66 Medical Office Assistant jobs in South Africa

Healthcare Administrative Assistant (Remote)

Enhance Efficiency, Support Leadership

Are you a proactive and organized professional who thrives in a fast-paced environment? Do you excel at managing details, multitasking, and supporting executive functions with precision? If you're an experienced Executive or Personal Assistant with superb organizational and communication skills, we want to speak with you.

At NIVA Health, we're looking for an Executive Assistant who can provide essential support to our Director of Patient Care Coordination, ensuring our Wound Care operations run smoothly and efficiently.

What You'll Be Doing This isn't just managing calendars and correspondence. You'll be a vital link between our executives, employees, clients, and partners—bringing order and precision to our interactions and workflows. Your support will enhance productivity and contribute to the success of our team.

In This Role, You'll:

• Serve as the primary point of contact among executives, employees, clients, and external partners.
• Manage and prioritize information flow effectively and accurately.
• Oversee the Executive's calendar, scheduling and organizing meetings.
• Coordinate travel and accommodation arrangements.
• Prepare and maintain weekly, monthly, and quarterly reports.
• Format and draft internal and external communication materials, including memos, emails, and presentations.
• Record and maintain minutes during meetings.
• Screen phone calls and manage correspondence.
• Purchasing and facilitating delivery of equipment to new and existing team members
• Perform additional duties as assigned by management.

You're a Great Fit If You:

• Have proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Have Healthcare Administration Experience
• Are proficient in Google Workspace and MS Office applications.
• Possess outstanding organizational and time management skills.
• Are familiar with office gadgets and applications (e.g., e-calendars and copy machines).
• Communicate clearly and effectively, both verbally and in writing.
• Exercise superior discretion and confidentiality.

Bonus Points If You:

• Have experience supporting a leadership team or working in a similar fast-paced environment.
• Have experience in HR administration
• Are familiar with project management tools and software.

Why Join Us?

At NIVA Health, we live our Core Values—Teamwork, Resilience, Open-Mindedness, Ownership, and Positivity—every day. You'll be joining a team that truly cares, takes pride in doing meaningful work, and supports each other while striving for excellence. Your insights will help us provide better care to more people, more efficiently.

Job Type: Full-time

Pay: $1,300 per month

Work schedule: US Timezone (East Coast)

Work Location: Remote

Job Type: Full-time

Pay: Up to R22 530,52 per month

Application Question(s):

• What is your salary expectation per month (USD)?

Experience:

• Healthcare Administration: 2 years (Required)
• Executive/Personal Assistant: 2 years (Required)
• Patient Intake: 1 year (Required)

Work Location: Remote

We're hiring on behalf of a client that is seeking a Healthcare Virtual Assistant — Neurology (Scheduling, Prior Authorizations & Virtual Rooming)

Job Description

• Handle phones & voicemail: answer/return calls via Zoom Voice; patient-facing communication
• .Schedule patient appointments; coordinate physician's personal calendar (consulting/teaching)
• .Virtual rooming
  : call patients pre-visit, review meds & history, enter into EMR (Tebra)
• .Prior authorizations
  : contact insurers, submit/follow through to approval
• .eFax management
  : clear and organize daily
  UPDO
  X queue; route appropriately
• .Maintain accurate, HIPAA-compliant records and follow standard practice workflows
• .General admin support to keep a small practice running smoothly

.MUST HAV

• EProven
  healthcare/medical offic
  e support experience (specialty experience a plus)
• .Comfortable with
  EMR/EH
  R workflows (Tebra experience nice-to-have; training provided)
• .Experience with
  prior authorization
  s and
  patient intake/virtual roomin
  g
• .Familiarity with
  HIPAA-complian
  t communications (phone/eFax/patient data)
• .Professional, clear, and empathetic
  patient communicatio
  n skills
• .Strong
  scheduling & follow-throug
  h, can work independently with minimal oversight
• .Basic Exce
  l proficiency and solid general admin toolset
• .Reliable internet, quiet workspace, and consistent availability aligned with
  E
  T hours

.Tools / Systems (training provided as needed

• )Phone
  : Zoom Voic
• eeFax
  : UPDOX (HIPAA-secure
• )EMR
  : Tebr
• aProductivity
  : Microsoft Excel, email/calendar suite

s

ISTA Personnel Solutions South Africa is a dynamic and fast-growing BPO company, specializing in providing top-tier operational support to U.S.-based companies. We are not a recruitment agency — we are a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are currently seeking a highly organized and detail-oriented Remote Administrative Assistant to support a U.S.-based virtual speech therapy services provider. This role is essential in supporting our clients, therapists, and internal staff to ensure seamless operations. EXPERIENCE WORKING REMOTELY/VIRTUALLY IS REQUIRED.

