20 Investment Admin jobs in South Africa

Our client is on the hunt for a dynamic and motivated Associate – Banking & Investment Support Officer to join a prestigious family office company. The successful candidate will form part of the Banking and Investment Support team and ensure a high-quality and consistent client service. The individual will assist in the execution of instructions and various administrative tasks around bank account and investment management in an accurate way and by respecting appropriate deadlines.

Principal Elements & Accountabilities:

Banking:

• Opening and closing of bank and investment accounts with core and non-core banks.
• Collaborate with a variety of financial institutions across numerous jurisdictions worldwide to set up client relationships.
• Maintain bank and investment accounts, for instance by adding/removing a beneficiary/settlor/protector or giving a power of attorney to a third party.
• Maintain bank and investment accounts.
• Maintain an E-Banking users list.
• Take on and loss of clients.
• Transfer of equities, bonds, mutual funds and private placement between custodians, through fund administrators and/or with private companies.
• Input of data in our in-house integrated database system to keep up-to-date information at any point in time.
• Respond to day to day queries from internal and/or external parties and help resolve issues.
• Manage and execute business initiatives independently from inception to implementation.
• Relevant/day-to-day people management tasks.

Investments:

• Preparing subscription/redemption instructions for Alternative Investments (Single Hedge Funds, Private Equity Funds, Property Funds etc).
• Inputting non-automated investment transactions in our in-house integrated database systems.
• Keeping line-by-line and non-automated clients investment accounting up to date.
• Managing and executing instructions like corporate actions, proxy votes, conversions, capital calls and distributions.
• Collating KYC, FATCA, CRS and compliance documentation for fund administrators and other third parties.
• Preparing SWIFT payment instructions.
• Reconciliation of investment positions and working on reconciliation breaks.

Qualifications And Experience:

• Appropriate degree or higher diploma and 5 to 8 years of experience in working in the financial industry would be an advantage.
• STEP qualifications would be an advantage but at least a good understanding of basic information re Offshore Trust and Company and the relationship between Trust and Company, Trustee and Beneficiaries.
• Team management experience is required.
• Computer literacy (Word, Excel, Outlook and modern financial accounting packages).
• Knowledge and understanding of Double Entry Bookkeeping and Multi-Currency accounting.
• Knowledge and understanding of Financial Products.

Competencies and Behaviours:

• Strong organisational skills and the ability to manage priorities efficiently in a demanding environment.
• Strong decision-making skills.
• Strong technical and conceptual skills.
• Strong interpersonal skills, a high level of motivation and flexibility excellent communication skills with the ability and maturity to deal effectively with all levels of staff and Management within the Group, third-party service providers such as asset managers and tax consultants, and with high-powered (often demanding) clients.
• Strong people management skills.
• A strong client care/service orientation and attention to detail.
• Deals responsibly with confidential information.
• Displays a high level of professional integrity.

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Summary of the position:

The Specialist: Investment Compliance Support Services is first and foremost the regulatory specialist in the Investment Compliance Support Services (“ICSS”) team. The ICSS team reports both regulatory and bespoke mandate compliance breaches to clients daily on a post-trade basis and provides the functionality to our clients for monitoring breaches on a pre-trade basis as well, from NX Manager. The team also produce monthly regulatory holdings reports to clients, run from the data warehouse, and enriched with data from both
InvestOne and NXManager.

External Manager look-through is performed for monthly reporting. The role requires good knowledge/experience across the investment and operational cycle. The role largely entails the interpretation of both mandates and legislation/regulation to effectively translate the regulation into workable compliance rule results, upon which our clients depend for guiding their investment decisions within client mandates and prescribed regulation.

The role will collaborate within the ICSS team and other relevant teams to ensure that the interpretation is successfully applied to both the NX Manager platform (enabling pre- and post-trade compliance) as well as the Compliance Reporting Warehouse. Whilst the primary focus of the role is thus the interpretation of mandates / regulation / legislation, there is also a requirement to have a working knowledge and understanding of the process of converting this interpretation into rules within the technology platform. Therefore, strong technical or operational knowledge of investment instruments and issuers is required, as experience on NX Manager (Decalog) (preferred) or another comparable compliance monitoring system is ideal. In support of the above, the basis of successful compliance rule monitoring and reporting is the continual oversight on static and market data to ensure correct classification into regulatory rulesets.

