194 Hr Administrator jobs in South Africa

• Attending to all HR administration tasks
• Maintaining employee records and HR databases
• Assisting in coordinating recruitment, onboarding, and induction processes
• Assist in coordinating and compiling the workplace skills plan and the annual training report
• Assist in conducting annual skills audit and compiling skills matrix
• Ensuring that the organisational policies and procedures are adhered to
• Monitor employee wellness and engagement initiatives.
• Assist with payroll preparation and leave tracking
• Assist in handling employee queries
• Manage the department's telephone and address queries accordingly
• Supporting disciplinary processes and conflict resolution
• Assist with training and development planning
  
  

• Bachelor’s degree in HR, or any related qualification
• At least 2 years’ experience in HR admin
• Strong administration skills
• Impeccable attention to detail
• Excellent written and oral communication skills
• Proven ability to work to deadlines.
• Knowledge of The Employment Equity Act, 1998 (Act No 55 of 1998)
• Knowledge of The Labour Relations Act, 1995 (Act 66 of 1995)

We are seeking a detail-oriented and proactive HR & Recruitment Administrator to join our client’s team in Paarl.

The ideal candidate will have experience in handling recruitment processes, HR admin functions, and basic payroll/timekeeping tasks. Knowledge of VIP and electronic clocking systems will be a significant advantage.

Key Responsibilities:

• Manage end-to-end recruitment process including placing advertisements (e.g., Gumtree), screening CVs, and conducting reference checks
• Coordinate with external consultants regarding disciplinary procedures and hearings
• Review and verify staff clockings for accuracy
• Provide administrative support to the HR department
• Maintain accurate employee records and assist with HR-related documentation

Requirements:

• Proven experience in recruitment and HR administration
• Strong attention to detail, especially in checking time records
• Good interpersonal and communication skills
• Familiarity with VIP Payroll and electronic clocking systems (highly advantageous)
• Ability to handle confidential information professionally

Preferred Qualities:

• Organised, reliable, and able to work independently
• Strong sense of responsibility and discretion
• Comfortable working in a fast-paced, people-focused environment

HR Administrator

Permanent

Thekweni

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
To provide day to day human resource administrative support and contribute to the long‐term
development of the HR function.

Key Responsibilities

Talent Administration

• Provide all recruitment administration support for A and B Band appointments.
• Ensure all reference and criminal record checks are carried out fully and in a timely
  manner.
• Announce new appointments.
• Manage the new joiner process from offer letter through to joining instructions and
  induction.
• Provide HR support and advice to employees and line managers, explaining policies
  and procedures in a timely and effective manner.
• Handle maternity, paternity, adoption and parental leave processes and queries.
• Handle health, safety and IOD processes and queries.
• Administer the performance management system.
• Enter data into the HR system so that accurate records are maintained.
• Provide data for and prepare management information reports.
• Liaise with payroll and distribute the payslips.
• Process medical aid / fund entries and withdrawals.
• Process death and disability claim documents.
• Capture disciplinary records into SAP.
• Administer the recording of absence.
• Administer the recording of vacation leave.
• Administer the probationary review periods.
• Maintain the personnel filing system and safeguard the files and documentation.
• Manage the leave administration process.
• Provide support in investigations for disciplinary and grievance procedures.
• Distribute/disseminate policies and convey related communication.
• Administer employee/study loan and bursary documentation.
• Answer all channelled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.

KPI’s

• Accuracy and completeness of records and documentation.
• Administration turnaround times.
• Client satisfaction rate.

Key Relationships

Internal

• Employees.
• Line managers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Diploma in Human Resource Management.

• Valid Code EB drivers’ license.

• 2 years’ experience in a similar environment.

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics.
  
• Face the brutal facts.
  
• Smash the silos.
  
• Lead with integrity, respect and energy.
  
• Be curious and challenge change.
  
• Take accountability for results and people.

Knowledge

• HR principles and practices.
  
• Employment and labour legislation.
  
• Business unit processes.
  
• Health and safety policies and procedures.

Skills

• Verbal and written communication.
  
• Able to work under pressure.
  
• Computer literacy.
  
• Report writing.
  
• Interpersonal.
  
• Negotiation.
  
• Logical thinking.
  
• Problem solving.
  
• Presentation.
  
• Administrative and organization.
  
• Numeracy.
  

Attributes

• Initiative and assertive.
  
• Tolerant of stress and pressure.
  
