100 Legal Admin jobs in South Africa

Job Title: Legal Administrative Assistant

Location: Remote (USA-Based) | Must Work EST Hours

Job Type: Full-Time

About Us:

We are a forward-thinking legal and property services firm based in the USA. We specialize in streamlining real estate transactions, with a focus on providing accurate, timely, and client-focused support. We are currently seeking a skilled Legal Administrative Assistant with experience in title deed transfers and conveyancing to join our dynamic team.

Position Overview:

As a Legal Administrative Assistant, you will play a critical role in supporting our legal team with the administrative processes related to property title transfers. You will help ensure all documentation is accurate, properly filed, and compliant with relevant laws and regulations.

Key Responsibilities:

• Prepare and manage legal documents related to the transfer of title deeds and real estate conveyancing.
• Liaise with clients, title companies, and government offices to coordinate property transactions.
• Maintain accurate records and ensure all documents are properly stored and filed.
• Monitor timelines and ensure deadlines for filings and submissions are met.
• Assist attorneys with case preparation and file management.
• Respond to client inquiries professionally and efficiently.
• Perform general administrative duties including scheduling, data entry, and correspondence.

Requirements:

• 2+ years of experience in a legal administrative role, specifically handling title transfers and conveyancing .
• Familiarity with U.S. real estate and property law processes.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite and legal case/document management software.
• Ability to work during Eastern Standard Time (EST) business hours.
• High attention to detail and accuracy in document handling.

Preferred Qualifications:

• Previous experience working remotely in a legal or real estate setting.
• Knowledge of state-specific real estate documentation requirements.

What We Offer:

• Remote work flexibility.
• Supportive and collaborative team environment.
• Opportunities for professional growth within the organization.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative and Legal

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Well-established corporate services company based in East London are seeking a qualified and experienced applicant to join their dynamic team

This role is responsible for the coordination and implementation of the legal services functions. The role includes ensuring that board procedures are both followed and regularly reviewed

Provide administrative support and guidance to company directors about the day-to-day management of the organisations, including compliance with legal and statutory requirements

Requirements:

• Must have a Business degree /Legal postgraduate qualification
• Significant exposure to company secretarial function
• Previous professional administrative or commercial work experience essential
• Significant experience in a senior operations or administrative management role in an efficient high-volume environment which is dynamic and highly competitive, would be an advantage
• Drivers' license (must be willing to travel when required)

KPI's:

• Corporate Governance (Ensure all decisions are minuted and resolutions signed, provide Board packs in time for meetings, instituting Board decisions as appropriate)
• Procedure / Administrative System (drafting of policies, training staff on same, enforcing policies)
• Legal (Draft contracts timeously, assist in all legal disputes, inform Directors of legal risk with deals)
• Overall work performance (meeting deadlines, contribution to branch success, planning, punctuality)

Functional Skills, Key Attributes, Experience Technical & Computer Competencies:

• G-BOK “G overnance B ody o f K nowledge” is extensive and demanding
• Intellectual rigour–robust participation in board debates “not a shrinking violet”
• Boardroom suite presence – not merely a “scribe”
• Technical knowledge and experience–legal, commercial and business environment
• Respect in corporate community (integrity and trust)
• Knowledge of current issues (BEE/CSR/IFRS)
• Exposure to corporate specialists

Should you wish to apply please submit your CV through for consideration.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

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Overview

Our Client in the Fuel Supply Industry is seeking a Legal Assistant to join their team. The successful incumbent will be responsible for the coordination and implementation of the legal services functions. The role includes ensuring that board procedures are both followed and regularly reviewed.

Minimum Requirements

• Grade 12 / Matric
• Degree in Business Management and/or a legal postgraduate qualification
• 3 – 5 previous professional administrative or commercial work experience.
• Knowledge of company secretarial functions
• Experience in a senior operations or administrative management role (advantageous)

Job Responsibilities

Corporate Governance

• Convening and servicing annual general meeting and board meetings (producing agendas, taking minutes, conveying decisions)
• Providing support to committees and working parties such as the Board of Directors.
• Implementing decisions of the Board.
• Keeping a list of current shareholders and liaising with them.
• Ensure all necessary resolutions and minutes are signed.

Legal

• Providing legal advice during and outside of meetings.
• Managing contractual arrangements with suppliers, retailers and service providers.
• Maintaining current awareness about company law and Labour Law
• Maintaining and managing a database of contracts.
• Tracking all contracts (leases, head leases, supply contracts, maintenance agreements, DMRE licenses, tenure agreements) and report to management timeously on any future action required.
• Monitoring competitor non-compliance trends and reporting to regulatory bodies

Administration

• Assist with legal administration like filing, record-keeping
• Sourcing of documents
• Ad hoc support on matters relating to the legal function in general.

