200 Management Support Associate jobs in South Africa

About the Role
This is a support focused position, ideal for someone with a strong administrative foundation and a clear interest in business management and operations. The candidate will be actively involved in a wide range of activities that contribute to the smooth running of the organisation while gaining first hand insight into executive level decision making and leadership in a national company.

Requirements

• A degree in Human Resources, Law, Business Administration or a related field.
• Previous experience in administration or project support is essential
• Exposure to the Temporary Employment Services or recruitment industry is a strong advantage
• A desire to grow into a future management role

Key Responsibilities

• Coordinating the Managing Directors calendar, meetings, and priorities
• Preparing reports, presentations, and business documents
• Taking minutes and tracking follow ups from strategic and operational meetings
• Assisting with special projects and high impact business initiatives
• Providing day to day operational and administrative support

What We Are Looking For
We are seeking someone who is:

• Organised and detail oriented, with strong administrative skills
• Confident and professional in communication
• Emotionally mature, reliable, and discreet
• Comfortable in a fast paced, high-pressure environment
• Open to feedback and continuous learning
• Genuinely interested in understanding how a business operates and grows

Why Join Us
You will work directly with the Managing Director of a national organisation, gaining rare insight into business leadership while building the foundation for a future managerial role. This is more than just an executive support position. It is a launchpad for the right candidate with potential, ambition, and the ability to grow.

About the RoleThis is a support focused position, ideal for someone with a strong administrative foundation and a clear interest in business management and operations. The candidate will be actively involved in a wide range of activities that contribute to the smooth running of the organisation while gaining first hand insight into executive level decision making and leadership in a national company.RequirementsA degree in Human Resources, Law, Business Administration or a related field. Previous experience in administration or project support is essential Exposure to the Temporary Employment Services or recruitment industry is a strong advantage A desire to grow into a future management role Key ResponsibilitiesCoordinating the Managing Director’s calendar, meetings, and priorities Preparing reports, presentations, and business documents Taking minutes and tracking follow ups from strategic and operational meetings Assisting with special projects and high impact business initiatives Providing day to day operational and administrative support What We Are Looking ForWe are seeking someone who is:Organised and detail oriented, with strong administrative skills Confident and professional in communication Emotionally mature, reliable, and discreet Comfortable in a fast paced, high-pressure environment Open to feedback and continuous learning Genuinely interested in understanding how a business operates and grows Why Join UsYou will work directly with the Managing Director of a national organisation, gaining rare insight into business leadership while building the foundation for a future managerial role. This is more than just an executive support position. It is a launchpad for the right candidate with potential, ambition, and the ability to grow. #J-18808-Ljbffr

Application period: 09-May-2024 to 26-May-2024

Functional Responsibilities:

• Full compliance with UNOPS rules and regulations of project management, financial processes, financial records and reports, and audit follow-up, human resources management, procurement processes; implementation of the effective internal control framework.
• Support all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; monitor progress for all project agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action.
• Provide operational, budgetary, and financial guidance to project personnel.
• Initiate procurement of goods or services by requesting quotations or proposals, examining cost estimates, evaluating cost-effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Actively follow up from procurement award to contract issuance and management.
• Support in verification of accuracy of transactions and completeness of documentation.
• Initiate action and certification for approval at the higher level as may be required. Monitor expenditures, regularly inform supervisor and clients of budget status and any need to reallocate resources to meet objectives.
• Prepare project budgets, including budget revisions in consultation with the Finance Team, regular analysis and reporting on the budget situation; monitor expenditures against budget allotments and report on variances.
• Track, maintain, and report on assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule, and that any discrepancies are fully investigated and resolved.
• Monitor project expenditure and liaise closely with Finance to ensure all necessary budget functions are performed and funds are utilized in time.
• Routinely monitor financial reports in oneUNOPS for unusual activities, transactions, and investigate anomalies or unusual transactions related to the project.
• Support the recruitment, training, supervision, management, and deployment of international and national personnel in liaison with HR at various levels to projects.
• Ensure that requisitions are created according to projects’ requirements within the budget line limits in liaison with the Logistics & Procurement Units.
• Liaise with the Procurement Unit for purchase orders, contracts, and payment requests.
• Clear payment requests prior to submission to the Finance Unit.
• Provide support to Project Manager in the preparation of work plans, project documents, and project proposals where required.
• Provide reporting and information on project status and lead the project closure process.
• Maintain accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge.
• Any other duties as assigned.

Education/Experience/Language Requirements:

• Education:
• Advanced University Degree (Masters Equivalent) is required.
• A first-level university degree or high school diploma in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in accounting is an asset.

