9 Local Government Municipalities jobs in Eastern Cape

We are seeking an experienced and organized property administration clerk to join our team. The successful candidate will provide support and assistance to the Property Administration Team in all aspects of the day-to-day administration of the rental portfolio. This is an entry-level position where the prospective candidate will be responsible for his/her own portfolio of buildings, administration of which will encompass the full function from lease onboarding to reconciling cash books.

RESPONSIBILITIES

LEASING ADMINISTRATION

• Ensure accurate leasing administration, billing, and timely processing of receipts/refunds.
• Maintain tenant files.
• Ensure billing corresponds to lease.
• Investigate all un-allocated receipts and clear against tenant accounts.
• Process corrections of misallocations and unidentified receipts on a daily basis.
• Ensure invoice/statements are issued timeously and rental and accruals and receipts are accurate at all times.
• Ensure that pre-billing reports are checked for accuracy and approved for the next rent roll.
• Ad-hoc invoicing.
• Manage processing of refunds when required.

CUSTOMER LIASON

• Proactively manage tenant collections & ensure excellent customer service is delivered.
• Maintain good relationships with all tenants in portfolio.
• Collection of monthly rentals due for portfolio.
• Reconciling of accounts.
• Following up daily, weekly, and monthly to ensure that debtors adhere to terms of payment.
• Ensure that queries on any outstanding balances and/or other issues are attended to by the relevant team leader and follow-up on balance of payment where required.
• Diarize payment arrangements for all outstanding balances and follow up telephonically on the agreed date.
• Proactively engage with tenants, creating and maintaining professional relationships through structured communication and meetings.
• Handle tenant queries/complaints ensuring customer service SLA’s are always adhered to.
• Effective relationship management ensuring that accounts are paid on time.

ACCOUNTS PAYABLE ADMINISTRATION

• Ensure accurate accounts payable and cashbook processing for portfolio.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Record account expenses by cost centre and invoice details.
• Ensure all vendor paperwork and accounts are up to date.
• Maintain accounts by verifying and posting account transactions.
• Full cashbook function including:
• Reconciliations between bank and ledger balances.
• Review cashbook to ensure there are no duplicated items.
• Follow-up and clear reconciling items.

REQUIREMENTS

• Grade 12
• Diploma in Finance/ Accounting or Public Administration (Advantageous)
• SAGE Experience
• MDA Experience

SKILLS

• Ability to work as part of a team.
• Friendly, helpful, and service-oriented.
• Excellent communication skills, written and verbal.
• Planning, organizing, and time management.
• Deadline driven and achievement-oriented.
• Ability to work under pressure to tight deadlines.
• Problem-solving and critical thinking.

We are seeking a highly motivated and experienced Public Sector Team Leader to join our team. The candidate will be responsible for a portfolio of buildings, encompassing the full function from lease onboarding to reconciling cash books.

RESPONSIBILITIES

• Leasing administration, billing, and receipts/refunds
• Maintain tenant files, DPW remittances, and correspondence files.
• Ensure billing corresponds to lease, renewals, and addendums.
• Allocate tenant receipts and keep record of all transactions.
• Investigate unallocated receipts and clear against tenant accounts as per remittances.
• Process corrections of misallocations and unidentified receipts daily.
• Prepare tenant consumption reports monthly.
• Ensure invoices/statements are issued timely and that rental accruals and receipts are accurate.
• Check pre-billing reports for accuracy and approve for the next rent roll.
• Handle ad-hoc invoicing and credit notes to adjust billing.
• Liaise with the legal department regarding future renewals and lease agreements.
• Maintain good relationships with all tenants.
• Collect monthly rentals due for the portfolio.
• Reconcile accounts with daily collection reporting per region to management.
• Reconcile regional schedules and follow up on payments per region.
• Follow up daily, weekly, and monthly to ensure debtors adhere to payment terms.
• Attend to queries on outstanding balances, short payments, and other issues.
• Diarize payment arrangements for outstanding balances and follow up on agreed dates.
• Prepare reconciliations for the DPW portfolio monthly for arrear analysis for management.
• Engage proactively with tenants to maintain professional relationships.
• Handle tenant queries/complaints while adhering to customer service SLAs.
• Create a network of correspondence in each DPW Region for reporting tenant matters.
• Ensure effective relationship management for timely account payments.
• Maintain good relations between internal departments (legal, municipal, maintenance) and tenants.

ACCOUNTS PAYABLE (DEBTORS AND CREDITORS)

• Reconcile processed work by verifying entries and comparing system reports to balances.
• Record account expenses by cost centre and invoice details, assisting with audit queries.
• Maintain accounts by verifying and posting transactions (e.g., 55201 G/L & Cashbook).
• Handle receipt reversals and recaptures in cashbooks.

REQUIREMENTS

• Grade 12
• Relevant Property Qualification
• Diploma in Accounting/Finance (Advantageous)
• 2 years’ experience in Team Management/Supervisory (Non-Negotiable)
• Property experience (Non-negotiable)
• SAGE experience
• MDA experience
• Driver’s License (Must)
• Must be willing to travel.

SKILLS

• Ability to work as part of a team.
• Friendly, helpful, and service-oriented.
• Analytical, accurate, with attention to detail.
• Numbers-oriented.
• Good verbal and written communication skills.
• Planning and organizing abilities.
• Assertive and energetic.
• Ability to adapt to change.
• Achievement-oriented.
• Deadline-driven with a sense of urgency.
• Time management skills.
• Ability to work under pressure.

One of our public sector clients are in need of an experienced Finance individual to join their team in the Eastern Cape. 

Key qualifications and experience:

Matric

Degree - Financial Management / Public Finance / Economics

5 years’ experience at middle or senior management level in Finance environment

Applicants should have obtained pre-entry Nyukela Certificate (certificate for entry into the Senior Management Service from the National School of Government)

Clear credit and criminal record

Great track record as reference checks will be conducted upfront

Key skills:

Project management

Financial acumen

Budget and resource management 

Strategic

Leadership

Collaboration

Change management

Stakeholder management 

Decision making

Excellent English communication - verbal and written

Negotiation

Conflict management

Presentation

Report writing

Asset and risk management

Computer literate - MS Projects, Excel, POWER BI / Tableau 

Key performance areas:  

Monitor and report on the financial and non-financial performance - quarterly performance reports

Oversee the analysis and monitor the implementation of strategic objectives and targets in departments’ Annual Performance Plan

Risk management

Budget management - BAS

Variance analysis 

Asset management

Supply chain compliance

Responsible for smooth operations of the unit 

Draft and implement service delivery improvement programme 

Staff development / training 

Cashflow projections

Department strategic plan analysis 

Provide EXCO with recommendations regarding departmental roll over requests of conditional grant and equitable share