• Creative.
  
• Proactive.
  
• Attention to detail.
  
• Deadline driven.
  
• People orientated.
  
• Able to interact at all levels of the organization.
  
• Able to plan ahead and manage time.
  
• Able to priorities.
  
• Able to builds appropriate professional, friendly and accessible relationships with employees and line managers.
  
• Appreciates and understands the need for confidentiality in dealing with all HR and training issues.

We look forward to hearing from you!

Location: Cape Twon | Job-ID: 215445 | Contract type: Permanent | Business Unit: Human Resources

Life on the team

The Talent Acquisition Administrator plays a crucial role in the Human Resources department by providing essential support in the recruitment and talent acquisition processes. This position involves a combination of administrative tasks, candidate coordination and data management to ensure a smooth and efficient hiring process.

The Talent Acquisition Administrator will work closely with the HR team, Talent Acquisition team and hiring managers to facilitate the recruitment and related administration of top-tier talent for the organisation.

To be successful in this role, you need to have an advanced knowledge of recruitment techniques, excellent communication skills, and the ability to deliver excellently every time.

What you will do

• Create, edit, and post job openings on various job boards, company communication channels and social media platforms.
• Collaborate with the talent teams to develop eye-catching job advertisements.
• Review and screen resumes to identify potential candidates who meet the job requirements.
• Maintain candidate databases and applicant tracking systems (ATS).

• Schedule interviews, meetings, and assessments with candidates and hiring managers.
• Communicate with candidates to provide information, coordinate logistics, and collect necessary documentation.
• Ensure a positive candidate experience throughout the recruitment process.
• Conducting initial phone screenings (where required).

• Generate and maintain recruitment reports and metrics.
• Keep track of recruitment expenses and budget.
• Candidate tracking open positions using recruiting software.

• Assist hiring managers in creating job descriptions, interview questions, and candidate evaluations.
• Offer support in identifying and implementing best practices in the recruitment process.
• Contacting candidate references and verifying education requirements.

• Correspond with candidates regarding application status and next steps.
• Handle candidate inquiries and provide information about the company and job openings.

• Ensure all relevant information is captured timeously and accurately in the TA reports.
• Provide general administrative support to the HR department, such as filing, scanning, and document management.
• Ensure that reminders are sent out to line manages where FTC’s are coming to an end.
• Ensure that all invoices for TA activities are accurate and correctly coded.

• Coordinate Mass Recruitment drives for junior positions, i.e., invites sent out, logistics are confirmed.
• Participate in the Mass Recruitment drives, i.e., Administer all assessments, ensure the rooms are booked.
• Ensure all comms to line manages are confirmed and line managers are prepped for the interviews.

What we require

• Grade 12 and related tertiary qualification (HR management preferred).
• 3 years prior experience in HR or talent acquisition roles.
• Proficiency with Microsoft Office Suite and familiarity with applicant tracking systems (ATS).
• Strong organisational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Understanding of employment laws and regulations.
• Exceptional time management and multitasking abilities.
• Positive, customer-focused attitude.

About us

Computacenter is a leading independent provider of IT infrastructure services. We work at the heart of digitisation, advising organisations on IT strategy, implementing the most appropriate technology and managing our customers’ infrastructures.

We offer a friendly, open working environment without too much fuss about hierarchy. We are looking for professionals with diverse competencies, personalities and strengths who want to live our shared value of teamwork and performance.

Interested in joining a company with a strong sense of community?
We’re growing. We’re hiring. We encourage. We empower. We support.
#CCfuturetalent

To serve as support for HR Operations and Human Capital activities to ensure compliance and smooth and consistent implementation of HR processes and practices.

REQUIREMENTS

Minimum Qualifications

• Diploma in Human Resource Management or Equivalent NQF 7 qualifications

Minimum Experience

• Must have 2 years human resources administration experience

Key Competencies

• Working knowledge of Talent Acquisition, Performance Management, Learning and Development (training), Industrial Relations and Talent Management
• Knowledge of relevant Labour Relations legislation
• Knowledge of the Basic Conditions of Employment Act
• Report Writing
• Data Judgement
• Talent Management Acumen
• Organisational Acumen
• Business Acumen