• Work Experience:
• Between 1 and 7 years (depending on level of education) of continuous experience in administrative and financial project support.
• Knowledge of UNOPS ERP is an asset.
• Knowledge of the regulations and policies of UNOPS is an asset.

• Language Skills:
• Fluency in oral and written French and English is required.

Think big. Meet challenges head-on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures, and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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Application period: 09-May-2024 to 26-May-2024 Functional Responsibilities: Full compliance with UNOPS rules and regulations of project management, financial processes, financial records and reports, and audit follow-up, human resources management, procurement processes; implementation of the effective internal control framework. Support all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; monitor progress for all project agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action. Provide operational, budgetary, and financial guidance to project personnel. Initiate procurement of goods or services by requesting quotations or proposals, examining cost estimates, evaluating cost-effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Actively follow up from procurement award to contract issuance and management. Support in verification of accuracy of transactions and completeness of documentation. Initiate action and certification for approval at the higher level as may be required. Monitor expenditures, regularly inform supervisor and clients of budget status and any need to reallocate resources to meet objectives. Prepare project budgets, including budget revisions in consultation with the Finance Team, regular analysis and reporting on the budget situation; monitor expenditures against budget allotments and report on variances. Track, maintain, and report on assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule, and that any discrepancies are fully investigated and resolved. Monitor project expenditure and liaise closely with Finance to ensure all necessary budget functions are performed and funds are utilized in time. Routinely monitor financial reports in one UNOPS for unusual activities, transactions, and investigate anomalies or unusual transactions related to the project. Support the recruitment, training, supervision, management, and deployment of international and national personnel in liaison with HR at various levels to projects. Ensure that requisitions are created according to projects’ requirements within the budget line limits in liaison with the Logistics & Procurement Units. Liaise with the Procurement Unit for purchase orders, contracts, and payment requests. Clear payment requests prior to submission to the Finance Unit. Provide support to Project Manager in the preparation of work plans, project documents, and project proposals where required. Provide reporting and information on project status and lead the project closure process. Maintain accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge. Any other duties as assigned. Education/Experience/Language Requirements: Education: Advanced University Degree (Masters Equivalent) is required. A first-level university degree or high school diploma in combination with qualifying experience may be accepted in lieu of the advanced university degree. Professional certification in accounting is an asset. Work Experience: Between 1 and 7 years (depending on level of education) of continuous experience in administrative and financial project support. Knowledge of UNOPS ERP is an asset. Knowledge of the regulations and policies of UNOPS is an asset. Language Skills: Fluency in oral and written French and English is required. Think big. Meet challenges head-on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures, and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us! Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process. #J-18808-Ljbffr

We are seeking a detail-oriented and motivated Inventory Management Assistant to join our dynamic team. In this role, you will play a crucial part in maintaining the smooth flow and organisation of our physical inventory. Your responsibilities will include processing invoices, retrieving and distributing stock items, handling international shipments, and ensuring accurate record-keeping across our systems.
br>Key Responsibilities:

Accurately process company invoices and locate corresponding stock items and quantities.

Organise and place stock items systematically on delivery or collection shelves.

Receive and inspect incoming international shipments, ensuring accuracy and completeness.

Distribute spare parts to technicians and track movements using Excel spreadsheets.

Collaborate with cross-functional teams to optimise stock management processes.

Conduct regular stock audits and maintain precise inventory records within company systems.

Assist with labelling, packaging, and preparing orders for distribution.

Values & Traits:
We are looking for someone who embodies the following:

Attention to Detail – ensuring accuracy in stock handling, distribution, and documentation. < r>
Motivation – a self-driven and proactive mindset to manage stock processes and meet deadlines. < r>
Interest in Technology Hardware – genuine enthusiasm for technology and hardware products. < r>
Strong Interpersonal Skills – effective communication for working with team members and external partners. < r>
Hardworking – a reliable work ethic and commitment to organisational goals. < r>
Educational & Skills Requirements:

High School Diploma / Matric or equivalent (required).

Basic computer literacy (Excel and stock management systems).

Strong communication skills in English (written and verbal).

Performance-related bonus up to 15% (for permanent roles)

Job Introduction

We have an exciting role for a Case Management Assistant to sit within our South Africa Cases Team.

Working within the South Africa Case Management team, you will support the delivery of services for South Africa members, providing assistance to Medico and Dento Legal Consultants, and Case Managers.

Main Responsibilities

1. Assist the Medico and Dento Legal Consultants and Case Managers with all case-related activities.
2. Answer phone calls from members, address and resolve queries, and provide excellent service.
3. Assess the initial case to determine the appropriate strategy, allocate and complete tasks, and record the agreed approach.
4. Provide support and assistance on case management, liaising with members and panel lawyers, drafting and reviewing correspondence, creating letters of instruction, and updating case status.
5. Provide effective and proactive administration support to the team, including message-taking, checking and coordinating file-related post, and handling correspondence.
6. Attend team huddles and meetings.

