16 Office Management Roles jobs in Edenvale

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

• Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
• Follow up with customers and transporters to ensure that all invoicing/POs are received
• Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
• Credit notes to be captured and processed in correct periods
• Verification of invoices received and data validation

Webcost

• Review all coding and ensure first time right
• Adhere to webcost timelines
• Review Web query report weekly and action queries
• Raise Web queries timeously where necessary
• Follow up on credit notes / invoices etc from suppliers
• Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

• Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
• Report all anomalies to Business Support Manager
• Respond to P&L queries timeously and investigate where necessary
• Review P&Ls and submit journals to Shared Services
• Review P&Ls with branch manager monthly

Other

• Resolve queries that may arise in the period that it occurs
• Meet month end cut offs and deadlines
• Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
• Follow ups with the finance team to ensure payments received on time from Customers
• Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
• Ensure all supporting documentation are uploaded onto the internal invoicing system
• Develop a strong, trusting relationship with customers and transporters
• Adherence to HSE compliance and responsibilities
• Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
• Maintain various reports in line with KPI and contractual obligations.
• Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
• Training and roll out of change management processes
• Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
• Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

About Us

GTIS is a web design, development, hosting, and digital marketing agency. We deliver complete web solutions & digital services for clients across multiple industries. To support our growing workload, we are looking for an Administrative & Digital Support Assistant who combines strong organisational skills with a keen interest in the digital/web industry and the creativity to contribute to content and projects.

Key Responsibilities

• Provide administrative support: scheduling, client follow-ups, and record-keeping.
• Update and maintain websites using WordPress (CMS) – adding content, adjusting layouts, and uploading media.
• Assist with domain registrations, hosting renewals, and SSL management.
• Carry out basic SEO updates (meta tags, alt text, sitemaps).
• Research new tools, plugins, and creative solutions for client projects.
• Support project coordination and communication between clients and developers/designers.
• Contribute ideas and show initiative in improving workflows and content.

Requirements

• Experience working with a CMS (WordPress preferred).
• Familiarity with domains, hosting, and online platforms.
• Strong admin and organisational abilities.
• Excellent communication skills.
• A keen interest in the digital/web industry and a willingness to learn.
• Creativity and problem-solving mindset.
• Computer literate (Google Workspace / MS Office).

Nice to Have

• Experience with WooCommerce or other e-commerce platforms.
• Knowledge of SEO, digital marketing, or design tools.

What We Offer

• Flexible working arrangements (remote/hybrid possible).
• Training and mentoring in web solutions & digital services.
• An opportunity to use your creativity and grow your career in the digital space.

Job Types: Full-time, Permanent, Internship

Contract length: 3 months

Pay: R5 000,00 - R8 000,00 per month

Application Question(s):

• Have you worked with a Content Management System (CMS) such as WordPress?

Work Location: In person

• Application Deadline: 9 November 2025
• Job Location: Boksburg, Gauteng
• Job Title: Office Manager / Administrator
• Salary Offer: R15,000 - R20,000
• Education Level: Certificate
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

This role is for a highly organized and detail-oriented professional to manage the administrative and financial operations of a busy engineering workshop.

The successful candidate will be the central administrative hub, supporting the technical team and managing the foundational accounting functions for the business.

Salary: R15,000 to R20,000 per month.

About the Company

The organization is a premier specialist engineering firm founded in 1997, operating from the Boksburg, Johannesburg area. It has established itself as a distinguished brand and a leading service provider in South Africa across mission-critical industries such as manufacturing, mining, construction, agriculture, and transportation.

The company's operations are rooted in a fusion of traditional engineering craftsmanship, such as boilermaking, and modern solutions. The workshop serves as the heart of innovation and precision, supporting a dedicated team of 42+ staff members. The firm handles a significant volume of work, with a capacity to complete over 30,000 projects annually.

Key Responsibilities:

Administrative and Operational Management:

• Office Administration: Oversee all general office functions to ensure smooth daily operations, including managing supplies, handling correspondence, and maintaining organized physical and digital filing systems.
• Team Support: Provide direct administrative support to the Managing Director and other key personnel, such as sales managers.
  
