123 Financial Data Entry jobs in South Africa

Accounts Payable / Creditors Controller

A well-established market and industry leader in the Industrial Engineering & Steelworks / Crane Hire Industries, require the services of a competent and self-motivated individual to be appointed in the key position of Accounts Payable / Creditors Controller.

MINIMUM REQUIREMENTS

• 5 years accounts payable experience and/or

• 5 years' experience in an operational finance role

• Reconciliation of supplier and vendor accounts.

• Advanced excel —pivot tables and v-look-ups

• National Senior Certificate, with Mathematics, is essential

• NQF Level 6 Diploma /or above would be advantageous

• Knowledge of general accounting procedures

• Knowledge of relevant accounting software —Syspro is preferable

• Attention to detail and accuracy

KEY PERFORMANCE AREAS

• Sort, code and match invoices, enter and upload into system

• Track expenses and process expense reports

• Request monthly statements, prepare all payment reconciliations and ensure payments to suppliers are carried out promptly

• Attend to all queries within the timeframe as set out in the Procedures

• Attend to all queries, following up on outstanding invoices and credit notes within the timeframe as set out in Procedures

• Adherence to internal control procedures, e.g. invoices to be authorised, purchases to be validated

• Ensure debit items are resolved within current month

• Ensure expenses are recorded in the correct accounting periods and the preparation of accruals for month end closing

• Ensure that there are no aged items on either vendor statements or the sub-ledger - this is to be reviewed and actioned pro-actively

• Accurate and on time month end reporting

• Assistance with month end closing

• Monthly and Financial year end accruals

• Complete credit applications

• Perform any ad-hoc duties as required by immediate supervisor or management

If you meet the above requirements, please send your updated CV, copies of your matric certificate and financial qualifications, and two (2) contactable references to:

Should you not hear from us within three weeks after applying, please accept that your application was unsuccessful at this time, however, we will keep your CV on our data base for consideration for any future vacancies which you may qualify for.

Job Type: Full-time

Pay: From R18 000,00 per month

Work Location: In person

We are looking to appoint an Accounts Payable Clerk who will be based in Cape Town. To manage verifying invoices, managing vendor relationships, ensuring timely payments, and maintaining accurate financial records.

Duties and Responsibilities:

• Process incoming Invoices promptly and accurately, verifying coding, approvals and matching with PO
• Prepare and execute EFT payment runs
• Reconcile accounts payable transactions and resolve discrepancies
• Reconcile intercompany (stock code accounts)
• Maintain vendor master data, ensuring accuracy of vendor records
• Complete vendor applications and briefly review terms and conditions for signing off
• Collaborate with internal stakeholders, including procurement and accounting teams, to ensure smooth processing of invoices and payments
• Assist in month-end and year-end close processes, including accruals and recons of accounts payable balances
• Assist with Cashbook referencing and capturing (when needed)
• Process stock write-off and adjustments as requested
• Assist with counting, capturing and reconciliation of yearly stock take
• Reconcile bank accounts
• Monitor and assess Age analysis weekly

Requirements:

• Matric
• 3 – 5 years proven experience in Accounts Payable, preferably in Retail industry.
• Proficiency in Accounting software: Sage Evolution (Preferred), MS Excel
• Excellent communication and negotiation skills, with the ability to interact professionally with customers and internal stakeholders.
• Detail-orientated with strong analytical and problem-solving skills.
• Ability to prioritize tasks and manage time effectively in a deadline-driven environment
• Knowledge of relevant regulatory requirements and compliance standards.

Job Types: Full-time, Permanent

Work Location: In person

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures

Job Purpose:

This role involves overseeing the entire accounts payable process, from purchase order through to reconciliation and payment, and ensuring the efficient and accurate management of all related workflows. The candidate will also manage vendor relationships and contribute to key projects and initiatives

Duties & Responsibilities:

Manage Accounts Payable Operations

• Manage the purchase order process and ensure tickets do not breach SLA.
• Ensure the daily processing of invoices.
• Signing off creditor reconciliations, ensuring that the required supporting documents are attached and that the outstanding queries are resolved within a 30-day turnaround time.
• Track payments are made as per payment terms.
• Deal with escalations and queries.
• Report on exceptions and inconsistencies.
• Ensuring Accounts Payable Age is up to date with no items older than the agreed terms.
• The age analysis balances back to the control account
• Settlement of transactions occurs daily
• Review and manage adherence to the creditors Service Level Agreement (SLA) process, audit, and regulatory requirements

Vendor Management

• Approval and creation of new vendors and ensuring that new vendor requests comply with policies and procedures.
• Develop and maintain strong vendor relationships
• Manage the vendor master data, ensuring accuracy and integrity of information.
• Analysing vendors and criteria to create a preferred vendor list ensuring we receive competitive pricing and quality with accountability.

