77 Hotel Systems Administrator jobs in South Africa

Is creating and managing schedules easy and fun for you?

you have a deep understanding of property maintenance?

Do you know when to ask an expert

Do you have a good understanding of how much time it takes to complete a work

order?

Are you a go-getter and a team player?

Are you tech-savvy?

Are you naturally driven to

dig deeper until you get the result you want?

Do you act immediately when the ball is in your

court?

Are you comfortable providing constructive feedback to your peers to improve the quality

of the maintenance?

Does it bother you when people don't pay attention to details?

Then you might be our dream Maintenance Coordinator!

We are looking for someone who

wants to grow professionally and will help us to make our maintenance team highly organized,

and efficient.

They want to be part of the journey to becoming the best property management

company on the West Coast.

If this sounds exciting to you, then please apply!

ROLE :

Your job will be to coordinate all our maintenance needs.

You will be responsible for making

sure our staff is fully booked days in advance.

Respond to emergencies and reorganize the

schedule for the right priorities.

You will be working closely with our Regional Manager to clearly

communicate what maintenance issues and solutions need to be brought up to the owners.

You will be responsible for scheduling Maintenance inspections and the Preventative

Maintenance Program.

You will be responsible for communicating with tenants, and vendors,

managing schedules, and assigning work to team members.

RESPONSIBILITIES :

Communicate daily with the Regional Manager and the maintenance team

Coordinate work and regularly update tenants

Schedule all Melds, Inspections, and Preventative Maintenance Program

Creating schedules for unit turns, remodels, and forecasting work

Monitoring Maintenance Software, managing WO, and the order of their priority

Request quotes from third-party vendors

Suggest improvements and enforce internal processes

RESULTS : Timely respons

ASAP - Emergency – respond immediately, with mitigation the same day.

8 hours - All other tenant-driven Melds

Follow up

First follow-up next day = assigned to a technician, vendor or update the tenant

Subsequent follow-up or update - Every 16 business hours

Goal is to resolve non-urgent maintenance within 3 business days

Property Meld management :

Review all the messages 3 times a week (Monday, Wednesday, Friday)

Respond to tenants' questions, Update the tenant on the progress

Prompt tenant to respond (2 prompts) and close MELDs after we sent 2 prompts

Follow up with vendor, technician or PM on assigned Meld to ensure timely completion

Make sure you remove tags on new conversations

Approve payments in MELD

Add lock box codes to melds

Assign properties to property groups

Maintenance schedules are created for 2 weeks in advance and filled with :

The tenant has driven WO

Inspection follow-ups

Landscaping and Hardscaping

Schedule inspection per the unit turn schedule )

Pre-move out scheduled within 8 business hours of 30-day notice receipt, timeline 3 business days

Move out - within 8 business hours of move out date

Move-in - no later than the day before move in date

Onboarding

Convert the Appfolio Work Orders into Meld after zInspector reports

Check when the unit turns need to be scheduled - align with PM on priorities

Schedule Cleaning

Schedule - Carpet cleaning if applicable = check inspection or advertising photos if the unit has

Semi-Annual Inspection schedule created for 2 months in advance

Preventative Maintenance Plan schedule created for 2 months in advance

Regional Manager updated daily (successes, issues, required approvals)

Quotes from third-party vendors gathered per Regional Manager's request

REQUIREMENTS

Must have excellent written and verbal English skills

Must enjoy learning software tools & be able to do so quickly

Fast internet, camera, at least 2 monitors & good computer equipment

Several years of experience working in a fast-paced environment

Smart phone

RESOURCES : Talkroute

G Suite

Property MELD

WhatsApp

Coordinator Property • Johannesburg, Gauteng

Cape Town, South Africa | Posted on 29/05/2025

Outsourcery is a leading provider of virtual assistance services, connecting skilled professionals with dynamic clients across various industries. We are expanding our property management team and seeking an experienced Property Manager with proven expertise in the UK property industry to oversee diverse portfolios of residential and commercial properties for clients.

Role Overview:

The Property Manager will be responsible for the day-to-day management of residential properties, ensuring high levels of tenant satisfaction, property maintenance, and compliance with relevant legislation. This role requires a proactive individual with excellent communication skills and a strong understanding of the UK property market.

