16 Indexing Specialist jobs in South Africa

Job summary

We are seeking a highly skilled Records Management Expert to lead and strengthen our information governance practices. This role ensures that all business records and information are properly classified, retained, secured, and disposed of in line with compliance standards, legislation, and best practices.

Key Responsibilities

• Develop and implement retention schedules in line with legal and business requirements.
• Design and maintain classification schemes and metadata structures.
• Oversee compliance with records management policies, standards, and regulations.
• Conduct records audits, risk assessments, and ensure corrective actions.
• Provide training and awareness to staff on records and information governance.
• Support digital transformation projects with a strong records management lens.
• Ensure proper handling of sensitive and confidential information.

Qualifications & Experience

• Bachelor's degree in Records Management, Archival Science, Information Management, Law, or a related discipline.
• 5–7 years' experience in records management or information governance.
• Certifications such as AIIM (Association for Intelligent Information Management) or IRMS (Information & Records Management Society) required.

Skills & Competencies

• Strong expertise in retention schedules and records lifecycle management.
• Deep understanding of compliance and regulatory frameworks (e.g., POPIA, GDPR, ISO
• Ability to design and manage classification schemes and taxonomies.
• Strong analytical, organizational, and problem-solving skills.
• Excellent stakeholder engagement and training delivery skills.

Application Requirements

Please ensure you attach your professional certifications (AIIM/IRMS or equivalent) with your application.

Job Type: Full-time

Work Location: In person

Closing Date

2025/09/18

Reference Number

SAS

Job Title

Information and Records Management Analyst

Job Type

Permanent

Division

Business Change and Technology

Department

Information and Records Management

EE Occupational Levels

Level 4 & 5: Skilled, Technical and Academically Qualified

Location - Town / City

Johannesburg

Location - Province

Gauteng

Location - Country

South Africa

Job Advert Summary

To support the implementation and integration of an Information Management Program by ensuring that records management principles are adhered to. The incumbent will assist the manager by ensuring that all records are filed, retained and disposed as per the organisation's policy and procedure.

Minimum Requirements

Qualifications

Matric & Tertiary qualification (degree/diploma) in Library Science, Information Science or related Records Management qualification

Experience

Minimum 2 years' experience in records management

Duties and Responsibilities

Records and electronic content administration

• Assist in the setting up of both physical and electronic records.
• Set up Registries (Records Management Units and Records Centre storages).
• Assist with the appraisal and disposition of public records.
• Assist the Records Manager in the Retention and Disposal Schedules for functions which are common to all Government Organizations.
• Assist in the implementation of the various file plans.
• Provides administrative support in organising and maintaining all intellectual property (IP) of the organisation.
• Establishing the standards and controls to reliably archive and retrieve records as well as ensure compliance with external audits andrelated legislative frameworks.
• Standardise information sources throughout the organisation.
• Retrieval of Project Files Reports and Proposals requested from Archives (Offsite storage).

Documentation Development & Maintenance

• Acquire datasets, organise and disseminate, and provide content management search services.
• Capturing, distribution, use, storing, protection and disposing of the organizations information.
• Train and supervise records staff.
• Manage the changeover process.

Ad hoc tasks

• Perform ad hoc task when required by line manager.

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

The Department of the Premier, Western Cape Government has an opportunity for competent individual to render a registry service to the department.

Grade 12 (Senior Certificate or equivalent qualification).

None.

Provide registry counter services; Handle incoming and outgoing correspondence; Render an effective filing and record management service; Operate office machines in relation to the registry function; Process documents for archiving and/ disposal; It will be advantageous to have a valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

A good understanding of the following: Registry duties and practices; Legislative framework governing the Public Service; Storage and retrieval procedures in terms of the working environment.

Skills needed: Written and verbal communication; Interpersonal relations; Flexibility; Teamwork; Ability to capture data, and operate computer.

R R per annum (Salary Level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Are you a lover of
Facebook, Fashion and Data
, and ready to start your career in Data Entry?

