121 Manufacturing Coordinator jobs in South Africa

Job Description: Stock Controller

Position Summary:

We are seeing a highly organized and experienced
Stock Coordinator
to manage all inventory and logistics operations for our factory and group companies. The ideal candidate will have prior experience in manufacturing stock control, specifically with materials such as
appliances, boards, and stone
, as well as finished goods like
furniture
. This role requires meticulous attention to detail to track all incoming and outgoing stock and ensure accurate records are maintained for production, delivery, and showroom inventory.

Key Responsibilities

Job File Management:

• Receive production files from the showroom and review them thoroughly.
• Prepare job orders based on the received files.

Procurement:

• Place material and component orders as needed.
• Provide proof of payment for all orders.

Quality Control:

• Ensure all products meet internal quality standards and compliance requirements.
• Identify, address, and resolve any defects or production issues that arise.

Reporting:

• Prepare daily and weekly production performance reports.
• Track and document the status and progress of all production activities.

Problem-Solving:

• Address any operational issues that arise during production.
• Implement corrective actions to prevent recurrence of issues.

Deliveries & Logistics:

• Maintain detailed delivery logs and documentation for all items dispatched from the factory.
• Maintain detailed records for items returned from sites or the showroom.

General Duties:

• Perform other reasonable work-related tasks as assigned by directors and immediate supervisors.

Appliance Management:

• Receive and store appliances accurately upon delivery.
• Update the appliance inventory list promptly as items are received or dispatched.
• Post all appliance invoices and pictures in the designated team group for visibility.
• Regularly update and email the appliance list to all relevant stakeholders.

Group Companies Responsibilities

Receiving and Storing Orders:

• Receive consignments and store all items according to their designated order names.
• Clearly mark and separate all orders to avoid confusion.

Furniture and Stock Management:

• Receive and store furniture and stock (e.g., panels, boards, imported material) accurately upon delivery.
• Update the inventory list promptly as items are received or dispatched.
• Post all invoices and pictures in the designated group for team visibility.
• Regularly update and email stock lists to all relevant stakeholders.

CRM Updates:

• Promptly update all relevant lists on the CRM system as items are received and delivered for clients and the showroom.

Order Forms and Documentation:

• Collect correct and complete order forms from showrooms a few days before any scheduled delivery.
• Prepare your own delivery note based on the confirmed order.
• Cross-check your delivery note against the original order for complete accuracy.

Delivery Coordination:

• Coordinate with the client for delivery in advance, obtaining all necessary contact information from showrooms.
• Contact the client one day before delivery to provide the estimated delivery time.

Pre-Delivery Checks:

• Ensure all furniture is thoroughly checked and verified before it leaves the factory.

Installer Arrangements:

• If installation is required, arrange with the installer in advance to ensure their availability.

Delivery Day Responsibilities:

• Ensure sign-off is completed on the same day by either the installer or the site manager.
• Take and post clear photos of the delivery before leaving the factory and after installation is complete on the designated group.
• Post the completed sign-off sheet in the group, ensuring original copies are properly filed and stored.

Requirements:

• Prior Experience:
  Minimum of 2-3 years of proven experience in stock control or inventory management, preferably within a manufacturing, furniture, or construction environment.
• Specific Knowledge:
  Demonstrable experience in managing and tracking a diverse range of stock, including raw materials (boards, stone), components, finished goods (furniture), and appliances.
• Documentation:
  A solid background in managing and organizing delivery notes, job orders, invoices, and other logistical documentation.

Technical Skills

• Inventory Management Systems:
  Proficiency in using inventory management software and CRM systems for data entry, tracking, and reporting.
• CAD+T:
  While not mandatory, experience with
  CAD+T
  or similar design software is a significant advantage for managing technical drawings and cutting lists.
• Microsoft Office Suite:
  Strong computer literacy, particularly with Microsoft Excel for creating and managing inventory spreadsheets and reports.
• Photography:
  Basic skills in taking and sharing clear, relevant photos for documentation purposes.

Personal Attributes

• Attention to Detail:
  Exceptional attention to detail is critical for accurate record-keeping, quality checks, and cross-referencing orders.
• Organizational Skills:
  Excellent organizational and time-management skills to handle multiple tasks simultaneously, from receiving stock to coordinating deliveries.
• Communication:
  Strong verbal and written communication skills to effectively coordinate with clients, suppliers, installers, and internal teams.
• Problem-Solving:
  Proactive and resourceful, with the ability to identify and resolve operational issues efficiently.
• Teamwork:
  A strong team player who can collaborate with various departments, including production, sales, and logistics, to ensure smooth operations.