You will be required to assist with the processing of external manager data and mapping instruments for ingesting into the Apex systems and thus will work closely with the Instrument and Fund Setup team to update and maintain static data integrity for investment compliance purposes. Data and issuer market capitalization checks will be required.

Outline of main duties and responsibilities :

• Reporting: Rotation of daily post-trade reporting; monthly compliance reporting (Reg28 and Reg30).
• Monthly pre-reporting checks to ensure sound and consistent instrument and issuer
• classifications for monthly reporting.
• Troubleshooting classification issues, cleaning static data to support daily monitoring and monthly report integrity.
• Support the efforts within the ICSS team in respect of interpreting and documenting
• legislative, regulatory and mandate compliance requirements applicable for use in NX
• Manager and the Compliance Reporting Warehouse.
• Documenting the interpretation of legislative or regulatory changes, in a manner which allows for these documents to be circulated internally at Apex or externally to clients, and input into planning for these changes.
• Testing of all changes and developments.
• Developing, coding, and implementing compliance rules to NX Manager.
• Critically reviewing compliance rules to improve integrity on an ongoing basis.
• Following of proper test protocol in UAT environment and change control protocol of rules into the production environment.
• Being pro-active in solution-finding and regularly question processes and “status quo’s” to
• constantly improve.
• • Providing professional support to the Apex client base in respect of compliance related
• queries, including interpretation, breaches, reporting, etc.
• Build excellent rapport with clients in developing their confidence in our service offering, by
• ensuring your full understanding of their requirements, and maintaining such well managed
• relationships to achieve the best results for the clients.
• • Supporting the business development effort in expanding the Compliance Support Services function, thinking with a business brain.
• Actively strive to live by and operate within the Apex core values.
• Actively drive and contribute to a culture of quality/excellence, through risk awareness and adherence to compliance standards and all relevant operational controls and processes.

Required Skills and Experience
The successful candidate will possess:

• An accounting or business degree (minimum B. Com or equivalent) together with at least 4-5 years fund administration/management experience in a compliance related role.
• Certificate in Compliance Management.
• Strong numerical and analytical skills to review fund compliance reports in detail and respond to queries.
• The role requires excellent Excel skills to analyze portfolio exposures and structures, and to enable manual calculation of desired compliance rule outputs.
• Agile and flexible thinking (“thinking on your feet”), creative thinking for solving problems.
• Strong knowledge of the full investment process starting from the portfolio manager’s investment decision through operational process to client reporting.
• Strong knowledge and understanding of the regulatory investment limits dominant in the
• Republic of South Africa such as Regulation 28, CISCA, Regulation 30, and short-and long- term insurance investment limits and how various instruments apply to these regulations.
• Attention to detail and structured work approach.
• Excellent communication and negotiation skills, both written and verbal, as the ICSS team is dependent on downstream operations. The rule requires confident interaction with all areas of the business to perform team tasks.
• Confident, self-motivated individual and able to work under pressure.
• Positive attitude.

Other requirements

• The role will require commitment to completion of tasks for clients that are set by deadlines.
• This will from time to time require longer hours.

Reporting structure
The Specialist: Investment Compliance Support Services will report to the SeniorManager: Investment Compliance: Support Services, based in the Mowbray, Cape Town office.

Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally, and provide cross-jurisdictional services. With our clients at the heart of everything we do, our dedicated team has successfully delivered an unprecedented growth and transformation journey. We are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead, and we’ll give you the support you need to be at the top of your game. We also offer you the freedom to be a positive disrupter and turn big ideas into industry-changing realities.

