12 Indexing Specialist jobs in South Africa

Ferrovial Construction is a business unit of Ferrovial , which is listed simultaneously on 3 stock markets: USA (Nasdaq), the Netherlands (Euronext Amsterdam), and Spain (IBEX 35). The U.S. listing represents a key step in Ferrovial’s internationalization process and plans for growth in North America.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high-speed railroads), and 16,994 miles of road maintenance and repair.

DOCUMENT CONTROL MANAGER

Location: East London

About us

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction, and Building subsidiaries. Ferrovial is committed to developing sustainable and innovative solutions, with the aim to create value for society, clients, investors, and employees. Ferrovial Construction Ltd UK has 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (H7), Thames Tideway (TTT), Northern Line Extension (NLE), and Farringdon Station.

Scope and Scale of the role

• Setup the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. Create Workflows, digitize form and submittal processes aligned with the project requirement, and meet the Client representative to achieve correct system setup and communication flows.
• Setup and manage Commercial Systems and field Systems.
• Control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS) to ensure information is correctly managed and distributed (downstream and upstream) between the client systems and the project’s.
• Review document formats and QA Checks as per project requirements, download, upload, archive, and distribute the information and manage them accordingly.
• Maintain the necessary trackers and reporting to the project team.
• Manage Document Controller(s) reporting to them.
• Support and lead Quality-related questions in Tenders and Pre-Qualification when required.
• Support Innovation initiatives, raise new opportunities, and lead when required.

Job Responsibilities:

• Responsible for setting up the EDMS and CDE system in the project.
• Correctly set up digitized forms, Workflows, and submittal processes embracing the project CDE.
• Comply with project requirements and ISO19650 requirements when applicable to the project.
• Prepare projects or the organizational Document Control procedures and deliver training.
• Responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate, and efficient manner.
• Provide EDMS support for projects and departments.
• Conduct QA document checking.
• Manage the administration of EDMS (Workflows, access rights, distributions, etc.).
• Assist in preparing and managing documentation internally/by subcontractor.
• Train project personnel in using the system and document control procedures.
• Asset Integration (NOT ESSENTIAL):
• Coordinate the compilation of assets registers and H&S Files.
• Register key assets to Asset management systems (e.g., Maximo, Sales Force, Excel, or others) and run required reports for PM to raise visibility of assets delivered/installed and scheduled/planned for delivery.
• Liaise and coordinate with the site team for the production of handover asset information documentation.

Qualifications:

• Evidence of applicable system admin courses completed of: Asite and SharePoint.

Experience:

• Substantial experience in Document Control duties.
• Experience in multiple handovers and design submissions successfully.
• Experience of managing/mentoring/supporting the development of 1 or more document controllers (or similar role).
• Understanding of ISO19650.

Knowledge/Ability:

• Advanced knowledge of Word, PowerPoint, Excel, and PDF professional.
• Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore, and/or other project-required systems, along with good knowledge of SharePoint and overall MS Office applications: MS Forms, Power Automate, etc.
• Ability to manage time and several tasks, and prioritize correctly.
• Ability to spot errors in documents, such as formatting errors, typos, or similar.
• Ability to understand drawings.

Skills/Behaviours:

• Motivated to learn and add value to the team, the role, and the apprenticeship programme.
• Inquisitive mind, seeking new improved ways of working.
• Enjoys working under pressure to meet deadlines, proactive approach to working and learning.
• Analytical and critical thinker, excellent record keeping, and attention to detail.
• Good communication skills, verbal and written.
• Willingness to manage and teach/develop their team.

Please note that this job description does not represent a comprehensive list of activities, and employees may be requested to undertake other reasonable duties.

Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives, and skills.

The records management consultant should at least have 10 years’ experience in Records Management.

• To develop and manage an organization-wide records management programme designed to ensure that record keeping and records management practices effectively meet the organization’s objective.
• To ensure that the records management practices of the office comply with the requirements of the National Archives and Records Services of South Africa (NARSSA) Act no. 43, 1996 as amended or its provincial equivalent, as well as other regulatory requirements.

• To ensure that records management is an objective in the government body’s strategy and strategic plan.
• To determine the current record keeping and record management situation and ensure that relevant information is available regarding the record keeping and records management practices of the government body as well as the private sector.
• Ensure that information contained in records is managed effectively throughout the organisation by drafting and implementing a records management policy.
• To ensure that records management staff understand their responsibilities and acquire the necessary skills to manage records effectively.
• To ensure that all records are kept in safe custody.
• To ensure that there is a systematic disposal programme in place.
• To ensure that all audio-visual records are managed according to the prescribed regulatory requirements and good governance.
• To ensure that all electronic records are managed according to the prescribed regulatory requirements and good governance.
• To ensure that there are evaluation criteria in place to monitor compliance with sound records management practices.

• Knowledge of the governmental environment.
• Knowledge of information management.
• Specialist knowledge of records management practices.
• Understanding of the most prevalent systems being used.
• Knowledge of relevant standards as well as the statutory and regulatory framework relating to records management.

• Good communication.
• Teamwork.
• Planning and time management.
• Influencing.
• Managing performance.
• Managing projects.
• Change management.
• Basic understanding of how information systems are designed and process data.
• Thorough understanding of metadata systems.