We have the perfect opportunity for you

In communities across South Africa, too many people face the daily reality of limited opportunities — last year, unemployment stood at nearly 30%. We believe in a different future, one where talent is nurtured, potential is unlocked, and livelihoods are built. If you're ready to roll up your sleeves and help make that vision a reality, we would love for you to join us.

The Role

If you are a student or early in your career, we are on the lookout for a
Data Entry & Listings Assistant
in Cape Town to
start immediately

This is a short contract with the possibility of renewal with exposure to tech tools, growth potential and the opportunity to work with an exciting and impact-driven brand and team.

As our Data & Listings Assistant you'll be helping us track what our Partners (online sellers) are listing on Facebook Marketplace. Your work will make a big difference, by keeping records accurate and up to date, which helps us understand what's selling and how we can better support our Partners.

You should be reliable, detail-focused, and comfortable with repetitive tasks. Someone who values getting things right the first time. Over time, you'll also get the chance to learn more about sales trends and gain skills that can grow with you.

It's more than just data, it's an opportunity to be part of a community-driven organisation where your work helps others succeed while you build your own experience.

You would be the ideal candidate if:

• You have strong attention to detail and accuracy in your work.
• You're comfortable using a laptop and basic online platforms.
• You are reliable, organised, and able to work independently.
• You're motivated by meaningful work and want to contribute to community impact.
• You enjoy working with data and keeping records up to date.
• You are not afraid of change or of hard work

Key Responsibilities

• Capture, record, and maintain accurate Partner (Online Sellers) product listings and account records.
• Check posts for accuracy and highlight any inconsistencies or notable trends to the Partner Coordinator.
• Support the Partner Coordinator with administrative tasks related to data tracking.

Details of the role

• Type:
  Part-time (2.5 days per week, seasonal)
• Contract Duration:
  20th October – December 2025
• Location:
  Hybrid – Cape Town (mix of in-office and remote)
• Salary:
  R4,000 per month
• Reports to:
  Partner Coordinator
• Start Date & Availability:
  Immediate availability required; role starts on 20th October
• Purpose:
  Maintain accurate and reliable Partner data to help the team provide better support and insights for our Partners

Test Gorilla Assessment (Required)
***

Click Here: Assessment Link

About Us

We are one of the leading e-commerce platforms that serves informal settlements. We provide entrepreneurs based in the informal areas with everything they need to serve their customers. This includes access to product, fast, reliable delivery straight to customers' doors and facilitation of payment. If a resident of a township wants to buy the latest sneaker or fashion item, we are the platform they can trust.

Build your career at Word of Mouth

Are you looking for a place where you can apply your skills in a data-oriented retail business with a high performance culture, but where you feel that what you do matters? Then this is the perfect place for you Our rapidly growing social enterprise is the ideal opportunity for you to kick-start your career in the impact space.

You will work with smart, dynamic individuals and get exposure to the latest no-code technology solutions. You will be more than just a number - your opinion matters to us and you will be a part of decision making processes.

What it is like to work at Word of Mouth

Building a marketplace for the informal economy is a challenging task. It requires energy, good humour, authentic people and a 'roll your sleeves up' attitude. Things that make it harder to achieve: egos, bad tea and low expectations.

We are committed to learning, to new ideas, and to being better than we were last week. We constantly evolve and evaluate how we can improve - and we do it at speed. We expect you to be a part of this process. You will have information to understand decisions and beheld accountable for your contribution to our mission. This fast-paced, high performance environment may not be for everyone, but we know it's just the right environment for the ambitious person we're looking for to thrive in.

Company Name: Virtual Sherpa (US-based company)

Role: Full-time Bookkeeper (Remote Work)

Rate: $1,000-2,000 PER MONTH (USD)

Working Hours: 8 AM-4 PM MST

Start Date: ASAP

We're here to offer opportunities to people who want to harness their accounting expertise while enjoying the freedom to work from home. If you're a self-motivated, highly skilled accountant, and you're ready to balance your career with other life commitments, we'd love to welcome you to our team.

