14 Learning Management Systems jobs in South Africa
Instructional Design Specialist
Posted today
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Job Description
Deadline to Apply:
4 pm SAST, 2 October 2025
Decision communicated by African Alliance:
4pm SAST, 9 October 2025
Start Date:
14 October 2025
Delivery Deadline:
12 noon SAST, 14 November 2025
Location:
Open to individuals or agencies
based anywhere in Africa
.
Eligibility:
Must be
African citizens
residing on the continent.
Company Description
The African Alliance, as part of the African HIV Cure Curriculum Consortium, has developed The CUREureiculum, a six-part, community-centered educational resource designed to deepen the technical, political, and ethical engagement of African communities in the emerging field of HIV cure research. Covering gene therapy, analytical treatment interruptions,vaccines, ethical frameworks, and advocacy pathways, The CUREureiculum is a bold step toward decolonising and translating science, and reimagining who gets to shape the future of health.
We are now ready to move from pilot to public. To do that, we need an individual someone, or a team, who can build on existing work to transform this technical and political content into a visually striking, pedagogically sound, and emotionally resonant tool that is accessible, usable, and promote knowledge retention in diverse groups unforgettable.
Role Description
Scope of Work
We are seeking a consultant or agency to collaborate closely with the African Alliance to:
Align Design with Purpose, ensuring the visual language of the curriculum reinforces its core messages: community power, scientific justice, and African leadership.
Design for Adult Learners, using human-centered, participatory learning principles grounded in African contexts.
Translate Complex Concepts into accessible and visually engaging learning resources, while preserving the scientific and political integrity of the content.
Visually Design the six-module curriculum for print and digital use, ensuring cohesion, clarity, and cultural relevance.
Propose Innovative Formats, layouts, or creative executions that make the resource dynamic and usable by facilitators, grassroots organisations, and national institutions.
Design Complementary Materials such as facilitator guides, one-pagers, and social media-ready graphics.
Co-develop a design solution that accommodates budget-friendly updates to the curriculum in future.
Who We're Looking For
This opportunity is open to African citizens only living and working on the continent who can demonstrate alignment with Pan-African, decolonial values. We strongly encourage applications from Black women, LGBTQI+ Africans, and people with lived experience in health justice movements.
You or your team must have
• Proven experience in visual storytelling and design for adult learning.
• A demonstrated understanding of Pan-African politics, decolonial health narratives, and HIV advocacy.
• A portfolio that shows the ability to combine design excellence with political clarity and emotional resonance.
• Familiarity with public health, community engagement, or clinical research is an added advantage, but not a requirement.
• Fluency in designing for multiple formats (print, digital, mobile).
• Commitment to collaborative, feedback-driven working relationships.
Deliverables
Full design of The Cureiculum (6 modules)
Editable source files for all designed materials.
Adapted versions for print and digital use.
Facilitator guide layout and social media visuals.
Timeline and delivery plan (co-developed with the African Alliance team).
Submission Requirements
Please send us:
- A brief proposal (max 3 pages) outlining:
o Your understanding of this assignment and your approach
o How your design philosophy aligns with Pan-African, community-led values
o Your timeline and availability
Portfolio or samples of past work (especially education, advocacy, or social justice work)
CV or company profile, including bios of key team members (if an agency)
Fee proposal or estimated budget
Deadline:
What We Offer
• A chance to shape how science is translated into power.
• Creative partnership and meaningful collaboration.
• Recognition across our networks and publications.
• Fair and transparent compensation based on scope.
This is more than a design job. It's a political act.
If you believe design can be a form of activism, if you understand why Black lives matter, if you understand why the freedom of Palestine, Democratic Republic of Congo, Sudan, Western Sahara and all peoples resisting colonialism, militarism, and corporate extraction is tied to your freedom, if you want to contribute to ending HIV with justice, science, and imagination, we want to hear from you.
Submit all materials
By:
4 pm SAST, 2 October 2025
Subject line:
CFP: The Cureiculum Design Lead
Instructional Design and Online Learning
Posted today
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Job Description
The Independent Institute of Education (The IIE) is a registered private higher education provider and a wholly owned subsidiary of ADvTECH Ltd, listed on the JSE.