The Ideal Candidate

The ideal candidate will be passionate about providing excellent service to MPS members, acting as an ambassador of our values, especially "Member First." You will confidently handle difficult conversations with empathy and manage expectations accordingly.

Since you will be speaking with members over the phone, you should have a pleasant telephone manner and aim to leave members feeling valued and well cared for, resolving queries where possible. You will also communicate with members via letter and email, so excellent writing and typing skills, along with a keen eye for detail, are essential.

A great team player, you will be proactive in assisting the team and confident in asking for support when needed.

Diversity & Inclusion

We welcome applicants from all backgrounds and encourage you to apply even if you do not meet 100% of the technical requirements. We celebrate diversity, promote inclusivity, and strive to create a work environment where everyone can be heard.

What’s important to MPS is that our people embody our values.

If you have any questions about any advertised role or how we can support you, please contact our Recruitment Team.

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Wealth Management Administrative Assistant Wealth Management Administrative Assistant

Direct message the job poster from Changing Lanes Consultancy

Co-Founder of Changing Lanes Consultancy

Are you a self-starter who enjoys working independently and as part of a team?

Do you enjoy working on systems and have high attention to detail?

Do you have experience working within an insurance, investment or asset management environment?

Our client, an authorised financial services provider in Cape Town, is looking for an organised and efficient Administrative Assistant to assist a team of Financial Advisors with the processing of all financial administration for new and existing clients, record keeping and data capturing.

Essential: A minimum of 3-5 years previous administrative experience within an insurance, investment or asset management environment (financial advisory company)

Essential: Experience in Elite Wealth or other CRM system/s.

Essential: Strong working knowledge of Microsoft Office suite (Word, Excel and Outlook)

Essential: An understanding of each product i.e. Risk Cover, Retirement Annuities, Investments, Preservation Funds, Pension & Provident Funds, Living Annuities, Medical Aids and Employee Benefits.

Key responsibilities include:

• Communicating with clients telephonically and electronically.
• Compliance: FICA, FAIS & Due Diligence (data gathering and filing).
• Data Capture - on CRM system (Elite Wealth) - updating existing and new client info & record keeping (workflows / tasks).
• Forms administration (Pre-populating apps, sending to clients, managing the return and capturing of the forms / submitting to the Financial Institute) - for investments, risk, medical aid and Employee Benefits.
• Processing instructions - redemptions, Section 14, 37 & 42 Transfers, adhocs and switches for local and offshore investments for clients.
• Preparation of client quotes and comparisons with the various Financial Service Providers.
• Working with the paraplanner to prepare client proposals.
• Preparation of reports, agendas, presentations and spreadsheets for internal meetings and meetings with clients.
• General admin support.

Job requirements include:

• Strong verbal and written communication skills with the ability to liaise with clients and financial service providers / institutions effectively and respond to queries and deal with complaints in a calm and rational manner.
• Good telephonic manner.
• A highly organised and efficient individual who is able to multitask, work well under pressure and who is deadline driven.
• Systems oriented with high attention to detail and the ability to follow policies and procedures.
• A proactive, service oriented individual who uses their initiative to ensure excellent service and that performance is always of a high standard.
• Ability to analyse and understand insurance policies with a knowledge of the industry’s professional terminology.
• A highly honest and ethical individual who is confidential and discreet.
• Comfortable with a corporate culture and able to conduct oneself professionally within legal and financial environments.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Finance and Sales
• Industries Human Resources

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Johannesburg, South Africa | Posted on 08/26/2024

Centrax Systems is a provider of next-generation technology solutions and services that addresses customer challenges and empowers enterprises into the future and helping businesses stay ahead.

Job Description

Provide technical support to end-users for the ERP system. Troubleshoot issues, provide solutions, and escalate problems as needed. Document support requests and resolutions.

Requirements

1. Diploma or degree in Information Technology or related field.
2. 3+ years of experience in IT support, with a focus on ERP systems.
3. Strong troubleshooting and communication skills.
4. Experience with support ticketing systems.

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Johannesburg, South Africa | Posted on 08/26/2024 Centrax Systems is a provider of next-generation technology solutions and services that addresses customer challenges and empowers enterprises into the future and helping businesses stay ahead. Job Description Provide technical support to end-users for the ERP system. Troubleshoot issues, provide solutions, and escalate problems as needed. Document support requests and resolutions. Requirements Diploma or degree in Information Technology or related field. 3+ years of experience in IT support, with a focus on ERP systems. Strong troubleshooting and communication skills. Experience with support ticketing systems. #J-18808-Ljbffr