271 Management Support jobs in South Africa

About the Role
This is a support focused position, ideal for someone with a strong administrative foundation and a clear interest in business management and operations. The candidate will be actively involved in a wide range of activities that contribute to the smooth running of the organisation while gaining first hand insight into executive level decision making and leadership in a national company.

Requirements

• A degree in Human Resources, Law, Business Administration or a related field.
• Previous experience in administration or project support is essential
• Exposure to the Temporary Employment Services or recruitment industry is a strong advantage
• A desire to grow into a future management role

Key Responsibilities

• Coordinating the Managing Directors calendar, meetings, and priorities
• Preparing reports, presentations, and business documents
• Taking minutes and tracking follow ups from strategic and operational meetings
• Assisting with special projects and high impact business initiatives
• Providing day to day operational and administrative support

What We Are Looking For
We are seeking someone who is:

• Organised and detail oriented, with strong administrative skills
• Confident and professional in communication
• Emotionally mature, reliable, and discreet
• Comfortable in a fast paced, high-pressure environment
• Open to feedback and continuous learning
• Genuinely interested in understanding how a business operates and grows

Why Join Us
You will work directly with the Managing Director of a national organisation, gaining rare insight into business leadership while building the foundation for a future managerial role. This is more than just an executive support position. It is a launchpad for the right candidate with potential, ambition, and the ability to grow.

About the RoleThis is a support focused position, ideal for someone with a strong administrative foundation and a clear interest in business management and operations. The candidate will be actively involved in a wide range of activities that contribute to the smooth running of the organisation while gaining first hand insight into executive level decision making and leadership in a national company.RequirementsA degree in Human Resources, Law, Business Administration or a related field. Previous experience in administration or project support is essential Exposure to the Temporary Employment Services or recruitment industry is a strong advantage A desire to grow into a future management role Key ResponsibilitiesCoordinating the Managing Director’s calendar, meetings, and priorities Preparing reports, presentations, and business documents Taking minutes and tracking follow ups from strategic and operational meetings Assisting with special projects and high impact business initiatives Providing day to day operational and administrative support What We Are Looking ForWe are seeking someone who is:Organised and detail oriented, with strong administrative skills Confident and professional in communication Emotionally mature, reliable, and discreet Comfortable in a fast paced, high-pressure environment Open to feedback and continuous learning Genuinely interested in understanding how a business operates and grows Why Join UsYou will work directly with the Managing Director of a national organisation, gaining rare insight into business leadership while building the foundation for a future managerial role. This is more than just an executive support position. It is a launchpad for the right candidate with potential, ambition, and the ability to grow. #J-18808-Ljbffr

Application period: 09-May-2024 to 26-May-2024

Functional Responsibilities:

• Full compliance with UNOPS rules and regulations of project management, financial processes, financial records and reports, and audit follow-up, human resources management, procurement processes; implementation of the effective internal control framework.
• Support all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; monitor progress for all project agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action.
• Provide operational, budgetary, and financial guidance to project personnel.
• Initiate procurement of goods or services by requesting quotations or proposals, examining cost estimates, evaluating cost-effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Actively follow up from procurement award to contract issuance and management.
• Support in verification of accuracy of transactions and completeness of documentation.
• Initiate action and certification for approval at the higher level as may be required. Monitor expenditures, regularly inform supervisor and clients of budget status and any need to reallocate resources to meet objectives.
• Prepare project budgets, including budget revisions in consultation with the Finance Team, regular analysis and reporting on the budget situation; monitor expenditures against budget allotments and report on variances.
• Track, maintain, and report on assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule, and that any discrepancies are fully investigated and resolved.
• Monitor project expenditure and liaise closely with Finance to ensure all necessary budget functions are performed and funds are utilized in time.
• Routinely monitor financial reports in oneUNOPS for unusual activities, transactions, and investigate anomalies or unusual transactions related to the project.
• Support the recruitment, training, supervision, management, and deployment of international and national personnel in liaison with HR at various levels to projects.
• Ensure that requisitions are created according to projects’ requirements within the budget line limits in liaison with the Logistics & Procurement Units.
• Liaise with the Procurement Unit for purchase orders, contracts, and payment requests.
• Clear payment requests prior to submission to the Finance Unit.
• Provide support to Project Manager in the preparation of work plans, project documents, and project proposals where required.
• Provide reporting and information on project status and lead the project closure process.
• Maintain accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge.
• Any other duties as assigned.

