190 Legal Admin jobs in South Africa

JOB DUCK IS HIRING A LEGAL ADMINISTRATIVE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

We are seeking a highly organized and proactive Legal Administrative Assistant & Client Support Coordinator to join our team. This role is ideal for someone who thrives in a fast-paced legal environment, enjoys managing multiple responsibilities, and is passionate about delivering excellent client service. You will play a key role in supporting our legal team, maintaining operational efficiency, and ensuring smooth communication with clients and prospects.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM MST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Managing attorney calendars and scheduling, including deadlines and appointments
• Maintaining the vacation calendar for all staff members
• Ordering office supplies and managing inventory
• Organizing and maintaining digital folders (OneDrive)
• Sending reminders and follow-ups to clients and prospects
• Maintaining and updating client records in Lawmatics CRM
• Drafting and sending emails as needed
• Requesting client information when necessary
• Downloading and filing documents for paralegals
• Reviewing deeds with paralegals to ensure accuracy
• Pulling deeds from county records and recording them in internal software
• Filing legal documents with the courts
• Reviewing and managing legal agreements
• Registering attorneys for seminars and professional events
• Uploading scanned checks into QuickBooks and entering expenses
• Converting documents to PDFs and customizing templates
• Modifying templates and sending documents to clients
• Assisting with document organization and management

What We're Looking For:

• At least two years of experience in an administrative support role preferred
• Strong organizational and time management skills
• Proficiency with CRM systems (Lawmatics experience is a plus)
• Familiarity with QuickBooks and Microsoft Office Suite
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• Detail-oriented with a proactive approach to problem-solving
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1060 USD to 1150 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

• General administrative duties.
• Maintain appropriate filing systems.
• Maintain accurate records and continuously update document expiry dates.
• Issue contract expiry notifications to relevant departments.
• Collate information and supporting documents for vendor/credit applications as well as Air Services License amendment applications.
• Assist in the processing of non-aviation insurance claims: lost/damaged company property, motor accidents, group personal accident and travel insurance claims.
• Assist in compiling aviation-related insurance claims.
• Administer the company's non-aviation insurance renewal.
• Monitor and ensure ongoing POPI compliance.
• Grade 12 or Equivalent (Essential);
• Minimum of 1 year administration experience in a mid-size organisation (Essential);
• Willingness to work extended hours (including weekends) as and when required;
• Willing to travel as and when required;
• Valid South Africa Passport;
• Sound knowledge of Microsoft Office (Word, Excel and Outlook).

Personal Attributes

• Excellent communication skills (verbal and written);
• Strong organisational skills;
• Interpersonal skills;
• Well organized;
• Excellent attention to detail;
• Teamwork and collaboration skills;
• Professional;
• Reliable and dependable;
• Immaculate time keeping;
• Strong work ethic;
• Self-motivated;
• Ability to deal with information in a discreet, professional and confidential manner.

Application Guideline

• External email applications will not be accepted.
• Preference will be given to members of under-represented designated groups.
• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair Reserves The Right

• Not to proceed with this vacancy;
• To appoint the selected candidates based on its operational requirements.

Closing Date: 3 October 2025

Company Description

We suggest you enter details here.

Role Description

This is a full-time on-site role for a Legal Administrative Assistant located in KwaZulu-Natal, South Africa. The Legal Administrative Assistant will be responsible for preparing legal documents, assisting with administrative tasks, managing communications, and organizing files and schedules. The role also includes maintaining legal records and ensuring that all documentation is accurate and up-to-date.

Qualifications

• Skills in Law and Legal Document Preparation
• Excellent Communication skills
• Proficiency in Administrative Assistance and Organization skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Experience working in a legal environment is a plus
• High school diploma or equivalent; additional qualifications in legal studies or a related field are advantageous

• General administrative duties.


• Maintain appropriate filing systems.


• Maintain accurate records and continuously update document expiry dates.


• Issue contract expiry notifications to relevant departments.


• Collate information and supporting documents for vendor/credit applications as well as Air Services License amendment applications.


• Assist in the processing of non-aviation insurance claims: lost/damaged company property, motor accidents, group personal accident and travel insurance claims.


• Assist in compiling aviation-related insurance claims.


• Administer the company’s non-aviation insurance renewal.


• Monitor and ensure ongoing POPI compliance.

• Grade 12 or Equivalent (Essential);


• Minimum of 1 year administration experience in a mid-size organisation (Essential);


• Willingness to work extended hours (including weekends) as and when required;


• Willing to travel as and when required;


• Valid South Africa Passport;


• Sound knowledge of Microsoft Office (Word, Excel and Outlook).

