25 Legal Records jobs in South Africa

Ferrovial Construction is a business unit of Ferrovial , which is listed simultaneously on 3 stock markets: USA (Nasdaq), the Netherlands (Euronext Amsterdam), and Spain (IBEX 35). The U.S. listing represents a key step in Ferrovial’s internationalization process and plans for growth in North America.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high-speed railroads), and 16,994 miles of road maintenance and repair.

DOCUMENT CONTROL MANAGER

Location: East London

About us

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction, and Building subsidiaries. Ferrovial is committed to developing sustainable and innovative solutions, with the aim to create value for society, clients, investors, and employees. Ferrovial Construction Ltd UK has 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (H7), Thames Tideway (TTT), Northern Line Extension (NLE), and Farringdon Station.

Scope and Scale of the role

• Setup the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. Create Workflows, digitize form and submittal processes aligned with the project requirement, and meet the Client representative to achieve correct system setup and communication flows.
• Setup and manage Commercial Systems and field Systems.
• Control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS) to ensure information is correctly managed and distributed (downstream and upstream) between the client systems and the project’s.
• Review document formats and QA Checks as per project requirements, download, upload, archive, and distribute the information and manage them accordingly.
• Maintain the necessary trackers and reporting to the project team.
• Manage Document Controller(s) reporting to them.
• Support and lead Quality-related questions in Tenders and Pre-Qualification when required.
• Support Innovation initiatives, raise new opportunities, and lead when required.

Job Responsibilities:

• Responsible for setting up the EDMS and CDE system in the project.
• Correctly set up digitized forms, Workflows, and submittal processes embracing the project CDE.
• Comply with project requirements and ISO19650 requirements when applicable to the project.
• Prepare projects or the organizational Document Control procedures and deliver training.
• Responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate, and efficient manner.
• Provide EDMS support for projects and departments.
• Conduct QA document checking.
• Manage the administration of EDMS (Workflows, access rights, distributions, etc.).
• Assist in preparing and managing documentation internally/by subcontractor.
• Train project personnel in using the system and document control procedures.
• Asset Integration (NOT ESSENTIAL):
• Coordinate the compilation of assets registers and H&S Files.
• Register key assets to Asset management systems (e.g., Maximo, Sales Force, Excel, or others) and run required reports for PM to raise visibility of assets delivered/installed and scheduled/planned for delivery.
• Liaise and coordinate with the site team for the production of handover asset information documentation.

Qualifications:

• Evidence of applicable system admin courses completed of: Asite and SharePoint.

Experience:

• Substantial experience in Document Control duties.
• Experience in multiple handovers and design submissions successfully.
• Experience of managing/mentoring/supporting the development of 1 or more document controllers (or similar role).
• Understanding of ISO19650.

Knowledge/Ability:

• Advanced knowledge of Word, PowerPoint, Excel, and PDF professional.
• Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore, and/or other project-required systems, along with good knowledge of SharePoint and overall MS Office applications: MS Forms, Power Automate, etc.
• Ability to manage time and several tasks, and prioritize correctly.
• Ability to spot errors in documents, such as formatting errors, typos, or similar.
• Ability to understand drawings.

Skills/Behaviours:

• Motivated to learn and add value to the team, the role, and the apprenticeship programme.
• Inquisitive mind, seeking new improved ways of working.
• Enjoys working under pressure to meet deadlines, proactive approach to working and learning.
• Analytical and critical thinker, excellent record keeping, and attention to detail.
• Good communication skills, verbal and written.
• Willingness to manage and teach/develop their team.

Please note that this job description does not represent a comprehensive list of activities, and employees may be requested to undertake other reasonable duties.

Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives, and skills.

Job Title: Virtual Legal Assistant

Type: Independent Contractor

Location: Remote (South Africa Johannesburg/Pretoria/Cape Town)

Who Are We?

The Law Offices of Sabrina Li, P.C., is a premier immigration law firm headquartered in Los Angeles, California, with operations in Texas and South Africa, dedicated to delivering personalized legal services tailored to the unique needs of each client. We handle each case with the highest level of care and diligence, ensuring that our approaches are both effective and efficient.

Why Should You Become a Part of Our Team?