Education/Experience/Language Requirements:

• Education:
• Advanced University Degree (Masters Equivalent) is required.
• A first-level university degree or high school diploma in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in accounting is an asset.

• Work Experience:
• Between 1 and 7 years (depending on level of education) of continuous experience in administrative and financial project support.
• Knowledge of UNOPS ERP is an asset.
• Knowledge of the regulations and policies of UNOPS is an asset.

• Language Skills:
• Fluency in oral and written French and English is required.

Think big. Meet challenges head-on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures, and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

#J-18808-Ljbffr

Application period: 09-May-2024 to 26-May-2024 Functional Responsibilities: Full compliance with UNOPS rules and regulations of project management, financial processes, financial records and reports, and audit follow-up, human resources management, procurement processes; implementation of the effective internal control framework. Support all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; monitor progress for all project agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action. Provide operational, budgetary, and financial guidance to project personnel. Initiate procurement of goods or services by requesting quotations or proposals, examining cost estimates, evaluating cost-effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Actively follow up from procurement award to contract issuance and management. Support in verification of accuracy of transactions and completeness of documentation. Initiate action and certification for approval at the higher level as may be required. Monitor expenditures, regularly inform supervisor and clients of budget status and any need to reallocate resources to meet objectives. Prepare project budgets, including budget revisions in consultation with the Finance Team, regular analysis and reporting on the budget situation; monitor expenditures against budget allotments and report on variances. Track, maintain, and report on assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule, and that any discrepancies are fully investigated and resolved. Monitor project expenditure and liaise closely with Finance to ensure all necessary budget functions are performed and funds are utilized in time. Routinely monitor financial reports in one UNOPS for unusual activities, transactions, and investigate anomalies or unusual transactions related to the project. Support the recruitment, training, supervision, management, and deployment of international and national personnel in liaison with HR at various levels to projects. Ensure that requisitions are created according to projects’ requirements within the budget line limits in liaison with the Logistics & Procurement Units. Liaise with the Procurement Unit for purchase orders, contracts, and payment requests. Clear payment requests prior to submission to the Finance Unit. Provide support to Project Manager in the preparation of work plans, project documents, and project proposals where required. Provide reporting and information on project status and lead the project closure process. Maintain accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge. Any other duties as assigned. Education/Experience/Language Requirements: Education: Advanced University Degree (Masters Equivalent) is required. A first-level university degree or high school diploma in combination with qualifying experience may be accepted in lieu of the advanced university degree. Professional certification in accounting is an asset. Work Experience: Between 1 and 7 years (depending on level of education) of continuous experience in administrative and financial project support. Knowledge of UNOPS ERP is an asset. Knowledge of the regulations and policies of UNOPS is an asset. Language Skills: Fluency in oral and written French and English is required. Think big. Meet challenges head-on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures, and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us! Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process. #J-18808-Ljbffr

Assistant Manager, System and Management Support

GREAT EASTERN Great Kei Local Municipality, Eastern Cape, South Africa

Join or sign in to find your next job

Join to apply for the Assistant Manager, System and Management Support role at GREAT EASTERN

Assistant Manager, System and Management Support

GREAT EASTERN Great Kei Local Municipality, Eastern Cape, South Africa

1 week ago Be among the first 25 applicants

Join to apply for the Assistant Manager, System and Management Support role at GREAT EASTERN

Supervises, coordinates and guides junior/ testers in performing system testing, providing recommendations in supporting new/revised products(s) implementation and/or system enhancement.

