3,388 Management Assistant jobs in South Africa

Purpose of the Role:

The Management Assistant provides high-level administrative and operational support to senior management. This role ensures the efficient coordination of executive activities, enabling leaders to focus on strategic priorities. The Management Assistant acts as a gatekeeper, problem solver, and trusted liaison across the business.

Responsibilities are but not limited to

• Strong product/service comprehension for articulating to customers.
• Analytical skills for product effectiveness and efficiency.
• Customer engagements: understanding the needs of the customers and provide efficient and effective solutions.
• Assisting and providing input on product/service development and handling service providers' queries.
• Assisting with compliance submissions for the products & services.
• Filling and contract management.
• Managing the office of the Director.
• Preparing and presenting product/service reports to the Director.
• Manage contact between customers, clients, service providers, and all stakeholders and businesses.
• Enroll and assist customers in taking up the services through various tech platforms and sourcing client documents/information required for each product.

Attributes:

• Commercial / business acumen
• Focus and attention to detail - Customer / client-centric minded.
• Analytical skills.
• Effective communication skills

Requirements:

• 2 to 5 years’ experience in a diversified business environment (experience in hospitality, retail, or restaurant industry advantageous).
• Degree or Diploma in business management or related.

Executive Partner to the CEO

Timbuk2 AI | Cape Town (Hybrid) | Full-time

The Mission

At Timbuk2 AI, we are mapping Africa's hidden economies. We capture data from townships, transit corridors, and informal retailers to build the continent's first AI-driven Insights Engine. We empower smarter, more inclusive growth, and we're looking for a world-class operator to help us scale.

This is not a typical assistant role; this is a partnership. You will be the operational right hand and strategic force multiplier to our CEO, with a meaningful equity stake to ensure you share directly in the value you help create. Your mission is to maximize the CEO's impact by creating leverage, driving efficiency, and commanding the operational rhythm of the executive office. You will have a front-row seat to building a category-defining company and will be a critical part of the leadership team's nervous system.

What You'll Drive:

Strategic Time Management: Act as the ultimate gatekeeper for the CEO's time, our most valuable asset. You won't just manage a calendar; you will strategically align it with our mission-critical priorities, defending deep work time and ensuring flawless preparation.

Executive Operations: Command the full operational cadence of the executive office. This includes everything from complex international travel and expense management to preparing materials for board meetings and investor updates. You will own the systems that keep us running at peak performance.

Information Hub & Liaison: Serve as a critical node for communication, ensuring context and clarity flow seamlessly between the CEO, our team, and external stakeholders. You'll draft correspondence, prepare briefings, and anticipate information needs before they arise.

Special Projects: As you master the core role, you will take ownership of special projects that align with your skills and our strategic goals, providing a direct path for professional growth.

This Role is for You If…

You're a 'Giver' by Nature: You derive professional satisfaction from enabling the success of others and the team. You understand that your impact is measured by the leverage you create.

You're a Master of 'Code-Switching': You can communicate with unflappable poise, whether you're liaising with an international investor, a key client, or our engineering team.

You're Relentlessly Resourceful: You don't just identify problems; you present solutions. You thrive in ambiguity and are energized by the challenge of finding a path forward.

You're an Obsessive Optimizer: You have a deep-seated need to build elegant systems and improve processes, saving time and eliminating friction for everyone.

You Operate with Unquestionable Discretion: You are a vault. Your integrity and ability to handle highly confidential information are absolute.

You likely have 5+ years of experience in a high-growth, demanding environment (startup, VC, consulting) where you've directly supported senior leadership.

We are seeking a detail-oriented and motivated Inventory Management Assistant to join our dynamic team. In this role, you will play a crucial part in maintaining the smooth flow and organisation of our physical inventory. Your responsibilities will include processing invoices, retrieving and distributing stock items, handling international shipments, and ensuring accurate record-keeping across our systems.

Key Responsibilities

Accurately process company invoices and locate corresponding stock items and quantities.