Key Responsibilities:

Manage a portfolio of properties, acting as the primary point of contact for landlords and tenants.

Coordinate property maintenance and repairs, liaising with contractors to ensure timely resolution of issues.

Conduct regular property inspections and ensure compliance with safety regulations, including Gas Safety, EICR, and EPC certifications.

Handle tenant inquiries and complaints, providing prompt and effective solutions.

Oversee the tenancy lifecycle, including renewals, terminations, and deposit returns.

Maintain accurate records of property activities, ensuring all documentation is up-to-date and compliant with legal requirements.

Assist in setting rental rates by conducting market research and analysis.

Prepare and present regular reports to landlords, detailing property performance and financial summaries.

Qualifications and Experience:

Minimum of 2 years' experience in property management or a related field.

Experience managing a remote portfolio of properties.

Strong knowledge of UK property laws and regulations.

Proficiency in property management software (i.e. Reapit, Fixflo, Zoopla, Rightmove, or similar) and Microsoft Office / Google Suite.

Excellent organisational, prioritisation and time-management skills.

Strong interpersonal and communication skills, both written and verbal.

Excellent problem-solving skills.

Ability to work independently and manage multiple properties effectively.

ARLA Propertymark qualification or equivalent.

What We Offer:

Flexible remote working environment.

Opportunities for professional development and training.

Supportive team culture with regular virtual meetings and collaboration.

Access to a diverse client base in the UK market.

If you’re looking for a client-focused, people-first company that values your skills and provides a flexible, remote work environment, then Outsourcery is the place for you!

How It Works:

Apply: Click “I’m Interested,” upload your CV and cover letter, and sit back while we review your application. Relax, we’ve got this!

Show Your Skills: If your skills are a match to current client requirements, we will invite you to complete a role-specific online assessment.

Interview Time! Passed the assessment? Meet with a Talent Manager to dive deeper into your experience and learn more about us.

Get Ready: If we’re aligned, you’ll enter our ready-to-hire pipeline, sign a contract, and complete a quick onboarding.

Start Strong: Meet your Team Lead and jump into exciting projects that match your skills!

Note : Project availability varies. While we can't guarantee work, we will always strive to fill your desired capacity as soon as possible.

Position: Financial Manager – Agriculture & Property Management

Location: Durbanville

Salary: Competitive, based on experience

Job Type: Full-time

About the Position:

We are seeking an experienced Financial Manager with a strong background in the agriculture sector. The ideal candidate should not only have financial management experience but also skills in property management (which will be an advantage), specifically in the rental of houses and commercial properties.

Requirements:

• Qualifications: Degree in Finance / Accounting / Agricultural Economics or a related field.
• Experience: Minimum 5 years’ experience in financial management, preferably in the agriculture sector.
• Property Knowledge: Experience in leasing and managing properties is a strong advantage.

Software Skills:

• Proficiency in financial software and MS Excel.
• Xero Accounting
• Strong analytical and problem-solving skills.
• Excellent communication and leadership skills.
• Ability to work independently and strategize effectively.

Key Responsibilities:

• Financial Management
• Prepare, analyze, and manage financial statements and budgets.
• Oversee cash flow management and cost control.
• Ensure compliance with legal and tax regulations.
• Manage audit processes and financial risks.

Agricultural Finance:

• Develop financial planning and budgeting for agricultural operations.
• Forecasting and risk management within the agricultural sector.
• Facilitate and manage agricultural funding and subsidies.

Property Management:

• Manage leasing and contracts for houses and commercial properties
• Maintain rental agreements and ensure rent collection.
• Coordinate maintenance and repairs of properties.
• Communicate with tenants and ensure compliance with regulations.

Why Join Us?

• A dynamic and growing company.
• Competitive compensation and benefits.
• A well-balanced role combining financial and property management responsibilities.