• Relevant National Diploma or Bachelor’s degree in Information Management and/or Records Management.
• Relevant training presented by the National Archives and Records Services of South Africa or any relevant training institute.

• Extensive experience in the field of paper-based records management.
• Experience in the field of electronic records management.
• Extensive experience as a manager.
• Project management experience.
• Change management experience.

Job Title: Director: Records Management and Library Services

Job Location: Gauteng, Pretoria

Deadline: August 25, 2025

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• An NQF level 7 qualification recognized by SAQA in Information Science, Records Management, or equivalent.
• At least five (5) years of relevant middle management experience, preferably in a law library environment, with some records management experience. At least five (5) years must be at a middle or senior managerial level. Experience managing a law library is an added advantage. Demonstrable competency in acting independently.

• Manage and provide direction to the network of NPA libraries and document centres nationally. Update policies and procedures as needed. Compile and monitor the directorate's annual performance plan. Facilitate access to online databases such as Jufta Evolve, LexisNexis, Sabinet, PMG, Westlaw, and the library management system. Provide guidance on the knowledge portal content.
• Create an environment conducive to online legal database training. Manage the directorate's budget. Handle contracts and tenders, renew subscriptions in line with PFMA requirements, and oversee the procurement process.
• Ensure timely payment of invoices, conduct collection verifications, and manage the disposal of redundant books following proper procedures. Conduct quality control on the library system, including adding or removing records as appropriate.
• Manage the transfer of item records reflecting staff movements. Maintain the asset register of library books and contribute to financial reporting. As the NPA records manager, ensure compliance with the National Archives and Records Services of SA Act, No. 43 of 1996.
• Implement and manage the NPA file plan and records management in accordance with legal requirements. Roll out and oversee the document management system.
• Conduct regular inspections of regional libraries and document centres. Liaise with stakeholders and prepare monthly and annual reports on activities and achievements for the Chief Director of Information and Systems Management.
• Perform administrative and management duties as required.

Join Our Team as a Data Entry Specialist at Mango5!

Mango5 is looking for a meticulous and reliable Data Entry Specialist to join our Call centre in Cape Town. If you have excellent attention to detail, a knack for organizing data, and enjoy working independently in a structured environment, we want to hear from you!

As a Data Entry Specialist , you will support the operations team by entering and organizing large volumes of data efficiently and accurately. This is a low-compliance role focused on speed, accuracy, and administrative support — no handling of sensitive or regulated data is required.

Key Responsibilities:

Skills and Experience:

• 1-2 Years Data Entry Specialist 
li>Excellent typing speed with a high degree of accuracy.
• Proficient in Microsoft Excel and comfortable with basic spreadsheet functions.
• Strong attention to detail and consistency.
• Ability to work independently, follow through on tasks, and meet deadlines.
• Reliable, self-motivated, and comfortable with repetitive tasks.
• Prior administrative or clerical experience is advantageous but not required.
• Familiarity with online data entry tools is a plus.
• Matric
• Criminal Clear

Work Schedule:

• 45-hour work week with rotating shifts between 15:00 – 03:00
li>Rotational working days from Monday to Sunday (based on Daylight Saving)
• Dynamic holiday schedule

Salary Structure:

• Basic Salary: R12,500
• Shift Allowance: R500
• Commission & Incentives: Up to R4,000
• Anniversary Bonus

Benefits:

• Medical Insurance (after 3 months of employment)
• Emergency Assistance
• Access to our LMS Portal for continuous learning and development

Ready to Make an Impact?

If you're highly organized, process-driven, and ready to bring your data entry skills to a fast-paced international operation, apply now and become part of the Mango5 team!

Due to high application volumes, if you meet our criteria but do not hear back from us within two weeks, your CV will be kept in our talent pool for future opportunities

1. Your area of responsibility includes the independent analysis, maintenance, control, and correction of master data in the relevant systems.
2. Maintain master data mainly for all The Company’s TMS & other global applications.
3. Data preparation using Excel and continuous assurance of data quality.
4. Enforce established data standards and guidelines.
5. Provide accurate control and ensure rapid clarification in the event of discrepancies.
6. Create analysis and reports as needed.
7. Design and optimize master data processes, preparing MDM documents / SOPs.
8. Act as the internal contact person for master data specific questions.

1. Matric or Senior Certification equivalent.
2. Working knowledge of ERP modules.
3. Experience of working as offshore service providers would be an advantage.
4. Independent, structured, prospective, and solution-oriented way of working.
5. English language skills as well as confident handling of MS-Office, especially Excel.

• Your area of responsibility includes the independent analysis, maintenance, control, and correction of master data in the relevant systems.
• Maintain Master Data mainly for all The Company`s TMS & other global applications.
• Data preparation using Excel and continuous assurance of data quality.
• Enforce established data standards and guidelines.
• Accurate control and ensuring rapid clarification in the event of discrepancies.
• Create analysis and reports as needed.
• Design and optimization of master data processes, preparing MDM documents/SOPs.
• Internal contact person for master data specific questions.

Requirements:

• Matric or Senior Certification equivalent
• Working knowledge of ERP modules.
• Experience of working as offshore service providers would be an advantage.
• Independent, structured, prospective, and solution-oriented way of working
• English language skills as well as the confident handling of MS-Office, especially Excel