• Supervises and guides junior/ testers in meeting objective.
• Attends to enquiries, provides advice and support to branch offices, fellow colleagues from other departments, system users and vendors.
• Attends product, system and/or regulatory meeting with assessment & initiates proposed enhancement.
• Plans, coordinates & performs user acceptance testing of new products and/or system enhancement including requirement & defects management for on time implementation, attends and initiates MIS extraction in supporting reporting, performance monitoring & statistical analysis.
• Evaluates and monitors defect(s) fixing status with rectification & solutioning for minimal impact to daily business processing and/or implementation.
• Coordinates, advise & updates functional HODs & leads for enhancement requirement needs, prioritization, implementation with impact analysis in meeting business objectives.
• Prepares and maintain ISO documentation or SOP and ensures compliance of ISO standards or SOP, plans and organises training for staff & system user and junior/ testers with updated guides, manual and procedure.
• Review suspense balance, outstanding provision account, expired cheques or failed payment, unpaid approved claims, exception reports and co-ordinate/carry out necessary financial reconciliation, rectification and clearance according to time frame set.
• Participates in projects under department, divisional and/or Company and attends to any other tasks assigned from time to time.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Tertiary education, preferably in Business Studies / Science / Mathematics / Computer Science Or AMII, AAII, FLMI or equivalent with minimum of 3 years relevant working experience
• Has 3 - 5 years’ experience in Life/General insurance industry.
• Experienced and knowledgeable in system testing and development.
• Minimum 1 year in supervisory level
• Strong interpersonal skills, good public relationship skills, analytical skills, problem solving skills, delegation skills, supervisory skills, ability to produce high quality work under pressure, negotiation skills and computer knowledge
• High level of integrity, takes accountability of work and good attitude over teamwork.
• Takes initiative to improve current state of things and adaptable to embrace new changes.
  
  

To All Recruitment Agencies

Great Eastern does not accept unsolicited agency resumes. Please do not forward resumes to our email or our employees. We will not be responsible for any fees related to unsolicited resumes.

Work Locations

MY-Menara Great Eastern

Job

Claims

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Information Technology
• Industries Insurance, Financial Services, and Banking

Referrals increase your chances of interviewing at GREAT EASTERN by 2x

Get notified about new Assistant Manager System jobs in Great Kei Local Municipality, Eastern Cape, South Africa .

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

Over the last decade, Webrepublic has grown from an ambitious startup into Switzerland’s leading digital agency. More recently, Webrepublic has launched a subsidiary in South Africa to work hand-in-hand with our HQ in Switzerland. Our team in Cape Town has grown, and we are now looking for an IT Project Management Support to expand our local presence into a large-scale operation.

As an IT Project Management support , you will support our Head of IT in driving the successful implementation, optimisation, and integration of our Monopoly systems landscape. This role will be central in managing the delivery of the various workstreams, orchestrating cross-functional collaboration, ensuring seamless use of the tool landscape across our agency, and aligning system capabilities with business goals.
You will work closely with IT, Finance, HR, and client service teams to improve workflows, data accuracy, and reporting capabilities while keeping an eye on user adoption and change management.
Success in this role means driving user adoption, managing cross-functional project dependencies, and ensuring that systems not only go live but deliver measurable value to internal teams.

Key responsibilities

Reporting directly to the Head of Information, Infrastructure and Security services , your duties and responsibilities will include, but will not be limited to:

• Plan, coordinate, and monitor ongoing implementation activities across Projektron BCS, BLP, and Abacus systems,
• Implement standardized project management-, reporting- and communication capabilities for all key projects and the portfolio of strategic projects under your management
• Define rollout strategies, success metrics and milestones in collaboration with the Head of IT and other key stakeholders,
• Drive cross-functional tasks and resource planning ensuring alignment, clarity, and accountability across teams,
• Monitor project performance against timelines, budgets, and KPIs - escalating risks and resolving issues proactively,
• Facilitate workshops and training sessions within the project team,
• Monitor & communicate project budgets, timelines, and risks - ensuring project transparency,
• Ensure and facilitate system changes, new workflows and process adaptations are documented to support traceability and knowledge transfer.