The IIE's Central Academic Team (CAT) is the custodian of academic quality, educational technology, and governance across the institution. It leads academic strategy, compliance, and operational integrity through robust governance structures.
The current CAT is in the process of being repositioned as a Centre of Excellence, a hub for academic innovation, staff capacity building, quality assurance, and governance across both the schools and tertiary divisions.
As we reposition CAT, we are excited to invite applications for the role of IDOL Team Lead. Based at The IIE's head office in Sandton, this role will support the Digital Learning & Design Team department.
The purpose of the job:
An Instructional Design and Online Learning (IDOL) Team Lead leads the design, development, and implementation of engaging, accessible online courses that align with institutional strategies and meet diverse learner needs. The role involves collaborating with stakeholders, managing instructional design projects, and ensuring the continuous improvement of the LMS environment. By leveraging advanced instructional design principles, cutting-edge technology, and thorough analysis of student needs, the IDOL Lead ensures that all modules, programmes are engaging, accessible, and optimized for maximum effectiveness. The role involves collaborating with IDs, stakeholders, leading project initiatives, and continuously refining learning strategies to support the growth and development of individuals and teams within the organization.
Reporting to:
The successful candidate will report to the Head Digital Learning & Design
Main Outputs and Responsibilities for this Position:
Manage the Delivery of Modules
- Manage and support the instructional design and learning technologist teams, overseeing workload and priorities.
- Facilitate collaboration between instructional designers, faculty, SME-developers, and learning technologists.
- Manage, according to the production plan, processes and timelines related to the delivery of online material, including own modules.
- This includes the delivery of frameworks by the faculty/developers.
- Mitigate risks and manage delays.
- Check the material on the LMS.
- Provide weekly progress reports to the Digital Learning & Design Manager.
- Manage and ensure that all the IDs (internal and external, including any third-party members) adhere to the required level of support for the faculty.
- Report on team performance, project progress, and identify capacity needs.
Delivery of Modules
- Design engaging, pedagogically sound digital learning experiences aligned with learning outcomes.
- Develop storyboards, scripts, and activity guides for multimedia and online courses.
- Integrate emerging tools, technologies, and learning theories into course designs.
- Collaborate with SMEs, academics, and technologists to create accessible and interactive courseware.
- Ensure all allocated Learning Management System (LMS) modules are developed as per the IIE framework and requirements and presented on the LMS page accordingly.
- Integrate multimedia tools and technologies to create interactive learning experiences.
- Create and utilize the LMS elements within the course page to deliver a strong online learning path for students.
- Manage allocated modules according to agreed timelines and quality standards.
- Provide constructive feedback to and support independent contractors (ICs) and external partners.
- This involves regular communication to ensure alignment of tasks ahead as well as to address any concerns.
- Implement evidence-based instructional strategies to enhance learning.
- Incorporate mechanisms for continuous feedback and improvement.
- Ensure all content is accessible to students with diverse needs and abilities meets all regulatory or accreditation standards.
- Provide technical support and troubleshooting for students and staff.
Quality Assurance
- Using insights from work done by the IDs, Lecturers, and developers, provide documented ongoing support and training during the design and development of modules for the LMS.
- Ensure design standards and project deadlines are met across multiple projects.
- Drive continuous improvement initiatives and training for the instructional design and learning technologist teams.
- Ensure that new team members are properly trained and inducted and that their first work is carefully supervised.
- Respond directly to all quality issues identified or raised by users and escalate as required.
Improve the effectiveness of the LMS platform
- Support & guide IDs and faculties for effective use of the LMS.
- Improve the capacity of both in sound instructional design principles.
- Implement strategies, after evaluation & collaboration, to develop engaging, effective & appropriate modules, for required modes, programmes & associated disciplines.
- Develop the team's capacity to work collaboratively with SMEs & HoPs.
- Conduct & encourage IDs to conduct relevant research that informs LMS-related practices, etc.
- Develop strategies to enhance user engagement and interaction within the LMS, such as gamification elements or discussion forums.
- Implement personalized learning pathways to increase motivation and relevance for users.