Join Our Team & Enjoy Great Benefits

• Competitive salaries and performance bonuses
• Special birthday treats to celebrate you
• Flexible remote work options to support productivity and work-life balance
• Pacific Time operating hours with flexible schedule accommodations
  
  

• New position available in our South Africa team
• We value your unique skills and eagerly anticipate your contributions
• Our culture emphasizes empowerment, trust, and collaborative success
  
  

• Training provided to ensure you have the necessary skills for your role
• Ideal environment for self-starters with ample opportunities for growth
  
  

• We actively seek feedback to enhance operations and client satisfaction
• Each team member upholds our reputation and completes tasks to high standards
  
  

• If you're a skilled, independent professional looking for a dynamic role, this position is made for you!
  
  

• Draft and review a range of legal documents, ensuring accuracy and compliance.
• Conduct research on U.S. immigration law topics and compile findings for attorney review.
• Maintain organized and up-to-date digital case files, supporting seamless access to client information.
• Communicate with clients to gather essential information, provide updates, and respond to inquiries promptly.
• Collaborate on various projects with the legal team, contributing to case preparation and strategy.
  
  

• Bachelor of Laws (LLB) graduate and Candidate or recently Admitted Attorney.
• At least two years of experience in the legal field; prior experience with U.S. companies or law firms, particularly in immigration law, is highly preferred but not required.
• Skilled in legal research and document drafting, with exceptional organizational abilities.
• Strong communicator with a client-centered approach.
• Commitment to completing training in U.S. immigration law to deliver top-tier client service.
• Reliable backup power solution to maintain uninterrupted service.
• A fully functional laptop with a high-speed, reliable internet connection.
  
  

• Competitive Compensation: Enjoy competitive pay starting at US$1,130.00 - $1,415.00 (20,000 ZAR- 25,000 ZAR per month), based on your experience and qualifications.
• Remote Work: Enjoy the flexibility of working from home, enhancing work-life balance and reducing commute time.
• Holiday Pay: Contractors will receive holiday pay for all U.S. federal holidays observed by the firm. Furthermore, after 12 months of service, they will be eligible for double their daily rate for work completed on local South African holidays.
• Performance-Based Bonuses: Eligibility for bonuses tied to key performance indicators, rewarding dedication and quality work.
• Professional Development: Access continuous learning and development opportunities in a supportive and innovative environment.
  
  

• Resume/CV
• Short Introductory Video
• Brief Detail Assessment
• Proof of academic qualifications (transcripts and/or certificates)
• Following a successful interview, candidates being considered for hire will complete a brief writing test to assess key skills.
  
  

• This is a virtual position for an individual based in South Africa for a U.S.-based law firm.
• There is a probationary period of 3 months. During this time, your performance and compatibility with the firm's goals and culture will be assessed. This period allows both you and the firm to ensure that the role is a good fit. Feedback and guidance will be provided throughout this period to support your integration into the team.
• The incumbent will work as an independent contractor and will be responsible for ensuring their tax affairs with the South African Revenue Service (SARS) remain compliant.
• Join us and be part of a team that values innovation, collaboration, and professional growth. Apply now and contribute to our mission of providing exceptional legal services while advancing your legal career!
  
  

This range is provided by Aristo Sourcing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$20,000.00/yr - $1,600.00/yr

We are seeking a highly organized and detail-oriented Legal Assistant to join our law firm. The ideal candidate will play a critical role in supporting attorneys and ensuring the smooth operation of our daily legal processes. This position requires strong communication skills, proficiency with case management systems, and the ability to manage multiple tasks in a fast-paced legal environment.

We are seeking a highly organized and detail-oriented Legal Assistant to join our law firm. The ideal candidate will play a critical role in supporting attorneys and ensuring the smooth operation of our daily legal processes. This position requires strong communication skills, proficiency with case management systems, and the ability to manage multiple tasks in a fast-paced legal environment.

Key Responsibilities:

• File Management:
• Open electronic case files using the law firm's cases management system (Litify built on Salesforce). Fill in relevant information in the case file. Merge templated documents in the case system for senior assistant review. Review electronic record of lawsuit (docket) for purposes of downloading documents and saving documents to case file. Updating the case management system for upcoming Court hearing files located on the docket.
• Ensure accurate data entry and timely updates in the firm's case management system
• Document Preparation and Filing:
• Draft legal documents including letters, pleadings, and discovery materials for senior assistant and/or Attorney review.
• File documents electronically through the applicable Florida state court filing portals.
• Review filings for accuracy, format compliance, and completeness.
• Case Management and Reporting:
• Pull weekly reports from the firm's case management system for meeting with Managing Partner.
• Communication and Coordination:
• Communicate professionally with Attorneys, Judges, Court staff, and Clients.
• Serve as a liaison between Attorney, Clients, and external parties as needed.
• Task Management:
• Address and complete daily assignments from Attorneys and team members.
• Maintain a task list and ensure timely follow-through on all action items.
• Client Support:
• Prepare clients for mediations by, providing and collecting necessary information and answering non-legal questions.
• Provide compassionate, clear, and professional support throughout the legal process.