Key Competencies / Skills

• “Governance Body of Knowledge” is extensive and demanding.
• Intellectual rigour–robust participation in board debates
• Boardroom suite presence
• Honest, integrity, trustworthy, and confident
• Respect in corporate community
• Knowledge of current issues (BEE/CSR/IFRS)

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Overview

Our Client in the Fuel Supply Industry is seeking a Legal Assistant to join their team. The successful incumbent will be responsible for the coordination and implementation of the legal services functions. The role includes ensuring that board procedures are both followed and regularly reviewed.

Minimum Requirements

• Grade 12 / Matric
• Degree in Business Management and/or a legal postgraduate qualification
• 3 – 5 previous professional administrative or commercial work experience.
• Knowledge of company secretarial functions
• Experience in a senior operations or administrative management role (advantageous)

Job Responsibilities

Corporate Governance

• Convening and servicing annual general meeting and board meetings (producing agendas, taking minutes, conveying decisions)
• Providing support to committees and working parties such as the Board of Directors.
• Implementing decisions of the Board.
• Keeping a list of current shareholders and liaising with them.
• Ensure all necessary resolutions and minutes are signed.

Legal

• Providing legal advice during and outside of meetings.
• Managing contractual arrangements with suppliers, retailers and service providers.
• Maintaining current awareness about company law and Labour Law
• Maintaining and managing a database of contracts.
• Tracking all contracts (leases, head leases, supply contracts, maintenance agreements, DMRE licenses, tenure agreements) and report to management timeously on any future action required.
• Monitoring competitor non-compliance trends and reporting to regulatory bodies

Administration

• Assist with legal administration like filing, record-keeping
• Sourcing of documents
• Ad hoc support on matters relating to the legal function in general.

Key Competencies / Skills

• “Governance Body of Knowledge” is extensive and demanding.
• Intellectual rigour–robust participation in board debates
• Boardroom suite presence
• Honest, integrity, trustworthy, and confident
• Respect in corporate community
• Knowledge of current issues (BEE/CSR/IFRS)

Overview Our Client in the Fuel Supply Industry is seeking a Legal Assistant to join their team. The successful incumbent will be responsible for the coordination and implementation of the legal services functions. The role includes ensuring that board procedures are both followed and regularly reviewed. Minimum Requirements Grade 12 / Matric Degree in Business Management and/or a legal postgraduate qualification 3 – 5 previous professional administrative or commercial work experience. Knowledge of company secretarial functions Experience in a senior operations or administrative management role (advantageous) Job Responsibilities Corporate Governance Convening and servicing annual general meeting and board meetings (producing agendas, taking minutes, conveying decisions) Providing support to committees and working parties such as the Board of Directors. Implementing decisions of the Board. Keeping a list of current shareholders and liaising with them. Ensure all necessary resolutions and minutes are signed. Legal Providing legal advice during and outside of meetings. Managing contractual arrangements with suppliers, retailers and service providers. Maintaining current awareness about company law and Labour Law Maintaining and managing a database of contracts. Tracking all contracts (leases, head leases, supply contracts, maintenance agreements, DMRE licenses, tenure agreements) and report to management timeously on any future action required. Monitoring competitor non-compliance trends and reporting to regulatory bodies Administration Assist with legal administration like filing, record-keeping Sourcing of documents Ad hoc support on matters relating to the legal function in general. Key Competencies / Skills “Governance Body of Knowledge” is extensive and demanding. Intellectual rigour–robust participation in board debates Boardroom suite presence Honest, integrity, trustworthy, and confident Respect in corporate community Knowledge of current issues (BEE/CSR/IFRS) #J-18808-Ljbffr