Financial Reporting and Compliance

• Ensure all financial transactions are recorded accurately and comply with accounting standards
• Coordinate with internal and external auditors, providing necessary documentation and reports.
• Compilation of BEE quarterly spend report

Team Leadership

• Lead, mentor, and develop the accounts payable team, fostering a culture of continuous improvement and professional growth
• Conduct regular performance evaluations and provide feedback to team members.
• Recruit and train new team members as needed

Systems – D365 and SIMs

• Review inefficacies in processes and drive improvements.
• Manage system changes and be engaged in user accepted testing and weekly meetings

Minimum Requirements:

• Minimum 5 years experience as an Accounts Payable Manager
• 5 Years experience leading and managing teams
• Qualification in Finance

Key Competencies:

• Numerical reasoning
• Communication
• Attention to detail
• Problem solving
• Proven track record of people management ability (non-negotiable)
• Customer service orientated.

Salary:

Market related.

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates

Additional Information

Job Number

Job CategoryFinance & Accounting

LocationProtea Hotel Midrand, 14th Street, Midrand, South Africa, South Africa, 1685

ScheduleFull Time

Located Remotely?N

Position Type Non-Management

POSITION SUMMARY

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

CRITICAL TASKS

Safety and Security

• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.

Policies and Procedures

• Follow company and department policies and procedures.
• Protect the privacy and security of guests and coworkers.
• Maintain confidentiality of proprietary materials and information.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Communication

• Speak to guests and co-workers using clear, appropriate and professional language.
• Provide assistance to coworkers, ensuring they understand their tasks.
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Talk with and listen to other employees to effectively exchange information.

Working with Others

• Support all co-workers and treat them with dignity and respect.

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

General Finance and Accounting

• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Record, store, and/or analyze information using property software.
• Complete period-end closing procedures and reports as specified.
• Control and secure cash and cash equivalents for property according to cash handling policy and procedures.
• Capturing of invoices
• Image uploads
• Payment processing
• Maintaining & reconciling creditors
• Preparing monthly accrual schedule
• Preparing month end reports
• Processing & assisting with month end
• Follow Marriott policy & procedures
• Any other request from time to time as determined by operational requirements

CRITICAL COMPETENC

Analytical Skills

• Arithmetic Computation
• Computer Skills
• Learning
• Problem Solving

Interpersonal Skills

• Diversity Relations
• Customer Service Orientation
• Team Work

Communications

• Communication
• English Language Proficiency
• Listening
• Writing
• Applied Reading

Personal Attributes

• Integrity
• Dependability
• Positive Demeanor
• Presentation
• Initiative
• Stress Tolerance
• Adaptability/Flexibility

Organization

• Detail Orientation
• Time Management

General Finance and Accounting

• Filing
• Files Security
• Microsoft Office

Education

High school diploma/G.E.D. equivalent

Related Work Experience

At least 2 years of related work experience

Supervisory Experience

No supervisory experience is required

Protea Hotels by Marriott is the leading hospitality brand in Africa and one of the most widely recognized hospitality brands on the continent, with over 60 hotels across South Africa, Zambia, Nigeria, Namibia, Tanzania and Uganda. If you have a passion for delivering every guest a personalized service experience and desire to be part of the 'Coolest Hotel Brand in South Africa', join the Protea Hotels by Marriott team today In joining Protea Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing globalteam, and become the best version of you.

Additional Information

Job Number

Job CategoryFinance & Accounting

LocationCape Town Marriott Hotel Crystal Towers, Corner of Century Boulevard and Rialto Road, Cape Town, South Africa, South Africa, 7441

ScheduleFull Time

Located Remotely?N

Position Type Non-Management

POSITION SUMMARY

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

CRITICAL TASKS

Safety and Security

• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.

Policies and Procedures

• Follow company and department policies and procedures.
• Protect the privacy and security of guests and coworkers.
• Maintain confidentiality of proprietary materials and information.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Communication

• Speak to guests and co-workers using clear, appropriate and professional language.
• Provide assistance to coworkers, ensuring they understand their tasks.
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Talk with and listen to other employees to effectively exchange information.

Working with Others

• Support all co-workers and treat them with dignity and respect.

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

General Finance and Accounting

• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Record, store, and/or analyze information using property software.
• Complete period-end closing procedures and reports as specified.
• Control and secure cash and cash equivalents for property according to cash handling policy and procedures.
• Capturing of invoices
• Image uploads
• Payment processing
• Maintaining & reconciling creditors
• Preparing monthly accrual schedule
• Preparing month end reports
• Processing & assisting with month end
• Follow Marriott policy & procedures
• Any other request from time to time as determined by operational requirements

CRITICAL COMPETENC

Analytical Skills

• Arithmetic Computation
• Computer Skills
• Learning
• Problem Solving

Interpersonal Skills

• Diversity Relations
• Customer Service Orientation
• Team Work

Communications

• Communication
• English Language Proficiency
• Listening
• Writing
• Applied Reading

Personal Attributes

• Integrity
• Dependability
• Positive Demeanor
• Presentation
• Initiative
• Stress Tolerance
• Adaptability/Flexibility