• SALARY - 1,800 PER MONTH PLUS COMMISSION

• TYPE OF WORK - FULL TIME (REMOTE), FROM MONDAY TO FRIDAY

• WORK SCHEDULE - US TIME ZONE

• Seniority level Executive

• Employment type Full-time

• Job function Administrative
• Industries Legal Services

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Johannesburg, Gauteng, South Africa 1,130.00- 1,415.00 1 day ago

Cape Town, Western Cape, South Africa 1 month ago

City of Cape Town, Western Cape, South Africa 3 days ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 600.00- 800.00 3 weeks ago

South Africa 1,100.00- 1,500.00 1 month ago

South Africa 1,100.00- 1,500.00 1 month ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 600.00- 800.00 3 weeks ago

Johannesburg, Gauteng, South Africa 3 months ago

South Africa $1 100.00- 1,500.00 1 month ago

South Africa 1,100.00- 1,500.00 1 month ago

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Job Title: Paralegal / Legal Assistant Law Firm
Work Hours: Full-time, U.S. Hours (3 PM 11 PM or 4 PM 12 AM SAST)
Location: Remote (Must have own equipment and reliable internet)

Job Description:
We are seeking a dependable and client-focused Paralegal / Legal Assistant to support our small, friendly legal team. In this role, you'll be the first point of contact for clients answering calls, responding to inquiries, and providing a welcoming and professional experience. You'll also assist with legal documentation and administrative tasks. A background in legal work is strongly preferred.

Key Responsibilities:

• Answer and manage incoming phone calls professionally and warmly

• Assist clients with basic questions and provide excellent customer support

• Prepare, organize, and manage legal documents and correspondence

• Perform general administrative duties to support legal operations

• Collaborate with team members to ensure efficient workflow

Requirements:

• Minimum 3 years of legal experience

• Strong organizational skills and attention to detail

• Comfortable working with numbers and handling administrative duties

• Reliable work history with demonstrated job stability

• Tech-savvy with own laptop and stable Wi-Fi connection

• Must be available to work during U.S. business hours (afternoon to late evening South Africa time)

• Friendly, patient, and professional communication style

Preferred Experience:

• Background in elder law, estate planning, or special needs law is advantageous

• Previous experience in a client-facing legal support role

PM Jacobs Group specialises in multiple sectors from Legal-; Accounting-; Tax-; Financial Planning-; Projects-; International-; Global Business Strategies- to Renewable Energy services. 

The PM Jacobs Legal Department would like to expand and invest in an ambitious, agile Paralegal/ Legal Assistant with 3+ Years experience in the Legal field; who is fluently Afrikaans speaking; who is committed to self-development; have a continuous learning mind-set with academic proficiency; demonstrate leadership qualities with an analytical mind-set; strong business acumen and organization skills; and your values & ethics are driven by your sense of integrity and honesty.

Individuals who share our values & passion will be part of a unique environment providing clients with the ultimate business solution.

Please note that your daily responsibilities will not be limited to Legal responsibilities and will include assisting with administration, finance etc.

Requirements for application:

• Bachelor’s degree in paralegal studies
• 3 + Years Experience in the Legal field
• Fluently Afrikaans speaking/ reading and writing skills is a definite need
• Experience in a client services environment
• Drafting Skills
• Administration and Finance experience
• This role requires a candidate who is ambitious regarding a career in the legal industry
• Computer Literate
• Certified Identity Document
• Curriculum Vitae with references
• Certified Copies of Qualification/s (Grade 12 certificate & Tertiary Qualification)
• Certified Copies of your Academic record/s
• Excellent Afrikaans/ English communication, reading and writing skills
• Strong Networking and Social Skills; and
• Clear Credit & Criminal check.

Advantages: 

• Additional Qualifications would be an advantage.

Procedure:

• Submit required documents
• Short listed candidates will be contacted, and suitable Interview dates will be provided accordingly.

PM Jacobs Group was established by Mr. Jacobs (Snr) in 2002, with over 30 years’ experience in Property Law and High Court Litigation.