- Audit existing courses for compliance with accessibility standards and advise on the necessary adjustments.
- Provide training and resources for content developers/SMEs on best practices for creating accessible materials.
- Conduct user research to identify pain points in navigation and course layout, and redesign interfaces for better usability.
- Gather and analyse user feedback to continuously refine the LMS interface and functionality.
- Evaluate the LMS's accessibility, responsiveness, and optimize content to accommodate diverse learner preferences.
- Develop strategies for creating accessibility-friendly learning materials that retain engagement.
User Performance and Improvement Plans
- Analyse feedback and student/user success data with brands and faculties.
- Improve the capacity of all to use data from the LMS.
- Employ data-based strategies such as personalized learning analytics to identify at-risk students and improve their outcomes.
- Develop the lecturer, campus, and brand's ability to monitor and manage adoption.
- Use data from this to attend to other areas of responsibility.
- Create comprehensive onboarding and training programs for new users to maximize their use of the LMS.
- Establish ongoing support channels, such as help desks or knowledge bases, to assist users with common issues.
Administration and Governance
- Implement and improve systems and processes that can assure that the LMS work is compliant from a regulatory, legal, and governance perspective.
- Administer the monitoring and support systems in such a manner that delivery is effective and efficient, and on time at the standard required.
- Check alignment with the strategies of The IIE at all times.
Qualification
- A minimum of an Honours degree level qualification (or a recognised equivalent thereof) in educational technology, instructional design, or a related field is preferred.
- Master's-level qualification in education, educational technology, instructional design, or a related field
field is preferred—advantageous - Certification with a recognized Learning Management System provider (i.e., Brightspace CAT, Moodle,
etc.) and/or evidence about professional development in Digital Content Design—Advantageous
Experience:
- Minimum of 5 years as an online course designer and Interactive Learning Activities
- Minimum of 4 years of experience in Education technologies Integration, Best Practices, Project Management, Collaboration with stakeholders, Professional Development, Research and Innovation, and Quality Assurance
Competencies:
- Experience in skill development, with a strong background in implementing best practices for the adoption and use of educational technologies in teaching and learning environment as well as good practice of learning design.
- Ability to create online materials that meet defined design specifications.
- Experience with Learning Management Systems (LMS), particularly BrightspCAT, is an advantage.
- Project management & management of learning designers.
- Developing materials for and providing support to users of an LMS (preferably BrightspCAT) will be advantageous.
- Design and implement skills development initiatives (such as self-help modules, online webinars, and in-person workshops) for academic staff on the use of educational technologies.
- Interpersonal skills
- Communication skills
- Collaboration
- Negotiation
- Leadership
- Motivating others
Other Special Requirements:
- Occasional travel between campuses or the central office may be required.
Instructional Design Specialist: Connect Academy: Bellville/Gauteng
Posted today
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Job Description
Who are we?
SanlamConnect is dedicated to supporting, growing, and empowering clients with affordable, easy, and suitable solutions, primarily through face-to-face intermediary channels, but also directly. We have approximately 2,000 tied advisers and 2,000 supporting independent brokers, all dedicated to meet the financial needs of our clients. Our vision: We aspire to be the best at building enduring relationships by connecting clients with Sanlam. We create sustainable value by attracting new clients, supporting ongoing client engagement, and providing adaptive solutions designed to answer life's financial questions. ULTIMATELY, WE EMPOWER PEOPLE TO BE FINANCIALLY CONFIDENT, SECURE AND the opportunity to make the most of who they are, and to be recognised, respected and rewarded for their capabilities.
What will you do?
This is a specialist role, which is responsible for research, design and development of training content and related workshop material in support of client and/or business requirements and with specific focus on alignment with relevant financial services legislation.
The position will ideally be based at the Sanlam Head Office in Bellville, but we will only consider the regional office in Gauteng as an alternative option to Bellville.
What will make you successful in this role?
This role is responsible for:
- Participate in the research and development of practice development strategies, appropriate tools, templates and processes that can be used in the growth of the intermediary's business practice
- Participate in relevant committees and forums to influence governance principles, policies and frameworks
- Collaborate closely with internal and external stakeholders (practice development, sales, product providers and professional bodies)
- Assessing instructional needs within the business and identifying applicable solutions to enhance learning
- Design, develop, and deliver learning programme in alignment with business strategy.
