117 Legal Secretary jobs in South Africa
Legal Secretary
Posted today
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Job Description
Our client is a family-run operation with extensive legal experience. They collaborate with specialist advocates when needed, provide upfront advice on case merit, and prioritize cost-effective solutions to resolve issues. They are looking for a Legal Secretary to join their team.
Job Title : Legal Secretary
Salary : Market related - Depending on experience and qualifications
Vacancy Type : Full-Time
Non- negotiable qualifications and experience required :
- Matric certificate or equivalent.
- Legal Secretary experience is required.
- Proficiency in litigation processes.
- 3+ years experience with liquidations, sequestrations and trusts.
Beneficial requirements :
- Experience in Third-party litigation is advantageous.
- Excellent organizational and time-management skills.
- Ability to handle confidential information with discretion.
- Strong communication skills, both written and verbal.
- Attention to detail and ability to work under pressure.
Duties and responsibilities :
- Provide administrative support to attorneys and legal teams.
- Manage and prepare legal documents, including pleadings, notices, and affidavits.
- Coordinate and schedule court appearances, meetings, and consultations.
- Assist with the preparation and filing of litigation cases, including liquidations and sequestrations.
- Handle third-party litigation matters, including communicating with external parties.
- Maintain an organized filing system for case documents and correspondence.
- Monitor and ensure timely follow-ups on case progress and deadlines.
- Assist in managing the firm’s compliance with legal procedures.
- Draft, edit, and proofread legal documents and correspondence.
- Liaise with clients and external service providers.
- Perform general administrative tasks such as answering phones, responding to emails, and maintaining office supplies.
By submitting your information and application you hereby confirm :
1. That you have no objection to us retaining your personal information in our database for future matching / POPI Policy.
2. Due to the nature of the position, that we can do an ITC check if our client is interested in your CV.
3. That the information you have provided to us is true, correct, and up to date.
PLEASE NOTE :
Correspondence will only be conducted with shortlisted candidates. Should you not hear from us within 30 days, please consider your application unsuccessful.
Create a job alert for this searchLegal Secretary • Pretoria (Groenkloof), Gauteng, ZA
#J-18808-LjbffrLegal Secretary
Posted 4 days ago
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Job Description
Role Description
This is a full-time on-site role for a Legal Secretary located in Umhlanga. The Legal Secretary will be responsible for preparing legal documents, assisting legal professionals, managing clerical tasks, and maintaining diaries and schedules. The role demands attention to detail, strong organizational skills, and the ability to work in a fast-paced environment.
Qualifications
- Proficiency in Law and experience in Legal Document Preparation
- Experience as a Legal Assistant and strong Clerical Skills
- Commercial litigation experience
- Ability to manage diaries and schedules effectively
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to work independently in an on-site environment
- Bachelor's degree or certification in a relevant field is a plus
NB: Your application will only be considered if you have previously worked in a law firm
#J-18808-LjbffrLegal Secretary
Posted 4 days ago
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Job Description
Legal Secretary
Recruiting Location
US-NY-New York
| Department | Secretarial Services |
Summary
The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal.
When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible.
To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures.
Duties and Responsibilities
- Some knowledge of Document Management Systems (i.e., DeskSite)
- Strong organizational skills and attention to detail;
- The use of good judgment and good interpersonal communication skills
- Well developed analytical and problem solving skills
- Strong time management skills
- Requires strong computer and Internet research skills
- Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
- Ability to work independently and anticipate needs of assignments
- Maintains composure while meeting multiple deadlines (even with frequent interruptions)
- Conserves assignments' time by reading, researching & routing email correspondence
- On behalf of assignments, liaise with various support departments of the Firm
- Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments
- Analyzes, allocates, processes and monitors complex expense reports
- Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists
- Responsible for assignments' annual mailings
- Researches and routes correspondence
- Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
- Proofreads and reviews all work produced
- Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
- Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
- Coordinates client billing with billing specialist
- Enters, proofreads and finalizes assignments' time entries on a daily basis;
- Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management
- Support visiting lawyers/clients when required
- Ability to work well with all levels of internal management and staff as well as outside clients and vendors
- Works harmoniously and effectively with others as part of a team
- A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions
- Exercises confidentiality and discretion
- Volunteers to assist others and seeks out work during slow periods in work load
- Continues to develop skills and abilities
- Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices
- Other duties, as assigned.
Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
Target Salary Range
$63,000 - $123,000 if located in New York
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
- High school diploma or general education degree (GED).
- 2 -10+ years related experience and/or training.
- Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint).
- Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).
Preferred:
- B.A. or B.S. degree from an accredited college or university.
- Previous experience in a professional services firm (not necessarily all in a law firm).
- Types accurately at 60-70 wpm.
- Proficiency in advanced functions of Microsoft suite (e.g., Adobe).
- Excellent command of Blackline packages such as DeltaView
Sidley Austin LLP is an Equal Opportunity Employer
#LI-HM1
#J-18808-Ljbffr
Legal Secretary
Posted 18 days ago
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Job Description
• Candidate must have at least 3 years’ experience in a legal firm with an understanding of a legal practice and knowledge of general legal processes (action and application proceedings)
• Paralegal qualification will be an advantage
• Be able to type, draft and proofread correspondence and define and prepare legal documents
• Experience in dictaphone typing will be an advantage
• Be able to prepare large bundles of documentation (photocopying and scanning)
• Excellent organisational and administrative skills
• Ability to work under pressure and reporting to more than one attorney at a time
• Be able to attend to invoicing and arranging payment of invoices
• Able to reconcile accounts and identify invoices not paid
• Strong computer skills and able to competently work on Excel and Word
• Good communication and administrative skills, including the ability to sort and file documents in chronological order
• Mature, hardworking, self-motivated, professional and deadline driven
• Accurate and meticulous in all respects
• Must have own reliable transport
IMPORTANT: This is a skilled profession. Do not apply if you do not have the relevant LEGAL secretarial experience.
#J-18808-Ljbffr
Legal Secretary
Posted 10 days ago
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Job Description
- Manage appointments, communication, and filing systems
- Handle general administrative and secretarial tasks
- Draft correspondence and assist with legal documentation
- Prepare for meetings and court-related deadlines
- Liaise with clients, counsel, and court personnel
- Support attorneys and staff to ensure smooth office operations
- Matric (post-matric legal/admin qualification beneficial)
- Excellent written and verbal English skills
- Proficiency in Google Workspace, CaseLines & Court Online
- Previous legal secretarial experience in Family Law & Civil Litigation and or Debt Collection
- Strong attention to detail, organisational and time management skills
- Professional communication and interpersonal abilities
- Familiarity with legal processes and terminology advantageous
- Experience or exposure to the firms areas of practice is highly beneficial
Legal Secretary
Posted 10 days ago
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Job Description
- Matric certificate required
- Legal office or commercial law experience preferred
- Strong computer and admin skills
- Experience with Lexpro is a plus
- Excellent attention to detail
- Ability to stay calm under pressure and work after-hours if needed
ð Law students are also welcome to apply.
Consultant: Chante Gates - Dante Personnel Johannesburg
Litigation Legal Secretary
Posted today
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Job Description
SUMMARY :
LITIGATION LEGAL SECRETARY
Providing administrative and clerical support to attorneys specializing in litigation cases. They are crucial in managing the administrative aspects such as : preparing legal documents, managing deadlines, and maintaining case files.
POSITION INFO :
KEY RESPONBIBILITIES :
- Document Preparation :
- Drafting & formatting legal documents (pleadings, affidavits, briefs, memoranda & discovery requests)
- Proofreading documents for accuracy & compliance with legal formatting standards
- Compiling & organizing legal documents with case files.