PLEASE NOTE:

• Working Hours:This role requires you to work EST hours Mon - Fri from 9am to 6pm EST (15h00 to 24h00 South African time - subject to change in accordance with daylight savings in the United States).
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
• Work Environment: This is a fully remote working role.

• Provide customer service support to clients, including scheduling, processing payments, and coordinating insurance documentation.
• Handle service package sales in a professional and client-friendly manner.
• Communicate with clients, therapists, and team members via phone, email, Teams, and SMS — managing multiple communication channels simultaneously.
• Monitor productivity and attendance reporting and escalate issues when needed.
• Support team members with task tracking, documentation, and administrative duties.
• Safeguard confidential company and patient data in compliance with HIPAA standards.

• High school diploma or equivalent (Associate's or Bachelor's preferred).
• Prior experience as an Administrative Assistant working in a remote setting is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience working with Smartsheets is an added benefit
• Strong verbal and written communication skills.
• Excellent organization, multitasking, and time management abilities.
• Attention to detail and problem-solving mindset.
• Ability to work independently and collaboratively in a fast-paced, virtual environment.
• Professional demeanor and strong work ethic.

• Experience working remotely/virtually.
• Familiarity with HIPAA/PHI compliance (healthcare or insurance industry experience preferred).

If you are not contacted within 14 working days, please consider your application unsuccessful.

Paramedics – Ready for a Career Change? Join the World of Sleep Diagnostics

Are you a paramedic looking for a new direction in healthcare? We're offering a unique opportunity to pivot your clinical experience into the growing field of sleep diagnostics.

We're looking for a reliable, hands-on individual to assist a Clinical Technologist in the provision of hospital and home-based sleep studies in Cape Town and surrounds. This role is perfect for someone who enjoys patient interaction, working independently, and being on the move.

What You'll Do:

· Travel to patients' homes or hospitals to set up diagnostic sleep study equipment

· Collect equipment the following day

· Download and transfer patient data

· Clean, maintain and care for technical equipment

· Assist with basic admin tasks related to sleep study tracking and reporting

· Assist the Clinical Technologist with other tasks pertaining to their practice

What You Need:

· Paramedic experience (current or prior)

· Current registration with HPCSA

· Own reliable transport (essential – petrol card supplied)

· Good bedside manner and attention to detail

· Basic IT skills for data handling

· Comfortable working flexible hours (evenings/early mornings)

Work Hours:

40-hour work week

Flexible scheduling based on patient appointments

Salary:

R18,000 gross per month

If you're ready to swap the sirens for science and support patients in a calmer clinical setting, we'd love to hear from you.

Apply now via email to:  and step into a career that combines healthcare, technology, and independence.

FACULTY OF VETERINARY SCIENCE

DEPARTMENT OF COMPANION ANIMAL CLINICAL STUDIES

CLINICAL ASSISTANT: EQUINE MEDICINE (FOUR-YEAR CONTRACT APPOINTMENT) (1 POST)

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Applications are invited for a position as Clinical Assistant (Resident) with effect from 1 January 2026. The post is targeted at a veterinarian who wishes to become a clinical specialist in Equine Medicine by completing an MMedVet degree. Please refer to the relevant yearbook for the programme information at:

RESPONSIBILITIES:

The successful candidate will actively participate in the following areas:

• An advanced training programme in Equine Medicine with the view of obtaining the MMedVet (Equine Medicine) degree;
• Didactic teaching and practical training of undergraduate veterinary and veterinary nursing students;
• Departmental research and publications;
• Providing a clinical service in the Onderstepoort Veterinary Academic Hospital and surrounding community, including a 24-hour service; and
• Community engagement activities.

MINIMUM REQUIREMENTS:

• BVSc-degree or BVMCh or equivalent professional veterinary qualification;
• Registration with the SAVC or eligibility for registration within one year of appointment; and
• Two years' veterinary clinical experience with a focus on equine practice completed upon commencement of appointment or one-year rotating clinical internship in equine animal medicine and surgery. The CCS year may be considered as a year of clinical experience, provided that evidence, such as a case log, can be provided to this effect.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Commitment to further academic development;
• Subject knowledge: Equine Medicine;
• Good computer skills (Windows, MS Office).
• Appropriate language and communication skills;
• Conscientiousness and attention to detail;
• Good interpersonal skills and ability to work in a team; and
• Ability to work under pressure and multitask.

ADDED ADVANTAGES AND PREFERENCES:

• Two years' experience in Equine Medicine;
• Teaching experience;
• Exposure to research in an appropriate field of Equine Medicine; and
• Publications in the areas of veterinary science or Equine Medicine and/or related field.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The all-inclusive remuneration package for this contract position will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines.