- Development of instructional content used to support online, blended, face-to-face, and online self-paced training programs.
- Translate complex financial planning concepts into practical, adviser-ready learning experiences that directly support practice management, development and business growth.
- Providing support to the business by integrating technology into the curriculum and working with the business to successfully implement learning technologies.
- Reporting and Analytics
The role will further support with:
- Scoping and managing research and design projects as and when required
- Designing training workshops in relation to content, structure, and process
- Rolling out of new training including pilots and train-the trainer sessions
- Maintaining, updating, and reviewing of existing training content
Qualification and Experience
- Relevant B Degree
- A relevant professional qualification (e.g., Instructional Design Qualification) will be advantageous
- E-Learning / Graphic Design experience is recommended
- CFP qualification will be advantageous
- Minimum 5 years' experience in Consultancy and/or Broker Practice
- GenAI as it applies to learning and practice development is recommended
- Assessor / Moderator certification is recommended
Knowledge and Skills
- Computers and peripheral devices
- Win and Mobile OS, MS Office, Exchange
- Moodle: LMS
- Video and web conferencing, multimedia, learning management system and LxP, and other applications (Adobe CS, Captivate, Articulate, etc.).
- Articulate, Camtasia, AVS, Raptivity, SnagIt, Flipping Book, SAP Productivity
- Relevant broker consultant and broker practice management experience (sales processes, client relationship management, best practice)
- Data analytics and Insights
- E-Learning and blended learning development
- Training assessment and evaluation
- Training Needs Analysis processes
- Financial Services Product Knowledge (Sanlam and competitors)
- Relevant regulatory legislation and compliance knowledge
- Full understanding of the different training qualification frameworks
- Sanlam sales and advice processes
- Research methodology
- Project management
Core Competencies
- Customer Focus
- Collaborate
- Innovation
- Results Driven
- Resilience
Personal Attributes
- Excellent communication skills (verbal and written)
- Detailed minded
- Relationship building and networking
- Structured and good planning skills/co-ordination skills
- Innovative and problem solver
- Decision quality
- Technical professional skills
- Presentation skills
- Influencing ability
- Coaching mindset
- Continuous learning
Turnaround time
- The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.
- The closing date for applications is 2 October 2025.
- The recruiter reserves the right to withdraw the advertisement prior to the closing date or to allow further applications to be submitted after the closing date indicated.
Build a successful career with us
We're all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.
Our commitment to transformation
The Sanlam Group is committed to transformation and embracing diversity and our employment equity plan and targets will be considered as part of the recruitment process. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society as well as people with disabilities.
Part-Time Navigator: INDP8412w (Instructional Design Project)
Posted today
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Job Description
Direct Reporting Line:
Head: Academic (Academic Co-Navigator)
Vega School is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).
The IIE's Vega, Online Distance Centre has the following vacancies for a (Part-time Online Lecturer/Navigator) for the 2026 Academic year:
INDP8412w (Instructional Design Project)
Competencies Required:
Preparation and lecturing online as per the Module Guide; Teaching curriculum outcomes as per contract hours and stipulated per pre-agreed timetable; Briefing students for assignments and providing feedback; Marking assessments and providing feedback; Presenting class marks and feedback to the Programme Managers; Actively engaging with current trends in teaching and learning strategies within the IIE VEGA environment.
Minimum Qualification Requirements:
Ideal:
- Master's degree in education, instructional design, educational technology, or related field, for example, curriculum development and/or academic management.
- Alternative: Master's degree in an own field, such as information design with an NQF8 in Instructional design/EdTech or UX design.
Minimum Work Experience Requirements:
Lecturing/online lecturing experience in Instructional Design
Two years in curriculum development and design, Teaching Experience, or facilitation of corporate education.
Working Conditions:
- This is an Online part-time position.
- Online Lecturing and academic delivery to ensure students are guided and supported in their learning to achieve module outcomes.
The IIE's Vega is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.