About The Role

We are seeking an experienced Legal Assistant to join our dynamic and supportive remote team (based in Cape Town). You will be working in a collaborative pool of legal secretaries, assisting multiple Fee Earners across one of our specialist areas—Road Traffic Accidents, Employers’ Liability or Occupiers & Public Liability.

About The Role

We are seeking an experienced Legal Assistant to join our dynamic and supportive remote team (based in Cape Town). You will be working in a collaborative pool of legal secretaries, assisting multiple Fee Earners across one of our specialist areas—Road Traffic Accidents, Employers’ Liability or Occupiers & Public Liability.

This is a varied and engaging role involving much more than typing and file management. You’ll support the full legal process, including preparing legal documents, managing communications with clients and counsel, scheduling, and assisting with court bundle preparation. Work will be received from the UK by audio / digital dictation for a range of tasks including (but not limited to) document production, telephone calls, arranging conference calls, and assisting clients with their personal injury claim. Training will be given and this is a busy full-time role. Monthly reporting on output statistics is standard as part of a UK Top 100 Law Firm.

Requirements

Key Responsibilities

• Provide administrative and secretarial support to multiple Fee Earners within a specialist workstream.
• Prepare legal correspondence and documentation including pleadings and court bundles.
• Working in date order through dictations. Creating your own tasks within Proclaim. Meeting the required outcome of the role.
• Manage inbound and outbound communication with clients, counsel, and other parties in a professional and friendly manner.
• Schedule and coordinate appointments, meetings, and conferences.
• Collaborate closely with other secretaries and the administration team to ensure smooth workflow.
• Update case information in the Proclaim case management system where applicable.
  
  

• Essential:
• Proven experience as a Legal Secretary, ideally within a personal injury or clinical negligence setting.
• Strong command of English spelling, grammar, and punctuation.
• Proficiency in Microsoft Office and general IT literacy.
• Exceptional client service skills with a professional and friendly telephone manner.
• Meticulous attention to detail and excellent organisational skills.
• Ability to prioritise a busy workload and meet deadlines in a fast-paced remote environment.
• Fast and accurate audio typing (minimum 65 words per minute).
• Experience using digital dictation software.
• Desirable:
• Prior experience with the Proclaim case management system.
• Familiarity with Big Hand digital dictation software.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Legal
• Industries Legal Services

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South Africa $21,600.00-$1,600.00 1 day ago

Johannesburg, Gauteng, South Africa 850.00- 1,415.00 1 week ago

Cape Town, Western Cape, South Africa 1 month ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 600.00- 800.00 1 month ago

Pretoria, Gauteng, South Africa 3 hours ago

Soweto, Gauteng, South Africa 3 hours ago

Johannesburg, Gauteng, South Africa 3 hours ago

George, Western Cape, South Africa 3 hours ago

Cape Town, Western Cape, South Africa 1 week ago

Port Elizabeth, Eastern Cape, South Africa 3 hours ago

Durban, KwaZulu-Natal, South Africa 3 hours ago

Cape Town, Western Cape, South Africa 3 hours ago

Cape Town, Western Cape, South Africa 1 week ago

East London, Eastern Cape, South Africa 3 hours ago

Bloemfontein, Free State, South Africa 3 hours ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

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This range is provided by Aristo Sourcing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$21,600.00/yr - $1,600.00/yr

Our client is seeking a highly organized and detail-oriented Legal Assistant to join their law firm. The ideal candidate will play a critical role in supporting attorneys and ensuring the smooth operation of their daily legal processes. This position requires strong communication skills, proficiency with case management systems, and the ability to manage multiple tasks in a fast-paced legal environment.

Key Responsibilities:

File Management:

• Open electronic case files using the law firm's cases management system (Litify built on Salesforce). Fill in relevant information in the case file.
• Sending templated emails to clients providing certain information that the firm needs to be relayed.
• Create tasks for senior paralegal. Review electronic record of lawsuit (docket) for purposes of downloading documents and saving documents to case file.
• Updating the case management system for upcoming Court hearings and deadlines according to the dockets.
• Ensure accurate data entry and timely updates in the firm's case management system

Document Preparation:

• Redact documents in Adobe for senior paralegal review.
• Upload approved redacted documents to websites that will be provided by the firm.
• Review filings for accuracy, format compliance, and completeness.

Case Management and Reporting:

• Pull weekly reports from the firm's case management system for meeting with Managing Partner.

Communication and Coordination:

• Communicate professionally with Attorneys, Trustee, Judges, Court staff, and Clients.
• Serve as a liaison between Attorney, Clients, and external parties as needed.

