71 Legal Departments jobs in South Africa

JOB DUCK IS HIRING A LEGAL SUPPORT COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

This role is perfect for someone who enjoys being the steady support behind a busy legal practice. You'll help manage cases, prepare legal documents, and keep communication flowing smoothly. Your work will directly support attorneys and clients, making sure everything stays organized and on track. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in staying ahead of the details, this opportunity will feel rewarding and meaningful.

Schedule:

Monday to Friday from 9:00 AM to 5:30 PM PT (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Managing case and client records
• Drafting immigration forms and recommendation letters
• Assisting with package assembly and preparation
• Managing email communications
• Triaging client needs and prioritizing tasks
• Taking messages and scheduling appointments
• Managing the calendar and coordinating meetings
• Conducting legal research as instructed
• Supporting mailing and documentation tasks
• Reviewing specific cases if background allows

What We're Looking For:

• At least one to two years of experience in legal support or administrative roles, without an attorney-level qualification
• Familiarity with immigration law is a plus
• Strong written and verbal communication skills
• Ability to manage multiple tasks efficiently
• Strong organizational and communication skills
• Proactive and dependable approach to work
• Comfortable working with sensitive legal information
• Loyal and people-oriented mindset
• Ability to work independently and follow instructions precisely
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

JOB DUCK IS HIRING A LEGAL SUPPORT SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

We are seeking a detail-oriented and proactive person to support our Paralegal in managing her legal caseload. This role involves high-level administrative and analytical support throughout the litigation process, with a strong emphasis on discovery, calendar management, and coordination with legal teams.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM PST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Assisting in the day-to-day management of Paralegal cases
• Ensuring smooth workflow and timely execution of tasks
• Maintaining and monitoring Paralegal's calendar
• Tracking critical deadlines and scheduling key meetings
• Conducting thorough reviews of case materials during the discovery phase, identifying inconsistencies, errors, and relevant issues
• Analyzing medical records and scheduling data to uncover discrepancies and support case strategy
• Providing proactive reminders and follow-ups to ensure deadlines and tasks are met
• Collaborating closely with Paralegal and litigation case managers to facilitate communication and case progress
• Ensuring accuracy and completeness of documentation and case files.

What We're Looking For:

• At least two years of strong experience in legal discovery and case review
• Exceptional attention to detail and analytical skills.
• Ability to manage multiple deadlines and prioritize effectively.
• Excellent communication and coordination abilities.
• Familiarity with legal processes and medical documentation is a plus.
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

Are you a skilled
Legal Secretary/ Legal Support Specialist
with a passion for precision and professionalism? Our client is looking for an experienced individual based in
Cape Town
to join their dynamic remote legal support team, working closely with Fee Earners in the UK.

You'll play a key part in supporting legal professionals within one of our specialist departments:
Road Traffic Accidents
,
Employers' Liability
, or
Occupiers & Public Liability
. This is a full-time position in a fast-paced legal environment — perfect for someone who thrives in a structured, detail-oriented work environment.

Requirements
What You'll Be Doing
You'll be embedded in a collaborative team of legal secretaries providing seamless support across key areas. Tasks will include:

• Digital dictation transcription from UK-based Fee Earners
• Drafting and formatting legal documents, correspondence, and reports
• Managing client and third-party communications (calls, emails, scheduling)
• Court bundle and case prep
• Organising conferences, calls, and diary appointments
• Keeping accurate records and assisting with monthly productivity reports

What You'll Need To Succeed

• Solid experience as a Legal Secretary, Legal PA, or similar administrative legal role
• Strong familiarity with litigation procedures, ideally in personal injury or civil claims
• Comfortable using digital dictation tools and case management systems
• Excellent English communication skills – written and verbal
• Able to work independently and manage time effectively in a remote setup
• A reliable internet connection and a quiet, professional home workspace

1. Stable track record
2. Should be 45 or younger
3. Salary: R20,000- R25,000
4. Must have Ghost Practice experience

Warrick de Wet Redman Attorneys is a well-established law firm known for providing high-quality legal services and a client-focused approach. We are currently seeking a highly organized and professional Legal Secretary to join our team. This role requires strong attention to detail, excellent administrative skills, and the ability to provide comprehensive support to attorneys.

Key Responsibilities

• Provide secretarial support to attorneys, including drafting, formatting, and preparing legal documents and correspondence
• Conduct accurate typing from dictation and handwritten notes
• Open, manage, and close client files in accordance with firm procedures
• Maintain and update case management systems and filing systems (electronic and hard copy)
• Schedule appointments, manage attorney calendars, and coordinate meetings
• File, photocopy, and scan documents, ensuring all records are kept up to date
• Liaise with clients, courts, counsel, and other parties in a professional and timely manner
• Assist with preparation of court bundles and trial documents
• Perform general administrative support as required

Requirements

• Proven experience as a legal secretary (experience in litigation and/or commercial transactions will be an advantage)
• Strong understanding of legal processes and terminology
• Excellent communication and interpersonal skills
• High level of accuracy, speed, and attention to detail
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Ability to manage multiple tasks and work under pressure
• Professional appearance and demeanour

How to Apply

Please send your CV and a brief cover letter outlining your suitability for the role to Catherine Schmuhl

Company Description

Established in 2010, Poswa Incorporated (Poswa Inc) is a progressive law firm specializing in all aspects of commercial law, including transaction structuring, agreement negotiation and drafting, legal opinions, and legal due diligence. The firm also offers services in conveyancing, notarial expertise, and litigation across commercial, civil, and labor spheres. Headquartered in Sandton, Johannesburg, with provincial offices in Durban and Bloemfontein.