Part-Time Navigator: PMID8412w (Project Management for Instructional Design)
Posted today
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Job Description
Direct Reporting Line:
Head: Academic (Academic Co-Navigator)
Vega School is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).
The IIE's Vega, Online Distance Centre has the following vacancies for a (Part-time Online Lecturer/Navigator) for the 2026 Academic year:
PMID8412w (Project Management for Instructional Design)
Competencies Required:
Preparation and lecturing online as per the Module Guide; Teaching curriculum outcomes as per contract hours and stipulated per pre-agreed timetable; Briefing students for assignments and providing feedback; Marking assessments and providing feedback; Presenting class marks and feedback to the Programme Managers; Actively engaging with current trends in teaching and learning strategies within the IIE VEGA environment.
Minimum Qualification Requirements:
Ideal:
- Master's degree in education, instructional design, educational technology, or related field, for example, curriculum development and/or academic management.
- Alternative: Master's degree in an own field, such as information design with an NQF8 in Instructional design/EdTech or UX design.
Minimum Work Experience Requirements:
Lecturing/online lecturing experience in Instructional Design
Two years in curriculum development and design, Teaching Experience, or facilitation of corporate education.
Working Conditions:
- This is an Online part-time position.
- Online Lecturing and academic delivery to ensure students are guided and supported in their learning to achieve module outcomes.
The IIE's Vega is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.
HR Trainee: Technical Training Systems
Posted today
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Job Description
Company Description
-This is a 6 Months Fixed Term Contract
Venetia is an open-pit mine and the country's largest producer of diamonds. The mine is in Limpopo Province in the north east corner of South Africa. Currently, we're mining two of the mine's largest Kimberlite pipes in a single, open-pit operation. Open-pit mining is likely to run to and preparations are already under way to convert to underground mining, which is expected to extend the life of the mine to 2046.
Job Description
-To support the accurate and timely administration of employee training records, both pre-employment and post-employment, across multiple systems.
- Training Records Administration - Monitor and diagnose issues in training record accuracy and completeness. - Capture and update employee training records in SAP and other systems. - Archive documentation in line with compliance standards.
- SAP System Support - Learn and apply SAP functionalities (Qualifications and Training Catalogues). - Analyse system data to identify gaps and recommend improvements.
- Bridging Recruitment and On-Mine Systems - Implement and refine SOPs for data transfer between recruitment and training systems. - Monitor data flow and diagnose inconsistencies.
- Filing and Archiving - Maintain structured filing systems and ensure compliance with data protection.
- Learning and Development - Participate in structured learning to build system administration skills. - Apply knowledge to improve operational processes and reduce waste.
Qualifications
- -Grade 12/N3/NQF 4 equivalent qualification
- HR/Training Diploma or Degree.
EXPERIENCE
Experience statement should include reference to:
- 1-2 years in administrative or data entry roles (preferred)
- Exposure to SAP or similar systems (advantageous)
- Experience in monitoring and improving operational process is beneficial.
KNOWLEDGE AND SKILLS
- Understanding of training administration and data systems.
- Ability to monitor and diagnose operational issues in data processes.
- Knowledge of SAP Qualifications and Training Catalogues.
- Analytical skills to interpret data and recommend improvements.
- Attention to detail and process discipline.
Additional Information
-Values
Put Safety First – We consider all risks to people and the environment before proceeding with any activity. We address risks before beginning any activity, even if this means stopping a task. Zero Harm is always our goal.
Be Passionate – We are exhilarated by the product we sell, the challenges we face and the opportunities we create.
Pull Together – Being united in purpose and action, we will turn the diversity of our people, skills and experience into an unparalleled source of strength.
Build Trust – We will always listen first, then act with openness, honesty and integrity so that our relationships flourish
Show we Care – The people whose lives we touch, their communities, nations and the environment we share, all matter deeply to us. We will always think through the consequences of what we do so that our contribution to the world is real, lasting and makes us proud.
Shape the Future – We will find new ways. We will set demanding targets and take both tough decisions and considered risks to achieve them. We will insist on excellent execution and reward those who deliver.
Closing Date: 15 September 2025
Should you not have heard from the HR Department four weeks after the closing date, kindly consider your application as unsuccessful.
