371 Junior Admin jobs in South Africa

Duties & Responsibilities

• Comprehensive maintenance of all financial control systems.
• Relieve the Catering Manager in his / her absence.
• Ensure that the unit is profitable at all times.
• Handling of cash - completing sales control sheets correctly and balancing theoretical and actual sales.
• Dealing with customers - requests for functions, function bookings, and complaints.
• Monitoring of daily resale outlet.
• Assist with management of the unit.
• Assist with stock takes - ensure goods received are checked against invoices for quantity and quality.
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by the unit as per stipulated times.
• Ensure all bookkeeping returns and trading analysis figures are balanced as required.
• Ensure that issues from stores are done according to standardised recipes and recorded on Menutec.
• Comply with all company administrative procedures and staff training as required.
• Assist in managing all cash from change cash ups, shortages, and banking.
• Build and maintain customer, supplier, and client relationships.
• Assist in ensuring that all company policies and procedures are complied with.
• Assist with HR and IR issues.
• Attend meetings when required.
• Stay updated with financial trends and best practices.
• Accurate filing of account and financial records. Submit relevant, accurate financial documentation when needed.
• Inform management of any discrepancies.
• Maintain financial operational controls within budgetary requirements.
• Ensure that the asset register is accurately maintained and updated.
• Follow up and record all short payments from clients.
• Maintain Balance Sheet Reconciliation files; full processing of cash books and monthly bank reconciliations for all companies.
• Monitor resale outlets to ensure cash at units is fully reconcilable.
• General administration and housekeeping of all financial documents for all companies.
• Preparation and posting of General Ledger Journals.
• Ensure complete and valid PRS processing to the AX system.
• Prepare payment requisitions and load onto respective banks for payment.
• Liaise with Unit Managers regarding collection and invoicing of local debtors.
• Assist in debtor collections as required.
• Perform any other duties outside the scope of responsibility as required.

Key Skills

Aviation Safety, Design Engineering, Drilling Engineering, Facilities Management, Account Development, Apache Commons

Employment Type : Full-Time

Experience : years

Vacancy : 1

• Completed Matric
• Diploma Business Commerce
  
  

• 3-4 years Experience of the bank's products, processes and systems. Understands regulations governing the management of financial services and other relevant bank policies.
  
  

• Adopting Practical Approaches
• Articulating Information
• Challenging Ideas
• Developing Expertise
• Documenting Facts
  
  

• Active Listening
• Customer Reception and Channeling
• Difficult Calls Management
• Electronic Communications & Devices
• Query Resolution

Our client is seeking an experienced Admin Manager to join the Johannesburg team.

1. Collaborate with other sector heads to ensure cross-functional smoothness.
2. Communicate with admin and management staff to ensure timely and efficient project and daily SLA delivery.
3. Monitor SLAs and KPIs for customer satisfaction, response times, and uptime.
4. Ensure all administrative staff align with group deadlines, objectives, and goals.
5. Support branch admin staff and provide continuous training in Enterprise and customer SOPs and protocols to develop staff. Implement training programs to enhance skills and knowledge within the teams.
6. Maintain effective communication with internal and external stakeholders, including suppliers, other branches, and customers. Ensure that all parties are informed of service updates, issues, and resolutions.
7. Maintain a high level of administrative accuracy.
8. Establish and maintain a healthy relationship with customers.
9. Ensure all customer projects run smoothly and that deadlines are met.
10. Attend to customers’ queries telephonically and via email.
11. Ensure calls are accurately closed within SLA.
12. Submit reports as required.
13. Ensure all customer callouts are logged from portals on time and all customers receive adequate and timely feedback.
14. Track and report on KPIs and SLA performance.
15. Liaise with clients for scheduling, job updates, callout updates, and resolution of admin issues.
16. Ensure warehouse checks and counts are submitted and quarterly year-end processes are followed.
17. Ensure client invoicing and affiliate accuracy.
18. Debtors tracking and checks.
19. Asset scrapping submissions and progress monitoring.
20. Check technician and engineer incentives for accuracy.
21. Ensure admin alignment with national SOPs and deadlines.
22. Track SLA compliance and drive improvements.

• Grade 12
• Relevant tertiary qualification
• Minimum 3 – 5 years relevant experience
• Proficient in MS Office

We have a position available for an administrative assistant in Pretoria. This role involves managing loan documentation, ensuring data accuracy, providing support on the loan and insurance policy administration systems, training on the insurance policy administration and loan systems, and contributing to the smooth operation of micro-loan programs.

