64 Legal Administration jobs in South Africa

1. Stable track record
2. Should be 45 or younger
3. Salary: R20,000- R25,000
4. Must have Ghost Practice experience

Warrick de Wet Redman Attorneys is a well-established law firm known for providing high-quality legal services and a client-focused approach. We are currently seeking a highly organized and professional Legal Secretary to join our team. This role requires strong attention to detail, excellent administrative skills, and the ability to provide comprehensive support to attorneys.

Key Responsibilities

• Provide secretarial support to attorneys, including drafting, formatting, and preparing legal documents and correspondence
• Conduct accurate typing from dictation and handwritten notes
• Open, manage, and close client files in accordance with firm procedures
• Maintain and update case management systems and filing systems (electronic and hard copy)
• Schedule appointments, manage attorney calendars, and coordinate meetings
• File, photocopy, and scan documents, ensuring all records are kept up to date
• Liaise with clients, courts, counsel, and other parties in a professional and timely manner
• Assist with preparation of court bundles and trial documents
• Perform general administrative support as required

Requirements

• Proven experience as a legal secretary (experience in litigation and/or commercial transactions will be an advantage)
• Strong understanding of legal processes and terminology
• Excellent communication and interpersonal skills
• High level of accuracy, speed, and attention to detail
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Ability to manage multiple tasks and work under pressure
• Professional appearance and demeanour

How to Apply

Please send your CV and a brief cover letter outlining your suitability for the role to Catherine Schmuhl

Company Description

Established in 2010, Poswa Incorporated (Poswa Inc) is a progressive law firm specializing in all aspects of commercial law, including transaction structuring, agreement negotiation and drafting, legal opinions, and legal due diligence. The firm also offers services in conveyancing, notarial expertise, and litigation across commercial, civil, and labor spheres. Headquartered in Sandton, Johannesburg, with provincial offices in Durban and Bloemfontein.

Role Description

This is a full-time, on-site role for a Legal Secretary based in the Bloemfontein. The Legal Secretary will be responsible for managing legal documents, assisting legal professionals, performing clerical tasks, and managing appointments and diaries. The role involves day-to-day tasks such as preparing legal documents, supporting attorneys, and maintaining organized records.

Key Responsibilities

• Draft and prepare foreclosure documents and correspondence, this includes but not limited to Section 129 Notice, summons, Rule 46 Applications, Judgement, warrant of execution and SIE etc.

• Manage and organize foreclosure files and records.

• Coordinate with clients, attorneys, sheriffs and other stakeholders.

• Effective use of GhostPractice software or similar

• Ensure compliance with legal procedures and deadlines.

• Assist in the preparation of reports and other administrative tasks as needed.

• Daily updates on the banking system

Qualifications

• 2-4 years of experience in a similar role.

• Preferable experience with home loans, asset vehicle finance foreclosure processes.

• Proficiency in GhostPractice software or similar.

• Strong organizational skills and ability to multitask.

• Excellent written and verbal communication skills.

• Attention to detail and accuracy in document preparation.

Skills Required:

• Excellent communication and organizational skills.

• Attention to detail and confidentiality.

• Ghost Practice

• ABSA DM11

JOB DESCRIPTION

LEGAL SECRETARY

PURPOSE OF THE POST

Ensuring smooth running of the attorney's office, including but not limited to organizing his diary, organizing events and conferences.

Candidate must be well qualified and can run an office in the absence the attorney

:

1. Welcome guests and clients by greeting them in person or on the telephone answering or directing inquiries.

2. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting test, data and graphics, co-ordinating case preparation.

3. Conserves attorney's time by reading, researching, reviewing, verifying, send routing correspondence, reports, and legal documents, drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, court reporters

4. Maintain attorney calendar by planning and scheduling conferences, teleconferences, dispositions and travel; recording and monitoring court appearance dates, pleadings and filing requirements; monitoring evidencegathering; and anticipating changes in litigation or transaction preparation requirements.

5. Represents attorney by communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to attorney.

6. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.

7. Maintains client confidence by keeping client/attorney information confidential.

8. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussion; maintaining transcripts; documenting and maintaining and evidence.

9. Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.

10. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

11. Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

12. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job opportunities.