- Case Management :
- Opening new case files, recording relevant information & updating case management systems
- Tracking deadlines, court dates & important milestones in litigation cases
- Maintaining detailed case files with proper organization and indexing
- Scheduling and Communication, Administrative Tasks :
- Scheduling court appearances, depositions, client meetings & conferences
- Communicating with clients to provide updates on case progress & gather necessary information.
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Temp Legal Secretary
Posted 1 day ago
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Job Description
The purpose of this role is to provide support for all aspects of governance, compliance, contracts management, and related matters within the Legal, Risk, and Compliance department for Lactalis companies across South Africa, Botswana, eSwatini, Mozambique, and Zambia (Lactalis Southern Africa Zone). We seek a candidate eager to take on a varied and engaging role within a fast-paced, dynamic team, capable of collaborating with external company secretaries in different jurisdictions.
Requirements- Relevant qualification in a field such as Legal, Accounting, Business, Finance, or Compliance.
- At least 2 years of professional experience as a Paralegal or Company Secretary.
- Experience in legal, compliance, or experience within a corporate environment.
- Fluent in English; proficiency in Business Portuguese is an advantage.
- Excellent organizational, documentation management, and computer skills.
- Proficiency in MS Word, PowerPoint, Excel, and Outlook.
- Strong communication skills and a team-player attitude.
- Attention to detail, accuracy, and conscientiousness.
- Ability to work in a fast-paced environment, react quickly, meet deadlines, and handle pressure.
- Maintain and update statutory records, including board minutes, resolutions, and company registers.
- Support the preparation of materials for board and committee meetings, ensuring compliance with governance principles.
- Ensure timely filing of statutory documents with relevant authorities.
- Assist the Company Secretary in providing orientation, guidance, and training to Directors and Prescribed Officers on compliance and governance duties.
- Monitor and report on corporate governance trends and legal requirements to anticipate new obligations.
- Monitor regulatory developments and ensure compliance with applicable laws, regulations, and standards.
- Coordinate compliance audits and assessments with internal and external stakeholders.
- Assist in developing and implementing compliance programs, including training and reporting on training statistics.
- Maintain compliance records and track progress on corrective actions.
- Review and draft various contracts, including vendor agreements, service contracts, and NDAs.
- Manage the entire contract lifecycle, ensuring obligations are met.
- Maintain a centralized, accessible repository for all contracts.
- Provide administrative support to the Legal, Risk, and Compliance team.
Junior Legal Secretary
Posted 6 days ago
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Job Description
- Matric certificate
- 1 years' administrative or legal secretarial experience will be beneficial
- Proficiency in Microsoft Word, Excel, and Outlook is essential
- Strong typing skills and attention to detail
- Good command of English - both spoken and written
- Able to work under pressure and handle confidential information
- Own transport will be advantageous
- Preferably resides in the East Rand, close to Germiston
Consultant: Hannah Hyland - Dante Personnel Pretoria Faerie Glen
Legal Secretary, Bloemfontein
Posted 10 days ago
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Job Description
A prominent player in the commercial vehicle manufacturing and logistics sector is seeking a highly organised and efficient Legal Secretary to support its in-house legal team. This is an exciting opportunity for a detail-oriented professional with strong administrative and legal support skills to contribute in a fast-paced, high-impact environment. If you're proactive, reliable, and thrive on keeping legal operations running smoothly, we’d love to hear from you.
Minimum requirements:
- Valid driver's license
- Own vehicle
- Fluent in Afrikaans
- Matric
- Minimum 2-3 years' experience in a similar role
- Proficient in MS Office
Required skills:
Legal Administrative Support
Document Preparation and Formatting
Filing and Record-Keeping
Diary and Meeting Management
Communication Skills
Attention to Detail
Time Management and Multitasking
Confidentiality and Discretion
Knowledge of Legal Processes
Remuneration:
R 10 000 Cost to Company, negotiable depending on experience
IMPORTANT:
- Applications close 4 August 2025
- Only applications submitted via the Ditto Jobs platform will be considered
- Only candidates who are shortlisted will be contacted
- No social media messages / comments will be responded to