67 Legal Assistance jobs in South Africa
Legal Secretary
Posted 13 days ago
Job Viewed
Job Description
Legal Secretary
Recruiting Location
US-NY-New York
| Department | Secretarial Services |
Summary
The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal.
When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible.
To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures.
Duties and Responsibilities
- Some knowledge of Document Management Systems (i.e., DeskSite)
- Strong organizational skills and attention to detail;
- The use of good judgment and good interpersonal communication skills
- Well developed analytical and problem solving skills
- Strong time management skills
- Requires strong computer and Internet research skills
- Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
- Ability to work independently and anticipate needs of assignments
- Maintains composure while meeting multiple deadlines (even with frequent interruptions)
- Conserves assignments' time by reading, researching & routing email correspondence
- On behalf of assignments, liaise with various support departments of the Firm
- Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments
- Analyzes, allocates, processes and monitors complex expense reports
- Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists
- Responsible for assignments' annual mailings
- Researches and routes correspondence
- Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
- Proofreads and reviews all work produced
- Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
- Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
- Coordinates client billing with billing specialist
- Enters, proofreads and finalizes assignments' time entries on a daily basis;
- Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management
- Support visiting lawyers/clients when required
- Ability to work well with all levels of internal management and staff as well as outside clients and vendors
- Works harmoniously and effectively with others as part of a team
- A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions
- Exercises confidentiality and discretion
- Volunteers to assist others and seeks out work during slow periods in work load
- Continues to develop skills and abilities
- Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices
- Other duties, as assigned.
Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
Target Salary Range
$63,000 - $123,000 if located in New York
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
- High school diploma or general education degree (GED).
- 2 -10+ years related experience and/or training.
- Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint).
- Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).
Preferred:
- B.A. or B.S. degree from an accredited college or university.
- Previous experience in a professional services firm (not necessarily all in a law firm).
- Types accurately at 60-70 wpm.
- Proficiency in advanced functions of Microsoft suite (e.g., Adobe).
- Excellent command of Blackline packages such as DeltaView
Sidley Austin LLP is an Equal Opportunity Employer
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Legal Secretary
Posted 13 days ago
Job Viewed
Job Description
• Candidate must have at least 3 years’ experience in a legal firm with an understanding of a legal practice and knowledge of general legal processes (action and application proceedings)
• Paralegal qualification will be an advantage
• Be able to type, draft and proofread correspondence and define and prepare legal documents
• Experience in dictaphone typing will be an advantage
• Be able to prepare large bundles of documentation (photocopying and scanning)
• Excellent organisational and administrative skills
• Ability to work under pressure and reporting to more than one attorney at a time
• Be able to attend to invoicing and arranging payment of invoices
• Able to reconcile accounts and identify invoices not paid
• Strong computer skills and able to competently work on Excel and Word
• Good communication and administrative skills, including the ability to sort and file documents in chronological order
• Mature, hardworking, self-motivated, professional and deadline driven
• Accurate and meticulous in all respects
• Must have own reliable transport
IMPORTANT: This is a skilled profession. Do not apply if you do not have the relevant LEGAL secretarial experience.
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Legal Secretary
Posted 5 days ago
Job Viewed
Job Description
- Minimum 5 years plus experience would be preferred
- Experience working with Legal Suite, Case Lines and Court Online would be an advantage
- Experience working with General Litigation, Insolvencies and Correspondent Matters would be ideal
Consultant: Elaine Braysher - Dante Personnel Pretoria Faerie Glen
Legal Secretary
Posted 6 days ago
Job Viewed
Job Description
The Legal Secretary provides efficient administrative and secretarial support to attorneys, ensuring smooth workflow, accurate document preparation, and effective communication between the firm, clients, and courts.
Key Duties & Responsibilities
- Prepare, type, and format legal documents, pleadings, contracts, and correspondence.
- Manage attorneys diaries, appointments, and scheduling of court appearances.
- Organize, maintain, and update case files and filing systems (both physical and digital).
- Handle incoming calls, emails, and correspondence in a professional manner.
- Coordinate service and filing of court documents, liaising with relevant stakeholders.
- Assist with preparation of invoices, billing, and basic bookkeeping support.
- Manage office supplies, stationery, and general administrative functions.
- Maintain confidentiality of client and firm information at all times.
- South African Unemployed youth between the ages of 18 and 34.
- Must not have participated on the YES programme before.
- Matric
- Degree/Diploma in Law
- Excellent organizational and multitasking abilities.
