What Lawyer Jobs are in South Africa?

• Matric / Grade 12
• Secretarial Diploma / Legal Secretarial Qualification
• Minimum 4- 6 years experience in a Legal Secretarial or Executive PA role within the legal profession
• Proven experience supporting Directors, Partners, Advocates, or other Senior Legal Professionals
• Strong experience in drafting, formatting, proofreading, and typing legal documents
• Dictaphone typing experience is essential
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience with QuickBooks, capturing time entries, and finalizing fees
• Strong understanding of legal billing procedures, fee notes, invoicing, and disbursement allocations
• Extensive experience with pleadings, affidavits, notices, heads of argument, legal correspondence and court-related documents

• Draft, type, format, and amend pleadings, affidavits, particulars of claim, notices, legal opinions, court documents, heads of argument and legal correspondence
• Screen calls, handle messages, and liaise professionally with Attorneys, Clients, Counsel, Courts and service providers
• Prepare memoranda, reports, and formal correspondence
• Manage diaries, consultations, court dates, deadlines, and reminders
• Coordinate consultations, meetings, and legal appointments
• Capture time entries and ensure accurate billing and fee finalization
• Generate invoices, assist with collections, and address Client payment queries
• Allocate disbursements and support fee recovery processes
• Assist with the preparation of court bundles and supporting documentation
• Coordinate business travel arrangements, accommodation and itineraries
• Manage, archive, and retrieve files
• Ensure all documents are professionally presented and submitted within required deadlines
• Provide seamless day-to-day administrative support to ensure the efficient operation of Chambers

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
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• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
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• Please take note that the applicants who do not adhere to the minimum requirements will not be considered for the respective position.
• Note our clients may expire jobs at their own discretion.
• AJ PERSONNEL will only respond to shortlisted candidates.
• If you have not received a response within two (2) weeks from applying, your application was then unsuccessful for that specific position, however your profile remains on our system for future opportunities.

Contractual Documents

• Identifies business objectives of direct sales, licensing, consulting transactions, related issues, and facilitates risk/benefit analysis.
• Reviews, drafts and negotiates major account agreements, consulting agreements, special licensing, non-disclosure agreements, terms and amendments for customers
• Drives contract lifecycle from drafting through completion of the negotiation process, and/or contract execution.
• Manages contract change control process and related correspondence requiring legal input.
• Drafts, manages, distributes, responds to, or analyses Request for Information (RFI), Request for Proposal (RFP), Request for Quote (RFQ) or customer terms & conditions as needed.
• Maintains a deep understanding of the company contract templates, contracts policy, legal risk and liability, and company position on various matters.
• Prepares contracts for internal review and approval and ensures compliance with company policies as well as applicable laws or regulations.
• Interprets contracts and advises sales / consulting managers on contractual responsibilities.
• Translates complex commercial/legal scenarios into simple language and action plans.
• May mentor and train less experienced contract professionals.
• May work under the direction of other department staff (particularly the companys Regional Offices) or directly with business stakeholders
• Supports the companys Regional Offices / business stakeholders on sales-related projects

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

Business

• Excellent communication and interpersonal skills.
• Strong negotiations and Leasing skills.
• Dynamic and enthusiastic
• The ability to interact professionally with tenants
• Competent time management skills
• Professional attitude and capability and personal initiative
• Be deadline driven

Human Capital

• Transparent honesty.
• Reliability.
• Positive Attitude and highly motivated
• Lead by example.
• Assertive and effective communication.
• Sensitive to client and staff requirements and problems.
• Ability to create a professional office environment
• Organization and planning skills.

REQUIRED MINIMUM EDUCATION/TRAINING

• Relevant LLB degree or similar legal qualification

REQUIRED MINIMUM WORK EXPERIENCE

• Must be an admitted Attorney
• Property industry experience is essential
• A Minimum 4 - 6 years working experience in the related field
• Strong Proficiency in relevant computer packages (MS Office) and software packages
• Excellent attention to detail and numerate accuracy

Employer Description

A well-established and highly regarded law firm based in Cape Town.

Job Description

Our client is seeking an experienced Litigation Secretary to join their growing team on a permanent basis.

The firm practices exclusively in Family Law and has experienced significant growth, creating an opportunity for a professional, mature and highly organized Litigation Secretary who thrives in a fast-paced, high-volume environment.

You will be responsible for:

• Providing comprehensive secretarial and administrative support to the legal team.
• Preparing, formatting and managing legal correspondence and court documents.
• Maintaining electronic and manual filing systems.
• Liaising professionally with clients, counsel, courts and third parties.
• Managing diaries, appointments and legal documentation.
• Ensuring compliance with FICA requirements and firm procedures.
• Assisting in maintaining an efficient workflow within a busy Family Law litigation department.

Qualifications

• Matric.
• Relevant Paralegal or Legal Assistant qualification (advantageous).

Skills

The successful candidate will have:

• 810 years experience as a Litigation Secretary within a legal practice.
• Previous Family Law litigation experience is essential.
• Excellent dictaphone typing skills with a high level of accuracy.
• Proficient in Legal Suite.
• Good working knowledge of Microsoft Word and Excel.
• Experience with DocFox (nCino), Windeed and FICA processes would be advantageous.
• Excellent administrative, organisational and time management skills.
• Strong attention to detail and the ability to work accurately under pressure.
• Professional, dependable and able to work effectively within a team.

• Act as a key support to the Head of Legal, serving as a trusted second-in-command across legal, compliance, and governance matters.
• Support the Head of Legal across legal, compliance, governance, and risk management activities, acting as a trusted second-in-command.
• Draft, review, administer, and maintain commercial contracts, agreements, employment documentation, and legal correspondence.
• Ensure compliance with applicable legislation, company policies, governance frameworks, and regulatory requirements.
• Coordinate incident management, insurance claims, dispute resolution, litigation matters, and risk-mitigation initiatives.
• Support HR compliance processes, including statutory submissions, UIF administration, visa applications, disciplinary matters, and employee relations documentation.
• Draft employment contracts, remuneration amendments, employee correspondence, and other HR-related documentation.
• Coordinate recruitment, onboarding, induction, and offboarding processes.
• Administer employee benefits, leave records, payroll-related submissions, attendance reporting, and HR reporting requirements.
• Serve as the first point of contact for employee queries, providing professional, confidential, and solutions-focused support.
• Oversee general office administration, including expenditure approvals, contractor compliance documentation, office maintenance, and supplier coordination.
• Ensure adherence to Health & Safety requirements and support the management of office facilities and operational requirements.
• Coordinate employee engagement initiatives, including recognition programmes, work anniversaries, birthdays, and staff events.

• Advanced Excel
• Legal background

• Paralegal or Business Administration Degree