If the above sounds like you, we welcome your application.

Our client, a leading company in the
packaging manufacturing industry
, is seeking a dynamic and experienced
Manufacturing Operations Manager
to lead its large-scale production facility. This senior role carries responsibility for a workforce of approximately
employees
, including
department managers
, and oversees a multi-disciplinary packaging manufacturing operation in a unionised environment. The successful candidate will play a key role in driving
productivity, efficiency, cost optimisation, and operational excellence
, while ensuring compliance with safety, quality, and accreditation standards (ISO 9001:2015, FSSC

Key Responsibilities

• Full accountability for
  all packaging manufacturing operations
  within a 63,000m² facility.
• Provide
  strategic and hands-on leadership
  to departmental managers and teams across printing, Die-cutting, Finishing, and Corrugating departments.
• Drive
  productivity enhancement
  , waste reduction, and continual
  efficiency improvements
  .
• Ensure effective
  planning and scheduling of production
  to meet customer delivery requirements.
• Oversee
  capital equipment maintenance and upgrades
  ; manage new equipment installation projects.
• Lead
  OEE performance management
  and implement structured reporting systems.
• Champion the adoption of
  ERP systems
  and technology-driven solutions for operations optimisation.
• Maintain
  quality and compliance standards
  , including ISO and FSSC accreditations, and lead audits.
• Ensure effective
  labour relations
  , including engagement with unions and workplace fora.
• Develop and mentor departmental leaders and implement
  apprenticeship/training programmes
  to build future skills.
• Participate in
  executive-level decision making
  and contribute to company-wide strategy.

Key Personality Traits

• Numerically strong with an analytical mindset.
• Technically oriented with a
  logical, practical approach
  .
• Collaborative, persuasive, and effective in
  conflict resolution
  .
• A strong, firm leader capable of managing relationships
  upwards, downwards, and sideways
  .
• Change agent with proven experience driving cultural and operational transformation.

Qualifications & Experience

• Relevant
  Engineering degree
  (BSc, BEng Preferred). Post Grad Business Management or MBA advantageous.
• Minimum
  years' operations leadership experience
  in large-scale
  manufacturing
  , in
  packaging, printing, plastics, or FMCG
  .
• Proven track record of
  multi-disciplinary leadership
  (managing multiple departments and large staff complements).
• Strong exposure to
  unionised environments
  and labour engagement.
• Demonstrated achievements in
  LEAN manufacturing, OEE implementation, and process optimisation
  .
• Experience in managing
  capital projects
  and facility expansions/modernisations.
• ISO 9001 and FSSC 22000 compliance management experience essential.

Why This Opportunity?

This role offers the opportunity to take a senior leadership position in a respected South African packaging business, with scope to influence
strategy, culture, and performance
at executive level. You'll lead a significant operation, drive modernisation projects, and play a pivotal role in shaping the company's next phase of growth.

We hold a respected market position in Southern Africa, specialising in designing, manufacturing, and distributing high performance fans for the industrial, mining, power generation, marine, and HVAC sectors.

With roots dating back to 1966, our decades of experience have earned us a strong reputation as a preferred supplier to major corporations across the region. Today, we are proudly used in industrial applications around the globe.

The company employs a diverse workforce with a strong skill set in engineering. We are looking for an Office Operations Manager to coordinate compliance, business development, marketing, development & research and sales.

Duties:

Execute / Implement sales strategy provided by management

• Responsible for internal & external sales activities, including client engagement & relationship management to drive business growth and customer satisfaction
• Manage Customer database
• Conduct market and customer research
• Collaborate/ support business development/ Marketing and product development
• Develop, manage & maintain Sales policies, sales content & sales information repository
• Develop, motivate and train sales team to provide professional; efficient; competent; customer centric service.
• Co-ordinate sales meetings
• Drive monthly sales and annual sales budgets
• Analyse sales trends, monitor & report on sales performance metrics
• Facilitate Sales Administration (invoicing, quotes and follow ups)
• Facilitate/coordinate product marketing material & social media articles
• Develop & assign account managers and product managers
• Sales Pricing management
• Develop digital channels & social media platform content to attract customers
• Launch products and training
• Lead and optimize sales processes, tools, and systems
• Identify and lead key projects to improve sales productivity and efficiency.
• Partner with other key role players to ensure alignment on lead flow, customer data, and revenue reporting.
• Drive adoption of best sales practices
• Oversee the marketing resource library, ensuring materials are up-to-date and easily accessible to sales
• Hold management and leaders accountable for execution

