18 Hotel Reception jobs in South Africa

Position Summary:

We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams.

Key Responsibilities:

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct phone calls to the appropriate personnel.
• Maintain front desk area, ensuring it is tidy and presentable.
• Manage incoming and outgoing correspondence.
• Provide administrative support such as data entry, filing, and scheduling.
• Assist with coordination and documentation of fleet management tasks.
• Monitor and track vehicle usage, maintenance schedules, and logs.
• Support procurement and inventory of office and vehicle supplies.
• Assist in organizing meetings, preparing agendas, and taking minutes.

Qualifications:

• High school diploma or equivalent; additional certification in Office Management or related field is a plus.
• Proven experience in a front desk or administrative role preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with fleet management systems is an asset.
• Must have a drivers license.

Working Conditions:

• Full-time position, Monday to Friday with every 4th weekend working.
• Office-based role with occasional travel for fleet-related tasks.
• Professional and collaborative work environment.

Spa Front Desk Manager A Spa Front Desk Manager oversees the daily operations of the spa's front desk, ensuring a welcoming and efficient experience for all guests. This role involves managing appointments, handling inquiries, processing payments, and maintaining a clean and organized reception area. They also play a key role in customer service, resolving issues, and promoting spa services and packages.

NURA South Africa, a collaboration between Fujifilm, a global leader in cutting-edge intelligent imaging and medical technologies, and Dr Kutty's Healthcare, an institution with deep roots in the healthcare space, is seeking a professional and welcoming Front Desk Receptionist to join our team. Our mission is to create a culture of early screening, securing lives while delivering accessible and high-quality healthcare experiences infused with the warmth of Japanese hospitality. The Front Desk Receptionist will be the first point of contact for our guests, ensuring a seamless and positive experience through exceptional customer service, efficient administrative tasks, and a commitment to NURA’s standards of excellence. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a passion for creating a warm and professional environment. Key Responsibilities

• Front Desk Management: Maintain a professional, organized, and welcoming reception area, ensuring it reflects NURA’s commitment to hospitality and excellence.
• Guest Welcome and Hospitality: Greet guests warmly upon arrival, creating a positive first impression, and offer refreshments such as tea, coffee, or juice to enhance their experience.
• Appointment Verification: Confirm guest appointments using NURA’s scheduling system, ensuring accuracy and resolving any discrepancies promptly.
• Guest Registration: Assist guests with the registration process, collecting necessary personal and medical information accurately and efficiently while maintaining a friendly demeanor.
• Billing and Payments: Process billing for screening services, provide clear explanations of charges, and handle payments in accordance with NURA’s financial policies.
• Consent Forms: Obtain and verify signed consent forms for health screenings, ensuring compliance with the Protection of Personal Information Act (POPIA) and NURAs protocols.
• Report Preparation: Print, bind, and organize final health screening reports for guests, ensuring accuracy, confidentiality, and professional presentation.
• NURA Wristband Fitting: Fit guests with NURA wristbands for identification during their visit, ensuring correct application and guest comfort.
• Administrative Support: Perform general administrative tasks, such as answering phone calls, responding to inquiries, and coordinating with clinical and guest relations teams to ensure a seamless guest experience.
• Compliance and Confidentiality: Adhere to POPIA and NURA’s policies to protect guest data and maintain confidentiality in all interactions and documentation.

• Excellent verbal and written communication skills to interact with guests professionally and empathetically.
• Strong organizational and multitasking skills to manage multiple front desk tasks efficiently.
• Proficiency in Microsoft Office (e.g., Word, Excel) and experience with scheduling or billing software (training provided for NURA’s systems).
• Basic numerical skills for accurate billing and payment processing.

Are you the kind of person who keeps everything running smoothly with a smile? Were looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office.

If you're a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you! Join a dynamic and inclusive team where no two days are the same.

What You'll Be Responsible For :

Warmly welcoming and assisting visitors, clients, and staff

Managing incoming calls and emails professionally

Scheduling appointments, meetings, and coordinating travel

Planning and organizing team birthdays and monthly team-building events

Creating and managing purchase orders daily

Overseeing filing for debtors, creditors, and audit prep

Coordinating vehicle servicing, repairs, and insurance profiles

Supporting BBBEE-related activities and documentation

Running occasional office errands

Managing and distributing staff workwear

Handling deliveries : receiving supplier goods and dispatching customer orders / payments

Monitoring and maintaining office supplies, including first aid stock

Communicating internal notices and updates effectively

Ensuring office documentation is up-to-date, accurate, and well-organized

Flexibility is key! You may occasionally be required to assist with additional duties aligned with business needs.

What Youll Need to Succeed :

A valid drivers license and access to your own vehicle

Proficiency in Microsoft Office (Word and Excel)

Basic knowledge of bookkeeping

Strong organizational , administrative , and communication skills

A polished, professional appearance and friendly attitude

Ability to prioritize , multitask , and work well under pressure

Why Join Us?

A collaborative, energetic team culture

Opportunities to grow your skills in a corporate environment

Make a real impact in the day-to-day success of the business

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SUMMARY:

An established leader in the manufacture and supply of thermoplastic products is seeking a vibrant, well-presented, and confident Front Desk Office Administrator to join their dynamic corporate team in Killarney Gardens, Cape Town.

Recruiter:

West Coast Personnel

Job Ref:

CPT000348/SM

Date posted:

Thursday, July 3, 2025

Location:

Killarney Gardens, South Africa

Salary:

R12k Monthly

SUMMARY:

An established leader in the manufacture and supply of thermoplastic products is seeking a vibrant, well-presented, and confident Front Desk Office Administrator to join their dynamic corporate team in Killarney Gardens, Cape Town.

POSITION INFO:

The ideal candidate is proactive, deadline-driven, and able to multitask efficiently in a fast-paced environment. If you're a go-getter who thrives under pressure, communicates clearly, and enjoys being part of a diverse team, this could be the perfect opportunity for you.

Minimum Requirements:

• Matric Certificate
• 5+ years’ experience in similar role
• Valid driver’s license and own vehicle
• Proficient in Microsoft Office (Word and Excel)
• Basic bookkeeping knowledge
• Strong organizational and communication skills
• Professional appearance and demeanour
• Ability to manage multiple tasks and prioritize effectively
  
  

• Greet and assist visitors professionally
• Handle incoming calls and emails
• Schedule meetings and appointments
• Coordinate travel arrangements
• Organize staff birthday celebrations and monthly team-building initiatives
• Create and manage purchase orders daily
• File documents for debtors, creditors, and audit preparation
• Schedule and monitor vehicle servicing and repairs
• Assist in managing insurance profiles and claims
• Support BBBEE project activities
• Run errands as required
• Manage office supply inventory
• Oversee staff workwear distribution
• Receive supplier deliveries and manage outgoing customer deliveries and payments
• Manage onsite first aid supplies
• Handle internal staff communications and notice distribution
• Maintain organized and up-to-date filing systems
• From time to time, responsibilities may be adjusted depending on business needs, but will remain reasonable and related to the role.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries Advertising Services

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