DELIVERABLES

• Assist with compiling contracts and hr transactions/engagements (i.e. promotions, terminations, onboarding and other related projects)
• Assist in the recruitment process by arranging interviews, onboarding process and conducting pre-employment verification checks
• Prepares payment request and ensure invoices are paid timeously
• Maintain accurate filing system for all HR forms electronically and in hard copies
• First point of contact with employees on HR related issues across the organisation
• Enable excellent HR service delivery for internal and external stakeholders
• Assist the payroll department with employee transitions and monthly inputs
• Respond to HR/payroll queries timeously
• Ensure effective employee benefits and allowances administration
• Assist the Group ER Specialist and Group Talent Manager with adhoc administrative duties
• Ensure knowledge and advice is technically accurate and provide stakeholders with relevant information to keep them informed
• Monitor cost or expenses to achieve cost efficiencies and reduce waste
• Use systems optimally for data management (i.e. SAP/Laserfiche)
• Meet Quality Assurance standards and participate in HR audits
• Ensure compliance with organisational policies, HR policies and procedures to prevent and minimise risks.

1. Ensure timeous and accurate completion of new starter administration.

• Check for accuracy of data on the “Authorisation to Employ” document and correct if not.
• Confirm that the previous incumbent has left/resigned and that payroll has been notified.
• Obtain relevant signature of approval on the “Authorisation to Employ”.
• Request supporting documents and policies from Branch HR administrator.
• Complete relevant checks on prospective employees.
• Produce letters of appointment and contracts according to company standards.
• Manage employment contracts administration.

• Schedule meetings with labour consultants to chair disciplinary enquiries.
• Obtain relevant information regarding the transgression from Line or branch administrator to prepare notification of hearing.
• Send notification of hearing to branch HR administrator and Line.
• Load outcome on the HR system.
• Follow up on escalated cases to CCMA / DRC and liaise with labour broker regarding dates.
• Ensure communication of hearing outcomes by Line Manager and payroll action.

• Monthly HR reports completion.
• Oversee and assist with ad hoc report compilation where necessary.
• Conduct audits on employee files and general information on an ad hoc basis.

• Update and create job titles and codes, ensuring correct skill levels are linked to each.

We are looking to hire an experienced HR administrator with strong administrative skills, responsible forFull HR Administration function & provide support to HR Manager and staff.

Qualifications And Experience

• Studying towards and HR qualification
• 2 – 3 years experience in HR admin
• Completed HR Degree or Diploma in HR or related – Advantageous

Training and Development.

• Experience in sourcing providers and quotations
• Drafting of annual WSB
• Must be familiar with graduate programmes
• Administration of statutory reporting requirements

• Assist with consistent application of policies and processes relative to recruitment and selection.
• Ensure that all mandatory documentation is in place i.e. job descriptions, employment contracts, assessments record etc.
• Ensure that the onboarding processes are followed correctly for all new recruits. Drafting offers of employment.
• Scheduling of Interviews
• Sending feedback to candidate

Skills Development

Assist in the implementation of the Act.

• Assist in the organization of skills programs and implementation.
• Assist in managing the training budget.
• Ensure proper record keeping for reporting purposes i.e. WSP, ATR, BEE
• Assist with conducting skills audit in the plant when required to ensure correct strategic matrix is in place and follow through thereof.
• Assist with the management of the graduate and learnership programmes.
  
  Employee Relations
• Assist in ensuring that fair labour practices are adhered to in the plant
• Administration and Coordination of activities.
• Assist with the organization and coordination of recognition programs i.e. long service awards, monthly incentives, and others.
• Assist with gathering data and submission of HR monthly reports.
• Assist with gathering payroll input, such as new engagements, promotions, change of status information, and termination information, and submit to the relevant department.
• Assist with the coordination of employee exit interviews.
• Ensure compliance with applicable employment laws and regulations.
  
  
  

• Assisting in the maintenance and updating of Organizational Structures and Job Descriptions
• Assist with coordination of Local and Global HR Projects/Initiatives as and when required.
• Assist with capturing / maintaining data of Local and Global HR Projects/Initiatives
• Assist the Human Resource Department with all admin requirements.
• Assistance with managing, maintenance and updating of all personnel files.
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment.
• Assisting in the maintenance and updating of Organizational Structures and Job Descriptions.
• Assisting with the Annual WSP.
• Assisting with audits and all statutory compliance reports

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Role Purpose:

The HR Administrator is responsible for providing administrative support to the Human Resources department and assist managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.

HR Administrator

Recruiter:

Profile Personnel

Job Ref:



Date posted:

Monday, July 7, 2025

Location:

Humansdorp, South Africa

SUMMARY:

POSITION INFO:

Role Purpose:

The HR Administrator is responsible for providing administrative support to the Human Resources department and assist managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.

