248 Hr Admin Payroll Coordinator jobs in South Africa

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Become part of a dynamic team supporting the latest AI-driven technology in the financial services industry, helping clients manage and optimize their retirement plans.

A key component of our client’s mission to empower retirement savings includes effortless plan onboarding and ongoing plan administration. You will support coordination of payroll systems setup to ensure implementation is frictionless.

• Referencing existing documentation on payroll systems.
• Ensuring action items are completed in a timely manner.
• Increasing client speed to complete onboarding through successful completion of project tasks.

• Keen attention to detail and deadlines.
• Strong ability to follow written and verbal instructions.
• Fluency in English both written and spoken.
• Experience in operations or administrative roles is a plus, but not required. What’s most important is your ability to quickly understand new concepts and your passion for the work.
• Experience with collaboration, project management, and CRM tools such as Google Workspace, Slack, Salesforce, and Jira/Confluence.

• Good organizational skills.
• A quick learner.
• Regularly seeking understanding by frequently asking questions.

40 hours per week, 9-5pm US-ET.

Must be able to work US-East Coast/New York Time Zone.

• Type: Hourly.
• Rate: $5/hour.

Employment type: Contract.

Workplace type: Remote.

Seniority level: Entry Level.

Govchain is building a better way for small businesses to handle compliance and admin tasks. We're a growing, tech-focused company that makes business processes easier with smart software. As a Payroll Specialist, you'll manage payroll for small business clients and work with our tech team to improve software that makes payroll simpler and more efficient.

We believe starting a business should be as easy as a single click . The reality? There’s a ton of paperwork. We’re on a mission to remove that friction, helping entrepreneurs focus on what really matters—growing their business, not drowning in admin .

• Process and manage payroll for a portfolio of small business clients, ensuring accurate calculations, timely payments, and compliance with South African regulations.
• Handle monthly payroll submissions, including PAYE, UIF, and other deductions.
• Be the go-to expert for customers, addressing payroll queries and offering proactive advice on payroll processes and compliance.
• Work closely with our software developers to identify pain points in payroll processes and contribute ideas for automation and system improvements.
• Test and provide feedback on new payroll features, ensuring they align with real-world client needs.

• 2+ years of proven experience as a Payroll Specialist, Payroll Administrator, or in a similar role.
• Familiarity with payroll systems (e.g. Sage, SimplePay) and a strong understanding of South African tax and labor laws.
• Strong problem-solving skills and attention to detail.
• Ability to work collaboratively with non-payroll professionals, especially software developers.
• Comfortable in a fast-paced, tech-driven environment with changing priorities.

• Competitive Salary and Growth Opportunities: We offer a competitive salary that reflects your expertise and contributions, along with plenty of opportunities to grow within the company. As Govchain expands, so can your role and career.
• Be Part of an Innovative Team: Work with a dynamic, forward-thinking team that’s reshaping how small businesses manage their admin and compliance tasks.
• Flexible Work Arrangements: We know life isn’t one-size-fits-all. Enjoy flexibility in how and where you work, so you can stay productive while keeping life balanced.
• Supportive Culture: Join a workplace where innovation, teamwork, and initiative are celebrated, and where your ideas can make a real impact.
• Flexible Vacations and Holidays: We understand the importance of rest and work-life balance. Take time off when you need it, whether it’s for a holiday, family commitment, or just to recharge.

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Ready to master the art of payroll precision?

Join my client's team as a Payroll Specialist. If you're detail-oriented, organized, and passionate about payroll and HR administration, my client wants you.

This role is based in Durban North.

Responsibilities:

• Manage monthly salary adjustments, including new hires, terminations, benefits, and deductions.
• Reconcile third-party payments and compile payment schedules.
• Maintain Provident Fund history and produce monthly payroll reports.
• Handle payroll reconciliation queries and complete necessary forms.

• Maintain employee data and process weekly, bi-weekly, and monthly payrolls.
• Record additional earnings and deductions accurately.
• Ensure timely payroll processing and release.
• Produce necessary reports and payslips and address payroll queries promptly.

• Prepare and reconcile tax and compliance forms.
• Assist with various reporting requirements and HR-related queries.

• Support accurate payroll processing and compliance.
• Maintain employee records and generate payroll reports.
• Communicate effectively with employees and collaborate with team members.
• Address payroll discrepancies and assist with system upgrades.

• BCom or relevant payroll qualification
• 5 years of payroll experience.

R 200 000 - R 250 000 - Annually

Our client, specialising in Financial Planning, is currently recruiting for a Payroll Specialist based in Bedfordview, Gauteng. The successful candidate should have at least 2 years’ experience in a similar role.