Job Description:

As a bookkeeper, you'll have the chance to work with a diverse group of clients who are seeking financial guidance. Your responsibilities will include:

• Work 40 hours per week max, semi-flexible time, fully remote
• Be a go-to business expert, acting as a first responder and guiding beacon for businesses owners who are looking for serious help and a real financial partner.
• Never get bored You'll be working with a diverse group of clients that will keep you on your toes. Work as a team to provide multi-faceted support from basic monthly bookkeeping to full accounting back office.
• Clean ups and Monthly financial review to help clients make sense of their finances and make better decisions.
• Work with a skilled team to provide TOP NOTCH accounting services, in a realm that chronically underserves business owners and their needs.

Qualifications:

• Previous relevant experience required
• Knowledge of US GAAP is required for ensuring accurate and compliant financial reporting
• Proven experience in bookkeeping with a minimum of 2 years experience in any accounting-related role handling over 50+ clients
• A maestro with accounting software (especially QBO), Microsoft Excel, and Google Suite
• Experience with Financial Cents is preferred.
• Communication and interpersonal skills that sparkle, ability to dive into the personal and sensitive world of financial information, making those tricky topics seem like a walk in the park, a knack for making the complex seem not so complex at all.
• Not just a worker bee, but a self starter who can take charge, work independently, and manage time like a true pro.
• Willing to jump in and take on work to help team members at busy times
• Fluency in English is essential. Must be able to communicate clearly and professionally in both written and spoken English, especially with U.S.-based clients.

Why Join Us?

• Competitive salary
• Remote Work Environment: Enjoy a remote work environment.
• Creative Freedom: Bring your ideas to life and make a real impact.
• Collaborative Team: Work with a supportive and friendly team.
• Professional Growth: Opportunities for learning and career advancement.
• Diverse Responsibilities: Engage in a variety of tasks, keeping your work interesting and dynamic.

How to Apply

Interested candidates should submit their resume, cover letter, and 1-minute introduction video outlining their qualifications and experience to and with the subject line "Bookkeeper Application."

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

To know more about us and what we do, you can check out our LinkedIn profile and website through the following links:

Job Type: Full-time

Pay: R17 400,00 - R34 800,00 per month

Experience:

• Bookkeeping: 2 years (Required)
• US GAAP: 2 years (Required)
• Quickbooks Online: 2 years (Required)
• Financial Cents: 1 year (Preferred)
• Account Management: 2 years (Preferred)
• working with US Clients: 2 years (Required)

Language:

• English (Required)

Work Location: Remote

We are hiring a
Data Entry & Reporting Associate
for a fast-growing recruitment marketing company in the talent acquisition industry. This is a
full-time, remote role
for a U.S.-based company. This role is ideal for someone detail-oriented, process-driven, and passionate about working with data systems to support high-volume recruitment operations.

Key Responsibilities:

• Enter and maintain recruitment marketing data from job boards into ATS systems.
• Track and report on campaign metrics, including cost per application, impressions, and click-through rates.
• Manage candidate survey projects (SurveyMonkey), ensuring surveys are sent, received, and compiled for client reporting.
• Create and maintain weekly reports for clients, summarizing survey outcomes and recruiting funnel performance.
• Collaborate with recruiters and senior managers to ensure data supports decision-making.
• Assist in the rollout of new data tools and reporting integrations (Salesforce, Tableau).
• Maintain strict data accuracy and integrity through systematic quality checks.

Required Qualifications:

• 2+ years of experience in data entry, data administration, or HR/recruitment support.
• Strong Excel/Google Sheets skills (sorting, filtering, pivot tables, formulas).
• Familiarity with survey tools (e.g., SurveyMonkey) and ATS systems.
• Strong organizational skills and ability to manage repetitive but high-impact tasks.
• Excellent attention to detail with proven ability to maintain accuracy in reporting.
• Ability to work U.S. EST hours in a global remote environment.

Preferred Qualifications:

• Experience with Tableau, Salesforce, or other BI tools.
• Prior experience in HR, recruiting, or marketing analytics.
• Exposure to large-scale survey or reporting projects.