For our business, for clients, and for you:

The candidate will be part of and assist the team responsible for maintaining and performing investment management oversight due diligence according to CSSF circular 18/698 on delegated investment managers and advisors. This includes:

• Initiate specific controls as part of initial, ongoing, and thematic due diligence for both traditional UCITS and alternative investment fund managers (e.g., hedge funds, private equity funds).
• Prepare operational controls and oversight on derivatives transactions (EMIR).
• Prepare operational controls and oversight on securities financing transactions (SFTR).
• Prepare Management Company reports.
• Assess and prepare objective reasons for onboarding new sub-funds and managers.
• Review financial counterparts and brokers.
• Review prospectuses impacting manager oversight.
• Maintain specific delegate data and information in operational dashboards.
• Update information in scorecards applying risk-based approach (RBA) profiles.

• Ownership of manager relationships, escalation procedures.
• Degree in Finance or Economics; certifications such as CFA or CAIA are advantageous.
• Proficiency in English, both written and spoken.
• Proven MS Office skills, especially Excel.
• Well-structured, organized, responsible team player, accountable, and reliable self-starter.
• Integrity and willingness to learn.
• Experience in regulatory compliance or oversight functions is a plus.
• Interest in investment strategies, financial instruments, and fund structures from legal, operational, and compliance perspectives is a plus.

Disclaimer : Unsolicited CVs sent to Apex by recruitment agencies will not be accepted. Apex operates a direct sourcing model, and agency assistance will be engaged directly with our exclusive recruitment partners.

Job title : Investment Distribution Support Administrator - (12 Months Fixed-Term)

Job Location : Gauteng, Johannesburg Deadline : September 30, 2025

Role Purpose

The Distribution Support Administrator provides quick and accurate administrative support to enable the branch support area to deliver a professional service to Financial Advisers and other stakeholders within Service Level Agreements and legislative / compliance requirements.

Requirements

Qualifications : Relevant Degree (NQF 7) in Business-related qualifications

Experience :

• Proven minimum of 1 - 3 years' office administrator experience in the financial services industry
• Experience in the MDS Sales environment will be an advantage
• Proficient in Afrikaans and English (written and verbal)
• Knowledge of Microsoft Suite (Word, Excel, Windows, etc.)

Duties & Responsibilities

Internal Processes : Sales and Service Experience

• Understanding of end-to-end processes across product lines
• Understanding of end-to-end systems capabilities across product lines
• Challenge processes that do not serve the business - ease of business
• Good understanding of Compliance process adherence and impact of non-adherence
• Quotes fulfillment and tracking
• Professional presentation of quote and relevant supporting documentation that support the 'advice-led' process
• Accountable for the new business process - end to end completed with least amount of rework
• Process application form and engage with Financial Adviser / practice staff as soon as possible after receipt
• Engage with Financial Adviser practice staff to ensure processing happens smoothly with full ownership of the process through understanding and conveying the reason for requirements
• Ensure all cases and new business applications are correctly recorded and kept up to date on activity manager
• Log appropriate activities, in a timely manner (quotes and Financial Adviser engagements)
• Consult systems to view progress - ensure documents pull through correctly
• Manage pipeline - keep clean and relevant. Drive submission of requirements to ensure cases issue
• Have regular engagement sessions with Business Consultant to update on status of all quotations, pipeline business, and any other sales enablement updates
• Prepare Consultant for engagement – by providing reports, quote feedback, pipeline business
• Co-accountability for Momentum Distribution Service target achievement with the consultant
• Support Consultant on all planned marketing calls - to follow through in support
• Understand all available reports such as Power BI, lapse and arrear reports, reinstatement reports
• Train Financial Adviser practice staff through knowledge sharing of digital capabilities (such as Power BI, Campaign master, etc.)
• Be comfortable as a first point of contact for online navigation enquiries from Financial Adviser / practice staff
• Ensure all training interventions are recorded on appropriate reports
• Provide support to other branches (nationwide) when needed to ensure business continuity
• Identify and report process and system failures and suggest enhancements to improve client experience

Stakeholder Engagement

• Ensure all internal and external engagements are conducted professionally
• Maintain meaningful business relationships with all stakeholders – provide authoritative expertise to clients and stakeholders
• Deliver on service level agreements made with clients and stakeholders to manage expectations
• Make recommendations to improve client service and fair treatment of clients within your area of responsibility
• Participate in and contribute to a culture that builds rewarding relationships, facilitates feedback, and provides exceptional client service