13. Submit monthly audit reports on files specifically assigned to you.

14. Submit invoices sent out to clients as well as debtors' list and both are to be submitted monthly.

15. Handle ALL FILES on which we are appointed to act as correspondent attorney, keeping clients abreast on developments and submitting audit report every two months

16. Analytical thinking.

17. Good English command.

18. Good Administration skills.

19. Strong research capabilities

20. Good communication skills and ability to work professionally.

21. Ability to use judgment tact and discretion.

22. Task management skills and programme used

23. Diary management skills on a particular programme

24. Ability to draft and/or settle simple letters or emails

25. Word processing, Spreadsheet, Presentation.

26. Document Management.

27. Time & Billing.

28. Calendar & Docketing.

29. Transcription.

30. Desktop Publishing.

31. Interpersonal Skills.

32. Writing Skills.

33. Organizational Skills.

34. Transcription Skills.

35. Attention to Detail.

36. Familiarity with Legal Documents and Terminology.

37. Teamwork.

38. Multi-Tasking Skills.

39. Research skills.

40. Proficient communication skills.

41. Provide high-impact performance feedback.

42. Maximize leadership strengths.

43. Advocate Organizational changes.

44. 3 years diploma in Office Management, Legal Secretary, Administration

45. Advanced computer literacy e.g. MS Office, Word, Excel, and Outlook.

46. At least 5 years of practical experience.

Job Type: Full-time

Work Location: In person

Our UK based client is on lookout for an experienced and motivated
Legal Secretary
to become part of their legal support team based in
Cape Town
. You'll be providing essential assistance to multiple UK-based Fee Earners.

Requirements
What You'll Be Doing

• Supporting UK Fee Earners remotely via audio/digital dictation across a wide variety of tasks
• Preparing and formatting legal documents and correspondence to a high standard
• Managing email and telephone communication with clients, courts, and counsel
• Coordinating calendars, setting up calls, and managing appointments
• Assisting with the preparation of court bundles and legal schedules
• Providing timely and accurate monthly reporting on your output

You'll be part of a collaborative secretarial pool and receive full training on systems and processes, so you can hit the ground running in a fast-paced and supportive remote environment.

We're Looking For Someone Who

• Has previous legal secretarial experience (ideally in a personal injury setting)
• Communicates clearly and professionally in English (verbal and written)
• Is highly organised and detail-oriented, with strong document formatting skills
• Can confidently manage time and multitask across multiple Fee Earners
• Has access to a reliable internet connection and a quiet, professional home setup
• Is comfortable using legal case management systems and dictation tools
• Is based in Cape Town, South Africa

Hiring: Legal Secretary / Admin in Kuruman, Northern Cape

Are you a skilled legal administrator with 2+ years of experience?

Do you thrive in a hands-on environment?

Join our Kuruman office and play a key role in keeping our legal practice running smoothly

What You'll Do:

• Provide administrative support to the team
• Manage legal accounting and basic bookkeeping
• Draft and type legal documents accurately and efficiently
• Coordinate office correspondence and filing systems
• Keep day-to-day operations organised and on track

What We're Looking For:

• Experience in legal practice administration and accounting
• Excellent typing and document preparation skills
• Highly organised, proactive, and reliable

Salary: R20,000/m

Job Type: Full-time

Pay: Up to R20 000,00 per month

Experience:

• legal assistance: 2 years (Required)

Location:

• Kuruman, Northern Cape (Required)

Work Location: In person

Responsible for the internal legal support required by Attorneys / Managers/Candidate Attorneys. Ensuring compliance with internal department's standards of delivery, copying and collating of documents as well as specific attention to compliance with court requirements and the cost-effective management of all matters being produced in order to decrease time to cash with minimum delays. All tasks to be executed in line with the Standard Operating procedures of Munnik Basson Dagama Inc.
• Provide comprehensive administrative support to Attorneys during all stages of the litigation process.
• Drafting, preparation, revising and formatting of all legal process documents (Summons, Application for judgment, warrants, etc.).
• Format and proof reading of legal correspondence, agreements, and other documents.
• Organize and maintain case files and ensure all relevant documents and correspondence are properly filed and easy to access.
• Conduct legal research to gather data and information related to ongoing cases.
• Prepare and organize affidavits and other evidentiary documents.
• Monitor and track key deadlines for filing, responses, and discovery requests.
• Ensuring timeous service of Summons – liaison with correspondents & Sheriffs
• The follow-through until completion of the legal collections process.
• The managing, updating and review of system templates and coordinating of work throughout legal department.
• Execute and exceed on defined deliverables within the realm of the law firm's strategies
• Telephonic engagement with consumers, leveraging legal processes, negotiating suitable payment arrangements and also to settle claims timeously where legal process has or is to be implemented. Making and receiving calls when required to do so.
• Using alternative contact methods (including WhatsApp, T-Forge, 3CX and e-mail) to improve contact ability.
• Daily resolution of queries and monitoring frozen matters and closures (including query inboxes) and daily feedback to the Attorney.
• Daily response to incoming correspondence and reporting to the Attorney.
• Build strong relationships with all stakeholders e.g.: third parties and clients
• Any other administrative tasks required by management
• Individual tracing on targeted population of accounts
• Adhering to all compliance, legislative and regulatory requirements.
• Drafting of all litigation processes (summons, Application for Judgment, Warrants etc.).
• Co-ordination and Management of sheriffs, correspondents and third parties
• Execute and exceed on defined deliverables within the realm of the law firm's strategies
• Fulfil the operational requirements within the agreed time frames and provide updates on completion.
• Telephonic engagement with consumers and/or legal representatives, leveraging legal processes, negotiating suitable payment arrangements and settle claims timeously where the legal process has or is to be implemented.
• Daily resolution of queries, Client escalations and threats of legal again against the Client.
• Build strong relationships with all stakeholders e.g.: internal and external
• Attend to daily, weekly and monthly reporting
• Ensure that financial targets are achieved – daily, weekly, monthly
• Any other legal tasks required by management
• Adhering to all compliance, legislative and regulatory requirements.

