30 Legal Documentation jobs in South Africa

JOB DUCK IS HIRING A LEGAL DOCUMENTATION SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

Step into a role where your precision and reliability make a real difference every day. As a Legal Assistant supporting the probate and trust administration team, you'll help streamline legal processes and ensure critical documentation is handled with care. You'll be trusted to manage sensitive information, draft clear communications, and keep systems updated—all while working closely with a team that values open communication and accountability. This position is ideal for someone who enjoys structure, thrives on accuracy, and takes pride in being a dependable part of a legal support system.

Schedule:

Monday to Friday from 8:00 AM to 5:00 PM PST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Drafting legal documents for the probate and trust administration team
• Preparing summaries and client letters
• Inputting and updating data in internal systems
• Supporting the team with administrative tasks as needed

What We're Looking For:

• At least one years of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies
• Proficiency in digital tools (e.g., Clio, MyCase, Microsoft Office, VoIP platforms)
• Advanced/native-level English skills (both written and spoken) with fluency in English (spoken and written)
• Prior experience in administrative roles preferred
• Ability to work independently and manage time effectively
• Strong written communication skills
• Detail-oriented and thorough in all tasks
• Trustworthy with confidential information
• Communicates clearly and openly with team members
• Reliable and responsible in meeting deadlines
• Comfortable using technology and learning new tools
• Based in a location with stable power and internet
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

JOB DUCK IS HIRING A LEGAL DOCUMENTATION AND CORRESPONDENCE COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

Step into a role where your organization and initiative truly make a difference. You'll be the backbone of a fast-paced legal support team, ensuring deadlines are met, files are in order, and communication flows smoothly. The Legal Documentation and Correspondence Coordinator role is ideal for someone who thrives independently, enjoys solving problems, and brings a calm, focused energy to every task. If you're tech-savvy and detail-oriented, you'll fit right in and grow with a team that values reliability and high standards.

Schedule:

Monday to Friday from 9:00 AM to 5:00 PM (some flexibility may be required) CST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• E-filing and calendaring of legal events
• Monitoring, organizing, and replying to emails
• Maintaining client files and court pleadings
• Tracking personal and billable time
• Managing correspondence with opposing counsel
• Labeling and pulling exhibits
• Creating and maintaining email lists for cases
• Attending weekly calendar meetings
• Presenting bi-weekly PDF summaries of upcoming calendar events
• Managing and updating task lists

What We're Looking For:

• At least of experience in a law firm or as a legal assistant
• Strong administrative skills
• Able to work with minimal supervision
• Comfortable managing multiple deadlines
• Adaptable to occasional flexibility in schedule
• Strong written and oral communication
• Excellent time management and email etiquette
• Familiarity with Calendar and deadline tracking, Document organization and file maintenance, Task list management
• Able to read context and troubleshoot without constant guidance
• Able to work with strong personalities
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

Legal Clerk and Messenger

1. To serve, file, uplift or drop off documents

2. Monthly account capturing, filing of accounts and dealing with queries raised on accounts. Good knowledge of excel essential.

3. Knowledge of courts an advantage and studying law an advantage

4. Good typing (not less than 45wpm) and Computer skills essential

5. Own vehicle essential

Salary range R5500-R7000, petrol allowance and cellphone allowance

Job Type: Full-time

Pay: R5 500,00 - R7 000,00 per month

Application Question(s):

• Do you have your own motor vehicle?

Education:

• High School (matric) (Required)

Experience:

• Microsoft Excel: 1 year (Required)

License/Certification:

• Drivers licence (Required)

Work Location: In person

We are looking for a motivated individual to join our Housing Disrepair team. The role involves legal drafting, preparing court documentation, and liaising directly with clients to keep them informed and engaged throughout their claim. Full training will be provided, but prior experience in housing disrepair or litigation support is desirable.

Key Responsibilities:

• Draft and prepare legal documents, including letters of claim, witness statements, and court forms.
• Manage case files and ensure all documentation is accurate and submitted on time.
• Liaise with clients to provide regular updates and maintain engagement throughout the claims process.
• Assist solicitors with case preparation and day-to-day management of housing disrepair claims.
• Maintain a high level of attention to detail and compliance with internal procedures.

Skills & Experience:

• Strong written and verbal communication skills.
• Excellent attention to detail and organisational ability.
• Ability to work under pressure and meet deadlines.
• Confident in liaising with clients in a professional and supportive manner.
• IT literate, with good working knowledge of Microsoft Office.