Personal Attributes:

• Excellent communication skills (verbal and written);


• Strong organisational skills;


• Interpersonal skills;


• Well organized;


• Excellent attention to detail;


• Teamwork and collaboration skills;


• Professional;


• Reliable and dependable;


• Immaculate time keeping;


• Strong work ethic;


• Self-motivated;


• Ability to deal with information in a discreet, professional and confidential manner.

Application Guideline:

• External email applications will not be accepted.


• Preference will be given to members of under-represented designated groups.


• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair reserves the right:

• Not to proceed with this vacancy;


• To appoint the selected candidates based on its operational requirements.

Closing Date: 3 October 2025

ETG has emerged as one of Africa's largest and most respected traders in agricultural products. ETG's supply chains extend across sub-Saharan Africa, North America, Europe, the Middle East and South East Asian countries. ETG annually moves almost five million metric tonnes of agricultural commodities around the world and directly employs more than 7 000 people globally. ETG's portfolio of over 25 different commodities includes: cashews; oilseeds; sugar; coffee; pulses; wheat; fertilizer; rice; maize and sesame seeds. Following a comprehensive strategic review the Group has identified 5 key Verticals aimed at delivering the next phase of growth within select markets. These Verticals are comprised of: Fertiliser; Exchange Traded Commodities; Cash Traded Commodities; Consumer Brands and Warehousing and Logistics.

As one of Africa's leading traders in food-related commodities, ETG has over the past 30 years steadily capitalised on opportunities to improve margins and grow shareholder value by diversifying into consumer branded products across a number of key East, Central and Southern African markets including the UK. The Company's primary customers include retail chains, independents, wholesalers, institutions, commercial operators and distributors ).

Job purpose

The incumbent shall join the Legal Team to provide professional administrative support to the Legal Team within the Group.

Key responsibilities

Characteristics Duties and Responsibilities:

1. Provide support in the vetting of basic commercial legal contracts and legal research.
2. Maintain administrative registers and trackers in excel spreadsheets for the Legal Team.
3. Manage the records of the Legal Team by filing documents both in electronic and paper format.
4. Prepare documents and excel spreadsheets by formatting and proofreading where necessary for the Legal Team.
5. Assist the Legal Team with liaising with internal businesses and externally appointed attorneys in order to update records and maintain administrative records.
6. Liaise with third parties on KYC and other administrative matters.

Minimum Requirements:

1. Matric (Grade 12) required.
2. Legal Secretary or Paralegal Diploma preferred.
3. Minimum of 3 to 5 years of experience in administration or system administration within a legal environment. Experience in a commercial legal, litigation, intellectual property and/or company secretarial environment preferred.
4. Proficiency in Microsoft Office, legal software (e.g. LexisNexis etc) and cloud-based tools.
5. Strong initiative and ability to manage multiple projects and tasks.
6. Articulate with good presentational skills and an appreciation for the demands of conflicting interests.
7. Good analytical & problem-solving skills.
8. Excellent communication and organisational skills.
9. Ability to work well with others (teamwork) in a fast paced and dynamic environment.
10. Highest integrity and ethical standards.
11. Excellent relationship building skills with different departments, locations, and employees within the business.

Teamwork

1. Organise the work allocated, supporting the legal team.
2. Provide the information and other resources needed for Legal team to perform their tasks well.
3. Create and maintain an environment of professional and collaborative support and teamwork.
4. Work well with broader office staff.

Strategic Orientation

1. Use strategic thinking skills and incorporate conceptual, analytical and intuitive abilities.
2. Identify and verify critical information and intelligence for the team.
3. Build an appropriate image for the company and broader organization.

Solving Problems and Getting Results

1. Accept responsibility for resolving a problem to its final conclusion.
2. Drive achievement and the on-going improvement of business results.
3. Strive to achieve agreed deadlines and standards, especially when the going gets tough or the anticipated situation changes.

Interpersonal skills

The ideal candidate must be able to:

1. Speak English clearly and confidently i.e., must be articulate.
2. Listen actively to fully understand the other person's view or perspective.
3. Tailor feedback to the specific needs and communication styles of others.
4. Develop and maintain two-way communication with a variety of people at different levels both within and outside the organisation.
5. Detailed orientated.
6. Build a network of relevant role-players both within and outside the organisation.
7. Maintains confidentiality of information.

Eduvos is seeking to employ the services of a Legal Assistant (Paralegal) to be based at our Midrand campus.

Position Type

Permanent

Purpose of the role

To assist the legal department in legal operations.