Who We AreWe are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.Why choose usBe part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.About The RoleAs the Legal Assistant for a designated Portfolio, you will be responsible for coordinating all legal matters pertaining to property management. Your role will involve providing comprehensive legal advisory services both internally and to the designated Landlord, ensuring compliance with relevant laws and regulations.What you will bringInherent requirements for the position (non-negotiable)Minimum qualification grade 12 A diploma or degree in Legal studies is preferred. 3-5 years of experience in property management. Good understanding of South African property management practices Strong insight into debt collection processes and tenant communication Experience in project management within the real estate sector Additional demonstrable requirements:Proficiency in MS Office, particularly Excel, Word, and Outlook, to efficiently manage documentation and reporting. Advanced Excel skills which include pivot tables, VLOOKUP Excellent time management and administrative abilities, with a strong focus on accuracy and productivity in all tasks. Ability to foster and maintain strong professional relationships, contributing to effective teamwork and collaboration. Demonstrated strengths in communication, analytical thinking, and problem-solving, with the capacity to thrive under pressure. A commitment to delivering high-quality service, ensuring customer satisfaction and alignment with business objectives. What You Will Be DoingIn-house Soft Debt CollectionCoordinate tenant communication for outstanding payments. Manage payment plan negotiations. Track and follow up on payment commitments. Prepare detailed handover documentation for external attorney referrals. Maintain comprehensive tenant payment histories and communication logs. Handover Instructions To External Panel Of AttorneysEnsure in-house attorney has all the necessary documentation for disclosure at court to prove any relevant case. Ensure in-house has all relevant information on each transaction on the recon and has the necessary proof for each entry. Discussions with attorneys and Landlord in respect of suggested way forward. Coordination And Administrative Support For Settlements By EnsuringAll legal elements have been checked and are correct before any setttlement proposal is accepted The full debt and legal fees have been taken into consideration. The offer tabled would be acceptable to the landlord. All disputes are resolved and corrected and the relevant systems are updated. Minutes are taken and filed accordinlgy Counter proposals are communicated between landlord and tenant. Acknowledgment of Debts is signed by both parties and filed. Legal Meetings And ManagementSchedule and conduct monthly meetings with attorneys to discuss strategy and updates on legal matters. Closing Legal MattersEnsure all accounts and legal fees are settled before closing matters. Update systems and inform relevant stakeholders upon closure. Reporting And CompliancePrepare detailed reports in line with landlord policies, including bad debt provisions and legal costs. Ensure compliance with write-off policies and timely audits. Business Rescue And Liquidation SupportPrepare and submit claims, attend creditor meetings, and provide legal advice on risks and claims. If you are passionate about providing exceptional service, thrive in a dynamic and fast-paced environment, and are eager to contribute to creating a positive and welcoming workplace, we would love to hear from you. Join our team and be part of a company that values innovation, collaboration, and a commitment to excellence. We look forward to welcoming you on board!JHI is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply. #J-18808-Ljbffr

About The Role Legal Assistant We are currently looking for a pro active professional within an interest in the legal sector to fulfil a crucial role in our support staff within our Residential Property team in Worcester. The Residential Property team is a fast growing, highly collaborative team with vast opportunity to excel within your career. Based in Worcesterand reporting to our Associate. The Legal Assistant role objective is to provide in-depth business support to the fee earners within the team, including the following responsibilities: Drafting and formatting of letters, documents, and forms such as sale contracts and exchange and completion letters. Conduct searches (Local Authority, Land Registry, Insolvency, Compliance Regulation) Being a first point of contact for any administrative and business support requirements for fee earners, anticipating the teams needs where possible. Supporting the file opening process for the team. Assisting with the preparation of all financial transactions as require, including new matter quotes. Filtering client and agent queries, at times being the first point of contact for clients. About You As a Legal Assistant you will have: Sound knowledge of IT systems including full Microsoft Office suite and Teams. E xcellent attention to detail in all aspects of your work, with confident typing abilities. S trong communication and organisation skills. Experience in a client facing environment would be advantageous. Former experience within a legal/professional services environment would be desirable but not essential. Experience in case management systems is preferable but not essential. About Us Benefits of working with us as a Legal Support Assistant include: 28 days annual leave (plus public holidays) Bonus scheme Life Assurance Scottish Widows Pension Scheme Healthcare cash-plan 1/3 gym membership contribution Electric vehicle scheme Happy People/Perks at Work benefits portal Cycle to Work scheme Flu vaccinations Is HCR the smart move for you? HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed. Why HCR people love their jobs Our people tell us they enjoy working on good quality, interesting matters from a wide variety of our clients, because they get the experience they want to develop their careers. We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive. What career progression will HCR offer you? HCR’s growth constantly creates opportunities for people who want to go places and make a difference, your career plan can become part of our growth plan. At HCR you can expect to work with friendly, energetic, ambitious people, who love getting stuck into a client problem, and enjoy celebrating a good outcome. Our people value the sense of community provided by the individual personality of each office and the collegiate approach across all our service and sector teams. What does HCR believe, achieve and stand for? As a Times Best Law firm, among the UK Top 60, we provide the full range of services that you would expect to organisations, business leaders and individuals. However, in our mission to give everyone the opportunity to experience a different kind of legal service we take an entrepreneurial approach. We’re flexible and responsive to the needs of our clients, delivering the best outcomes for them. We have more than 800 lawyers and support staff, including more than 150 partners, and have been awarded the Law Society’s Lexcel quality mark in recognition of our compliance and client care standards. With ten offices in England and Wales our well-established presence stretches from west to east, ensuring clients can access a full-service legal offering no matter where they’re located. We’ve expanded significantly in Birmingham, Cardiff and the Thames Valley, and our merger with Hewitsons resulted in a full service regional hub being established in the heart of the Waterside innovation area centre of Northampton. Our London and Cambridge continue to grow apace. With solid connections in the communities we work in, and a track record of delivering legal advice to businesses and individuals throughout the areas we base ourselves in, our clients continue to value our approach to providing legal advice, in the way they need, when they need it. As HCR is an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients. We are privileged to be an armed forces-friendly organisation. We also want you to achieve your absolute best during the recruitment process. Please let us know of any changes we can make at any point that will help support your application. If this opportunity sounds of interest to you, please make an application and submit your CV. A note for recruitment agencies – The HCR Resourcing Team is responsible for recruitment across the firm, and where possible will use direct hiring methods. We do work with a Preferred Supplier List, and where appropriate, we will release vacancies to those agencies who we deem most appropriate to support us. Only those agencies will be invited to submit candidates via our recruitment portal. Any speculative or unsolicited CVs sent to any employee or Partner of HCR will not be considered an introduction, and no fees will be applicable. Furthermore, we retain the right to pursue these candidates without query of ownership. #J-18808-Ljbffr