De Beers Group HR Trainee: Technical Training Systems
Posted today
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Job Description
Job Description
To support the accurate and timely administration of employee training records, both pre-employment and post-employment, across multiple systems.
- Training Records Administration - Monitor and diagnose issues in training record accuracy and completeness. - Capture and update employee training records in SAP and other systems. - Archive documentation in line with compliance standards.
- SAP System Support - Learn and apply SAP functionalities (Qualifications and Training Catalogues). - Analyse system data to identify gaps and recommend improvements.
- Bridging Recruitment and On-Mine Systems - Implement and refine SOPs for data transfer between recruitment and training systems. - Monitor data flow and diagnose inconsistencies.
- Filing and Archiving - Maintain structured filing systems and ensure compliance with data protection.
- Learning and Development - Participate in structured learning to build system administration skills. - Apply knowledge to improve operational processes and reduce waste.
Qualifications
- Grade 12/N3/NQF 4 equivalent qualification
- HR/Training Diploma or Degree.
Experience
Experience statement should include reference to:
- 1-2 years in administrative or data entry roles (preferred)
- Exposure to SAP or similar systems (advantageous)
- Experience in monitoring and improving operational process is beneficial.
Knowledge And Skills
- Understanding of training administration and data systems.
- Ability to monitor and diagnose operational issues in data processes.
- Knowledge of SAP Qualifications and Training Catalogues.
- Analytical skills to interpret data and recommend improvements.
- Attention to detail and process discipline.
Additional Information
Values
Put Safety First
- We consider all risks to people and the environment before proceeding with any activity. We address risks before beginning any activity, even if this means stopping a task. Zero Harm is always our goal.
Be Passionate
- We are exhilarated by the product we sell, the challenges we face and the opportunities we create.
Pull Together
- Being united in purpose and action, we will turn the diversity of our people, skills and experience into an unparalleled source of strength.
Build Trust
- We will always listen first, then act with openness, honesty and integrity so that our relationships flourish
Show we Care
- The people whose lives we touch, their communities, nations and the environment we share, all matter deeply to us. We will always think through the consequences of what we do so that our contribution to the world is real, lasting and makes us proud.
Shape the Future
- We will find new ways. We will set demanding targets and take both tough decisions and considered risks to achieve them. We will insist on excellent execution and reward those who deliver.
Closing Date: 15 September 2025
Should you not have heard from the HR Department four weeks after the closing date, kindly consider your application as unsuccessful.
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QA & LMS Administrator
Posted today
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Job Description
The main purpose of the job is LMS administration and direct training activities and requirements for the Optix Academy based on the Optix Academy Quality Management System, QCTO and all relevant accreditation requirements.
Minimum RequirementsKnowledgeand skills:
- Microsoft Office skills at an advanced level (Excel, Word, PowerPoint, Outlook)
- Knowledge of training administration and quality assurance processes.
- Knowledge of skills development legislation and ETQA body requirements.
Experience:
- Minimum 2 years' experience in a training environment.
- ISO experience would be an advantage.
Qualifications
- Grade 12/ Matric.
- Tertiary qualification in education or HR would be an advantage.
- FAM – Facilitator, Moderator and Assessor
- SDF – Skills Development Facilitator
Other
- Driver's licence with no endorsements.
- Clear criminal record
- Assist with the administration, capturing and storage of Compliance and Quality Assurance related documentation such as, but not limited to learner registrations, assessments, moderations, logbooks, reports, certificates, attendance registers, portfolios of evidence.
- Assign all training courses on the LMS system
- Co-ordinate training requests received
- Keep record of completed and outstanding training requests
- Upload learner achievements onto QCTO system on a weekly and monthly basis
- Screen shot all learners loaded onto the QCTO LMS system
- Ensure Optix Academy Trainer Accreditation is current and up to date
- Control the preparation of all accredited training Portfolios of Evidence (POE's) in preparation for both Internal and External Moderation
- Ensure monthly internal moderation is conducted monthly for all accredited training conducted by the Optix Academy
- Application and management of QCTO External Moderation (EM) monthly
- Control and where necessary Issue Optix Academy Certification, both accredited and non -accredited certification.