Qualifications and Experience Required:

• A tertiary qualification is considered an advantage
• Proven experience in sales or customer-facing roles
• Bilingual in English and Afrikaans
• Technical knowledge - industry experience or experience in metal or industrial
• Experience in engineering field either HVAC / ventilation / fans or applications is advantageous

Attributes Required for position:

• A strong work ethic and high level of self-motivation
• Professional and presentable demeanor
• Excellent interpersonal and communication skills
• Energetic and enthusiastic approach to tasks
• Ability to understand and present technical products
• Methodical, organized, and structured in work practices
• Results-driven with a focus on achieving goals
• Committed to delivering outstanding customer service
• Someone who can harness the value in each employee and extract the best out of everyone
• Ensure accountability
• Proficient in computer use and common software applications
• Technical mindset
• No drama person - must be down to earth

What working for us will be like:

• You will be part of a collaborative, inclusive, and supportive team culture
• You will work alongside a diverse group of professionals
• You will enjoy continuous opportunities for personal growth and career advancement
• You will receive a competitive, market related salary and benefits package
• You will experience a flexible and balanced work environment
• Your standard working hours will 08:00 to 17:00, Monday to Thursday, and 08:00 to 15:00 on Fridays

Job Type: Full-time

Pay: Up to R40 000,00 per month

Work Location: In person

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

Location: Kempton Park

Job Posting Title: General Manager, National Inventory Control & Ops Excellence

Time Type: Full Time

Minimum Requirements

• Bachelor's degree in Logistics, Supply Chain Management, Industrial Engineering, or Business (Master's degree preferred) - Advantageous
• 8–12 years' experience in logistics operations or supply chain leadership roles.
• Proven track record in inventory management strategy, WMS oversight, and operational reporting.
• Expertise in data analytics and reporting tools (Power BI, ERP/WMS platforms).
• Strong background in Continuous Improvement (Lean, Six Sigma, CIP).
• Experience in talent development, leadership coaching, and organisational design.
• Excellent stakeholder engagement skills, including client-facing and cross-border collaboration.

• Strategic thinker with the ability to execute at both executive and operational levels.

• Excellent knowledge of ERP and WMS systems

• Advanced knowledge Relevant Planning & Inventory Management software/apps
• Highly proficient in Excel / Power BI for data management and reporting

Job Related Requirements

• Min 3 years' experience in managing stock and inventory
• 3-5 years' experience in a warehouse environment
• Extensive knowledge of Inbound, Outbound, Cycle-counting and Return processes and workflows
• Proven knowledge and experience in root cause analysis and problem solving, including investigating, and troubleshooting of stock discrepancies.
• Excellent communication skills and ability – be able to communicate assertively at all levels within and out of the company.
• Must be able to meet and manage customer expectations and ensure compliance to Policies, Regulations, Work Instructions and Workloads.
• A sound understanding of the Supply Chain.
• Financial acumen, especially the ability to explain the impact of changes in working capital on a business.
• Good interpersonal skills for client account management.
• A good understanding of MRP and inventory management principles
• Must be willing to travel for work

Added Advantages for the role

• Project Management experience
• Good people and leadership skills
• Excellent client relationship history
• System enhancement experience
• ERP / MRP / Planning & Scheduling systems exposure
• Team involvement
• Leadership ability
• Ability to plan long term

Main purpose of the role

The Operations Excellence & Inventory Strategy Manager will serve as a senior leader within the Operations function, driving strategic direction across inventory management, technology enablement, reporting, and innovation. Reporting directly to the Senior Operations Director, this role will shape and execute initiatives that strengthen operational integrity, ensure global best practice adoption, and build organisational capability.

The position is pivotal in aligning operational execution with strategic goals, partnering with clients and global counterparts, and building a high-performance culture through coaching, audits, and continuous improvement.

Duties and Responsibilities

1. Strategic Inventory & Technology Leadership

2. Define and oversee the organisation's inventory strategy across all operations, ensuring alignment to client requirements and global best practices.