Requirements :

• National Diploma HR, Finance or Office Administration, SAGE 300, Excel Advanced, Report Writing
• 3+ Years data capturing experience.
• Competent in all MS Office packages, particularly Excel.
• Good communication skills.
• Must be able to work in a team.
• Must be able to work under pressure in a deadline driven environment.
• Familiarity with any ERP system would be an advantage.
• Experience in a similar environment would be advantageous: HR / FMCG.
  
  

• Load new employees on SAGE and ensure that all the information provided is correct and up to date before payroll deadline.
• Prepare payroll memo on monthly basis and send to the relevant stakeholders.
• Handle payroll-related inquiries from employees and resolve any issues or discrepancies.
• Process employee payroll in a timely and accurate manner.
• Maintain and update employee leave records, including negative leave balances and annual leave balances reports on SAGE system and send to managers upon request.
• Ensure all unpaid leave has been captured on SAGE take note of all appointments and terminations.
• Draw monthly report for non-bargaining employees, payslip reports for medical aid salary updates and salary reports for increase.
• Ensure all unpaid leave has been captured on SAGE. Compile monthly medical aid reconciliation reports.
• Update medical aid spreadsheet on SharePoint (applications, registrations, record amendments, and terminations).
• Assist the HR team with general admin tasks.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Human Resources
• Industries Advertising Services

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Bedfordview, South Africa | Posted on 08/01/2025

Infinity Brands is seeking a dynamic and experienced HR Administrator to join our team. This is an exciting opportunity to gain exposure across multiple brands we manage. The ideal candidate is passionate about human resources, eager to learn, and ready to take on diverse responsibilities in a fast-paced environment.

Key Responsibilities:

2. New store Support

3. Industrial Relations

4. Reporting

Act as the primary HR contact for franchise owners.

Assist franchisees with recruiting processes and strategies.

Provide HR guidance and support tailored to franchise needs.

Ensure franchisees comply with employment laws and regulations.

Conduct HR audits for franchise stores to ensure compliance.

Offer advice on handling employee relations issues within franchises.

Facilitate communication between the corporate HR team and franchisees.

Provide support for franchise staff onboarding and training.

Coordinate payroll processing for franchises with SLAs.

Assist with the implementation of HR policies and practices at franchise locations.

New Store Support

Support the HR needs of new franchise stores during their initial six months.

Assist in the recruitment and onboarding of new store staff.

Conduct training sessions for new franchise employees.

Monitor the performance and integration of new hires in franchise stores.

Provide HR support for new store openings and setup.

Guide new franchise owners on HR compliance and best practices.

Help establish standard operating procedures (SOPs) for HR in new stores.

Assist with the setup of payroll and benefits systems for new stores.

Ensure new stores have access to all necessary HR resources.

Provide regular check-ins and support for new store HR processes.

Industrial Relations

Manage employee relations issues within franchise stores.

Advise franchisees on conflict resolution and disciplinary actions.

Ensure franchise compliance with labor laws and collective agreements.

Handle grievances and escalated HR issues within franchise stores.

Provide guidance on employment contracts and terms of employment.

Conduct investigations into complaints or disputes in franchise locations.

Liaise with legal advisors on complex industrial relations matters.

Assist in union negotiations or collective bargaining processes.

Monitor changes in labor laws affecting franchise operations.

Provide training to franchise owners on industrial relations best practices.

Reporting

Generate HR reports for franchisees, including turnover and absenteeism.

Analyze data to identify trends and areas for improvement within franchises.

Report on the effectiveness of HR programs and initiatives for franchises.

Provide regular updates to franchise owners on HR metrics and KPIs.

Track compliance with training requirements for franchise staff.

Produce monthly payroll and benefits reports for franchises.

Analyze feedback from franchise employees to improve HR services.

Report on recruitment metrics, such as time-to-hire and cost-per-hire.

Create reports on the outcomes of industrial relations cases.

Prepare and present HR reports to the HR Manager and franchise owners.

• Proven experience as an HR Administrator or similar role.
  
• Strong knowledge of labor laws and HR best practices.
  
• Excellent communication and interpersonal skills.
  
• Ability to analyze data and generate actionable insights.
  
• Strong organizational skills and attention to detail.
  
• Experience in franchise or retail environments is a plus.