Role Description

This is a full-time, on-site role for a Legal Secretary based in the Bloemfontein. The Legal Secretary will be responsible for managing legal documents, assisting legal professionals, performing clerical tasks, and managing appointments and diaries. The role involves day-to-day tasks such as preparing legal documents, supporting attorneys, and maintaining organized records.

Key Responsibilities

• Draft and prepare foreclosure documents and correspondence, this includes but not limited to Section 129 Notice, summons, Rule 46 Applications, Judgement, warrant of execution and SIE etc.

• Manage and organize foreclosure files and records.

• Coordinate with clients, attorneys, sheriffs and other stakeholders.

• Effective use of GhostPractice software or similar

• Ensure compliance with legal procedures and deadlines.

• Assist in the preparation of reports and other administrative tasks as needed.

• Daily updates on the banking system

Qualifications

• 2-4 years of experience in a similar role.

• Preferable experience with home loans, asset vehicle finance foreclosure processes.

• Proficiency in GhostPractice software or similar.

• Strong organizational skills and ability to multitask.

• Excellent written and verbal communication skills.

• Attention to detail and accuracy in document preparation.

Skills Required:

• Excellent communication and organizational skills.

• Attention to detail and confidentiality.

• Ghost Practice

• ABSA DM11

JOB DESCRIPTION

LEGAL SECRETARY

PURPOSE OF THE POST

Ensuring smooth running of the attorney's office, including but not limited to organizing his diary, organizing events and conferences.

Candidate must be well qualified and can run an office in the absence the attorney

:

1. Welcome guests and clients by greeting them in person or on the telephone answering or directing inquiries.

2. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting test, data and graphics, co-ordinating case preparation.

3. Conserves attorney's time by reading, researching, reviewing, verifying, send routing correspondence, reports, and legal documents, drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, court reporters

4. Maintain attorney calendar by planning and scheduling conferences, teleconferences, dispositions and travel; recording and monitoring court appearance dates, pleadings and filing requirements; monitoring evidencegathering; and anticipating changes in litigation or transaction preparation requirements.

5. Represents attorney by communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to attorney.

6. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.

7. Maintains client confidence by keeping client/attorney information confidential.

8. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussion; maintaining transcripts; documenting and maintaining and evidence.

9. Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.

10. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

11. Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

12. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job opportunities.

13. Submit monthly audit reports on files specifically assigned to you.

14. Submit invoices sent out to clients as well as debtors' list and both are to be submitted monthly.

15. Handle ALL FILES on which we are appointed to act as correspondent attorney, keeping clients abreast on developments and submitting audit report every two months

16. Analytical thinking.

17. Good English command.

18. Good Administration skills.

19. Strong research capabilities

20. Good communication skills and ability to work professionally.

21. Ability to use judgment tact and discretion.

22. Task management skills and programme used

23. Diary management skills on a particular programme

24. Ability to draft and/or settle simple letters or emails

25. Word processing, Spreadsheet, Presentation.

26. Document Management.

27. Time & Billing.

28. Calendar & Docketing.

29. Transcription.

30. Desktop Publishing.

31. Interpersonal Skills.

32. Writing Skills.

33. Organizational Skills.

34. Transcription Skills.

35. Attention to Detail.

36. Familiarity with Legal Documents and Terminology.

37. Teamwork.

38. Multi-Tasking Skills.

39. Research skills.

40. Proficient communication skills.

41. Provide high-impact performance feedback.

42. Maximize leadership strengths.

43. Advocate Organizational changes.

44. 3 years diploma in Office Management, Legal Secretary, Administration

45. Advanced computer literacy e.g. MS Office, Word, Excel, and Outlook.

46. At least 5 years of practical experience.

Job Type: Full-time

Work Location: In person

Our UK based client is on lookout for an experienced and motivated
Legal Secretary
to become part of their legal support team based in
Cape Town
. You'll be providing essential assistance to multiple UK-based Fee Earners.

Requirements
What You'll Be Doing

• Supporting UK Fee Earners remotely via audio/digital dictation across a wide variety of tasks
• Preparing and formatting legal documents and correspondence to a high standard
• Managing email and telephone communication with clients, courts, and counsel
• Coordinating calendars, setting up calls, and managing appointments
• Assisting with the preparation of court bundles and legal schedules
• Providing timely and accurate monthly reporting on your output

You'll be part of a collaborative secretarial pool and receive full training on systems and processes, so you can hit the ground running in a fast-paced and supportive remote environment.

We're Looking For Someone Who

• Has previous legal secretarial experience (ideally in a personal injury setting)
• Communicates clearly and professionally in English (verbal and written)
• Is highly organised and detail-oriented, with strong document formatting skills
• Can confidently manage time and multitask across multiple Fee Earners
• Has access to a reliable internet connection and a quiet, professional home setup
• Is comfortable using legal case management systems and dictation tools
• Is based in Cape Town, South Africa

Hiring: Legal Secretary / Admin in Kuruman, Northern Cape

Are you a skilled legal administrator with 2+ years of experience?

Do you thrive in a hands-on environment?

Join our Kuruman office and play a key role in keeping our legal practice running smoothly

What You'll Do:

• Provide administrative support to the team
• Manage legal accounting and basic bookkeeping
• Draft and type legal documents accurately and efficiently
• Coordinate office correspondence and filing systems
• Keep day-to-day operations organised and on track

What We're Looking For:

• Experience in legal practice administration and accounting
• Excellent typing and document preparation skills
• Highly organised, proactive, and reliable

Salary: R20,000/m

Job Type: Full-time

Pay: Up to R20 000,00 per month

Experience:

• legal assistance: 2 years (Required)

Location:

• Kuruman, Northern Cape (Required)

Work Location: In person