3. Lead strategic direction for Warehouse Management Systems (WMS), including health checks, upgrades, maintenance, and standardisation of usage across sites.
4. Champion innovation in operational processes, automation, and technology adoption to enhance efficiency, scalability, and client service.
5. Assess inventory status based on systematic and physical evidence
6. Develop recovery plan (inventory processes) based on initial assessment of the Inventory situation at the DC
7. Successfully communicate and implement action plan with roles and responsibilities on Inventory improvement
8. Mitigate risks (financial loss, theft, system or integration issues) associated with inventory

9. Endeavour to find new innovating ways to improve the stability and sustainability of all inventory through new innovations and technological advancements exploration

10. Operations Performance & Reporting

11. Own the Operations Balanced Performance Dashboard (SPQRCE framework), consolidating performance data across all sites.

12. Leverage Power BI and advanced reporting tools to deliver actionable insights to senior leadership, enabling data-driven decisions.
13. Provide executive-level reporting on inventory, system performance, continuous improvement, and key operational KPIs.

14. Measure inventory outcomes according to the SLA and KPI requirements

15. Global & Client Engagement

16. Collaborate closely with client stakeholders to ensure alignment of operational performance with client expectations and service commitments.

17. Serve as the key link to global resources and best practices, ensuring knowledge transfer and adoption of proven solutions across regions.
18. Understand and collaborate with clients and suppliers to build strong mutually beneficial relationships
19. Consistent reviews of all channels stock reports to ensure system to floor and system to system alignment is intact

20. Address any out of kilter issues in a timely and effective manner

21. Continuous Improvement & Audit Oversight

22. Act as the central CIP Champion, consolidating site-level improvement initiatives into a group-wide view.

23. Conduct or delegate health checks and operational audits across sites to identify risks, gaps, and opportunities for improvement.
24. Ensure that best practices, compliance, and operational standards are embedded and sustained across all operations.
25. Conduct root cause analysis to improve on and close out any factors relating to inventory constraints

26. Conduct continuous improvement analysis and initiatives to improve the overall state of inventory

27. Talent Development & Organisational Capability

28. Identify skills gaps within the Operations function and lead initiatives to evaluate, recruit, and develop talent.

29. Coach and mentor managers and teams, fostering a culture of accountability, innovation, and continuous improvement.

30. Build the next generation of operational leaders through structured development and exposure to strategic initiatives.

31. Inventory Management

32. Keyuser capabilities to ensure effective system setups are in place

33. Monitor the Inventory health via the system to ensure longevity on the implementation of the inventory action plan
34. Flag and investigate any misappropriated signs related to inventory
35. Plan and implement cycle counts, ABC analysis counting and various other processes in line with the KPI and contractual obligations.
36. Understand and monitor system setups related to the flow of inventory (sequencing and algorithms) on inbound to outbound and identify shortfalls
37. Manage system enhancement process

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit

Disclaimer: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

Company Description

TalentBridge Solutions (TBS) is a strategic partner in workforce transformation, offering integrated talent solutions that go beyond recruitment. We design performance-driven, compliance-aligned, and socially conscious workforce ecosystems to facilitate business growth and community development. Our team brings over 30 years of combined industry experience in workforce planning, talent management, legal advisory, and training. TBS provides the clarity, capability, and confidence to build high-performing workforces, helping businesses achieve their transformation goals.

Location:

West Rand, Johannesburg

CTC:

R35, 000 (Neg.) 

Role Purpose:

The Cost & Inventory Control Specialist will play a key role in 
monitoring, analysing, and controlling manufacturing costs

to ensure accuracy, efficiency, and profitability. The position involves managing Bills of Material (BOMs), overseeing Work-in-Process (WIP), validating inventory valuations, and performing detailed cost variance analyses. This role also ensures that Syspro costing data aligns with operational realities and supports sound financial reporting.

Key Responsibilities

1. Costing & Financial Analysis

·   Maintain and update standard costs in Syspro for all manufactured items.

·   Perform variance analyses (material, labour, overhead) and investigate deviations between standard and actual costs.

·   Calculate and maintain weighted average costs, landed costs, and cost roll-ups.

·   Prepare periodic cost reports comparing standard vs actual production costs.

2. Inventory & WIP Management

·   Perform monthly stock counts, reconciliations, and valuation checks.

·   Manage Work-in-Process (WIP) cost allocations and ensure accurate job costing.

·   Review job cards for completeness (material, labour, and overheads).

·   Assist in WIP and inventory cut-off procedures to ensure correct period reporting.

3. Bills of Material (BOM) & Routing Integrity

·   Audit BOMs for accuracy, material specifications, and cost structure.

·   Investigate cost impacts of Engineering Change Notices (ECNs).

·   Ensure routing and BOM data integrity to support Syspro product costing accuracy.

