
• Handle general correspondence on behalf of the Executive Director.
• Provide support to the Management Committee on all project-related administrative tasks.
• Manage meeting room bookings and coordinate catering.
• Coordinate events and oversee all matters related to the running of the office.
• Liaise with UOS JHB and the Office of The Chief Rabbi.
• Take minutes of meetings as and when required (including after-hours meetings).
• Marketing, fundraising and social media administration
• Manage content for Facebook, Instagram, websites, and other social media platforms.
• Design, implement, and maintain donor databases.
• Oversee donor communications.
• Compose thank-you, mazaltov, and condolences messages.

Required Skills & Experience
Acting as the first point of call for all queries, the right incumbent must have the following:

• Education and qualification
• Matric is essential, undergraduate degree is advantageous.
• Work experience and industry exposure
• Atleast 5 years' previous experience in senior coordination, project administration or administration position is essential.
• Exposure to marketing and communication related duties is desirable.
• The applicant assuming this position could be liaising with the highest Orthodox leadership structures and as such, respect for Orthodoxy and adherence to a modest dress-code at work are essential.
• Solid computer skills
• Essential: Strong computer literacy and proficiency in Microsoft Office Suite.
• Experienced in managing online communications, including MailChimp, web, and social media platforms.
• Knowledge of graphic design applications is advantageous.
• Customer-focused with a friendly demeanour and a passion for service excellence.
• Trustworthy and reliable, with the ability to manage confidential information effectively.
• Strong Communication and Interpersonal skills
• Proficient in responding to queries, handling complaints, and managing difficult situations and personalities with calm and rational demeanour
• Dynamic yet empathetic, capable of building positive rapport with individuals of all ages and stages of life.
• Exceptional command of the English language, with strong proofreading and editing skills.
• Excellent telephonic etiquette, able to communicate professionally.
• A confident team collaborator, able to work autonomously while maintaining open communication channels with the team.
• Accountable, responsible, and reliable with strong attention to detail.
• Excellent Administration and Organisational Skills
• A highly organized, resilient, and efficient individual capable of multitasking and performing well under pressure.
• Systems-oriented, adept at introducing and maintaining structure in the work environment.
• A proactive individual with a strong sense of initiative.

Interested?

Click on the APPLY NOW / DOWNLOAD APPLICATION button below
Closing date for applications:
14 February 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful
APPLY NOW / Download application

Job Features

Job Category Admin, Office & Support Location: Gardens Reporting to: Director Nature of contract: Permanent Hours of work: Click on the APPLMon - Thur 8.30 – 17.00 and Fri 08.30 – 14.00 Salary range: Market related, commensurate with skill and experience Benefits: Pension, Jewish Holidays, Parking Start date: As soon as possible Closing date for applications: 14 February 2025 Interested? Click on the APPLY NOW / DOWNLOAD APPLICATION button above

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Hiring REMOTE Executive Assistant - Multiple positions immediately available.

Compensation: $1400 - $ 2500 USD USD Per Month

We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Executive Assistant positions we need to immediately hire.

Responsibilities:

• Perform administrative tasks.

• Schedule appointments and meetings.

• Manage communication and correspondence.

• Organize files and documents.

• Assist with special projects.

Qualifications:

• 1+ Years as an Executive Assistant or similar position

• Fluent English, both verbal and written

• Stable internet connection, laptop, and headset

• Energetic & upbeat

• Team Player

• Willing to listen to feedback & improve

Interested? Hiring immediately. Apply now

• Must have a relevant Diploma; A Bachelor's degree will be an advantage
• Minimum 5 years experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEOs office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEOs direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEOs team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.

• Manage and optimise the CEOs calendar, travel and engagements to ensure focus on strategic GRCS priorities.
• Prepare, draft and review correspondence, thought leadership pieces, Board packs, proposals, and reports aligned to advisory services.
• Conduct research and compile briefing notes on emerging governance, compliance and sustainability issues relevant to client work.
• Anticipate the CEOs needs in relation to client-facing assignments, regulatory meetings and advisory board engagements.

• Coordinate and support Board, Audit Committee, Risk Committee and Sustainability Committee meetings, including agenda setting, minutes and action trackers.
• Act as a confidential liaison between the CEO and regulators, clients, professional bodies and industry stakeholders.
• Ensure alignment between the CEOs priorities and MBA Advisorys governance, risk, compliance and sustainability commitments.

• Track and monitor the progress of strategic initiatives and client projects in governance, risk management and compliance.
• Flag regulatory deadlines, sustainability disclosures, and governance obligations for CEO attention.
• Support the CEO in preparing for compliance audits, sustainability reviews and stakeholder assurance processes.

• Assist in preparing sustainability/ESG reports, dashboards and presentations for clients, regulators, and stakeholders.
• Coordinate with internal teams on sustainability-driven projects, ensuring milestones are achieved and reported.
• Support the CEOs engagements in ESG forums, sustainability roundtables, and thought leadership initiatives.

• Manage CEO office-related budgets, travel and event logistics with a focus on sustainability practices (e.g., cost-effective, environmentally responsible solutions).
• Coordinate client workshops, training sessions, and industry conferences relating to governance, risk, compliance and sustainability.
• Handle confidential information with professionalism and integrity.

• Diploma/Degree in Business Administration or related discipline.
• Additional training in corporate governance, compliance or sustainability will be advantageous.

• Minimum 57 years experience as an EA, PA, or Chief of Staff in a professional service, advisory or consulting firm.
• Exposure to GRC or ESG environments (e.g., corporate governance, compliance, sustainability reporting, risk management).
• Experience coordinating Board/Exco activities and producing executive-level documentation.

• Executive support mastery: Calendar, travel and high-level correspondence.
• Governance literacy: Understanding of PFMA, MFMA, King IV, Companies Act, and ESG frameworks.
• Communication excellence: Drafting board reports, compliance updates, and sustainability presentations.
• Risk awareness: Ability to identify and escalate risks in projects or deadlines.
• Technology proficiency: MS Office Suite, board portals, virtual collaboration platforms.
• Confidentiality & discretion: Trusted to handle sensitive information.

• Professional, polished and client focused.
• Proactive, solutions-driven, and adaptable to changing priorities.
• Integrity-driven with a commitment to governance and sustainability principles.
• Highly organised, detail-oriented, and results-focused.