Qualifications and Skills

As an ideal candidate, you must have the following:

• 3+ years of experience in project management, ideally in IT, operations, or systems implementation,
• Strong understanding of project management principles (e.g., Agile, PRINCE2, or similar),
• Proven track record in cross-departmental coordination and stakeholder management,
• High level of proficiency with project management software,
• Strong planning and scheduling capabilities, including task breakdowns, effort estimation, and resource load balancing,
• Excellent organizational, documentation, and communication skills,
• Working knowledge of ERP, HR, and finance systems, such as Abacus, SAP, Oracle, or similar - experience with Projektron BCS and BLP is a strong advantage,

• Working knowledge of:

  • ERP, HR, and finance systems, such as Abacus, SAP, Oracle, or similar,
  • Certification in project management (e.g., PMP, PRINCE2, Scrum Master),

• Nice to have:

  • Comfortable working in a fast-paced and creative agency environment,
  • Familiarity with marketing agency workflows (time tracking, client billing, resource planning),
  • Experience with Projektron BCS and BLP is a strong advantage,
  • Experience in working in distributed global environments or in an operational support competence centre,
  • knowledge of German language.

What we offer

On our side, we offer.

• a dynamic work environment fostering personal growth and development,
• opportunities to work on exciting projects with leading global brands,
• learning from Subject Matter Experts across all digital marketing disciplines,
• flat hierarchies and short decision paths, being part of a young, dynamic, and international team,
• exposure to disciplines beyond your own skill set,
• a vibrant office space in Cape Town and a flexible work environment (hybrid work),
• a very competitive compensation package.

Are you interested?

We look forward to receiving your online application with your CV, portfolio and references.

Webrepublic is an equal opportunity employer. We encourage candidates from all backgrounds to apply. We will give preference to previously disadvantaged individuals.

#J-18808-Ljbffr

Over the last decade, Webrepublic has grown from an ambitious startup into Switzerland’s leading digital agency. More recently, Webrepublic has launched a subsidiary in South Africa to work hand-in-hand with our HQ in Switzerland. Our team in Cape Town has grown, and we are now looking for an IT Project Management Support to expand our local presence into a large-scale operation. As an IT Project Management support , you will support our Head of IT in driving the successful implementation, optimisation, and integration of our Monopoly systems landscape. This role will be central in managing the delivery of the various workstreams, orchestrating cross-functional collaboration, ensuring seamless use of the tool landscape across our agency, and aligning system capabilities with business goals.You will work closely with IT, Finance, HR, and client service teams to improve workflows, data accuracy, and reporting capabilities while keeping an eye on user adoption and change management.Success in this role means driving user adoption, managing cross-functional project dependencies, and ensuring that systems not only go live but deliver measurable value to internal teams. Key responsibilities Reporting directly to the Head of Information, Infrastructure and Security services , your duties and responsibilities will include, but will not be limited to: Plan, coordinate, and monitor ongoing implementation activities across Projektron BCS, BLP, and Abacus systems, Implement standardized project management-, reporting- and communication capabilities for all key projects and the portfolio of strategic projects under your management Define rollout strategies, success metrics and milestones in collaboration with the Head of IT and other key stakeholders, Drive cross-functional tasks and resource planning ensuring alignment, clarity, and accountability across teams, Monitor project performance against timelines, budgets, and KPIs - escalating risks and resolving issues proactively, Facilitate workshops and training sessions within the project team, Monitor & communicate project budgets, timelines, and risks - ensuring project transparency, Ensure and facilitate system changes, new workflows and process adaptations are documented to support traceability and knowledge transfer. Qualifications and Skills As an ideal candidate, you must have the following: 3+ years of experience in project management, ideally in IT, operations, or systems implementation, Strong understanding of project management principles (e.g., Agile, PRINCE2, or similar), Proven track record in cross-departmental coordination and stakeholder management, High level of proficiency with project management software, Strong planning and scheduling capabilities, including task breakdowns, effort estimation, and resource load balancing, Excellent organizational, documentation, and communication skills, Working knowledge of ERP, HR, and finance systems, such as Abacus, SAP, Oracle, or similar - experience with Projektron BCS and BLP is a strong advantage, Working knowledge of: ERP, HR, and finance systems, such as Abacus, SAP, Oracle, or similar, Certification in project management (e.g., PMP, PRINCE2, Scrum Master), Nice to have: Comfortable working in a fast-paced and creative agency environment, Familiarity with marketing agency workflows (time tracking, client billing, resource planning), Experience with Projektron BCS and BLP is a strong advantage, Experience in working in distributed global environments or in an operational support competence centre, knowledge of German language. What we offer On our side, we offer. a dynamic work environment fostering personal growth and development, opportunities to work on exciting projects with leading global brands, learning from Subject Matter Experts across all digital marketing disciplines, flat hierarchies and short decision paths, being part of a young, dynamic, and international team, exposure to disciplines beyond your own skill set, a vibrant office space in Cape Town and a flexible work environment (hybrid work), a very competitive compensation package. Are you interested? We look forward to receiving your online application with your CV, portfolio and references. Webrepublic is an equal opportunity employer. We encourage candidates from all backgrounds to apply. We will give preference to previously disadvantaged individuals. #J-18808-Ljbffr

