19 Legal Records jobs in South Africa

We are seeking a Legal Assistant for a permanent role based in East London, Eastern Cape.

Applicants are required to meet the following criteria:

• Business Degree together with a legal postgraduate qualification (or vice versa) with significant exposure to the company secretarial function.
• Previous professional administrative or commercial work experience is essential.
• Significant experience in a senior operations or administrative management role.
• Valid driver’s license and willingness to travel.
• This is strictly an EE role.

The successful applicant would be responsible for, but not limited to:

• Admin support and guidance to company directors regarding the day-to-day management of the organisation, including compliance with legal and statutory requirements.
• Corporate governance – convening and servicing AGM’s and board meetings; supporting the Board of Directors; implementing board decisions; maintaining a list of current shareholders; ensuring resolutions and minutes are signed.
• Legal – providing legal advice; managing contractual agreements with suppliers, retailers, and service providers; maintaining awareness of company law and labour law; managing a database and tracking all contracts; monitoring competitor non-compliance trends.
• Sourcing documents.

Salary: Market related

To apply: Email your detailed CV and all supporting documentation to

If you have not received a response within 7 working days, please consider your application unsuccessful.

Purpose of the Role:

To provide broad-based administrative, logistical, and coordination support to the Compliance and Legal Department. This includes diary management, general office duties, internal project tracking, company secretarial assistance, and compliance filing. The role also includes small but essential operational duties such as office errands and supplies management.

Key Responsibilities:

1. Compliance & Legal Admin Support

• Assist with formatting, filing, and version control of compliance and legal policies, registers, SOPs, and reports.
• Maintain a tidy, accessible filing system (digital and physical) for regulatory records (e.g., licenses, FSP documents, mandates).
• Support with preparation of compliance reports (FSCA, FIC, TCF, complaints registers, etc.).
• Help track deadlines for submissions and audit action items.
• Assist with due diligence packs and onboarding checklists.

2. General Office Administration

• Order office supplies, milk, coffee, stationery, and other consumables.
• Maintain stock levels and do occasional store runs.
• Manage meeting room bookings and prepare for meetings (printing, refreshments, setting up).
• Monitor shared inboxes and redirect emails accordingly.
• Receive deliveries, liaise with vendors, log IT or maintenance issues.
• Coordinate team functions, or ad hoc office events.

3. Project & Task Coordination

• Track compliance/legal projects and implementation plans (e.g., COFI readiness, POPIA rollout).
• Maintain action trackers and send follow-ups to team members.
• Help document key project outputs, maintain templates, and track review cycles.
• Coordinate diaries and meetings for the compliance and legal teams.

4. Company Secretarial Support

• Assist with basic company secretarial duties under supervision (e.g., board pack preparation, director info sheets, CIPC filing tracking).
• Maintain director/trustee registers, conflict of interest declarations, and annual returns reminders.
• Help with AGM prep (venue booking, reminders, catering, basic minutes formatting).
• Liaise with company secretary or legal officer where formal filing or drafting is required.

Qualifications & Experience:

• Minimum : Matric / Grade 12
• Preferred : Office Admin, Paralegal, Compliance, or Business Diploma
• At least 2 years’ experience in an administrative, office, or project assistant role
li>Experience in a financial services or compliance/legal setting is advantageous

Skills and Competencies:

• Strong administrative and organisational ability
• Excellent communication and interpersonal skills
• Computer literacy (MS Word, Excel, Outlook essential; Teams/SharePoint beneficial)
• Discretion and confidentiality when handling sensitive info
• Proactive, reliable, able to multitask across departments

Functieomschrijving

Are you frustrated with being micromanaged and not allowed to do your job? Are you looking for an opportunity where you can make a difference? We believe this Assistant Legal Counsel position was created for you! Please read through and apply!

As an Assistant Legal Counsel, you'll be responsible for analyzing legislative and regulatory issues that arise in the course of your work. You will also assist with reviewing contracts between us and our clients, as well as performing legal research on various topics. You must have a strong interest in law, specifically with contracts. You should also be fluent in English (both written and spoken) so that you can communicate effectively with colleagues across different departments within the company.

Requirements

• Assist the company's legal department with legislative analysis, strategy planning, regulatory coordination, contract and litigation reviews, and preparation of documents (including legal memoranda).
• Work with teams and other departments in accordance with the firm's policies and procedures to ensure compliance with local, state, and federal regulations, statutes, and case law.
• Review and evaluate proposed and existing laws, regulations, contracts, and legal opinions, including their history, drafting, effects of interpretations, and implications of changes.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Law or a related field required.
• Master’s degree preferred.
• Experience with Law clinics preferred.
• Ability to work in a fast-paced environment with minimal supervision.

Our client is a collective investment scheme in property which aims to provide investors with sustainable income. They are searching for an Executive Assistant/Legal Secretary who will serve as a key partner to the Executive Director, providing comprehensive administrative support to ensure smooth day-to-day operations. They will manage complex schedules, facilitate communication, and coordinate critical business activities.

This role requires a high level of discretion, attention to detail, and the ability to navigate a fast-paced and ever-evolving financial services environment.

Key Responsibilities:

• Calendar & Schedule Management: Manage the Executive Director's complex calendar, prioritize urgent matters, schedule appointments, meetings, and travel arrangements ensuring optimal time management and organization.
• Correspondence & Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Travel & Event Coordination: Arrange travel, accommodation, and itineraries for both domestic and international business trips. Organize key events, including board meetings, client events, and internal team activities including liaising with clients, partners, and stakeholders.
• Document Management: Prepare, review, and organize important documents, presentations, and reports. Proofread legal documents and correspondence, ensuring accuracy and timeliness.
• Event Coordination: Organize internal and external events, client meetings, and team activities.
• Project Assistance: Assist with ongoing projects by providing administrative support, tracking project timelines, and ensuring deadlines are met.
• Research and Reporting: Conduct research and prepare reports, presentations, and briefings as needed. Gather market insights to assist with strategic decision-making, including analysis and industry trends.
• Communication Liaison: Serve as a liaison between the Executive Director and internal teams, clients, and stakeholders.
• Confidentiality & Discretion: Maintain confidentiality of sensitive information and handle high-pressure situations with discretion.
• Task Coordination: Support the Director with various special projects, deadlines, and ad hoc tasks as required.
• Client Liaison: Act as a liaison between the Executive Director, clients, and other external partners, ensuring communication is clear and timely.

Education:

• A degree or diploma in Business Administration, Legal Studies, or a related field is preferred.

Experience and skills:

• 5+ years proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role within a legal firm, demonstrating a strong understanding of legal terminology and document preparation.
• Flexible and able to work outside of normal office hours, as needed, to support the Executive Director's schedule and business demands.
• Exceptional typing skills, with the ability to produce accurate documents quickly and efficiently.
• Excellent organizational and time-management skills, with the ability to manage competing priorities.
• Ability to handle multiple priorities and work well under pressure.
• Strong communication skills, both verbal and written, with the ability to represent the Executive Director professionally and to interact professionally with senior executives, clients, and stakeholders
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), and project management software and legal software platforms (preferred).
• Strong problem-solving skills and a proactive, solutions-oriented approach
• Strong attention to detail with the ability to anticipate needs and resolve issues proactively.
• Discreet, professional, and able to manage confidential information with integrity.
• Excellent interpersonal skills and the ability to work collaboratively with various teams.
• Ability to work effectively under pressure and adapt to changing priorities.