Collaboration and Self-development

• Develop and maintain productive and collaborative relationships with peers and stakeholders
• Influence positively and participate in change initiatives
• Continuously develop own expertise in professional, industry, and legislative knowledge
• Contribute to continuous innovation through new ideas
• Take ownership of your career development

Business Efficiencies and Effectiveness

• Identify opportunities to enhance effectiveness and operational efficiency
• Manage resources responsibly
• Contribute to risk identification processes and communicate recommendations appropriately

Competencies

• Business Acumen
• Drive for Results
• Leads Change and Innovation
• Collaboration
• Impact and Influence
• Self-Awareness and Insight
• Diversity and Inclusiveness

Deadline : 20th August, 2025

Administrative / Management jobs

Our client is an asset management company, licensed and regulated by the GFSC, and has been in operation for over 30 years. They work with high-net-worth private clients, family offices, trusts, and institutions, offering products such as funds of hedge funds, bespoke managed accounts, and an Equity UCITS fund. With offices in Guernsey, London, Cape Town, and Singapore, they act as the investment manager and administrator for a range of managed accounts, as well as managing a PCC structure in Guernsey and a fund structure in the BVI. The majority of their investment activities involve hedge and alternative investments, allocating capital to unitised third-party hedge funds. Total assets under management are approximately $3.2 billion.

This role would require the successful individual to work within a highly experienced operations team. The position involves supporting the London based portfolio managers, assisting with the day-to-day administration of cash control, subscriptions and redemptions into the relevant funds, processing equity trades and hedge fund subscriptions / redemptions, reconciliations, client valuations and pricing.

Responsibilities :

• Maintaining daily pricing

Retrieving pricing from inboxes and websites to ensure a daily track of pricing is maintained and monthly reviews of pricing are done

• Assisting with the administration of clients
• Fund Valuations

Assisting the team with valuation review of Funds. Reviewing investment restrictions on a monthly basis for the funds

• Liaising with Fund Administrators / Custodians / London Office

Ensuring timely instruction and settlement of trades, transfers and client instructions

• Monthly Dealing

Assisting the team with the monthly dealing cycle

• Confirmation of Funds received

Ensuring accurate recording of all cash received and associated source of funds information

Requirements :

• At least 3-5 years’ experience in an administration role, preferably with a good understanding of funds. An investment accounting / daily trading / unitisation role would be ideal
• Be conscientious, have initiative and be able to work reasonably autonomously after the initial training period
• Have an understanding of trading / banking facilities / forex arrangements / markets
• Have an aptitude for numerical work and strong computer skills, especially Excel
• APX / InvetOne / Fundamentals experience – i.e. understand and be familiar with working on investment accounting systems

Join an investment operations team and play a key role in supporting our Fixed Interest function. This position blends hands-on trade processing, system oversight, and data-driven analysis.

What you’ll do:

• Trade Administration: Process and settle unlisted trades, maintain cash flows, oversee deal documentation, and resolve trade/income queries.
• Valuations: Perform daily and ad hoc valuations for a variety of instruments (fixed income, derivatives, equity) and handle collateral margin management.
• Fund Oversight: Prepare and review daily fund pricing checks, resolve discrepancies, and confirm with back-office teams.
• Operational Support: Contribute to system processes, data integrity, audit support, and creation of reports for both portfolio managers and clients.
• Project Involvement: Support a range of projects and assist with regulatory tasks, including compliance submissions and financial reconciliations.

What you’ll need:

• Bachelor’s degree in Commerce or a similar field; postgraduate studies (e.g., Honours or CFA) are a plus.
• 3+ years’ experience in investment administration, ideally with an understanding of yield curves, bond pricing, and financial mathematics.
• Advanced Excel skills; experience with systems like Hiport, CRIMS, Infostore, UBS Delta beneficial.

Who you are:

• Strong analytical thinker with high attention to detail.
• Well-organized and self-motivated, with a collaborative approach.
• Excellent communicator who enjoys both teamwork and independent work.
• Curious, diligent, and keen to develop new skills.

If you love numbers, enjoy solving complex problems, and want to be at the heart of investment operations, we’d like to hear from you!