Applicants are requested to apply online at

In applying for this post, please attach:

• Cover letter indicating that you comply with the above-mentioned requirements;
• A comprehensive CV;
• Certified copies of qualifications and SAVC registration; and
• Names, e-mail addresses, and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 2 October 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms MB Nyathela: (HR)

Job content enquiries: Dr Y Smit )

Should you not hear from the University of Pretoria by 31 December 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity, and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to, candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information, including, but not limited to, qualifications, criminal record, credit record, and current and historic disciplinary proceedings as part of the selection process

The University of Pretoria reserves the right not to fill the advertised position.

FACULTY OF VETERINARY SCIENCE

DEPARTMENT OF COMPANION ANIMAL CLINICAL STUDIES

CLINICAL ASSISTANT: SMALL ANIMAL MEDICINE (FOUR-YEAR CONTRACT APPOINTMENT) (1 POST)

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Applications are invited for a position as Clinical Assistant (Resident) with effect from 1 January 2026. The post is targeted at a veterinarian who wishes to become a clinical specialist in Small Animal Medicine by completing a MMedVet-degree. Please refer to the relevant yearbook for the programme information at:

RESPONSIBILITIES:

The successful candidate will actively participate in the following areas:

• An advanced training programme in Small animal Medicine with the view of obtaining the MMedVet (Small animal Medicine) degree;
• Didactic teaching and practical training of undergraduate veterinary and veterinary nursing students;
• Departmental research and publications;
• Providing a clinical service in the Onderstepoort Veterinary Academic Hospital and surrounding community, including a 24-hour service; and
• Community engagement activities.

MINIMUM REQUIREMENTS:

• BVSc-degree or BVMCh or equivalent professional veterinary qualification;
• Registration with the SAVC or eligibility for registration within one year of appointment; and
• Two years' veterinary clinical experience with focus on Small animal practice completed upon commencement of appointment or one-year rotating clinical internship in Small animal medicine and surgery. The CCS year may be considered as a year of clinical experience, provided that evidence, such as a case log, can be provided to this effect.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Commitment to further academic development;
• Subject knowledge: Small Animal Medicine;
• Good computer skills (Windows, MS Office).
• Appropriate language and communication skills;
• Conscientiousness and attention to detail;
• Good interpersonal skills and ability to work in a team; and
• Ability to work under pressure and multitask.

ADDED ADVANTAGES AND PREFERENCES:

• Two years' experience in Small Animal Medicine;
• Teaching experience;
• Exposure to research in an appropriate field of Small Animal Medicine; and
• Publications in the areas of veterinary science or Small animal Medicine and/or related field.

The all-inclusive remuneration package for this contract position will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines.

Applicants are requested to apply online at

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

In applying for this post, please attach:

• Cover letter indicating that you comply with the above-mentioned requirements;
• A comprehensive CV;
• Certified copies of qualifications and SAVC registration; and
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 2 October 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms MB Nyathela: (HR)

Job content enquiries: Prof J Schoeman )

Should you not hear from the University of Pretoria by 31 December 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process

The University of Pretoria reserves the right not to fill the advertised position.

WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.

At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve.

What It's All About
As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients' needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize
Simply Excellent Hearing Care
.

What's in it for you?

• Top priority of culture and community including ongoing training
• Attractive compensation package with monthly bonus opportunities
• Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs
• Mentorship and professional development opportunities including a CES Advisory Board
• Field support for your hearing center

What You Will Do

• Maintain client charts and ensure information is up to date
• Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service
• Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients
• Enter stock and custom orders, perform weekly inventory audit to ensure accuracy.
• Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements
• Maintains a clean, inviting, and friendly environment
• Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions
• Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks
• Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care

What We Are Looking For

• High School Diploma or equivalent
• Experience in customer service and office administration
• Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers
• Proficiency with computers including scheduling software and MS Office
• Strong multi-tasking, organization, and time-management skills

A Place To Grow Your Career
Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:

• A professional development team of dedicated Regional Training Managers
• Continuing education, LinkedIn Learning and tuition reimbursement
• Career advancement pathways for Center Support and Client Care

Pays :$19hr
The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person's ability to do the job or otherwise made unlawful by federal, state, or local law.

• Typing and formatting documents
• Managing diaries and setting up appointments
• Filing
• Answering phones
• General administration

• Strong Microsoft Office Skills non-negotiable
• A tertiary education
• Good and effective communication skills

Office admin assitant required must have knowledge in pastel and excel must have good manners and be able to work with multiple people. must have conversational skills

Job Types: Full-time, Permanent

Pay: R5 000,00 - R7 500,00 per month

Work Location: In person