  Client Communication: Serve as a primary point of contact for external communication, professionally handling client inquiries and directing them to the appropriate technical or sales personnel.
• Project Documentation: Assist in the accurate compilation and organization of project documentation and records related to hydraulic repairs, bespoke manufacturing, and earthmoving services.
• On-Site Coordination: Help coordinate the logistics for on-site services, including hydraulic repairs and fault finding, to ensure efficient deployment of technical staff.

Accounting and Financial Administration

• Invoicing and Billing: Manage the full cycle of invoicing for the company's core services, which include Hydraulic Repairs, Manufacturing Solutions, Earthmoving Bucket Repairs, and the Service Exchange Program.
• Accounts Receivable: Process and track payments, follow up on outstanding invoices, and manage client accounts to support the company's business continuity.
• Accounts Payable: Process vendor invoices and manage payments to suppliers for components and materials required for bespoke manufacturing (e.g., bushes, pins, and axles).
• Reconciliations: Perform basic bank and ledger reconciliations to ensure accuracy in financial records.
• Record Keeping: Maintain meticulous financial records for all transactions, ensuring they align with the company's high-volume operational scale.

Required Skills and Qualifications:

• Proven experience in an Office Manager, Administrative, or Accounting Administrator role.
• Demonstrable experience with basic accounting principles, bookkeeping, and financial software.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills for liaising with clients, co-founders, and the technical team.
• Proficiency in the Microsoft Office Suite and experience with administrative best practices.
• The ability to work independently and manage multiple priorities in a fast-paced, mission-critical industrial environment.

Benefits of the Role:

Join a well-established company with a significant legacy of engineering excellence. This position offers an opportunity to be a critical part of a team that provides essential services designed to minimize client downtime and enhance operational efficiency.

Job Advertisement: Office Manager

Location:
Johannesburg, South Africa

Company:
DIRTTA Aerospace (DIRTTA)

Employment Type:
Full-Time | On-site (Daily Attendance Required)

About DIRTTA

DIRTTA Aerospace (Doing It Right This Time Africa) is a proudly African enterprise specializing in the supply of aircraft parts and integrated value-chain management solutions for both military and civilian aviation. Our services span the provision of premium spare parts—including engines, airframes, and avionics—supported by advanced tracking, barcoding, packaging, and certification systems that meet FAA and EASA requirements.

Role Overview

DIRTTA is seeking a highly competent and professional
Office Manager
to assume responsibility for the effective and efficient management of its Johannesburg office. The successful candidate will ensure that administrative and operational functions are delivered to the highest standard, in line with the company's objectives and values.

In addition to general office administration, the Office Manager will also be responsible for managing
all corporate travel bookings
(domestic and international), including flights, accommodation, transport, and related logistics. Previous experience in a travel agency or travel management environment would be highly advantageous.

Please note:
This role is strictly
on-site
, and daily attendance at the office is mandatory. Remote or hybrid arrangements will not be considered.

Key Responsibilities

·   Oversee and manage the day-to-day operations of the Johannesburg office.

·   Administer office resources, supplies, vendor relationships, and service agreements.

·   Manage and coordinate travel bookings (flights, accommodation, transport, visas, and itineraries) for staff and executives.

·   Provide executive support, including scheduling, meeting coordination, and correspondence management.

·   Support human resources functions such as onboarding, personnel recordkeeping, and compliance.

·   Maintain workplace health, safety, and regulatory standards.

·   Serve as the central point of contact for administrative and operational matters, ensuring seamless support to management and staff.

·   Help maintain customer relationship management (CRM) system for accuracy.

·   Assist with Accounts Receivable communication and collection

·   Handle administrative functions within the Customer Operations Department

Essential Job-Related Knowledge, Competencies & Skills Required.

·   Degree in Tourism/logistics/supply chain management (or similar)

· years experience in the travel , tourism or customer service industry

·   Computer literacy to operate customer related information systems

·   Proven experience in office management, administration, or a comparable role.