ENVIRONMENT:

PROVIDE a first point of contact to the business to enable efficient and effective restoration of incidents and requests for service as the next Trade Management Support Analyst sought by a dynamic Independent Asset Management Firm. You will be involved with the initial assessment, prioritization, triage, escalation and resolution of incidents and requests relating to the Trade Management team. Applicants will require exposure of at least 3 years to the Trade lifecycle / supporting Front Office users (Trading, Operations, Portfolio Management), have proficiency with Charles River IMS, Excel & MS Office with good analytical and problem-solving skills. Any SQL skills and experience with CRIMS or any other OMS, will prove beneficial.

DUTIES:

• Initial assessment, prioritization, triage, escalation and resolution of incidents and requests relating to the Trade Management team.
• Provide clear communication and instruction to users on related issues.
• Escalate to senior management and key stakeholders where necessary.
• Maintain a positive customer support experience and build strong relationships through deep problem understanding, ensuring timely resolution or escalation, communicating promptly on progress, and handling customers with a professional attitude.
• Assist management with reporting and audit across the Trade Management team.
• Study for relevant qualification (Finance, IT) where applicable.

REQUIREMENTS:

• Charles River IMS.
• Exposure to the Trade lifecycle / supporting Front Office users (Trading, Operations, Portfolio Management) for a minimum of 3 years.
• Strong Excel.
• Microsoft Office.
• Good Customer Service.

Desirable

• SQL skills.
• CRIMS highly desirable or Any other OMS.

ATTRIBUTES:

• Proven interest in Technology and Finance.
• The ability to build and maintain meaningful relationships.
• A client focused and collaborative approach.
• Ambition, balanced with decency and humanity.
• Ability to analyse, interpret and assimilate information.

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.

COMMENTS:

When applying for jobs, ensure that you have the minimum job requirements. Only

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally, and provide cross-jurisdictional services. With our clients at the heart of everything we do, our dedicated team has successfully delivered an unprecedented growth and transformation journey. We are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead, and we’ll give you the support you need to be at the top of your game. We also offer you the freedom to be a positive disrupter and turn big ideas into industry-changing realities.

For our business, for clients, and for you:

Job Specification

The candidate will be part of and assist the team responsible for maintaining and performing investment management oversight due diligence according to CSSF circular 18/698 on delegated investment managers and advisors. This includes:

Outline of main duties and responsibilities

• Initiate specific controls as part of initial, ongoing, and thematic due diligence for both traditional UCITS and alternative investment fund managers (e.g., hedge funds, private equity funds).
• Prepare operational controls and oversight on derivatives transactions (EMIR).
• Prepare operational controls and oversight on securities financing transactions (SFTR).
• Prepare Management Company reports.
• Assess and prepare objective reasons for onboarding new sub-funds and managers.
• Review financial counterparts and brokers.
• Review prospectuses impacting manager oversight.
• Maintain specific delegate data and information in operational dashboards.
• Update information in scorecards applying risk-based approach (RBA) profiles.

Skills required

• Ownership of manager relationships, escalation procedures.
• Degree in Finance or Economics; certifications such as CFA or CAIA are advantageous.
• Proficiency in English, both written and spoken.
• Proven MS Office skills, especially Excel.
• Well-structured, organized, responsible team player, accountable, and reliable self-starter.
• Integrity and willingness to learn.
• Experience in regulatory compliance or oversight functions is a plus.
• Interest in investment strategies, financial instruments, and fund structures from legal, operational, and compliance perspectives is a plus.

Disclaimer : Unsolicited CVs sent to Apex by recruitment agencies will not be accepted. Apex operates a direct sourcing model, and agency assistance will be engaged directly with our exclusive recruitment partners.

#J-18808-Ljbffr