• Generate EMP201 returns and notify clients of PAYE obligations before the 7th of the following month.
• Complete and submit Annual and Bi-annual EMP501 reconciliations.
• Issue IRP5 certificates, as necessary.
• Prepare and file annual Workers' Compensation Fund (WCA) returns.
• Ensure compliance with South African Revenue Service (SARS) regulations for all clients.
• Address and resolve any SARS compliance issues affecting the client portfolio.
• Facilitate the registration of new payroll clients for PAYE, UIF, and WCA contributions.
• Timely request payroll details and relevant documentation for monthly payroll processing.
• Compile and distribute payroll, including pay slips and pertinent reports to a client base of 120 monthly.

• Matric
• Relevant Tertiary qualification.
• Valid Driver’s License and own Vehicle.
• Essential: Extensive knowledge of Pastel and Microsoft Office.
• Essential: Tax principles and legislative knowledge.

Submissions for this vacancy will close on 18 April 2024, however, you will still have the opportunity to submit your CV for this position until 10 May 2024.

Thank you for submitting your CV to Marvel Placement Consultants. We value your submission and strive to respond to each applicant. However, should your application be successful, we will contact you. If you do not hear from us within two weeks, please consider your application as unsuccessful. We are recruitment specialists and will keep your details on our database for possible future opportunities.

Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”

SoluGrowth is looking for a Payroll Specialist to provide a professional consulting service to our clients, ensuring an accurate payroll service is always delivered. Meet agreed SLA’s and ensure delivery of an excellent ‘customer service’. The incumbent must possess a strong understanding of payroll regulations and practices as well as strong mathematical, communication, multi-tasking, and organizational skills.

Highly professional and organised Payroll Consultant with a solid experience in overseeing accurate and timely completion of payroll preparation, processing and maintenance activities. Possess thorough understanding of payroll regulations and practices as well as excellent mathematical, communication, multi-tasking and organizational skills. Duties include, but not limited to, identifying clients' business needs, recommending improvements to payroll services or best practices, as well as computing payments, deductions, and tax information.

Knowledge and experience in the Business Process Outsourcing (BPO) industry will be advantageous.

RESPONSIBILITIES:

• Responsible for all aspects of payroll administration, including preparation, documentation and disbursement of all payroll EFT / transfers.
• Ensure all monthly payroll changes are processed accurately and timeously and are in accordance with payroll policies and procedures for multiple clients.
• Ensure employees are paid on pay day as per client’s requirements.
li>Ensure clients receive payslips and reports before payday.
• Responsible for the reconciliation and payment of third-party payments.
• Responsible for liaising with third parties.
• Responsible for payroll month end and tax year end administration.
• Ensure that UIF and COIDA submissions are made.
• Obtain SARS directives, where applicable.
• Handle administration and payroll queries.
• Responsible for client satisfaction and client retention.
• Responsible for ensuring all outstanding debtors in respect of payroll portfolio are collected.

 QUALIFICATIONS & EXPERIENCE:

• Matric + Certification
• Diploma / Degree in Payroll Administration, Business Administration, Human Resources, or related field
• 2 + years of payroll experience

CORE COMPETENCIES & ATTRIBUTES

Behavioural Competencies

• Building and maintaining credible relationships
• Active learning
• Contributing to team success
• Customer Focus

 Technical competencies

• Good understanding on the application of PAYE principles
• Must be able to resolve PAYE queries on payslip
• Good knowledge and understanding of the Basic Conditions of Employment Act
• Ability to prove calculations on the payslip
• VIP / PaySpace / SAGE 300 / SAGE People / SAGE Business Online payroll software experience
• Microsoft word, Excel experience
• Good knowledge of SARS and E-filing
• SAPA ACcreditation will be preferrable

Red Ember is recruiting for a Payroll Specialist in Stellenbosch. The Payroll Specialist is responsible for ensuring the accurate and timely processing of payroll for all employees across the group. This role involves managing employee data, ensuring compliance with all relevant laws, regulations and company policies through accurate and timely end to end payroll processing. The Payroll Specialist acts as a key point of contact for payroll, benefits, audit and statutory related inquiries, resolving issues promptly and efficiently.

Responsibilities

Payroll Specialist (Payspace)
Solugrowth (PTY) Ltd
2025/05/14 Pretoria

Job Reference Number: SG-553
Department: BPO H2R - HR Payroll
Business Unit:
Industry: Accounts
Job Type: Permanent
Positions Available: 2
Salary: Market Related Solugrowth is seeking for a Payroll Specialist (Payspace)Job Description