·   Review and update standard costs regularly to reflect material price fluctuations.

4. Reporting & Decision Support

·   Prepare daily, weekly, and monthly management cost reports and dashboards.

·   Support budgeting and forecasting with reliable cost data and variance insights.

·   Collaborate with production, procurement, and finance teams to identify cost-saving opportunities.

·   Assist management with scenario analyses and recommendations for operational improvement.

Qualifications & Experience

·   Diploma or Degree in Cost Accounting / Management Accounting / Finance.

·   Minimum 5 years' experience in cost control or management accounting within a 
manufacturing or steel fabrication

environment.

·   Advanced 
Excel

proficiency (pivot tables, lookups, formulas, analysis tools).

·   
Syspro

experience essential (inventory, WIP, BOM, and costing modules).

·   Understanding of absorption vs variable costing, landed cost principles, and inventory valuation methods (FIFO, Weighted Average).

·   Strong analytical, problem-solving, and attention-to-detail skills.

Core Competencies

·   Analytical and detail-oriented thinker.

·   Strong financial acumen with an operational understanding of manufacturing flow.

·   Integrity, accountability, and accuracy under pressure.

·   Excellent communication and cross-functional collaboration skills.

Key Performance Indicators (KPIs)

·   Accuracy of standard vs actual cost reporting.

·   Timeliness of month-end cost reports and reconciliations.

·   Integrity of Syspro data (BOM/WIP/Inventory).

·   Variance reduction and cost efficiency improvements.

Job Title: Supply Chain & Procurement Manager – South Africa

Reporting Line: Head of Operations – South Africa

Role Overview:

The Supply Chain & Procurement Manager is responsible for overseeing the end-to-end procurement and supply chain operations across multiple departments. This role ensures the efficient sourcing, purchasing, and delivery of goods and services—both locally and internationally—while maintaining optimal inventory levels and supporting production continuity. The position also includes responsibilities for select sister companies within the group.

A critical aspect of this role is the ability to respond rapidly to stock shortages. It is of utmost importance that procurement actions are taken immediately when shortages are identified, and that parts are delivered on time to avoid production delays. The successful candidate must be capable of designing and implementing new processes and systems to ensure procurement responsiveness and agility across the supply chain.

Additionally, this role serves as the overall custodian of the ERP system (Syspro), ensuring that all supply chain and procurement activities are accurately captured, monitored, and optimized through the system. This requires expert-level knowledge of Syspro, including configuration, reporting, and process integration.

Key Responsibilities:

• Departmental Oversight:
  
  Manage the following departments, each comprising various levels of staff including managers and operational personnel:

• Procurement Department:

• • Local Procurement:
• • Source and purchase goods and services from local suppliers.
  • Negotiate pricing, terms, and delivery schedules.
  • Ensure adherence to company procurement policies.
  • Maintain supplier relationships and conduct performance evaluations.
  • Monitor inventory levels and coordinate with internal teams to meet demand.
  • React swiftly to shortages and implement proactive measures to prevent delays.
• • International Procurement:
• • Manage significant international procurement spend, ensuring compliance with global trade regulations.
  • Oversee relationships with international shipping and logistics providers.
  • Lead planning and execution of international procurement, focusing on long-lead-time components.
  • Expedite critical imports based on accurate forecasting and production needs.
  • Support import/export activities for affiliated group companies.
  • Ensure international procurement processes are optimized for speed and reliability.

• Supply Chain Management:

• Oversee the complete supply chain process from sales order through procurement, shipping, and delivery to stores.

• Act immediately on shortages, prioritizing procurement and logistics to ensure uninterrupted production and timely delivery of parts.
• Continuously evaluate and improve supply chain processes to enhance responsiveness and reduce lead times.
• Inventory & Forecasting:
• Collaborate with relevant departments to forecast demand and maintain optimal stock levels in a dynamic supply and demand environment.

Key Performance Areas (KPAs):

• Delivery Lead Time (Sales Order to Invoicing):

• Evaluate sales orders for stock shortages and initiate timely procurement.

• Ensure rapid sourcing and delivery of components to support production schedules.

• Facilitate clear communication between stores, procurement, and production regarding estimated delivery timelines for both local and international items.

• Procurement Spend & Profitability:

• Monitor procurement expenditures to ensure alignment with budgetary constraints.

• Implement cost-saving initiatives to maintain and improve gross profit margins.