Responsibilities: Micro Loan Management: Process loan applications from initiation to closing, verifying all necessary documentation and ensuring compliance with regulatory requirements. Conduct thorough credit analysis and risk assessment to determine loan eligibility and terms. Maintain accurate and organized loan files, ensuring all documentation is complete and up to date. Provide exceptional customer service by addressing inquiries and resolving issues related to loan applications and status. Monitor loan performance and assist in the collection of payments, communicating with clients as needed. Communicate with borrowers regarding loan status and provide support throughout the loan lifecycle. Prepare loan disbursement checklists and verify supporting documents. Coordinate with internal teams, including underwriting, compliance, and funding, to facilitate seamless loan transactions. Conduct thorough reviews of loan documentation to ensure compliance with company policies and regulatory requirements. Develop and implement process improvements to enhance operational efficiency and reduce turnaround times. Serve as a primary point of contact for clients and stakeholders, addressing inquiries and resolving any issues that may arise. Provide training and mentorship to junior loan administrators, fostering a culture of continuous improvement and excellence.

System Training and Support: Develop and deliver training materials and sessions for staff on the use of the insurance policy administration and loan management systems. Provide ongoing technical support to users of the policy administration and loan systems, troubleshooting issues and ensuring efficient system utilization. Collaborate with IT support to resolve complex system problems. Contribute to the improvement of system processes and workflows.

General Administrative Support: Answer phone calls and emails, directing inquiries to the appropriate personnel. Prepare correspondence, reports, and other documents. Maintain organized filing systems for documentation. Create training manuals and online training guides. Assist with other administrative tasks as needed to support the operations department.

Proven experience in administrative support, ideally within a financial or lending environment. Familiarity with loan processing procedures and documentation. Excellent communication and interpersonal skills, with the ability to train and support users. Excellent organizational and problem-solving skills. Ability to work independently and as part of a team. 2+ years of experience in loan administration or a related financial services field. Strong understanding of lending policies, procedures, and regulations. Proficiency in loan processing software and Microsoft Office Suite. Excellent analytical skills with attention to detail.

Basic salary of R 14 500.00 on offer and negotiable.

Send CVs in MS Word format with a copy of your highest qualification to

Disclaimer: Dear Applicant, please note that if you are not contacted by All Star Placements within five days of your application you may assume that the application was unsuccessful (i.e. You do not adhere to the minimum standards for the position in question) your CV will however be placed onto our database for any future employment opportunities that may arise.

Job category: Other: FMCG, Retail, Wholesale and Supply Chain

Location: Boksburg

Contract: Permanent

Remuneration: Market Related

EE position: Yes

SPAR RETAIL STORES PTY (LTD), A DIVISION OF THE SPAR GROUP LTD, IS RECRUITING FOR AN ADMIN MANAGER.

The successful candidates will be located in these areas:

• Johannesburg (Randparkridge and Lyndhurst)

PURPOSE

Identity and implement Best Operating Practices from a store accounting perspective. To ensure that all financial data & transactions are accurately captured & reconciled to produce accurate trial balances and financial reports.

KEY PERFORMANCE AREAS

• Reconciliation of bank account ledgers and cashups on a daily basis
• Reconciliation of weekly Drop Shipment and DC Warehouse supplier accounts
• Maintenance of general ledger accounts
• Balancing & reporting on daily sales
• Ensuring all balance sheet recons are completed timeously and accurately for month end reporting
• Capturing and reviewing of journal entries
• Supervision of store admin team
• Managing and controlling of documents management systems
• Maintain fixed asset registers
• Support all adhoc finance projects
• Managing payment submissions

MINIMUM REQUIREMENTS

• Matric with Accounting and Mathematics
• Related tertiary qualification (Or studying towards)
• 3 years’ relevant experience in FMCG
• Accuracy and ability to pay attention to detail
• Analytical with strong recon skills
• Ability to work well under pressure
• Organized and dependable
• Work to timelines and deadlines
• Excel intermediate mandatory
• SAP experience advantageous
• EasyAcc experience required

SPAR RETAIL STORES (PTY) LTD IS AN EQUAL OPPORTUNITY EMPLOYER. ALL POSITIONS ARE PLACED IN ACCORDANCE WITH THE COMPANY’S EMPLOYMENT EQUITY PLAN.

APPLICANT UNDERSTANDS THAT IF HE/SHE HAS NOT HEARD FROM THE STORE WITHIN 1 MONTH OF TODAY, THAT HE/SHE CAN CONSIDER THE APPLICATION AS BEING UNSUCCESSFUL.

Kindly note: All applications are to be submitted through the Careers Site and Pnet. Please refrain from calling the Distribution Centre (DC) or emailing applications directly.

Prior experience may compensate for qualifications not met and all appointments are subject to our Affirmative action policy.

BUSY SIGNAGE COMPANY is looking for an Admin Assistant .

Requirements:

• Must be computer literate
• Well spoken
• Team player

Position: Immediate start

Responsibilities:

• Providing essential support to the organization
• Managing daily office tasks
• Maintaining records
• Facilitating communication
• Scheduling appointments
• Managing correspondence
• Preparing documents
• Coordinating travel arrangements

This role is crucial for ensuring smooth office operations and supporting team members.