Join to apply for the Information Security Management System (ISMS) Specialist role at Vector Logistics

Join to apply for the Information Security Management System (ISMS) Specialist role at Vector Logistics

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

Permanent

Midrand

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

Information Security Management System (ISMS) Specialist is responsible for the end-to-end implementation, maintenance, and continuous improvement of the Information Security Management System (ISMS) in accordance with ISO/IEC 27001 standards. The incumbent will play a pivotal role in ensuring the confidentiality, integrity, and availability of our information assets, while also ensuring compliance with legal and regulatory requirements.

Key Responsibilities

ISMS Development And Implementation

• Lead the design, implementation, and continuous improvement of an ISMS aligned with ISO/IEC 27001 and other relevant frameworks (e.g., NIST, POPIA, CIS, CSA etc.).
• Develop, implement, and maintain information security policies, procedures, and guidelines.
• Assess existing information security practices and recommend improvements.
• Ensure the organization's ISMS aligns with business needs, regulatory requirements, and industry best practices.
  
  

• Perform risk assessments to identify potential security risks to the organization's information assets in alignment to ISO 31000.
• Develop risk treatment plans and assist in the implementation of risk mitigation strategies.
• Conduct ongoing risk assessments and audits to ensure the effectiveness of the ISMS.
  
  

• Ensure compliance with ISO/IEC 27001 and other industry standards and regulations.
• Prepare the organization for certification audits and support the audit process.
• Coordinate with auditors and certification bodies.
• Maintain records and documentation to ensure traceability and compliance with ISMS requirements.
  
  

• Provide training to staff and management on information security best practices, policies, and compliance requirements.
• Promote a culture of information security awareness across the organization.
• Support the creation of an internal security awareness program.
  
  

• Assist in the development and testing of incident response plans.
• Provide guidance and support in handling information security incidents.
• Ensure incidents are documented and reported in accordance with regulatory and contractual obligations & assist in post-incident analysis to determine the cause and recommend preventive actions.
  
  

• Define and monitor ISMS-related KPIs and metrics.
• Monitor and report on the performance of the ISMS, identifying areas for improvement.
• Monitor compliance with security policies and procedures.
• Lead regular internal audits to assess the effectiveness of the ISMS.
• Recommend and implement improvements based on audit findings, risk assessments, and evolving industry practices.
• Keep up-to-date with emerging threats, vulnerabilities, and regulatory changes.
  
  

• Assess and monitor third-party vendors and service providers for information security compliance.
• Assist in the integration of ISMS controls into third-party contracts and SLAs.
  
  

• This role plays a critical role in managing and maintaining relationships with both internal and external stakeholders.
• These interactions are essential for ensuring the organization’s security posture is robust and aligned with its strategic objectives.
  
  

• Bachelor’s Degree: A bachelor’s degree in information security, Computer Science, Information Technology, or a related field is required.
• Mandatory Requirement: ISO27001 Lead Implementer Preferrable: ISO27001 Lead Auditor, Certified Information Security Manager (CISM), Certified Information Systems Auditor (CISA)
• The ISMS Specialist role demands a robust combination of technical expertise, specialized knowledge, and strong leadership abilities. The ideal candidate must have an intrinsic understanding of the ISMS statement of applicability.
• The ideal candidate should possess in-depth knowledge of information security frameworks such as ISO/IEC 27001, NIST, and CIS Controls. Familiarity with IT governance frameworks (e.g., COBIT, ITIL)., and have extensive experience in risk management, incident response, and compliance, particularly with South African regulations like POPIA and the Cybercrimes Act.
• Soft skills such as excellent communication, adaptability, attention to detail, and ethical judgment are also vital, enabling the Information Security Compliance Specialist to convey complex security concepts, adapt to evolving threats, and uphold the highest standards of security and privacy within the organization. Experience in BIA, BCM, DR.Include experience in vulnerability management, patching, JML.
• Minimum of 7-10 years of experience in the field of information security, cybersecurity, or a related discipline, with at least 1-3 years in a managerial or leadership capacity. This experience should include hands-on management of security frameworks such as ISO/IEC 27001 and NIST, as well as significant exposure to risk management, incident response, and compliance with industry regulations.
• Proven experience of leading ISO/IEC 27001 certification projects and certification maintenance.
• Experience in working with ISO27001 certification bodies.
• Development of audit and ISMS remediation plans.
• Familiarity with data protection laws and industry regulations.
• Relevant professional certifications such as CISM, CRISC, or CISA, which validate their expertise in key areas of information security. Knowledge of security tools, including Microsoft Sentinel, CyberReason, and Microsoft Defender, is essential for managing the organization’s security posture effectively.
  