- Control and oversee the Optix Academy compliance matrix daily.
- Control and oversee the capturing of all training interventions, attendance registers and certificates of competence and/or completion
- Manage the document control library of all accredited and non-accredited learning material.
QA & LMS Administrator
Posted today
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Job Description
The main purpose of the job is LMS administration and direct training activities and requirements for the Optix Academy based on the Optix Academy Quality Management System, QCTO and all relevant accreditation requirements.
2X QA Systems and Training Administrator
Posted today
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Job Description
BIOVAC
is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous
2X
QA Systems and Training Administrator FTC
to join a goal-oriented team.
QUALIFICATIONS NEEDED:
- Diploma in Business Administration or equivalent.
- Grade 12/ Matric or equivalent.
- Recognition is given to Prior Learning and practical experience.
NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:
- At least 3 years' experience within a similar position and environment.
- Technical and Computer skills such as MS Office (Word, PowerPoint, Excel), MS Teams and Outlook.
- Document management e.g., filing, archiving, retrieval of documents.
KEY DUTIES & RESPONSIBILITIES OF THE ROLE:
Core Technical Delivery
Management of Archives:
- Ensure that documents and records are submitted to Archive center are in good order, up to date, and GdocP compliant.
- Ensure that documents submitted for archiving is logged into archive logbook.
- Ensure that documents and records are archived within a BIN, and logged onto Archive Index, with the document contents and unique archive position.
- All Archive documents to be scanned in electronic folders as per specific categories.
- Ensure that a tracking mechanism is in place for easy traceability, using the unique BIN location numbering system.
- Identify gaps and duplication.
- Ensure that the retention periods for hard copies are adhered to as per stipulated in the Archive SOP.
- Update and maintain document information management systems register(s) as per the SOP and ensure correct and timeous turnaround times.
- Review SOP, WI and other related documentation applicable to the Archive center on request and when required.
- Making records available to users in online formats.
- Evaluating, selecting, retrieving and arranging materials.
- Answering documentation enquiries.
- Storing and preserving perishable documents.
- Document administration with Pharmaceutical Quality System documents.
- Record administration and archiving.
- Filing of documents and the management of the Archive database.
- Coordinate the document/ software sign-out, and retrieval within the Archive where applicable, e.g. Batch Books.
- General administration including filing (electronic and hard copies), scanning, assisting in audits, minute taking.
- Ensure effective and timely communication and escalation to the appropriate levels of management.
- Ensure that GMP Documents and Records are sent off-site to archive timeously to the company's service providers, in the event of a shortage of space on-site occurring.
- Ensure that the off-site archiving procedures are compliant with the provider's procedures with archiving at their facility and retrieval for Biovac.
- Ensure that retention times are adhered to as per the SOP.
- Ensure that Archive center is audit ready for both internal and external bodies.
General Administration:
- QA administrative support includes photocopying, scanning, filing, and delivering documents to various stakeholders and any other administrative needs required in the QA department.
- Provide and capture department KPI and metrics as periodically required.
- Issue Risk assessment numbers to site.
- Capture of Risk assessment actions and communication to site on outstanding actions.
Logbook Administration:
- Creation of logbooks on time.
- Review of logbooks for adherence to good documentation practices.
- Issue of logbooks to user departments on time.
- Retrieval and archiving previous version of logbooks.
- Monitor Trackwise to update to Standard forms and ensure appropriate.
Application Deadline: 10 October 2025
If you do not receive a response from us within three weeks of submitting your application, please understand that your application was not successful.
We believe in the magic of diversity within teams and to achieve this, we do apply Employment Equity principles during our selection process where this is necessary to achieve such diversity.
Disclaimer:
Dear Applicant, we appreciate your interest in joining our organization. It is imperative for us that you understand how we handle your information. We are committed to ensuring the security and confidentiality of the information you provide. Your personal details will be collected for the sole purpose of the application process and will be used strictly for that purpose. By applying, you acknowledge and consent to the collection, use, and protection of your personal information in accordance with our privacy policy. If you have any inquiries or concerns, our Human Capital department is available to provide clarification. We look forward to reviewing your application.''