Organise and place stock items systematically on delivery or collection shelves.

Receive and inspect incoming international shipments, ensuring accuracy and completeness.

Distribute spare parts to technicians and track movements using Excel spreadsheets.

Collaborate with cross-functional teams to optimise stock management processes.

Conduct regular stock audits and maintain precise inventory records within company systems.

Assist with labelling, packaging, and preparing orders for distribution.

Values & Traits

We are looking for someone who embodies the following:

Attention to Detail – ensuring accuracy in stock handling, distribution, and documentation.

Motivation – a self-driven and proactive mindset to manage stock processes and meet deadlines.

Interest in Technology Hardware – genuine enthusiasm for technology and hardware products.

Strong Interpersonal Skills – effective communication for working with team members and external partners.

Hardworking – a reliable work ethic and commitment to organisational goals.

Educational & Skills Requirements

High School Diploma / Matric or equivalent (required).

Basic computer literacy (Excel and stock management systems).

Strong communication skills in English (written and verbal).

We are seeking a detail-oriented and motivated Inventory Management Assistant to join our dynamic team. In this role, you will play a crucial part in maintaining the smooth flow and organisation of our physical inventory. Your responsibilities will include processing invoices, retrieving and distributing stock items, handling international shipments, and ensuring accurate record-keeping across our systems.

Key Responsibilities:

• Accurately process company invoices and locate corresponding stock items and quantities.
• Organise and place stock items systematically on delivery or collection shelves.
• Receive and inspect incoming international shipments, ensuring accuracy and completeness.
• Distribute spare parts to technicians and track movements using Excel spreadsheets.
• Collaborate with cross-functional teams to optimise stock management processes.
• Conduct regular stock audits and maintain precise inventory records within company systems.
• Assist with labelling, packaging, and preparing orders for distribution.

Values & Traits:

We are looking for someone who embodies the following:

• Attention to Detail – ensuring accuracy in stock handling, distribution, and documentation.
• Motivation – a self-driven and proactive mindset to manage stock processes and meet deadlines.
• Interest in Technology Hardware – genuine enthusiasm for technology and hardware products.
• Strong Interpersonal Skills – effective communication for working with team members and external partners.
• Hardworking – a reliable work ethic and commitment to organisational goals.

Educational & Skills Requirements:

• High School Diploma / Matric or equivalent (required).
• Basic computer literacy (Excel and stock management systems).
• Strong communication skills in English (written and verbal).

Job Type: Full-time

Pay: R8 500,00 per month

Work Location: In person

Theodore Brown is a property management company that has managed residential and commercial property portfolios internationally since 1998 and is opening up in South Africa 2026 We pride ourselves by treating both landlords and tenants as clients and by maintaining a "Service First, Profit Second" approach to the process of letting and managing properties.

Job Type: 3 days per week (Flexible) | Remote

Head Office: United Kingdom

Must be able to provide examples of how you have; showed initiative that resulted in excellent service, created organisation and/or processes and procedures, demonstrated good time-management, solved a complex problem, showcased your multi-tasking abilities and provided excellent communication skills using phone, email and instant messaging.

Responsibilities

· Manage and maintain accurate administrative and financial records

· Create and post listings on Property24/Rightmove

· Handle incoming enquiries/diary management and property records

· Act as point of contact with tenants and contractors

· Coordinate maintenance between tenants and contractors

· Ensure that the lease compliance checklist is process is signed off ie gas safety, electrical EICR, EPC, UK Property Law and Ethics

· Compile list of leases in advance of them ending and arrange renewals

· Process rental invoices, payments and overdue accounts

· Ensure that all information (receipts/emails) is captured to Xero and Asana

· Reconcile stipends are paid and up to date for third party energy providers

· Responsible for financial bookkeeping, accounts receivable and payable, money statements, including invoices and receipts, as well as daily and monthly cash flow

· General assistant duties such as diary management, monitoring of inboxes, and reporting to the director.