Task Management:

• Address and complete daily assignments from Attorneys and team members.
• Maintain a task list and ensure timely follow-through on all action items.

Attorney and Client Support:

• Calendaring all Motion, Confirmation and Objection Hearings.
• Calendaring hearings on Attorney's calendar or ensure coverage by the respective coverage attorneys in the Middle or Northern District of Florida.
• Registering the Attorney with each respective Judge/Trustee in the Southern, Middle and Northern Districts for Motion and Confirmation Calendar Hearings.
• Review Attorney calendar to ensure that the Attorney is registered for virtual attendance of a hearing if virtual attendance is possible in advance of the hearing.
• Calendaring Attorney's hearings on the firms' legal platform program, upon registering the attorney with the Judge's chambers and/or noticing of 341 Meeting of Creditors.
• Prepare clients for mediations by, providing and collecting necessary information and answering non-legal questions.
• Provide compassionate, clear, and professional support throughout the legal process.
• Faxing and Monitoring e-faxed documents in the Metrofax portal

Type of Work: Full-time remote

Work Schedule: US hours

Our client is seeking a highly organized and detail-oriented Legal Assistant to join their law firm. The ideal candidate will play a critical role in supporting attorneys and ensuring the smooth operation of their daily legal processes. This position requires strong communication skills, proficiency with case management systems, and the ability to manage multiple tasks in a fast-paced legal environment.

Key Responsibilities:

File Management:

• Open electronic case files using the law firm's cases management system (Litify built on Salesforce). Fill in relevant information in the case file.
• Sending templated emails to clients providing certain information that the firm needs to be relayed.
• Create tasks for senior paralegal. Review electronic record of lawsuit (docket) for purposes of downloading documents and saving documents to case file.
• Updating the case management system for upcoming Court hearings and deadlines according to the dockets.
• Ensure accurate data entry and timely updates in the firm's case management system

Document Preparation:

• Redact documents in Adobe for senior paralegal review.
• Upload approved redacted documents to websites that will be provided by the firm.
• Review filings for accuracy, format compliance, and completeness.

Case Management and Reporting:

• Pull weekly reports from the firm's case management system for meeting with Managing Partner.

Communication and Coordination:

• Communicate professionally with Attorneys, Trustee, Judges, Court staff, and Clients.
• Serve as a liaison between Attorney, Clients, and external parties as needed.

Task Management:

• Address and complete daily assignments from Attorneys and team members.
• Maintain a task list and ensure timely follow-through on all action items.

Attorney and Client Support:

• Calendaring all Motion, Confirmation and Objection Hearings.
• Calendaring hearings on Attorney's calendar or ensure coverage by the respective coverage attorneys in the Middle or Northern District of Florida.
• Registering the Attorney with each respective Judge/Trustee in the Southern, Middle and Northern Districts for Motion and Confirmation Calendar Hearings.
• Review Attorney calendar to ensure that the Attorney is registered for virtual attendance of a hearing if virtual attendance is possible in advance of the hearing.
• Calendaring Attorney's hearings on the firms' legal platform program, upon registering the attorney with the Judge's chambers and/or noticing of 341 Meeting of Creditors.
• Prepare clients for mediations by, providing and collecting necessary information and answering non-legal questions.
• Provide compassionate, clear, and professional support throughout the legal process.
• Faxing and Monitoring e-faxed documents in the Metrofax portal

Salary: 1800 / month

Type of Work: Full-time remote

Work Schedule: US hours

• In depth background in a remote set-up of work similar to freelancing as an Independent Contractor (deep understanding on the pros & cons involved in this industry).
• Prior experience as a legal assistant or in a legal administrative role (1+ years preferred).
• Familiarity with electronic court filing systems and legal document formatting.
• Strong organizational and time management skills with attention to detail.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Professional demeanor and ability to interact effectively with diverse individuals.
• Reliable high-speed internet connection (with backup).

Preferred Skills:

• Experience in U.S. Bankruptcy Law
• Experience with Stretto/BestCase
• Knowledge of Salesforce.
• Bilingual in Spanish capabilities a plus.