Required Minimum Education / Training
• Grade 12
• Paralegal Diploma
• Knowledge and understanding of debt collection processes
• Knowledge of Civil Litigation Processes.

3 - 5 years' experience in drafting legal Collections environment working as a Legal Secretary with specific experience in secured lending (VAF & Home Loans)
• Strong administrative background
• Strong knowledge of legal terminology, procedures, and document formatting.
• Proficiency in using legal case management software and other relevant technology.
• Computer literacy (Excel, MS word, Outlook, PowerPoint). Excel skills are mandatory

If you are a Legal Secretary then we are interested in hearing from you. A well-established Law Firm based in Malmesbury seeks to hire a Legal Secretary either on a full time or part time basis. Kindly note the position is based in Malmesbury.

About the position and requirements:

• Transcribing and actioning digital or audio dictations.
• Drafting, editing and formatting legal documents and correspondence.
• Gathering information and organizing files.
• Liaising with clients, Counsel, Courts and other third parties.
• Preparing legal documents.
• Administrative tasks such as handling correspondence, managing calendars, etc.

Job Type: Full-time

Pay: R14 500,00 - R21 000,00 per month

Work Location: In person

A
Legal Secretary
role has become available in the Johannesburg offices of ENS within the
Employment
(JNB) department.

Responsibilities:

Handling general administrative tasks on a day-to-day basis in support of principal and team, including, but not limited to:

• Dictaphone typing
• Typing of pleadings, affidavits, briefs to Counsel, notices, opinions, articles, presentations, general legal memoranda
• Telephone duties: effective screening and problem resolution, scheduling and co-ordination of appointments, meetings and client contact
• Handling of correspondence and emails
• Diary management
• Time recording
• Creating and maintaining an efficient filing system
• Handling mail, faxes, scanning, files and telefaxing
• Effectively organising self and office
• Capturing time on Elite system
• Establishing and/or maintaining relationships with professionals, support staff and internal/external clients
• Effective general office management

Key Performance Areas:

• Becoming involved in all aspects of the practice to offer pro-active support and assistance
• Providing effective verbal and written communication in addressing clients' requests and expectations
• Prioritising tasks when under pressure
• Managing all aspects of the practice
• Preparation of Accounts and Debt management
• Knowledge and Skills:
• Sound secretarial skills with the ability to display initiative
• Strong administrative skills
• Team player, professional, flexible and friendly
• Possess highly developed interpersonal and communications skills, and a good telephone manner
• Excellent computer / typing skills
• Sense of confidentiality, urgency and the ability to work under pressure
• High energy levels
• To be proactive in offering assistance and follow ups
• Prioritising tasks and making time to give priority to prioritised tasks when under pressure
• A high standard of efficiency in handling tasks, dealing with people and creating a general professional atmosphere
• Strong attention to detail / accuracy and good turn-around time for tasks

Experience:

• Excellent computer skills in the following packages: Microsoft Word, Microsoft PowerPoint, Outlook and Excel
• Good working knowledge of the time recording, client accounts and billing system
• Excellent English language skills

Qualifications:

• Matric Certificate
• Candidate should preferably have at least
  5 years' experience in a Litigation/Employment practice essential.
• Secretarial qualification/diploma or other related qualification (preferred)
• The successful candidate must demonstrate the ability to understand the needs of clients and to communicate effectively with them, as well as to manage client relations. In addition, the candidate must be ambitious, achievement-oriented, focused and able to work well under pressure in a deadline driven environment.
• This is a demanding but stimulating position which will require working outside of normal office hours, when necessary.