Desirable (but not essential, as training will be provided):

• Experience in legal drafting or litigation support.
• Knowledge of housing disrepair claims or civil procedure rules
• Familiarity with a Case Management System

Job Type: Full-time

Pay: R8 333,33 - R11 873,00 per month

Work Location: In person

ETG has emerged as one of Africa's largest and most respected traders in agricultural products. ETG's supply chains extend across sub-Saharan Africa, North America, Europe, the Middle East and South East Asian countries. ETG annually moves almost five million metric tonnes of agricultural commodities around the world and directly employs more than 7 000 people globally. ETG's portfolio of over 25 different commodities includes: cashews; oilseeds; sugar; coffee; pulses; wheat; fertilizer; rice; maize and sesame seeds. Following a comprehensive strategic review the Group has identified 5 key Verticals aimed at delivering the next phase of growth within select markets. These Verticals are comprised of: Fertiliser; Exchange Traded Commodities; Cash Traded Commodities; Consumer Brands and Warehousing and Logistics.

As one of Africa's leading traders in food-related commodities, ETG has over the past 30 years steadily capitalised on opportunities to improve margins and grow shareholder value by diversifying into consumer branded products across a number of key East, Central and Southern African markets including the UK. The Company's primary customers include retail chains, independents, wholesalers, institutions, commercial operators and distributors ).

Job purpose

The incumbent shall join the Legal Team to provide professional administrative support to the Legal Team within the Group.

Key responsibilities

Characteristics Duties and Responsibilities:

1. Provide support in the vetting of basic commercial legal contracts and legal research.
2. Maintain administrative registers and trackers in excel spreadsheets for the Legal Team.
3. Manage the records of the Legal Team by filing documents both in electronic and paper format.
4. Prepare documents and excel spreadsheets by formatting and proofreading where necessary for the Legal Team.
5. Assist the Legal Team with liaising with internal businesses and externally appointed attorneys in order to update records and maintain administrative records.
6. Liaise with third parties on KYC and other administrative matters.

Minimum Requirements:

1. Matric (Grade 12) required.
2. Legal Secretary or Paralegal Diploma preferred.
3. Minimum of 3 to 5 years of experience in administration or system administration within a legal environment. Experience in a commercial legal, litigation, intellectual property and/or company secretarial environment preferred.
4. Proficiency in Microsoft Office, legal software (e.g. LexisNexis etc) and cloud-based tools.
5. Strong initiative and ability to manage multiple projects and tasks.
6. Articulate with good presentational skills and an appreciation for the demands of conflicting interests.
7. Good analytical & problem-solving skills.
8. Excellent communication and organisational skills.
9. Ability to work well with others (teamwork) in a fast paced and dynamic environment.
10. Highest integrity and ethical standards.
11. Excellent relationship building skills with different departments, locations, and employees within the business.

Teamwork

1. Organise the work allocated, supporting the legal team.
2. Provide the information and other resources needed for Legal team to perform their tasks well.
3. Create and maintain an environment of professional and collaborative support and teamwork.
4. Work well with broader office staff.

Strategic Orientation

1. Use strategic thinking skills and incorporate conceptual, analytical and intuitive abilities.
2. Identify and verify critical information and intelligence for the team.
3. Build an appropriate image for the company and broader organization.

Solving Problems and Getting Results

1. Accept responsibility for resolving a problem to its final conclusion.
2. Drive achievement and the on-going improvement of business results.
3. Strive to achieve agreed deadlines and standards, especially when the going gets tough or the anticipated situation changes.

Interpersonal skills

The ideal candidate must be able to:

1. Speak English clearly and confidently i.e., must be articulate.
2. Listen actively to fully understand the other person's view or perspective.
3. Tailor feedback to the specific needs and communication styles of others.
4. Develop and maintain two-way communication with a variety of people at different levels both within and outside the organisation.
5. Detailed orientated.
6. Build a network of relevant role-players both within and outside the organisation.
7. Maintains confidentiality of information.

Eduvos is seeking to employ the services of a Legal Assistant (Paralegal) to be based at our Midrand campus.

Position Type

Permanent

Purpose of the role

To assist the legal department in legal operations.