- Strong communication skills.
Legal Secretary
Posted 12 days ago
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Job Description
What Were Looking For:
â oven legal experience , preferably within Employment Law
â Strong administrative and PA background you know how to run a tight ship
â Accurate and efficient Dicta-typing skills this role involves a fair share
â Comfortable with MS Office and legal software you're tech-savvy and adaptable
â An ace at diary and inbox management you think three steps ahead
â Excellent organisational and multi-tasking abilities
â A naturally warm, professional communicator youre the friendly face clients remember
Why This Role?
Youll be stepping into a supportive, professional environment where your skills and initiative will be genuinely valued. The firm prides itself on long-term client relationships and a collaborative team culture that balances hard work with heart.
If you're ready to bring your legal expertise and positive energy to a team that makes a difference in the world of labour law, wed love to hear from you.
Junior Legal Secretary
Posted today
Job Viewed
Job Description
- Experience with Ghost Practice would be ideal
- Experience working with Court Online and Case Lines would be preferred
- Knowledge of Daily Administrative Tasks would be ideal
- General Sheriff Knowledge would be an advantage
- Basic Drafting Knowledge would be preferred
- Experience Interacting with Correspondent's would a benefit
Consultant: Elaine Braysher - Dante Personnel Pretoria Faerie Glen
Junior Legal Secretary
Posted 21 days ago
Job Viewed
Job Description
- Matric certificate
- 1 years' administrative or legal secretarial experience will be beneficial
- Proficiency in Microsoft Word, Excel, and Outlook is essential
- Strong typing skills and attention to detail
- Good command of English - both spoken and written
- Able to work under pressure and handle confidential information
- Own transport will be advantageous
- Preferably resides in the East Rand, close to Germiston
Consultant: Hannah Hyland - Dante Personnel Pretoria Faerie Glen
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Legal Secretary, Bloemfontein
Posted 25 days ago
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Job Description
A prominent player in the commercial vehicle manufacturing and logistics sector is seeking a highly organised and efficient Legal Secretary to support its in-house legal team. This is an exciting opportunity for a detail-oriented professional with strong administrative and legal support skills to contribute in a fast-paced, high-impact environment. If you're proactive, reliable, and thrive on keeping legal operations running smoothly, we’d love to hear from you.
Minimum requirements:
- Valid driver's license
- Own vehicle
- Fluent in Afrikaans
- Matric
- Minimum 2-3 years' experience in a similar role
- Proficient in MS Office
Required skills:
Legal Administrative Support
Document Preparation and Formatting
Filing and Record-Keeping
Diary and Meeting Management
Communication Skills
Attention to Detail
Time Management and Multitasking
Confidentiality and Discretion
Knowledge of Legal Processes
Remuneration:
R 10 000 Cost to Company, negotiable depending on experience
IMPORTANT:
- Applications close 4 August 2025
- Only applications submitted via the Ditto Jobs platform will be considered
- Only candidates who are shortlisted will be contacted
- No social media messages / comments will be responded to
Litigation Legal Secretary
Posted 25 days ago
Job Viewed
Job Description
- Document Preparation:
- Drafting & formatting legal documents (pleadings, affidavits, briefs, memoranda & discovery requests)
- Proofreading documents for accuracy & compliance with legal formatting standards
- Compiling & organizing legal documents with case files.
- Case Management:
- Opening new case files, recording relevant information & updating case management systems
- Tracking deadlines, court dates & important milestones in litigation cases
- Maintaining detailed case files with proper organization and indexing
- Scheduling and Communication, Administrative Tasks:
- Scheduling court appearances, depositions, client meetings & conferences
- Communicating with clients to provide updates on case progress & gather necessary information.
- Contacting opposing counsel & other parties to coordinate legal matters
MINIMUM CRITERIA :
- Grade 12 or equivalent qualification
- Applicant must be presentable
- Applicant must be well spoken and fluent in English & Afrikaans
- Proficient typing and computer skills (Microsoft office)
- Extremely punctual
- Eye for detail
- Good communication skills
- SPELLING & typing of utmost importance
- Strong admin and organizational skills
- Valid Drivers License / Own Transport
Legal Secretary - RAF
Posted 25 days ago
Job Viewed
Job Description
- 1-3 years' experience with RAF matters in a Law Firm
- Candidate must be able to work independently
- Proficiency in Microsoft Word is advantageous
- Strong drafting skills will be beneficial
Consultant: Hannah Hyland - Dante Personnel Pretoria Faerie Glen