· Any other duties required by the company from time to time as instructed by Management.

Job Type: Part-time

Pay: R100,00 per hour

Expected hours: 20 – 24 per week

Application Question(s):

• How many years of experience do you have working with Xero?

Education:

• Diploma (Preferred)

Experience:

• virtual assistant or remote administrative support: 2 years (Required)
• employment with property industry administration: 1 year (Preferred)
• book-keeping or accounting: 2 years (Required)

Work Location: Remote

Important Notice

Mediclinic wants to alert candidates that third parties are from time to time fraudulently advertising vacancies at Mediclinic and / or offering employment contracts with subsequent payment instructions to accounts linked to the fraudulent activity. Please note that Mediclinic will never request payment for an application or offer made. All official vacancies are advertised on the Mediclinic career website and candidates are advised to visit the site to confirm the validity of vacancies.

Management Assistant Intern

Apply now »

• Start applying with LinkedIn

Choose how often (in days) you want to receive a notification:

• Apply Now

Choose how often (in days) you want to receive a notification:

• Please wait.

Search Jobs by Keyword | Search Jobs by Location | Back to Southern Africa

Share this Job

Choose how often (in days) you want to receive a notification:

Mediclinic Hoogland | Bethlehem | South Africa
Closing date: 31/05/2025

Number of positions: 1

Recruiter name: Tebello Sekhoto

Reference number: 60608

Workplace Type: On-site

Students

Please note if you are an internal employee on a fixed term contract please apply using an external candidate profile and not your employee profile
MAIN PURPOSE OF JOB
This developmental opportunity is a structured opportunity to incorporate academic, professional, and personal skill development. It enables the intern to integrate knowledge gained through their classroom learning with the competencies made available through actual experience in a professional work setting.

KEY RESPONSIBILITY AREAS

• Requirements of the TVET work integrated learning programme (specific to qualification)
• Personal effectiveness
• Ensure continuous learning in areas of study and develop/ maintain professional standards in adherence to organisational values.
• Maintain stakeholder relations and client service

Required Education
Relevant Tertiary qualification(s) at N6 level obtained from an accredited TVET institution in the following fields: Marketing, Finance, HR, Management Assistant and Secretarial

Required Experience
No previous experience required

Required Job Skills And Knowledge

• Computer Literacy (Microsoft Office)
• English written and verbal proficiency
• Understanding and application of telephone etiquette

All applicants will be considered, with the understanding that preference will be given in accordance with the Employment Equity Plan of Mediclinic Southern Africa, as well as internal applicants/employees that meet the minimum requirements.

Please note if you are an internal employee on a fixed term contract please apply using an external candidate profile and not your employee profile
Apply now »

• Start applying with LinkedIn

Choose how often (in days) you want to receive a notification:

• Apply Now

Choose how often (in days) you want to receive a notification:

• Please wait.

Find Similar Jobs
Southern Africa - Internal, Search By Keyword - MCSA, Search By Keyword, Hirslanden - Internal

Join our Talent Community
Become a part of our Talent Community and we will get in touch with you as soon as there is a relevant opening that fits your skills, interests and experience.

Sign Up

Job Type: Student and Internship opportunities

Apply now »

• Start applying with LinkedIn

Choose how often (in days) you want to receive a notification:

• Apply Now

Choose how often (in days) you want to receive a notification:

• Please wait.

Video Token: KDIu6uSOve4

Apply now »

• Start applying with LinkedIn

Choose how often (in days) you want to receive a notification:

• Apply Now

Choose how often (in days) you want to receive a notification:

• Please wait.

Custom Field 1:

Apply now »

• Start applying with LinkedIn

Choose how often (in days) you want to receive a notification:

• Apply Now

Choose how often (in days) you want to receive a notification:

• Please wait.

Job Segment:
Marketing Manager, Intern, Manager, Marketing, Management, Entry Level