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

We are seeking a highly organised and proactive remote Legal Assistant to support our legal team with administrative, calendaring, client communication, and document management tasks. The ideal candidate will be detail-oriented, self-sufficient, and capable of following established procedures with minimal supervision.

Job Duck is hiring a virtual

V105 - Legal Assistant

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

We are seeking a highly organised and proactive remote Legal Assistant to support our legal team with administrative, calendaring, client communication, and document management tasks. The ideal candidate will be detail-oriented, self-sufficient, and capable of following established procedures with minimal supervision.

Desired degree: Bachelor's Degree in Law or Administrative Degrees with previous Law experience

Schedule:Monday to Friday, 8:00 AM – 5:00 PM US Eastern Standard Time Zone

Key ResponsibilitiesReception & Phones
Answer and triage all incoming calls professionally and efficiently.
Manage call flow and ensure timely and appropriate follow-up.
Calendaring & Scheduling
Accurately add court dates, deadlines, and meetings to the calendar.
Include travel time and preparation for hearings.
Follow court-specific scheduling protocols, including outreach to judicial assistants and e-filing timelines.
Document & Email Management
Download and save court-filed documents via e-filing links to OneDrive.
Ensure correct titling and storage in appropriate client folders.
Read and process CC’d emails to take informed action independently.

Client Follow-Up
Send reminders for document deadlines and payment responsibilities.
Review uploaded client materials (e.g., bank statements) and identify missing items.
Communicate proactively with clients regarding administrative needs.

Workflow Consistency & SOP Adherence
Apply consistent procedures across similar matters.
Refer to and follow written SOPs without needing reminders.
Execute delegated tasks with attention to detail and minimal instruction.
QualificationsPrior experience of more than 2 years in a legal or administrative support role is preferred.
Strong organisational and communication skills.
Ability to manage multiple tasks and prioritise effectively.
Familiarity with calendaring systems, OneDrive, and e-filing platforms

Languages:

English

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team.

Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.

Paid Time Off and holiday pay (where applicable).

Annual Bonuses and Referral Bonuses.

100% remote/home-based position.

Full-time, long-term career opportunities.

Professional development and training.

Dedicated team support.

Alignment with our clients' core values.

Documentation:

You will need to submit the following documents as part of your application:

A copy of your resume in .DOC format.

Please make sure that all documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.

Instructions to Apply:

To successfully complete your application, follow these steps:

As this is an English-speaking role, kindly make sure that all your documents and application forms are filled out in English before submitting them. Thank you!

1. Start by filling in your contact details and click "Next."

2. Provide your educational and work history, then click "Next."

3. Submit the following documents:

Your resume in .DOC format. The resume must be in English.

4. Agree to our terms of service and click "Next."

5. Review your application, and when you're ready, hit "Submit."

Please make sure that all your documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.

Please send in only one application for the job you're most interested in. If you're a good fit for other roles, our Recruitment Team will contact you directly. Thank you!

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Are you an organised and detail-oriented individual looking to grow your career in the legal or financial services sector? A dynamic and fast-paced organisation in Centurion (Lyttelton) is looking for a Junior Legal Assistant to provide vital administrative and legal support to their in-house legal team. This is an ideal opportunity for someone early in their legal career who thrives in a high-volume, deadline-driven environment. Key Responsibilities: Assist with the preparation, formatting, and filing of legal documents Maintain and update legal files, correspondence, and records Liaise with clients, courts, and third parties as required Support the legal team with compliance tracking, reporting, and document reviews Perform general administrative duties including scanning, printing, and data entry Ensure confidentiality and professionalism at all times Matric (essential) Minimum 1 year of experience in a legal or compliance support role (can include internships) Strong understanding of legal processes and documentation Excellent administrative, organisational, and communication skills Attention to detail and a proactive approach to problem-solving Computer literacy (MS Office, especially Word and Excel Must be based in Gauteng and able to work in-office in Centurion #J-18808-Ljbffr