Organization

• Detail Orientation
• Time Management

General Finance and Accounting

• Filing
• Files Security
• Microsoft Office

Education

High school diploma/G.E.D. equivalent

Related Work Experience

At least 1 year of related work experience

Supervisory Experience

No supervisory experience is required

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

• Oversee the full accounts payable cycle
• Supervise and support AP staff
• Ensure compliance with company policies
• Review and reconcile vendor statements
• Manage relationships with suppliers and vendors
• Monitor and maintain aging reports
• Approve and post journal entries
• Assist with month-end and year-end close processes
• Implement and improve AP processes
• Coordinate with purchasing and receiving departments
• Prepare reports and analysis
• Support audits internal and external
• Maintain accurate and organized records
• Stay updated on tax regulations

• Matric/Grade 12
• Experience in a supervisory position within an accounts payable department
• 3-5 years' experience

• Lead and inspire a team of Accounts Payable Clerks to achieve departmental goals and meet performance expectations.
• Foster a positive, results-driven work environment that supports team success and accountability.

• Support monthly performance reviews for Accounts Payable Clerks.
• Ensure team members consistently strive to meet Key Performance Indicators (KPIs) set by management.
• Provide onboarding, training, and ongoing support for new team members.

• Ensure the timely and accurate capturing of invoices and credit notes in Pastel/Syspro.
• Assist with processing activities as needed to meet deadlines and maintain workflow efficiency.
• Regularly review open Goods Receipt Notes (GRNs), reporting on and adjusting GRNs prior to processing cut-offs.

• Monitor and maintain supplier accounts, ensuring the supplier age analysis reflects good standing.
• Maintain a current percentage of 80% or higher in age analysis.
• Ensure payment terms are adhered to, and promptly address any discrepancies with suppliers.

• Minimize account-related queries by providing support and guidance to clerks.
• Analyse recurring issues and provide regular feedback on resolutions.
• Actively assist in resolving aged or outstanding queries in a timely manner.

• Review all supplier reconciliations before submission to Managers or Directors.
• Support clerks with the reconciliation process as necessary to ensure accuracy and completeness.

• Compile accurate weekly and monthly reports as requested by management.
• Maintain and update internal trackers and databases to reflect real-time data and insights.
• Assist with cash flow forecasting and overall financial planning support.

• Execute general ad hoc tasks as assigned by management.
• Perform any other duties required to support the needs of the business.
• Be flexible and responsive to the evolving nature of the role and organisational needs.

• Carry out additional tasks as assigned by your manager or director, based on the needs of the role and your experience.
• Uphold all Health and Safety protocols, ensuring your own well-being and that of your colleagues.
• Maintain strict confidentiality regarding all sensitive or proprietary information.
• Follow all company policies, procedures, and compliance guidelines as outlined by the company.
• Embrace flexibility in a dynamic work environment by supporting a wide range of business functions as needed.
• Foster an inclusive and supportive workplace that values diversity, equity, and mutual respect.
• Take ownership of your professional growth by pursuing continuous learning and upskilling opportunities.
• Actively engage in relevant training, certification, and educational initiatives that contribute to personal and organisational development, particularly within the evolving import/export industry.

• Leadership & Team Management: Proven ability to lead, develop, and motivate high-performing teams.
• Communication & Interpersonal Skills: Strong communicator, effective across all organizational levels.
• Team Collaboration: Works well in cross-functional teams to drive efficiency and shared goals.
• Emotional Intelligence: Understands and manages emotions professionally and empathetically.
• Work Ethic & Accountability: Delivers consistent, high-quality results with a proactive attitude.
• Organizational & Analytical Abilities: Skilled in prioritizing, analyzing data, and problem-solving.
• Attention to Detail: Maintains accuracy and quality in financial work and reporting.
• Deadline & Pressure Management: Performs effectively under time constraints and high-volume periods.
• Multitasking & Time Management: Handles multiple responsibilities efficiently and on time.
• High Workload Capacity: Capable of processing large volumes without compromising accuracy.
• Procedure Compliance: Follows instructions and adheres to SOPs and company policies consistently.

• Matric (Grade 12) with a tertiary qualification in Accounting, Finance, or a related field.

• Over 5 years of accounts payable experience , with a strong record in transaction processing and account management.
• Minimum of 2 years in a supervisory or managerial role overseeing an AP team.
• Advantageous: Experience with clearing agents and understanding of import/export and customs processes.

• Proficient in accounting software (e.g., Syspro, Pastel).
• Solid understanding of accounting principles, internal controls, and financial reporting standards.
• Intermediate to advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, etc.).
• Skilled in managing email communication using Microsoft Outlook or similar platforms.

• Experienced in reviewing and reconciling general ledger accounts.
• Familiarity with multi-currency environments and currency conversion is a plus.

• Strong Supervisory experience of 5 years or more is essential
• AP supervisors with 2 3 reports critical support to the team
• Degree in Finance or related field
• Experience in Freight Forwarding or a similar logistics business
• Proven team management experience with strong leadership capabilities
• High adaptability and strong analytical aptitude
• Excellent communication and articulation skills
• Strong technical abilities