• Seniority level Entry level

• Employment type Full-time

• Job function Legal
• Industries Law Practice

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Johannesburg, Gauteng, South Africa 850.00- 1,415.00 1 week ago

Cape Town, Western Cape, South Africa 1 month ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 600.00- 800.00 1 month ago

Pretoria, Gauteng, South Africa 4 hours ago

Soweto, Gauteng, South Africa 4 hours ago

Johannesburg, Gauteng, South Africa 4 hours ago

George, Western Cape, South Africa 4 hours ago

Cape Town, Western Cape, South Africa 1 week ago

Port Elizabeth, Eastern Cape, South Africa 4 hours ago

Durban, KwaZulu-Natal, South Africa 4 hours ago

Cape Town, Western Cape, South Africa 4 hours ago

Cape Town, Western Cape, South Africa 1 week ago

East London, Eastern Cape, South Africa 4 hours ago

Bloemfontein, Free State, South Africa 4 hours ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

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Centurion Gauteng

R1000 - R12000 a month - Permanent, Full-time

Job Purpose

The purpose of the role is to provide administration support to all team members including consultants and their clients, ensuring we are efficient, reducing the admin burden of fee earners and providing seamless processes for our external clients.

Summary of main duties and responsibilities:

1. Answering telephone calls received from our 3rd party provider within a timely manner.
2. Completion of scanning incoming post, including saving to file, creating tasks for team members, and notifying the team of post received.
3. Completing support requests via central inbox including:
1. File opening requests - including completing in line with agreed SLA of 3rd party referrers.
2. Printing and posting letters and documents.
3. Assisting with preparing and sending of bundles.
4. Adding documents to files.
5. Completing ad hoc requests, i.e., memo of sale updates, conflict checks, and solicitors.
6. Providing updates to fee earners regarding client status.
7. Ensuring compliance ID checks are requested and updated on file.
8. Assisting clients with ID and compliance issues.
9. Ad hoc admin requests from individuals.
4. Booking hot desks/meeting rooms.
5. Archiving of files.
6. Filing of paper documents including originals and deeds.
7. Record management.

Personal Attributes

• Honesty and trustworthiness.
• Respect.
• Possess cultural awareness and sensitivity.
• Flexibility and adaptability.
• Demonstrate sound work ethics.
• Reliability and enthusiasm.
• Willingness to learn and adapt in a fast-paced, changing environment.

Skills

• Microsoft Office, Excel essential.
• Outstanding interpersonal skills.
• Initiative.
• Time management and prioritization abilities.
• Analytical and problem-solving knowledge.
• Decision-making abilities.
• Effective verbal and listening communication skills.
• Attention to detail and a high level of accuracy.
• Effective written communication capabilities.
• Resilient.
• Ensuring confidentiality concerning financial and client files.

Job Types: Full-time, Permanent

Pay: R1000.00 - R12000.00 per month

Centurion Gauteng

R1000 - R12000 a month - Permanent, Full-time

Job Purpose

The purpose of the role is to provide administration support to all team members including consultants and their clients, ensuring we are efficient, reducing admin burden of fee earners and providing seamless processes for our external clients.

Summary of main duties and responsibilities:

1. Answering telephone calls received from our 3rd party provider within a timely manner.
2. Completion of scanning incoming post, including saving to file, creating tasks for team members, and notifying the team of post received.
3. Completing support requests via central inbox including:
1. File opening requests - including completing in line with agreed SLA of 3rd party referrers.
2. Printing and posting letters and documents.
3. Assisting with preparing and sending of bundles.
4. Adding documents to files.
5. Completing ad hoc requests, i.e., memo of sale updates, conflict checks, and solicitors.
6. Providing updates to fee earners regarding client status.
7. Ensuring compliance ID checks are requested and updated on file.
8. Assisting clients with ID and compliance issues.
9. Ad hoc admin requests from individuals.
4. Booking hot desks/meeting rooms.
5. Archiving of files.
6. Filing of paper documents including originals and deeds.
7. Record management.

Personal Attributes

• Honesty and trustworthiness.
• Respect.
• Possess cultural awareness and sensitivity.
• Flexibility and adaptability.
• Demonstrate sound work ethics.
• Reliability and enthusiasm.
• Willingness to learn and adapt in a fast-paced, changing environment.

Skills

• Microsoft Office, Excel essential.
• Outstanding interpersonal skills.
• Initiative.
• Time management and prioritisation abilities.
• Analytical and problem-solving knowledge.
• Decision-making abilities.
• Effective verbal and listening communication skills.
• Attention to detail and a high level of accuracy.
• Effective written communication capabilities.
• Resilient.
• Ensuring confidentiality concerning financial and client files.

Job Types: Full-time, Permanent

Pay: R1000 - R12000 per month