·   Prior experience in travel booking and logistics is required; previous employment in a travel agency or corporate travel role is highly beneficial.

·   Excellent organizational, multitasking, and time-management abilities.

·   Strong interpersonal, written, and verbal communication skills.

·   Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

·   Manage customer orders and enter them into order system.

·   Assist with processing orders and generate corresponding invoices.

·   Demonstrated reliability, discretion, and professional integrity.

·   Ability to work effectively both independently and as part of a team.

·   Prioritise and manage workflow

·   Dealing with complexities, analyse, validate and interpret information

·   Find effective solutions for customers (i.e. businesses)

·   Multi-task and cope with high work volumes

·   High attention to detail and accuracy.

·   Be agile and able to adapt to change in a fast-paced environment

·   Collaborate with other team members to ensure consistent delivery of high-quality service to clients.

·   Credit / Criminal Clear

What We Offer

·   A competitive salary and benefits package.

·   An opportunity to contribute to a strategically important African aerospace company.

·   A professional working environment that values excellence, integrity, and accountability.

Application Process

Qualified applicants are invited to submit a detailed CV and cover letter to

with the subject line:
"Application – Office Manager"
.

Job Location:
8 Atlas Road 1620, Kempton Park, South Africa.

• Application Deadline: 26 November 2025
• Job Location: Boksburg, Gauteng
• Job Title: Office Manager – Boksburg
• Salary Offer: R15,000 - R20,000
• Education Level: Certificate
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

Join a well-established company with a significant legacy of engineering excellence. This position offers an opportunity to be a critical part of a team that provides essential services designed to minimize client downtime and enhance operational efficiency.

This role is for a highly organized and detail-oriented professional to manage the administrative and financial operations of a busy engineering workshop. The successful candidate will be the central administrative hub, supporting the technical team and managing the foundational accounting functions for the business.

The expected salary for this position is R15,000 to R20,000 per month.

Key Responsibilities:

Administrative and Operational Management:

• Office Administration: Oversee all general office functions to ensure smooth daily operations, including managing supplies, handling correspondence, and maintaining organized physical and digital filing systems.
• Team Support: Provide direct administrative support to the Managing Director and other key personnel, such as sales managers.
• Client Communication: Serve as a primary point of contact for external communication, professionally handling client inquiries and directing them to the appropriate technical or sales personnel.
• Project Documentation: Assist in the accurate compilation and organization of project documentation and records related to hydraulic repairs, bespoke manufacturing, and earthmoving services.
• On-Site Coordination: Help coordinate the logistics for on-site services, including hydraulic repairs and fault finding, to ensure efficient deployment of technical staff.

Accounting and Financial Administration:

• Invoicing and Billing: Manage the full cycle of invoicing for the company's core services, which include Hydraulic Repairs, Manufacturing Solutions, Earthmoving Bucket Repairs, and the Service Exchange Program.
• Accounts Receivable: Process and track payments, follow up on outstanding invoices, and manage client accounts to support the company's business continuity.
• Accounts Payable: Process vendor invoices and manage payments to suppliers for components and materials required for bespoke manufacturing (e.g., bushes, pins, and axles).
• Reconciliations: Perform basic bank and ledger reconciliations to ensure accuracy in financial records.
• Record Keeping: Maintain meticulous financial records for all transactions, ensuring they align with the company's high-volume operational scale.

Required Skills and Qualifications:

• Proven experience in an Office Manager, Administrative, or Accounting Administrator role.
• Demonstrable experience with basic accounting principles, bookkeeping, and financial software.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills for liaising with clients, co-founders, and the technical team.
• Proficiency in the Microsoft Office Suite and experience with administrative best practices.
• The ability to work independently and manage multiple priorities in a fast-paced, mission-critical industrial environment.

• Office Management
• Administration
• Booking of vessels onto the ships
• Client liaison
• Invoicing

• Matric
• 2-3 years experience in a similar position
• Experience in the Logistics / Shipping industry

Company Description
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Take the opportunity to become a Heartist, and let your heart guide you in this world where life beats faster.