• Higher Certificate in paralegal studies or currently studying towards a legal degree (LLB, Bcom Law)
• At least two to five years experience in a law firm or corporate legal enviroment
• Experience with criminal and civil litigation

• General contract management incuding contract life cycle management (standard contracts)
• Maintain compliance documents - POPIA and regulatory compliance
• Litigation management
• Assist in managing case file management
• Dealing with external stakeholders
• Assist in collection affidavits
• General document management and drafting
• Case management support (opening and maintaining case files)
• Legal research and analysis (legal research)
• Maintaining legal record data base
• General assistance with company secretarial work

Functional competencies

• Handling of legal documentation
• Written and Verbal communication
• Criminal litigation
• Civil litigation
• MS Office

Behavioural competencies

• Action orientation
• Collaborative relations and teamwork
• Effective communication
• Analysing and problem solving
• Innovation, adaptability and change
• Planning and organising

JOB DUCK IS HIRING A LEGAL ASSISTANT | LEGAL CASE ADMINISTRATIVE COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

Join a team where your organizational skills and attention to detail will truly make a difference every day. In this role, you'll support legal operations by managing communications, preparing documents, and ensuring accuracy across critical processes. You'll be part of a team that values integrity, empathy, and strong communication. This position is ideal for someone who thrives in structured workflows, enjoys problem-solving, and takes pride in contributing to meaningful legal work.

Schedule:

Monday to Friday from 8:00 AM to 5:00 PM CST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Answering and managing phone calls
• Managing emails, calendars, and schedules
• Organizing documents and performing e-filing
• Inputting data into internal systems
• Scheduling court dates
• Entering time into billing system (approx. 1 hour per day)
• Assisting with discovery
• Drafting letters to opposing counsels

What We're Looking For:

• At least one to two years of experience in administrative or legal support roles preferred
• Familiarity with legal processes and terminology is a plus
• Strong computer literacy and comfort with digital workflows
• Strong organizational and time management skills
• Excellent written and verbal communication
• Research and analytical abilities
• Tech-savviness with ability to adapt to new tools
• Detail-oriented with commitment to accuracy
• Team-oriented and collaborative
• Highly detail-oriented; double-checks for spelling and accuracy
• Structured and organized in work processes
• Empathetic and emotionally intelligent
• Able to navigate difficult conversations professionally
• Committed to confidentiality and discretion
• Integrity and accountability in all tasks
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

DETAILS OF THE VACANCY

Job Title Legal Assistant Location Johannesburg Legal Backroom Salary Grade PASS1 Reporting to Branch Manager Reporting staff None Type of Position Permanent Working hours Mondays to Fridays from 08h00 – 16h30

Alternate Saturdays from 09h00 – 12h30

Confirmation of Instructions and providing Legal Advice and

Paralegal Assistance to members Consulting members telephonically in order to confirm instructions where this is

necessary. to take instructions and to provide legal advice and paralegal assistance to

members. Correspondence Management Attend to incoming and outgoing correspondence from and to members or third parties. General Administration Attend to general administrative tasks associated with legal and non-legal matters. Providing Feedback to clients Ensuring that clients receive regular updates and feedback on their existing matters.

MINIMUM CRITERIA AND PRE-REQUISITE COMPETENCIES

EducationMatric and National Cert/Diploma in Paralegal Studies / MENU 1 (internal applicants)ExperienceAt least 1year experience in a legal environment.

Legal Interns: Must have completed a minimum of 6 months internship, coupled

with a signed off POE, and must have completed all core legal trainingsPersonal

AttributesIntegrity

Customer Service Orientation.Pre-requisite

CompetenciesAttention to Detail

Planning and Organising Skills

Time Management Skills

PRE-REQUISITE COMPETENCIES

Knowledge CompetenciesProfessional knowledge

Product KnowledgeSkill CompetenciesAccuracy

Administrative skills

Analytical thinking ability

Computer literacy

Verbal communication

Written CommunicationBehavioural CompetenciesAdministrative orientation

Computer systems orientation

Customer service orientation

Persistence

Personal growth orientation

APPLICATION AND CONTACT DETAILS

To apply for this position, send in your updated cv. together with the completed application form.

Contact Person Thembi Tambani on Email: .bizReference NumberWhen submitting your application, please quote reference number: SLP/064-25Closing DateTuesday, 16 September 2025

EMPLOYMENT EQUITY

The company's intention is to promote equity through filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required on your application.Please note that the employment of family relatives is strictly prohibited.

In the event of no internal applications having been received, external applications will be considered. If you have not been contacted within 2 weeks of the closing date, please consider your application to have been unsuccessful.

PROTECTION OF PRIVACY

Scorpion Legal Protection is committed to protecting your privacy. Your information will be used properly, lawfully, securely and transparently for the purpose of recruitment processes. Scorpion Legal Protection has implemented appropriate technical and organisational information security measures to help keep your information secure, accurate and current.