Required Qualifications & Experience:

• Expert-level knowledge of Syspro ERP systems
• Advanced proficiency in Microsoft Excel.
• In-depth knowledge of import/export regulations and processes.
• Strong background in manufacturing supply chain management.
• Demonstrated experience in leading and managing large, diverse teams.
• Self-motivated with the ability to operate independently and solve complex challenges with minimal oversight.

Additional Requirements:

• A track record of successfully implementing solutions in complex and problematic supply chain environments.
• Demonstrated ability to identify and resolve inefficiencies in warehouse operations, leading to improved inventory accuracy and reduced stock discrepancies.
• Proven ability to design and implement new procurement processes that improve responsiveness and ensure timely delivery of critical components.
• Experience in optimizing ERP systems to support operational excellence and data integrity.

Introduction

Reporting into Supply Chain Manager.

We are seeking a detail-oriented and organized individual to join our team as a Supply Chain & Sales Coordinator. This role involves building strong relationships with suppliers and distributors, processing customer/distributor orders, managing supplier orders, assisting with stock reconciliations, and negotiating shipping rates with forwarders.

Package & Remuneration

Paying up to R35K

Duties & Responsibilities

• Order Processing & sales administration
• Accurately input, process, and track customer/distributors orders
• Effectively and proactively communicate (weekly) order confirmations, updates, and delivery timelines to distributors
• Coordinate with suppliers efficiently to ensure timely order fulfilment
• Create and process purchase orders for suppliers
• Track supplier deliveries to ensure timely receipt of goods
• Build and maintain professional relationships with distributors and suppliers
• Address order-related inquiries, complaints, or issues promptly and professionally with the relevant department
• Assist with any new system implementation, maintenance and streamlining of processes
• Ensuring info on systems is updated and accurate at all times
• Perform regular stock reconciliations to identify discrepancies and resolve them efficiently
• Monitor inventory levels, flag shortages, and coordinate reordering with suppliers, as advised
• Check cost and selling prices and margins are approved and within target
• Maintain accurate records of stock movements and update inventory systems
• Work with freight forwarders and understand INCOTERMS
• Assist with submission of documentation for shipping or compliance requirements
• Price list updates and management
• All order forms to be updated with any changes on pricing or lines and communicated to distributors
• Distributors contact sheet to be updated and maintained
• Monthly stock recon and margin reports

Desired Experience & Qualification

• Experience in working with freight forwarders
• Preferred Qualifications - Degree/certificate in Supply Chain Management or a related field
• Min of 5 years' experience in manufacturing, logistics and supply chain is essential
• Experience in working with freight forwarders
• Experience in working with international suppliers and customers
• Familiarity with CRM or ERP systems.
• Experience in order processing, office administration, import/export knowledge and inventory management.
• Proficiency in Microsoft Office Suite (excel is required), strong computer skills
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Knowledge of stock control and supplier order management processes
• Individual that is proactive and takes initiative
• Work well independently and as a team member
• Good work ethic and willingness to go the extra mile
• Experience in process improvement and efficiency initiatives

Purpose of the role

The Supply Chain Admin Clerk is responsible for providing administrative and clerical support to the supply chain team. The role ensures accurate documentation, effective communication with stakeholders, and smooth coordination of supply chain processes, contributing to efficiency and compliance in daily operations.

Main responsibilities

? Maintain and update supply chain records, files, and databases accurately.

? Process delivery notes, invoices, and other supply chain documentation.

? Assist in inbound planning for supplier delivery

? Assist in monitoring stock levels and inventory movement, highlighting discrepancies.

? Support supplier and customer communication, ensuring timely responses and follow-ups.

? Capture and reconcile data for reporting purposes (stock, orders, deliveries, invoices).

? Coordinate with warehouses, transport, and procurement teams to ensure smooth operations and seamless process flows.

? Assist with preparation of supply chain reports and performance metrics.

? Ensure compliance with company policies, procedures, and regulatory requirements.

? Provide general administrative support to the supply chain department.

The successful candidate should have the following skills, experience and attributes:

? Matric (Grade 12) or equivalent; a diploma/certificate in Supply Chain Management, Logistics, or Administration will be advantageous.

? Previous experience in an administrative or clerical role, preferably in supply chain/logistics.

? Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems is an advantage.

? Strong organizational and time-management skills.

? Excellent communication and interpersonal abilities.

? Attention to detail and high level of accuracy.

? Ability to work under pressure and meet deadlines.

? Administrative efficiency and accuracy.

? Problem-solving and analytical thinking.

? Teamwork and collaboration.

? Accountability and reliability.

? Customer service orientation.