Job Description
We are seeking a dynamic and experienced Assistant Front Office Manager to join our team in Jeddah, Saudi Arabia. In this pivotal role, you will be responsible for ensuring the smooth operation of our Front Office Department, delivering exceptional service to our guests, and supporting the development of our staff.

• Oversee daily operations of the Front Office Department, including reception, concierge, and guest services
• Assist in managing sub-departments within Front Office to maintain high standards of customer service
• Coach and mentor staff to achieve and exceed service standards
• Analyze billing instructions and ensure accuracy of agent invoices
• Monitor and manage department expenses in accordance with occupancy and budgets
• Implement and encourage innovative ideas for improving guest experience and operational efficiency
• Ensure effective communication between Front Office staff and other departments
• Handle guest complaints and staff-related issues promptly and effectively
• Assist in the preparation and management of annual budgets for related areas
• Conduct regular assessments to maintain health and safety standards within the department
• Identify training needs and coordinate staff development programs
• Assist in recruitment and performance management of Front Office staff
• Act as House Manager when required
• Ensure accurate and timely submission of all reports and relevant administrative work
• Collaborate with IT managers to maintain efficient operation of Property Management Systems and related interfaces

Qualifications

We are looking for a well-organized and creative candidate with excellent communication and interpersonal skills, who can display a "passion for perfection" and work in a dynamic environment. In addition, the candidate should possess:

• Proven ability to guide and coach team members
• Bilingual in English and Arabic
• An operational knowledge and proficiency in Property Management System
• Computer proficiency in a Windows environment (Word, Excel, PowerPoint)
• Excellent leadership, written/verbal communication and interpersonal skills
• Superior leadership & coaching skills with a proven track record of developing and motivating career minded professionals
• Strong guest service orientation and training skills background required
• Able to balance a variety of conflicting priorities while considering all aspects of the job E.g., Financial, Operational, Human Resources, etc.,
• A working knowledge of a third language and its application in the hotel and hospitality operation is an asset
• Highly organized, results-oriented with the ability to be flexible and work well under pressure
• Degree or Diploma in Hospitality Management is an asset

Additional Information

Must be based in Johannesburg, South Africa

Experience in Project Management required

Experience working in information (cyber) security will be advantageous

Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous

Good technical, analytical, interpersonal, communication and writing skills

Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook

Must be well organised and work well under pressure

Finance experience will be advantageous

Must have drivers license and own transport

The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.

Project Management Duties :

Planning and recording of all our clients projects (both client and internal)

Management of resources i.e., analysts

Management of clients

Co-ordinate project to accomplish the project objectives

Obtaining the invoicing details of clients

Invoicing clients at start of project

Responsible for facilitating the delivery of the full project scope as outlined below:

Pre-Project Phase:-

- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability

- Ensure that there is an aligned understanding across the key stakeholders

- Schedule project deliverables taking into consideration availability of staff required for reporting QA

- Ensure all required documentation is in place (signed SOW etc)

- Ensure analysts are given scope prior to commencement of project

- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)

Initiation Phase / During Project :-

- Get invoicing details from clients

- Invoice client

- Ensure a proper handover is performed between analysts when working on a project

- Identify and address risks during the project, where required escalate to management

- Check project progress towards meeting its objectives

- Determine the cause of deviations from the plan and taking corrective actions to address deviations

- Mid project feedback

Closure Phase:-

- If required, perform general QA on reports

- Ensure adequate time is allocated to reporting QA

- Send deliverables to client

- Send clients feedback forms

- Set up presentation of results to clients (ensure sales / account manager is at the presentation).

• Full-time on-site at our offices in Parkhurst
• Office Administration
• Diary Management: Manage schedules, appointments,
• Must have their own vehicle and a valid drivers licence
• General Assistant and PA
• Qualities: Organised, reliable, and responsible with a happy disposition and a can-do attitude
• Microsoft Office
• English speaking and good command of the English language