• Manage and process multiple client payrolls on PaySpace , including full monthly, fortnightly, and weekly cycles.
• Capture and audit all payroll input such as new hires, terminations, variable earnings/deductions, and changes.
• Ensure the accuracy and timely submission of payroll outputs, including payslips, reports, statutory declarations, and third-party payments.
• Responsible for disbursement of all payroll EFT / transfers.
• Manage tax year-end processes, IRP5 reconciliations, and submission via PaySpace and SARS eFiling.
• Perform reconciliations for payroll accounts and statutory submissions (UIF, PAYE, SDL, COIDA).
• Ensure clients’ compliance with relevant legislation, including BCEA, SARS regulations, and statutory deadlines.
• Handle client queries effectively, provide support on payroll compliance, and maintain high levels of client satisfaction and retention.
• Participate in onboarding and transitioning new clients onto the PaySpace platform.
• Liaise with third parties (SARS, Department of Labour, financial institutions) on client matters.
• Support internal process improvements and ensure best practices are followed for BPO payroll delivery.
• Follow up and support resolution of outstanding payroll-related debtors.
• Obtain SARS directives, where applicable.
• Handle administration and payroll queries.
• Responsible for client satisfaction and client retention.
• Responsible for ensuring all outstanding debtors in respect of payroll portfolio are collected.

• Matric + PaySpace Certification (Essential).
• Diploma/Degree in Payroll Administration, Business Administration, Human Resources, or a related field.
• 3 + years of payroll experience/administration.
• Minimum 3 years of full-function payroll experience in a BPO or shared services environment (will be to your advantage).
• Demonstrated experience using PaySpace to manage multiple client payrolls.
• Knowledge of multi-country payroll in Africa (advantageous).
• 3 + years of general payroll experience.

The Hillside Street
Lynnwood
Pretoria
Gauteng
South Africa
0081

SoluGrowth Americas Inc
100 Chesterfield Business Parkway
2nd Floor
St Louis
63005

Email:
Phone: +27 (12) 065-1700

As the change and communications specialist for payroll transformation, you will play a pivotal role in guiding and landing payroll changes in markets. You will need to enable seamless and sustainable change whilst ensuring business continuity throughout the change journey. You will be responsible for implementing the Global Payroll Transformation change strategies and plans, communicating changes to stakeholders, and building capability for change adoption.

1. Support the development and implementation of change management plans to drive successful adoption of payroll changes.
2. Collaborate with leadership, PEX teams, HR, and relevant stakeholders to assess change impact on teams, processes, and individuals, identify and address resistance, and develop mitigation plans.
3. Build and maintain strong relationships with key stakeholders, ensuring their support and engagement throughout the change journey.
4. Facilitate change management activities, including stakeholder analysis and plans, change readiness assessments, and communication planning.
5. Land journey communication plans throughout the change process, ensuring the right messages reach the right stakeholder audience at the right time, in a clear, consistent, and aligned way.
6. Create and execute relevant journey capability programs to equip impacted leaders and employees with the necessary mindset and skills to navigate change successfully.
7. Identify and mitigate risk that would prevent the payroll transformation from achieving its desired change.
8. Evaluate the effectiveness of overall and journey change activities, implement measurement activities, and collect feedback to make data-driven adjustments, as required.
9. Track metrics and key performance indicators to measure and report the success of the journey change efforts.

1. Degree in Communication, Business, or equivalent education desirable.
2. Minimum 1-3 years’ experience of change management in a global setting.
3. Experience in multi-country or multi-program change is desirable.
4. Proven experience in leading communication for significant business changes.
5. Demonstrated ability to develop communication strategies and showcase outcomes.
6. A track record of delivering long-lasting change.
7. Project experience with Agile project delivery.

R55 000pm

• HR Services, Recruitment & Selection

Join to apply for the Senior Payroll Specialist role at ExecutivePlacements.com - The JOB Portal

2 weeks ago Be among the first 25 applicants

Are you a high-performing payroll professional with strong PaySpace experience and a flair for systems, accuracy, and people? This will be a 7-month fixed-term contract . If you are immediately available and ready for a challenge then apply now!

Qualifications:

• Matric
• Degree / Diploma

Skills:

• Advanced Excel
• PaySpace

• Proven PaySpace experience
• Strong background in Integrations / System Applications
• Advanced Excel skills
• Experience within Outsourcing / Shared Services environments
• Solid knowledge of eFiling and related submissions, including:
• EMP201 & EMP501 submissions
• IRP5s, IRP3s
• Tax Directives
• Employment Tax Incentive (ETI)
• Share Awards and Expat / Mobility Management

• Loading payrolls accurately and on time
• Handling complex tax calculations, both manually and via PaySpace
• Ensuring compliance with all legislative and regulatory requirements
• Supporting payroll audits and reconciliations
• Liaising with internal and external stakeholders on payroll-related matters

• African payroll experience across multiple countries

If you have not had any response in two weeks, please consider your application unsuccessful. Your profile will be kept on our database for any other suitable positions.

We also invite you to contact us to discuss other exciting career opportunities!

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Advertising Services