71 Legal Secretary jobs in South Africa
Legal Secretary
Posted 20 days ago
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Job Description
Legal Secretary
Recruiting Location
US-NY-New York
| Department | Secretarial Services |
Summary
The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal.
When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible.
To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures.
Duties and Responsibilities
- Some knowledge of Document Management Systems (i.e., DeskSite)
- Strong organizational skills and attention to detail;
- The use of good judgment and good interpersonal communication skills
- Well developed analytical and problem solving skills
- Strong time management skills
- Requires strong computer and Internet research skills
- Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
- Ability to work independently and anticipate needs of assignments
- Maintains composure while meeting multiple deadlines (even with frequent interruptions)
- Conserves assignments' time by reading, researching & routing email correspondence
- On behalf of assignments, liaise with various support departments of the Firm
- Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments
- Analyzes, allocates, processes and monitors complex expense reports
- Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists
- Responsible for assignments' annual mailings
- Researches and routes correspondence
- Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
- Proofreads and reviews all work produced
- Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
- Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
- Coordinates client billing with billing specialist
- Enters, proofreads and finalizes assignments' time entries on a daily basis;
- Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management
- Support visiting lawyers/clients when required
- Ability to work well with all levels of internal management and staff as well as outside clients and vendors
- Works harmoniously and effectively with others as part of a team
- A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions
- Exercises confidentiality and discretion
- Volunteers to assist others and seeks out work during slow periods in work load
- Continues to develop skills and abilities
- Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices
- Other duties, as assigned.
Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
Target Salary Range
$63,000 - $123,000 if located in New York
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
- High school diploma or general education degree (GED).
- 2 -10+ years related experience and/or training.
- Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint).
- Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).
Preferred:
- B.A. or B.S. degree from an accredited college or university.
- Previous experience in a professional services firm (not necessarily all in a law firm).
- Types accurately at 60-70 wpm.
- Proficiency in advanced functions of Microsoft suite (e.g., Adobe).
- Excellent command of Blackline packages such as DeltaView
Sidley Austin LLP is an Equal Opportunity Employer
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Legal Secretary
Posted 20 days ago
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Job Description
• Candidate must have at least 3 years’ experience in a legal firm with an understanding of a legal practice and knowledge of general legal processes (action and application proceedings)
• Paralegal qualification will be an advantage
• Be able to type, draft and proofread correspondence and define and prepare legal documents
• Experience in dictaphone typing will be an advantage
• Be able to prepare large bundles of documentation (photocopying and scanning)
• Excellent organisational and administrative skills
• Ability to work under pressure and reporting to more than one attorney at a time
• Be able to attend to invoicing and arranging
Legal Secretary
Posted today
Job Viewed
Job Description
- 3 - 5 years' experience as a Legal Secretary
- Knowledge on Nedbank Platforms and Ghost Practice is advantageous
- Ideal start date is 1st October 2025 or sooner
Consultant: Hannah Hyland - Dante Personnel Pretoria Faerie Glen
Legal Secretary
Posted 1 day ago
Job Viewed
Job Description
- Matric
- High proficiency in English (written and spoken) would be beneficial
- Proficiency in Microsoft Outlook, Word, and Teams would be advantageous
- Previous experience in a legal environment is preferred
- Strong typing skills and attention to detail
- Drafting legal documents and managing court processes (actions and applications)
- Maintaining and organizing legal files and filing systems
- Managing attorneys diary systems, including retrieving and returning files
- Scheduling appointments and managing calendars
Legal Secretary
Posted 20 days ago
Job Viewed
Job Description
What Were Looking For:
â oven legal experience , preferably within Employment Law
â Strong administrative and PA background you know how to run a tight ship
â Accurate and efficient Dicta-typing skills this role involves a fair share
â Comfortable with MS Office and legal software you're tech-savvy and adaptable
â An ace at diary and inbox management you think three steps ahead
â Excellent organisational and multi-tasking abilities
â A naturally warm, professional communicator youre the friendly face clients remember
Why This Role?
Youll be stepping into a supportive, professional environment where your skills and initiative will be genuinely valued. The firm prides itself on long-term client relationships and a collaborative team culture that balances hard work with heart.
If you're ready to bring your legal expertise and positive energy to a team that makes a difference in the world of labour law, wed love to hear from you.
Legal secretary
Posted today
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Job Description
Litigation Legal Secretary
Posted today
Job Viewed
Job Description
- Document Preparation:
- Drafting & formatting legal documents (pleadings, affidavits, briefs, memoranda & discovery requests)
- Proofreading documents for accuracy & compliance with legal formatting standards
- Compiling & organizing legal documents with case files.
- Case Management:
- Opening new case files, recording relevant information & updating case management systems
- Tracking deadlines, court dates & important milestones in litigation cases
- Maintaining detailed case files with proper organization and indexing
- Scheduling and Communication, Administrative Tasks:
- Scheduling court appearances, depositions, client meetings & conferences
- Communicating with clients to provide updates on case progress & gather necessary information.
- Contacting opposing counsel & other parties to coordinate legal matters
MINIMUM CRITERIA :
- Grade 12 or equivalent qualification
- Applicant must be presentable
- Applicant must be well spoken and fluent in English & Afrikaans
- Proficient typing and computer skills (Microsoft office)
- Extremely punctual
- Eye for detail
- Good communication skills
- SPELLING & typing of utmost importance
- Strong admin and organizational skills
- Valid Drivers License / Own Transport
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Legal secretary / Paralegal
Posted today
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Job Description
- Should be 45 or younger
- Salary: R20,000- R25,000
- Must have Ghost Practice experience
JNR LEGAL SECRETARY
Posted 1 day ago
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Job Description
- Matric is essential with a tertiary qualification beneficial
- Candidates with an LLB will not be considered
- At least one year experience as a Legal Secretary
- Fast and accurate typing
- Excellent telephonic manner
- Excellent English
- Software proficiency
- Friendly and energetic, and a team-player
- Based in the Southern Suburbs
Consultant: Stephnie Taljaard - Dante Personnel Cape Town
Junior Legal Secretary
Posted 8 days ago
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Job Description
- Experience with Ghost Practice would be ideal
- Experience working with Court Online and Case Lines would be preferred
- Knowledge of Daily Administrative Tasks would be ideal
- General Sheriff Knowledge would be an advantage
- Basic Drafting Knowledge would be preferred
- Experience Interacting with Correspondent's would a benefit
Consultant: Elaine Braysher - Dante Personnel Pretoria Faerie Glen