• Higher Certificate in paralegal studies or currently studying towards a legal degree (LLB, Bcom Law)
• At least two to five years experience in a law firm or corporate legal enviroment
• Experience with criminal and civil litigation

• General contract management incuding contract life cycle management (standard contracts)
• Maintain compliance documents - POPIA and regulatory compliance
• Litigation management
• Assist in managing case file management
• Dealing with external stakeholders
• Assist in collection affidavits
• General document management and drafting
• Case management support (opening and maintaining case files)
• Legal research and analysis (legal research)
• Maintaining legal record data base
• General assistance with company secretarial work

Functional competencies

• Handling of legal documentation
• Written and Verbal communication
• Criminal litigation
• Civil litigation
• MS Office

Behavioural competencies

• Action orientation
• Collaborative relations and teamwork
• Effective communication
• Analysing and problem solving
• Innovation, adaptability and change
• Planning and organising

JOB DUCK IS HIRING A LEGAL ASSISTANT | LEGAL CASE ADMINISTRATIVE COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

Join a team where your organizational skills and attention to detail will truly make a difference every day. In this role, you'll support legal operations by managing communications, preparing documents, and ensuring accuracy across critical processes. You'll be part of a team that values integrity, empathy, and strong communication. This position is ideal for someone who thrives in structured workflows, enjoys problem-solving, and takes pride in contributing to meaningful legal work.

Schedule:

Monday to Friday from 8:00 AM to 5:00 PM CST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Answering and managing phone calls
• Managing emails, calendars, and schedules
• Organizing documents and performing e-filing
• Inputting data into internal systems
• Scheduling court dates
• Entering time into billing system (approx. 1 hour per day)
• Assisting with discovery
• Drafting letters to opposing counsels

What We're Looking For:

• At least one to two years of experience in administrative or legal support roles preferred
• Familiarity with legal processes and terminology is a plus
• Strong computer literacy and comfort with digital workflows
• Strong organizational and time management skills
• Excellent written and verbal communication
• Research and analytical abilities
• Tech-savviness with ability to adapt to new tools
• Detail-oriented with commitment to accuracy
• Team-oriented and collaborative
• Highly detail-oriented; double-checks for spelling and accuracy
• Structured and organized in work processes
• Empathetic and emotionally intelligent
• Able to navigate difficult conversations professionally
• Committed to confidentiality and discretion
• Integrity and accountability in all tasks
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

DETAILS OF THE VACANCY

Job Title Legal Assistant Location Johannesburg Legal Backroom Salary Grade PASS1 Reporting to Branch Manager Reporting staff None Type of Position Permanent Working hours Mondays to Fridays from 08h00 – 16h30

Alternate Saturdays from 09h00 – 12h30

Confirmation of Instructions and providing Legal Advice and

Paralegal Assistance to members Consulting members telephonically in order to confirm instructions where this is

necessary. to take instructions and to provide legal advice and paralegal assistance to

members. Correspondence Management Attend to incoming and outgoing correspondence from and to members or third parties. General Administration Attend to general administrative tasks associated with legal and non-legal matters. Providing Feedback to clients Ensuring that clients receive regular updates and feedback on their existing matters.

MINIMUM CRITERIA AND PRE-REQUISITE COMPETENCIES

EducationMatric and National Cert/Diploma in Paralegal Studies / MENU 1 (internal applicants)ExperienceAt least 1year experience in a legal environment.

Legal Interns: Must have completed a minimum of 6 months internship, coupled

with a signed off POE, and must have completed all core legal trainingsPersonal

AttributesIntegrity

Customer Service Orientation.Pre-requisite

CompetenciesAttention to Detail

Planning and Organising Skills

Time Management Skills

PRE-REQUISITE COMPETENCIES

Knowledge CompetenciesProfessional knowledge

Product KnowledgeSkill CompetenciesAccuracy

Administrative skills

Analytical thinking ability

Computer literacy

Verbal communication

Written CommunicationBehavioural CompetenciesAdministrative orientation

Computer systems orientation

Customer service orientation

Persistence

Personal growth orientation

APPLICATION AND CONTACT DETAILS

To apply for this position, send in your updated cv. together with the completed application form.

Contact Person Thembi Tambani on Email: .bizReference NumberWhen submitting your application, please quote reference number: SLP/064-25Closing DateTuesday, 16 September 2025

EMPLOYMENT EQUITY

The company's intention is to promote equity through filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required on your application.Please note that the employment of family relatives is strictly prohibited.

In the event of no internal applications having been received, external applications will be considered. If you have not been contacted within 2 weeks of the closing date, please consider your application to have been unsuccessful.

PROTECTION OF PRIVACY

Scorpion Legal Protection is committed to protecting your privacy. Your information will be used properly, lawfully, securely and transparently for the purpose of recruitment processes. Scorpion Legal Protection has implemented appropriate technical and organisational information security measures to help keep your information secure, accurate and current.