Required Skills & Tools:

• Excel / Google Sheets
• SurveyMonkey
• ATS platforms
• Tableau
• Salesforce (preferred)

Schedule & Pay:

• Full-time position; EST working hours.
• This is a fully remote job for the U.S.-based company.
• Pay ranges from
  R14,000 to R16,000 per month
  , depending on experience and skill.
• Annual raises, performance bonuses, and PTO offered.

System Requirements:

• Internet speed of at least 20 Mbps
• Computer with 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone

Benefits:

• Competitive pay rates
• Consistent hours and reliable workload
• Company-provided U.S. phone number and business email address
• Full training provided with long-term growth opportunities
• Fully remote with flexibility to work from anywhere
• Stable work with industry-leading global clients
• Supportive team culture with opportunities to advance as the data team scales

If you are detail-oriented, data-driven, and eager to grow with a fast-scaling recruitment marketing company, we'd love to hear from you. Join our team and help us transform how top global brands hire their talent.

Role Description

This is a full-time remote role for a Data Entry Specialist at a growing US based company. You'll be responsible for accurately inputting and maintaining various types of business data in our systems. This position requires strong attention to detail, consistency, and the ability to work independently in a fast-paced, deadline-driven environment.

Qualifications

• 2+ years of experience in data entry, administrative support, or similar roles
• High typing speed (ideally 50+ WPM) with excellent accuracy
• Proficiency in tools such as Google Sheets, Excel, and data entry software
• Strong attention to detail and ability to work on repetitive tasks with high accuracy
• Comfortable working partially or fully in U.S. time zones
• Strong written and verbal English communication skills

Responsibilities

• Accurately enter and update data into internal systems, spreadsheets, or databases
• Review and verify data for completeness, accuracy, and formatting
• Maintain digital records and organize information for easy access
• Communicate with team members to clarify any unclear or missing information
• Perform basic reconciliation of entries to ensure accuracy
• Meet daily or weekly data entry targets and quality standards
• Support additional administrative or clerical tasks as assigned

Details

• Independent contractor agreement paid 2x monthly.
• Client has a desire for long term commitment.

Compensation

$1,000 - $1,500 per month depending on experience.

Responsibilities:

• Identifying, analyzing, and drawing conclusions from raw data
• help identify opportunities to create new revenue streams
• Spotting and predicting trends or patterns in complex data sets
• Delivering presentations to clearly and effectively communicate findings to non-technical colleagues
• Help to enable better-informed decision-making and risk mitigation

Requirements:

• A Degree in a Statistics related course (e.g.: Computer Science, Engineering, Chemistry).
• Individuals with an Honours degree or higher will stand a greater chance of getting hired.

Company Name: Remote Recruitment

Join Remote Recruitment as a Data Entry Clerk, where you will play an essential role in our data management processes. We are looking for a reliable and detail-oriented individual to accurately input and maintain large volumes of information across our systems. This remote position offers flexibility while ensuring that our data remains organized and precise. Your meticulous nature and ability to multitask will make a lasting impact in our team.

We value accuracy, efficiency, and a strong work ethic in our Data Entry Clerks, so if you're passionate about data and looking to work from the comfort of your home, we want to hear from you

• Enter and update data in various databases and systems with a high degree of accuracy.
• Review and verify data for completeness and correctness.
• Maintain data integrity through regular audits and checks.
• Generate reports as required to support team operations.
• Assist in the development and implementation of data entry procedures.
• Support team members with additional tasks related to data management.
• Safeguard sensitive information per company policies and regulations.

• Experience as a Data Entry Clerk or in a similar capacity.
• Proficient in Microsoft Office, especially Excel, and data management software.
• Ability to type quickly and accurately.
• Strong attention to detail and problem-solving skills.
• Effective time management and organisational skills.
• Excellent communication skills in English.
• High school diploma or equivalent education; further qualifications are preferred.

• Work From Home
• Training & Development