  

• Strategic Thinking: Ability to align security strategies with business objectives and anticipate future challenges.
• Technical Expertise: Knowledge of security frameworks, technologies, and tools, with strong proficiency in threat analysis and mitigation.
• People Management: Strong leadership skills to build, manage, and effectively leverage external resources.
• Decision-Making and Judgment: High discretion in making critical security decisions, balancing immediate needs with long-term goals.
• Collaboration and Communication: Excellent interpersonal skills for engaging with both technical and non-technical stakeholders and building strong relationships.
• Problem-Solving and Analytical Skills: Strong analytical abilities to assess and resolve complex security issues across organizational boundaries.
• Compliance and Regulatory Knowledge: In-depth understanding of relevant regulations and standards, ensuring ongoing compliance.
• Adaptability and Resilience: Ability to adapt to changing security landscapes and manage high-pressure situations.
• Ethical Integrity: Commitment to upholding the highest ethical standards in all security practices
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Information Technology
• Industries Transportation, Logistics, Supply Chain and Storage

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Information Security Management System (ISMS) Specialist

Permanent

Midrand

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
Information Security Management System (ISMS) Specialist isresponsible for the end-to-end implementation, maintenance, and continuousimprovement of the Information Security Management System (ISMS) in accordancewith ISO/IEC 27001 standards. The incumbent will play a pivotal role inensuring the confidentiality, integrity, and availability of our informationassets, while also ensuring compliance with legal and regulatory requirements.

Key Responsibilities

ISMS Development and Implementation:

• Lead the design, implementation, and continuous improvement of an ISMS aligned with ISO/IEC 27001 and other relevant frameworks (e.g., NIST, POPIA, CIS, CSA etc.).
• Develop, implement, and maintain information security policies, procedures, and guidelines.
• Assess existing information security practices and recommend improvements.

• Ensure the organization's ISMS aligns with business needs, regulatory requirements, and industry best practices.

Risk Assessment and Management:

• Perform risk assessments to identify potential security risks to the organization's information assets in alignment to ISO 31000.
• Develop risk treatment plans and assist in the implementation of risk mitigation strategies.
• Conduct ongoing risk assessments and audits to ensure the effectiveness of the ISMS.

Compliance and Audits:

• Ensure compliance with ISO/IEC 27001 and other industry standards and regulations.
• Prepare the organization for certification audits and support the audit process.
• Coordinate with auditors and certification bodies.
• Maintain records and documentation to ensure traceability and compliance with ISMS requirements.

Training and Awareness:

• Provide training to staff and management on information security best practices, policies, and compliance requirements.
• Promote a culture of information security awareness across the organization.
• Support the creation of an internal security awareness program.

Incident Response and Management:

• Assist in the development and testing of incident response plans.
• Provide guidance and support in handling information security incidents.
• Ensure incidents are documented and reported in accordance with regulatory and contractual obligations & assist in post-incident analysis to determine the cause and recommend preventive actions.

Continuous Improvement:

• Define and monitor ISMS-related KPIs and metrics.
• Monitor and report on the performance of the ISMS, identifying areas for improvement.
• Monitor compliance with security policies and procedures.
• Lead regular internal audits to assess the effectiveness of the ISMS.
• Recommend and implement improvements based on audit findings, risk assessments, and evolving industry practices.
• Keep up-to-date with emerging threats, vulnerabilities, and regulatory changes.

Vendor and Third-Party Risk Management:

• Assess and monitor third-party vendors and service providers for information security compliance.
• Assist in the integration of ISMS controls intothird-party contracts and SLAs.

Key Relationships

Key Relationship 1

• This role plays a critical role in managing and maintaining relationships with both internal and external stakeholders.
• These interactions are essential for ensuringthe organization’s security posture is robust and aligned with its strategicobjectives.